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2013-07-11 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 AGENDA REVIEW MEETING,JULY 11,2013 PAGE 665 ASSEMBLY The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday,July 11, 2013, at 4:11 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230 Govermnent Center Drive, Wilmington,North Carolina. Members present: Chairman Woody White: Vice-Chair Beth Dawson; Commissioner Jonathan Barfield, Jr. and Commissioner Thomas Wolfe. Staff present: County Manager Chris Coudriet; County Attorney Wanda Copley; and Clerk to the Board Sheila L. Schuh. REVIEW AND DISCUSSION OF AGENDA ITEMS Chairman White called the Agenda Review to order and announced that the purpose of the meeting is to review and discuss the Board's July 15, 2013, Regular Session meeting agenda. The Board reviewed the following items with discussion as noted: Consent Agenda Item 1—Approval of Minutes. Consent Agenda Item 2 — Appointment of Voting Delegate to the North Carolina Association of County Commissioners 2013 Annual Conference. The consensus of the Board was to appoint Commissioner Wolfe as voting delegate to the North Carolina Association of County Commissioners annual conference. Consent Agenda Item 3—Adoption of Resolution Authorizing the Planning and Inspections Director and Community Development Planner to Sign Community Development Block Grant Program Reports and Documents. Planning and Inspections Director Chris O'Keefe and Community Development Planner Wanda Coston reported that the Board is being requested to adopt the resolution authorizing the Planning and Inspections Director and Community Development Planner to sign Community Development Block Grant Program reports and documents. The request is being made as a matter of efficiency. In response to Board questions, staff confirmed that formal documents will still require Board approval and signatures. Consent Agenda Item 4 — Approval to Waive Landfill Tipping Fees for the Interfaith Refugee Ministry of Wilmington. Environmental Management Joe Suleyman reported that the Board is being requested to waive the Landfill tipping fees for the Interfaith Refugee Ministry of Wilmington with a maximum of five tons per year: $295 at the current tipping fee rate. The request will need to be made annually. Regular Agenda Item 5 — Presentation of Service Awards to Retirees and Employees and Introduction of New Employees. Regular Agenda Item 6 — Public Hearing and Consideration of Approval to Submit a Joint Application with the City of Wilmington to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for 2013 Funding from the U.S. Department of Justice. Sheriff Ed McMahon presented the request to submit a joint application with the City of Wilmington to the Edward Byrne Memorial Justice Assistance grant program through the U.S. Department of Justice in the total amount of $80,607; $40,303.50 each agency. If awarded, the County's portion of the finding would be used to purchase two Sheriffs Office vehicles. No local match is required. The Justice Assistance Grant process requires a public hearing to be held to receive comments on the use of finds. Regular Agenda Item 7—Airlie Gardens Foundation,Inc.Board of Directors Annual Update. Regular Agenda Item 8 — New Hanover County Parks and Recreation Advisory Board Annual Update. Regular Agenda Item 9 — Wave Transit Update and Consideration of Request by the Cape Fear Public Transportation Authority to Forgive a Short-Term Loan Repayment. WAVE/Cape Fear Public Transportation Authority Executive Director Albert Eby presented the request for the Board's consideration to forgive a short-term loan repayment that was approved by the Board at their April 22, 2013 meeting in the amount of $133,000 to address cash flow issues arising from delayed reimbursements from Federal and State finding sources. The Board held a question and answer period with Mr. Eby and staff concerning the process used by the Authority Board when implementing and cancelling routes and the need for a discussion on what the County's role will be going forward related to support and funding. Regular Agenda Item 10 — Consideration of a Resolution of Support for a Regional Branding Initiative. Regular Agenda Item 11 — Consideration of Library Services and Technology Act (LSTA) Grant Award to Create Story Place. Regular Agenda Item 12 — Consideration of Assessment of Mason Inlet Waterbird Habitat Management Plan for 2012 (Year 11). Finance Director Lisa Wurtzbacher presented the request for the Board's consideration to assess 100% of the contract costs with Audubon North Carolina, in the amount of$25,000, to the affective property owners rather than using general finds. The previous agreement was a 50150 split of the cost between the County (general find) and the property owners. The Board's decision on this issue will impact the NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 AGENDA REVIEW MEETING,JULY 11,2013 PAGE 666 current special assessment process for which a public hearing is scheduled for August 5, 2013. County Engineer Jim Iarmucci reported that he has been in contact with the Mason Inlet Preseivation Group (the affected property owners)and they are in agreement with the proposed finding change. Regular Agenda Item 13 — Consideration of Acquiring County Authorizations for Kure Beach's Coastal Storm Damage Reduction Project. Regular Agenda Item 14—Consideration of a Request for Qualifications for Annual Oceanfront/Inlet Shoulder Shoreline Surveys. Regular Agenda Item 15 — Committee Appointments. The Board will make appointments to the Inspections Department Ads-ismy Council and Planning Board. STAFF UPDATES: • Text Amendment A-412 —County Manager Chris Coudriet requested response from the Board when they would like to schedule the public hearing on Text Amendment A-412 concerning set-back requirements. The consensus of the Board is to schedule the public hearing and consideration of the item at the Board's September 3,2013 meeting. • Boards and Committees— County Manager Chris Coudriet presented to the Board the option of receiving County's boards and committees annual updates in writing, due by a certain date each year. Boards that receive direct finding from the County would present their annual updates to the Board at an Agenda Review meeting. After discussion, the consensus of the Board was to continue hearing the items as previously done with a recommendation from staff on which updates could be provided in writing. Chairman White presented the request to the Board to provide New Hanover Regional Medical Center with a letter of support to accompany their Certificate of Need application to the North Carolina Division of Health Sei ice Regulation to build a satellite emergency department to be located at their property on Market Street: after brief discussion,the consensus of the Board was to direct staff to prepare the correspondence. ADJOURNMENT There being no further business, Chairman White adjourned the Agenda Review meeting at 5:03 p.m. Respectfully submitted, Sheila L. Schult Clerk to the Board Please note that the above minutes are not a verbatim record of the l ew Hanover Couno)Board of Commissioners meeting.