1971-09-09 Special MeetingMINUTES OF THE MEETING -
CHAUNCEY &
RAY CONST.
COMPANY
SPACE - NEIGHBORH00D YOUTH CORPS -
Mr. Harriss presented request oP Mr. McCluey Hewett £or extention of time for use of
Nurses Quarters of the Community Hospital for the Neighborhood Youth Corps.
Mr. Hall stated he would like to relieve them of the tension they are under about whether
they are going to have a place for the next several months and moved, seconded by Mr. Williams,
that the Board grant the Neighborhood Youth Corps an extension for an indefinite period of time
with the understanding building is to be reclaimed when needed after ample notice.
Mr. Marks stated when he was in Whiteville recently he made some investigation about the
Youth Corps there. There is a question of how much longer they will continue it there; it
seems to be getting in about the same situation as the one did here and for the same causes.
Mr. Marks wanted the County to be in position of getting back the use o£ the building anytime
when the Board feels it is not used to the best of the County's interest.
vote was called on motion. It carried unanimously.
CANCELI,ATION OF WELFARE LIEN -
Mr. Fox discussed release of a welfare lien on the property of M. D, and Rosa Sills in
payment of $900. Property was appraised at $1800 but lien is in effect on one-half of the
property only, which would be $900.
Mr. Williams moved, seconded by Mr. Hall, that the Resolution be adopted and signed re-
leasing the property. Motion carried unanimously.
ADJOURNMENT -
There being no £urther business to come before the Board, Mr. Marks moved, seconded by
Mr. Hall, the meeting adjourn. Motion carried unanimously.
Respectfully submitted,
Hazel Savage
Clerk to the Board
hs/pb
MINUTES OF SPECIAL MEETING -
5135
5%
180
$14'7 , 280 . 00
ASSEMBLY -
Special Meeting of the New Hanover County Commissioners was held on the above date and
time in the Commission Building v~ith the follovair~g present: Chairman Neares Harriss, Jr.,
Commissioners H. A. Marks, John R. Oxenfeld; County Administrator Laurence 0. Bowden; and
Hazel Savage, Clerk to the Board.
WAIVER OF NOTICE OF MEETING -
Mr. Oxenfeld moved, seconded by Mr. Marks, that the formal three days motice reauired
for special meetings of the Commissioners be waived. Motion carried unanimously.
BID OPENING - JUVENILE DETENTION CENTER -
The following bids were opened by Mr..Frank Ballard, Architect, Ballard, McKim and Sawyer,
on.the building:
G~1v r,ttAL
CONTRACTORS
LICENSE NUMBERS
Bzn BonTn
COMPI,. DAYS
BASE BID
Alt. G 1 - change
terrazzo to v.a.t.
Alt. G2 -
metal deck
Alt. G-3 -
Facade to Glasweld
Alt. G4 - change
steel windows to alum
Alt. G-5
Hardware Change
7, 1971 ~CONTINUED)
9. 1971
HARNETT
CONST.
COMPANY
4934
5%
300
~157,989•00
- 500.00 - 1,500.00
- 800.00 - 1,500.00
- 2,850.00 - 3,200.00
- 1,110.00 - 1,250.00
- 1,795•00 - 1,a5o.oo
KITCHEN
E6UIPMENT
Food Equipment Contract
Compa~y, Inc.
David Jacobi Supply
Company
Thompson & Little,
Inc.
LICENSE
NUP'IBERS
811 i o65
o23U ~+
RF:AGAN CONST
COMPANY
3359
5%
360
$196,040.00
- 1,200.00
- 1,500.00
+ 2,000,00
- i,2oo.00
- 2,250.00
IlID COMPI,.
BOND DAYS
5/
LL•rt~x T.
ROGERS
INC.
962
5%
360
$175,000.00
SIMON CONST.
COMPANY
3579
5~
365
~i~8,9o0.00
- 1,650.00 - 1,600.~0
- 1,600.00 - 1,600.00
- 3,000.00 - 2,800.00
- i,19o.00 - 1,200.00
- 1,~00.00 - 1,650.00
BASE BID
$ 3,862.00
5/ 60 ~ 4,995•00
5%
~ 7,085.00
MINUTES OF SPECIAL MEETING - SEPTEMBER 9, 1971 (CONTINUED)
BID OPENING - JUVENILE DETENTION CEiVTER (CONTINUED) -
PI,UPIBING LICENSE BID . ~
CONTRfiCTORS NUMBERS BOND BASE..BID AL'~'. P-1
Goodyear Plumbing Co. 597 5% $41,160.00 -$250.00
Hilco Mechanical
Contractors, Inc. 1384 5% ~38,960.00 - $200.00
Sneeden, Inc. 480 5% $42,645.00 - $205.00
Whiteville Plumbing 102~ 5% $39,200.00 - $200.00
HEATING AND LICENSE BID COMPL.
AIR CONDITIONING NUMBERS BOND DAYS BASE BID
Advance Heating &
Air Conditioning 4181 5% $16,6'79.00
Cannon Heating & 3062 5% $13,545.00
Air Conditioning, Inc. ,
Hanover Iron Works, Inc. 23'73 5% $1'],692.00
Hilco Mechanical
Contractors, Inc. 1384 5% $15,848.00
Jordan Blanton Myers Co. 13'72 5% $15,249.00
Sneeden, Inc. 480 5% $13,700.00
Temperature Control Co. 1855 5% $14,500.00
EI,ECTRICAL Acme Cape Fear Hodges
CONTRACTORS Electric Electric Electric
LICENSE NUMBERS 3129-u 44']0-U 32~6-U
BID BOND 5% 5% S%
COMPL. DAYS
BASE BID $38,824.00 $32,841.00 $31,850.00
Alt. E-1 - T.V.
etc. not provided - 3,694.00 - 3,650.00 - 4,288.00
Alt. E-2 -
electric door locks . - 1,536.00 - 1'75.00 - 1,631.00
Alt. E-3 - delete
lights, pole, cable - 3,580.00 - 2,400.00 - 3,539.00
At Nr. Harriss' request meeting recessed for five minutes.
Meeting reconvened.
Bids for Kitchen Equipment, Plumbing, Heating and Air Conditioning, and electrical were
opened at this time. (See bid figures above)
At Mr. Marks' request meeting recessed for five minutes.
Meeting reconvened.
Short discussion was held on bids following which Mr. Marks moved, seconded by Mr. Oxen-
feld, the bids be referred to the architect for evaluation and recommendations to the Board
on September 20, 1971. Motion carried unanimously. ~
NEW FOSITION IN AUDITOR'S OFFICE -
Mr. Oxenfeld stated he would like to clarify his position on an item that came up at
the regular meeting of the Board on Tuesday, September 7, pertaining to the budget.
Mr. Oxenfeld read the following statement:
"During the period between 12 July, 19'71, and 23 July, 1971, the New Hanover
County Commissioners conducted a series of nine meetings, to review the proposed
budget for fiscal 9ear 1971-i9'72. It was very rev~arding to have attended each
o£ these meetings and to have participated in the review, modification and adoption
of the final budget of $13,318,23~.00. The budget is a well prepared document,
consisting of 108 pages and many line items. Minutes of the budget hearings com-
prise 38 pages.
"At the regular Commissioners meeting on Tuesday, ~ September, 19'71, an item
was discussed, regarding the General F~.nd, Department of the Auditor. The item
pertained to a new position, Steno I, at an appropriation oS $4,356.00. Althou~h
this specific item was omitted from the original budget presentation and although
it does not appear in the minutes of the budget hearings, I recall the item being
discussed informally during a recess during the budget hearings. During the
pressure and tension of all parties concerned, in an attempt to complete the budget
hearings, this item was apparently inadvertently omitted. I did realize, however,
that this item was included in the final budget, as adopted.
' 11
MINUTES OF SPECIAI, MEETING - SEPTEfBER 9, 1971 (CONTINUED)
NEW POSITION IN AUDITOR'S OFFICE (CONTINUED) -
"Since the item pertaining to a new position, Steno I, Department of the
Auditor, at an appropriation of $4,356.00, is included in the New Hanover
County Budget £or the fiscal year 1971-1972, since this position was filled
and vacated within a period of,approximately two weeks, and since the work
load of the Department of the Auditor has continued to increase to the point
of requiring additional personnel, I move that the unexpended portion of this
appropriation remain within the Budget of the Department of the Auditor, under
a line item entitled 'Salary". ,
"9 September, 19'71 John R. Oxenfeld"
Mr. Marks seconded Mr. Oxenfeld's motion. Motion carried unanimously.
ADJOURNMENT -
There being no further business to come before the Board, meeting was adjourned.
Respectfully submitted,
Hazel Savage
Clerk to the Board
/hs
MINUTES OF TIiE MEETING - SEPTEMBER 20, 19'71
ASSEMBLY
The regvlar semi-monthly meeting of the New Hanover County Commissioners was held on the
above date and time in the Commission Building with the £ollowing present: Chairman Meares
Harriss, Jr., Vice-Chairman Berry A. ~Jilliams, Commissioners J. M. Hall, Jr., H. A. Marks,
John R. Oxenfeld; County Attorney James C. Fox; County Auditor Perry Shepard; County
Administrator Laurence 0. Bowden; and Hazel Savage, Clerk to the Board.
INVOCATION - •
Chairman Harriss called the meeting to order and asked Rev. J. P. Williams, Pastor,
First Christian Church, to give the invocation.
APPROVAL OF MINUTES - REGULAR MEETING SEFTII`1BER 7, 1971 -
Mr. Williams moved, seconded by Mr. Marks, that the minutes o£ meeting of September 7,
1971 be approved subject to corrections furnished the Commissioners in memorandum of September
16, 1971. Corrections are as follows:
Page 1, Last Paragraph, delete words "at nowhere" in third sentence.
Page 8, Second Paragraph, sixth sentence should read: "... and they were on the spot
when the recommendation was made by the Health Department."
Page 11, Fourth Paragraph, Account from which to borrovr funds for this purpose should
be general emergency fund. Mr. Bowden was advised of this b~ Mr. Fox in letter dated
September lOth.
Motion carried unanimously.
APPROVAL OF MINUTES - SPECIAL MEETING S~rrr.~~'iBER 9~ 19~1 -
Mr. Oxenfeld moved, seconded by Mr. Marks, that the minutes of Special Meeting of Septem-
ber 9, 1971 be approved as written. Motion carried four to one. Mr. Williams voted"No".
RECOGNITION OF NEW CITY MANAGER. MR. JOHN JONES -
Mr. Harriss welcomed Mr. John Jones, new City Manager, and introduced him to the other
members of the Board. The Commissioners expressed their pleasure that Mr. Jones had assumed
the position of Cit~ Manager o£ Wilmington.
RECOGNITION OF REAPPOINTMENT OF JACK WEBB TO POSITION OF TOWIV MANAGER. CAROZINA BEACH, N. C. -
The Board reco~nized the reappointment of former Totim Manager Jack Webb of Carolina
Beach~to fill the same position.
Mr. Williams moved, seconded by Mr. Hall, that the Chairman be authorized to write Mr.
Webb and welcome him back to New Hanover County. Notion carried unanimously.
IDEAL BASIC INDUSTRIES. INC. - REQ.UEST TO CIASE ROAD -
County Attorney Fox advised the Board o£ the request of Basic Industries, Inc. to close
an old road just beyond Northeast Cape Fear River Bridge. Mr. Fox outlined the procedures
necessary for the County to close the road, the first being for the Commissioners to adopt
a resolution authorizing publication of notice of hearing on the request to be held November
- 15, 1971. (AYter the meeting Mr. Fox changed the public hearing date to November 1, 19'71)
Mr. Williams moved, seconded by Mr. Hall, the following resolution authorizing publi-
cation of the notice of hearing be adopted. Motion carried unanimously.
"STATE OF NORTH CAROI,INA
COUNTY OF NEW HANOVER . RESOLUTION
"Wf~REAS,
"Ideal Basic Industries, Inc., the owner of certain property adjoining
the following described tract of land, has requested that said tract, forming a
portion of an old road lying in Cape Fear Township, New Hanover County, be closed
by the Board oY Commissioners of New Hanover County pursuant to the authority
vested in them by the provisions of North Carolina General Statutes, Section
153-9(17)~