2013-10-03 Special Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
SPECIAL MEETING,OCTOBER 3,2013 PAGE 712
ASSEMBLY
The New Hanover County Board of Commissioners met for a Special Meeting on Thursday, October 3,
2013, at 2:00 p.m. in the Harrell Conference Room at the New Hanover County Govermnent Center, 230
Govermnent Center Drive, Wilmington,North Carolina.
Members present: Chairman Woody White: Vice-Chair Beth Dawson: and Commissioner Thomas Wolfe.
Commissioner Jonathan Barfield,Jr. arrived at 2:03 p.m. Commissioner Brian Berger was absent.
Staff present: County Attorney Wanda M. Copley: County Manager Chris Coudriet; Deputy Clerk to the
Board Kyrnberleigh G. Crowell: and Clerk to the Board Sheila L. Schuh.
City of Wilmington Council members present: Mayor Bill Saffo: Mayor Pro-Tem Earl Sheridan: Council
Members Margaret Haynes;Key-in O'Grady:Laura Padgett:and Charlie Rivenbark. Council Member Neil Anderson
was absent.
City of Wilmington staff present: City Manager Sterling Cheatham and Assistant City Attorney Joseph
Betts.
Cape Fear Transportation Authority/WAVE Transit Authority members present: Chairman David R.
Scheu: Vice-Chairman Hemv Adams: Secretaiv Don Betz: Count-v Commissioner Jonathan Barfield, Jr.: Council
Member Key-in O'Grady: Board Members William Bivden: George Dolan: Chris Hawkins: and Jeffrey Petroff.
Board Member Euran S. Daniels was absent.
WAVE staff present: Director Albert Eby Manager.
Chairman White, Mayor Saffo and Chairman Scheu called their respective Boards to order for the Special
Meeting reporting the purpose of the meeting was to receive an update on Cape Fear Public Transportation
Authority/WAVE Transit with Chairman White requesting County staff to make the presentation.
County Manager Chris Coudriet gave a brief statement that information provided during the meeting was a
collaborative effort of the County and City finance and budget staffs and WAVE finance staff.
PRESENTATION ON CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY/WAVE TRANSIT
COSTS
Finance Director Lisa Wurtzbacher and Budget Analyst Katie Lumb provided an overview of paratransit
and selected fixed routes:
• Paratransit Utilization:
• Approximately 60,000 trips in 2013:
• 34,000 Medicaid
• 2,000 Work First
• 5,000 Senior Resource Center
• 19,000 Other
• Unaudited Fiscal Year 2013 results:
• Paratransit 2013 Expenditures total to$1,132,882 broken out as follows:
• Salaiv and benefits: $660,647
• Fuel cost: $219,362
• Insurance cost: $131,209
• Maintenance: $ 84,224
• Other $ 37,440
• Unaudited Fiscal Year 2013 results. Revenues exceeded expenditures by $5372 in fiscal year 2013
paratransit operations:
• Paratransit 2013 Revenues total to$1,138,254 broken out as follows:
• Count-v contracted sei ices: $548,611
• County contribution: $175,823
• Federal/state grants: $409,243
• Other: $ 4,577
• Original 2014 adopted budget reflects total expenditures of$7.9 million. The below budgeted figures
reflect latest budget estimates by WAVE Transit of$8.6 million:
• Paratransit 2014 total budgeted expenditures is$1,352,980 broken out as follows:
• Salaiv and benefits: $717,117
• Fuel cost: $217,800
• Insurance cost: $253,962
• Maintenance: $ 87,125
• Other $ 76,976
• The County's 2014 budgeted contribution for WAVE is$140,000 leaking a needed $23,192 to
cover paratransit costs based on current WAVE Transit budget estimate:
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
SPECIAL MEETING,OCTOBER 3,2013 PAGE 713
• Paratransit 2014 budgeted revenues:
• Count-v contracted seivIces: $ 705,000
• Federal/state grants: $ 421,788
• Other: $ 63,000
• Revenues excluding County contribution: $1,189,788
• Budgeted Expenditures: $1,352,980
• Needed Count-v contribution: $ 163,192
• Selected Fixed Routes:
• Total Svstem Wide Utilization of Selected Fixed Routes:
• Selected Fixed Routes: 207 North: 107 College Road: 301 Pleasure Island: 104 Northeast:
201 Carolina Beach Road: and 204 Brunswick Connector
• Annual Hours: 68,395
• Percentage of Total Hours: 207 North-6%: 107 College Road -5%: 301 Pleasure Island -
2%: 104 Northeast-7%:201 Carolina Beach Road -7%:and 204 Brunswick Connector-4%
• Number of Passengers with Transfers: approximately 1,290362
• Passengers per Hour: 19
• Total Svstem Wide Fixed Route Cost:
• Fixed Routes: 207 North: 107 College Road: 301 Pleasure Island: 104 Northeast: 201
Carolina Beach Road: and 204 Brunswick Connector
• Number of Passengers with Transfers: 1,290,362
• Cost Formula Used:
• Allocated Revenue ($4,539,721) — Allocated Route Cost ($6,013,979) = Local Dollars
Needed ($1,474,258)
• Net Cost Per Passenger: $1.14
• Allocated revenue and cost do not include UNCW route revenue or expenses.
• Costs and revenues based on WAVE's 2014 updated projection
• Contribution Levels by Route:
Allocated Local Actual Shortfall Number of
Route Cost Dollars Contribution Passengers
Needed Lcityl with Transfers
207 North $423,773 $103,883 $28,048 ($75,835) $ 49,542
107 College Rd $317,430 $ 77,814 $58,360 ($19,454) $ 22,788
301 Pleasure Island $170,701 $ 41,845 - ($41,845) $ 10,054
104 Northeast $460,510 $112,889 $89,182 ($23,707) $ 75,341
201 Carolina Beach Rd $383,908 $ 94,111 $76,230 ($17,881) $119,061
204 Brunswick Connector $383,332 $ 93,969 $91,875 ($ 2,094) $ 27,584
• Number of Passengers for Routes 107 College Road and 301 Pleasure Island are estimated annual
totals from FY2103 actual data.
• Costs and revenues based on WAVE's 2014 updated projection.
• City of Wilmington costs covered through existing contributions
• Capital—Maintenance Facility:
• Needed capital$12.2 million
• Federal finding: $9.8 million
• State finding: $1.2 million
• Local match: $1.2 million(Land used as local match)
• Ongoing operating cost not currently known
After a question and answer period and discussion among the entities the New Hanover County Board of
Commissioners came to consensus to formally consider the forgiveness of the$133,000 loan at their regular meeting
on Monday, October 7, 2013. The three entities also came to general consensus to meet again no later than January
15, 2014 to continue discussing WAVE's finding needs and to determine the roles the City of Wilmington and NeW
Hanover County Will have going forward.
ADJOURNMENT
There being no further discussion, Chairman White, Mayor Saffo and Chairman Scheu thanked everyone
for attending and adjourned the Special Meeting at 3:08 p.m.
Respectfully submitted,
Kvinberleigh G. Crowell
Deputy Clerk to the Board