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1974-04-01 Regular MeetingMINUTES OF REGULAR t~ETING, APRIL 1, 7:974 ASSEMBLY The New Hanover County Board of Commissioners met in regular session on Monday, April 1, 1974, at 9:00 AM in the Assembly Room, County Coumiission Building, Wilmington, North Carolina. Members present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Attorney, James C. Fox; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. Chm. Powe11 called the meeting to order. Rev. J. Phillips Williams offered the invocation. APPROVAL OF MINUTES: REGULAR MEETING, MARCH 18, 1974 Comm. Davis requested that on Page 603 under Actuarial Study for School Pension System, the record show that he had asked why there were no local ~ms involved and that Comm. Vaughan had stated that H. Gray Hutchison had settled the County's retirement plan when it was put on a sound basis and had done a good job and, further, that there were no local firms qualified as an actuarial firm and you would not want anything but highly qualified people in this type of job. Comm. Vaughan requested that on Page 601 under Progress Report on Courthouse-Jail that the "January 1, 1975 - Letting of Contracts" be changed to "January 1, 1975 - Advertising of Contracts because this would have to be advertised first. Under this same item, Chm. Powe11 requested that Mr. Herbert P. McKim's statement be included which was that, in light of the current circumstances, he did not feel the architects would be able to adhere to the time table suggested by Comm. Vaughan. Comm. Hall moved, seconded by Comm. Davis, that the minutes be approved as corrected. Upon vote, motion carried unanimously. TRANSFER OF FUNDS - SHERIFF'S DEPARTMENT (TRANSPORTING MENTALLY ILL PERSONS & PRISONERS) Comm. Davis moved, seconded by Comm. Wright, the following: 1. That the Commission rescind its action of March 18, 1974, which amended the budget by increasing the revenue item in General Fund, Miscellaneous Revenues, Account ~~11 335 00, by $650 and by increasing the expenditure item, Miscellaneous Expense, Account ~~11 510 57, in the Sheriff's Department. (See Minute Book 15, Page 601.) 2. That the budget be amended by increasing the revenue item, in the General Fund, Miscellaneous Revenues, Account ~~11 335 00, by $650 and by increasing the expen- diture item, Travel, Account ~{11 510 14, in the Sheriff's Department by $650 as requested by County Manager Eller. Upon vote, motion carried unanimously. BUDGET AMENDMENT - HEALTH DEPARTMENT Comm. Wright moved, seconded by the Appropriated Fund Balance in the $60,000 and by appropriating $60,000 Account ~~44 590 74, to provide furni building. Upon vote, motion carried (FURNISHINGS & EQUIPMENT FOR NEW BUILDING) Comm. Hall, that the budget be amended by increasing Health Fund, Account ~k44 299 00, in the amount of to the expenditure item, Capital Outlay - Equipment, >hings and equipment in the new public health unanimously. BUDGET AMENDMENT - HEALTH DEPARTMENT (MAINTENANCE X-RAY MACHINE) Comm. Vaughan moved, seconded by Comm. Hall, that the sum ot $600 be transferred from Professional Services, Account ~~44 590 04, to Maintenance & Repair - Equipment, Account ~~44 590 16, due to unanticipated repairs having to be made to the x-ray developing machine. Upon vote, motion carried unanimously. ARTIFICIAL REEF PROGRAM - COUNTY TO PROVIDE ONE LABORER At the Commission meeting of March 4, 1974, the Board had considered the request from the State of North Carolina, Division of Commercial and Sports Fisheries, to pro- vide one laborer to assist in the binding operation for the artificial reef program. This item had been de£erred at that meeting in order for County Manager Eller to get further information as to the desirability of making a change in the schedule of col- lecting fees or not collecting fees. Mr. Edward G. McCoy, Commissioner of the Division of Commercial and Sports Fisheries~had written the Commission on February 14, 1974, stating that it was their feeling that collecting for these tires at the binding site would be detrimental to the artificial reef program. Mr. Willard Lane of the Division of Commercial and Sports Fisheries appeared before the Board to discuss this with the Commissioners. He stated that it was their feeling that the tire dealers were doing their share by carrying the tires to the binding site and that this was of benefit to the County because it was keeping these tires from being indiscriminatly dumped, keeping them out of the landfill, and keeping them from being burned all over the County. Comm. Vaughan moved that the project be encouraged without the use of a laborer on the payroll of New Hanover County and that this laborer be paid from the gasoline tax. Motion died for lack of a second. Comm. Hall moved, seconded by Comm. Vaughan, that the Commission thank Mr. Lane for coming to the meeting and go on with the scheduled 9:30 AM public hearing. ~~~ MINUTES OF REGULAR MEETING, APRIL 1, 1974 (CONTINUED) ARTIFICIAL REEF PROGRAM - COUNTY TO PROVIDE ONE LABORER (CONTINUED) Comm. Davis offered the substitute motion, seconded by Comm. Hall, that New Hanover County supply the laborer requested by the State for the period of time that they were working on reefs off the shores of New Hanover County. Upon vote, substitute motion was approved as follows: Voting Aye: Comm. Davis, Hall, Wright and Chm. Powell. Voting Noe: Comm. Vaughan. Comm. Vaughan stated for the record that the people of New Hanover County that did not fish were subsidizing something that was already being paid for by the State Gasoline Tax received by the State of North Carolina. Comm. Davis stated for the record that this would benefit the tourist industry which was part of the County's economy, that this would benefit the fishermen, and that this would keep tires out of the woods of New Hanover County. By common consent, the Board agreed that the funds for this laborer would be appropriated in the budget for fiscal year 1974-1975. PUBLIC HEARING The Clerk to the Board reported to the Board of Commissioners that notice of a public hearing had been published in the Wilmington Morning Star on March 9 and 16, 1974, with notice that the Board of Commissioners of New Hanover County would hold a public hearing on April~l, 1974, at 9:30 AM with regard to the following request for rezoning and appli- cations for special use permit. Chm. Powe11 opened the public hearing to discussion. PUBLIC HEARING TO CONSIDER A REQUEST TO REZONE PROPERTY ON THE EAST SIDE OF NORTH KERR AVENUE (S.R. 1175) APPROXIMATELY 900 FEET NORTH OF THE INTERSECTION OF NORTH KERR AVENUE AND S.R. 1353 FROM R-15 (SINGLE FAMILY DISTRICT) T'0 I-1 (INDUSTRICAL DISTRICT) IN ZONING AREA ~p9A. Planning Director Richard A. Fender stated that the Planning Commission had heard this request at their meeting of March 6, 1974, and had recommended that this request be approved. Planning Director Fender stated that the Planning Staff had recommended that this request be denied due to existing land uses and a matter of time. He stated that the Staff felt that this land should eventually be converted to industrial land uses; however, there was presently vacarit industrially zoned land in that area. Mr. A. Y. Lennon, Attorney at Law, appeared before the Board representing the Petitioner. Chm. Powell asked if there were anyone present to oppose this rezoning request, and no one spoke in opposition. Comm. Wright moved, seconded by Comm. Davis, that this rezoning request be approved and that an ordinance entitled "An Ordinance of the County of New Hanover Amending the Zoning Map of Zoning Area ~~9A of New Hanover County, North Carolina, Adopted July 1, 1972" be adoped. (This ordinance is contained in Ordinance Book I, Page 9.) Comm. Vaughan moved that this item be tabled until the next regular meeting of the Co~nission and that, in the meantime, the residents of S.R. 1353 be contacted to see if there were any objections to this rezoning request. Upon vote, tabling motion was defeated as follows: Voting Aye: Comm. Vaughan. Voting Noe: Comm. Davis, Hall, Wright and Chm. Powell. Upon vote, original motion to approve this request passed as follows: Voting Aye: Comm. Davis, Hall, Wright and Chm. Powell. Voting Noe: Comm. Vaughan. PUBLIC HEARING TO CONSIDER AN APPLICATION FOR A SPECIAL USE PERMIT TO USE PROPERTY APPROXIMATELY 400 FEET NORTHWEST OF THE INTERSECTION OF S.R. 1187 AND CAROLINA BEACH ROAD (U. S. HWY. 4"L1) FOR AN OUTDOOR RECREATIONAL ACTIVITY IN ZONING AREA ~~4. Planning Director Richard A. Fender stated that the Planning Commission had heard this request at their meeting of March 6, 1974, and had recommended that this special use permit be issued based on the following conditions: 1. Plan as submitted with the application for Special Use Permit; and, 2. Access road should be paved, or improved, to the extent that dust would not be generated. Mr. Lloyd Hanson, the Petitioner, appeared before the Board to request that this special use permit be issued. ~609 MINUTES OF REGULAR MEETING, APRIL 1, 1974 (CONTINUED) PUBLIC HEARING (CONTINUED) Chm. Powell asked if there were anyone present to oppose the issuance of this special use permit, and no one spoke in opposition. After the Commission had considered the following four items and found them to be facts, (a) that the use would not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved; (b) that the use met a11 required conditions and specifications; (c) that the use would not substantially injure the value of adjoining or abutting property or the use was a public necessity; and (d) that the location and character of the use, if developed according to the plan as submitted and approved, would be in harmony with the area in which it was to be located and in general conformity with the plan of development for New Hanover County, Comm. Davis moved, seconded by Comm. Wright, that this special use permit be issued based on the same conditions as recommended by the Planning Commission. Upon vote, motion carried unanimously. PUBLIC HEARING TO CONSIDER AN APPLICATION FOR A SPECIAL USE PERMIT TO USE PROPERTY ON THE WEST SIDE OF SOUTH COLLEGE ROAD (N. C. HWY. 132) APPROXIMATELY 4 MILE NORTH OF MONKEY JUNCTION FOR A CHURCH IN ZONINU A1tEA ~F4. Planning Director Richard A. Fender stated that the Planning Commission had heard this request at their meeting of March 6, 1974, and had recommended that this special use permit be issued based on the plan as submitted with the application for special use permit. Chm. Powell asked if there were anyone present to oppose the issuance of this special use permit, and no one spoke in opposition. After the Commission had considered the following four items and found them to be fact, (a) that the use would not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved; (b) that the use met all required conditions and specifications; (c) that the use would not substantially injure the value of adjoining or abutting property or the use was a public necessity; and (d) that the location and character of the use, if developed according to the plan as submitted and approved, would be in harmony with the areain which it was to be located and in general conformity with the plan of development for New Hanover County, Comm. Vaughan moved, seconded by Comm. Davis, that this special use permit be issued based on the same condition as recommended by the Planning Commission. Upon vote, motion carried unanimously. PUBLIC HEARING TO CONSIDER AN APPLICATION FOR A SPECIAL USE PERMIT TO USE PROPERTY ON THE WEST SIDE OF CAROLINA BEACH ROAD (U. S. HWY. 421) APPROXIAMTELY 2 MILE NORTH OF THE INTERSECTION OF MASONBORO LUOY ROAD AND CAROLINA BEACH KOAD FOR A CHURCH ADDITION IN ZONING AREA ~p4. Planning Director Richard A. Fender stated that the Planning Commission had heard this request at their meeting of March 6, 1974, and had recommended that this special use permit be issued based on the plan as submitted with the application for special use permit. Chm. Powell asked if there were anyone present to oppose the issuance of this special use permit, and no one spoke in opposition. After the Co~nission had considered the following four items and found Ehem to be facts, (a) that the use would not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved; (b) that the use met all required conditions and specifications; (c) that the use would not substantially injure the value of adjoining or abutting property or the use was a public necessity; and (d) that the location and character of the use, if developed according to the plan as submitted and approved, would be in harmony with the area in which it was to be located and in general conformity with the plan of development for New Hanover County, Comm. Davis moved, seconded by Comm. Wright, that this special use permit be issued based on the same condition as reco~nended by the Planning Commission. Upon vote, motion carried unanimously. Chr.i. Powell closed the public hearing to discussion. ADOPTION OF SOIL EROSION AND SEDIMENTATION ORDINANCE County Manager E11er reported that County Attorney Fox had advised that, since the vote adopting the ordinance entitled "An Ordinance to Provide for the Control of Soil Erosion and Sedimentation" at the special meeting held on March 25, 1974, at 7:30 PP~I, had not been unanimous, it would be necessary for another vote to be taken in order for the ordinance to go into effect. Comm. Wright questioned the validity of the vote taken on Monday, March 25, 1974, since the changes in the ordinance which were adopted by co~on consent had not been restated in the motion. County Attorney Fox stated that, if the changes incorporated in the ordinance (See Exhibit Book 1, Page 59) were, in fact, the changes agreed upon at the meeting of March 25, 1974, then the ordinance could be adopted at this meeting without a unanimous vote. Mr. David Loughlin of trhe Oleander Company and Col. Paul S. Denison of Henry von Oesen & Associates appeared before the Board to request that the adoption of this ordinance be tabled until after the State ordinance had been adopted. The Honorable ALton Lennon appeared before the Board to request that the Board adopt this ordinance. MINUTES OF REGULAR MEETING, APRIL 1, 1974 (CONTINUED) ADOPTION OF SOIL EROSION AND SEDIMENTATION ORDINANCE (CONTINUED) Comm: Vaughan moved, seconded by Comm. Ha11, that the ordinance entitled "An Ordinance to Provide for the Control of Soil Erosion and Sedimentation as set forth as Exhibit A attached containing the three amendments which were agreed upon and incorporated in the ordinance that was approved on March 25, 1974, be herewith affirmed and adopted by the New Hanover County Board of Commissioners effective on and after May.l, 1974. (The ordinance referred to above as Exhibit A is contained in Exhibit Book 1, Page 60.) Chm. Powell offered the substitute motion, seconded by Comm. Davis, that the ordinance entitled "An Ordinance to Provide for the Control of Soil Erosion and Sedimentation" as set forth as Exhibit A attached containing the three amendments which were agreed upon and incorporated in the ordinance that was approved on March 25, 1974, be herewith affirmed and adopted by the New Hanover County Board of Commissioners and that said ordinance be submitted forthwith to the pertinent State Department for review and comment. Upon vote, substitute motion was defeated as follows: Voting Aye: Comm. Davis and Chm. Powell. Voting Noe: Comm. Hall, Vaughan and Wright. Upon vote, the orginal motion to adopt this ordinance effective May 1, 1974, was approved as follows: Voting Aye: Comm. Davis, Hall and Vaughan. Voting Noe: Comm. Wright and Chm. Powell. Chm. Powell stated for the record that he had voted "Noe" on this motion because he was opposed to the.delay involved by appending an effective date. Comm. Wright stated for the record that she had voted "Noe" because she thought that the changes which were desirable should be made before the law was put on the books. By common consent, it was agreed that, since this ordinance would have to be ratified again in that a change had been made in the ordinance as adopted on March 25, 1974, by adding•an effective date and the ordinance incorporating this change had not been approved by a unanimous vote, a special meeting would be held on Monday, April 8, 1974, at 8:45 AM, and that notice of this meeting would be advertised in compliance with the law. Comm. Vaughan requested that, by common consent, the Chairman be requested to write Mayor Herbert B. Brand to express the Board's appreciation for the offer by the City of Wilmington to provide interim technical assistance in.the review of erosion and sedimentation control plans by the City's Engineering Staff. This was agreed by common consent. PROCLAMATION OF UPLIFT II Carol Brock, promotion chairman for WECT-TV, and Butch Pegram, representing UNC-W, - appeared before the Board to request that the Chairman proclaim the days of April 6 through April 13, 1974, to be Uplift the Second, an entire community effort to clean the streets and roads of New Hanover County. Co~. Vaughan objected to the wording of the proclamation being stated as "I hereby proclaim" and requested that this be changed to "We hereby proclaim." Upon motion by Comm. Davis, seconded by Comm. Hall, the Chairman was unanimously authorized to sign this proclamation, amended, a copy of which is contained in Exhibit Book 1, Page 61. RESOLUTION TO COMMEND WECT-TV Carol Brock, promotion chairman for WECT-TV, invited the Board to attend the Open House to be held on Sunday, Apri1 7, 1974, from 1-5 PM at WECT-TV in celebration of its 20th Anniversary. . Comm. Vaughan moved, seconded by Comm. Hall, that the Board pass a resolution thanking WECT-TV, Channel 6, for the splendid community service it had rendered over the 20 years and that it be signed by the Chairman on behalf of the Commission. Upon vote, motion carried unanimously. PROGRESS REPORT ~~2 - GOVERNMENTAL COMPLEX - COUNTY COURTHOUSE/JAIL (See Addition Pa,qe 613) Mr. Herbert P. McKim of Ballard, McKim & Sawyer, Architects, appeared before the Board and presented Progress Report ~p2 of`the Governmental Complex - County Courthouse/ Jail. This report is contained in Exhibit Book 1, Page 62. Mr. McKim requested clarification on the Wilmington Police Department--whether they would be in the complex or not and, if so, would they provide funds to build that space. . Comm. Wright moved, seconded by Comm. Vaughan, that the Chairman be asked to write Mayor Herbert B. Brand detailing this particular item and that he appear before the Wilmington City Council on Monday, April 8, 1974, to request their reply. Upon vote, motion carried unanimously. Comm. Vaughan asked that, by common consent, the architects be authorized to go ahead with the study of the law enforcement, court' and prisoner retainage system as well as the facility. This was agreed to by common consent. 6~~ MINUTES OF REGULAR MEETING, APRIL 1, 1974 (CONTINUED) PROGRESS REPORT ~~2 - GOVERNMENTAL COMPLEX - COUNTY COURTHOUSE/JAIL (CONTINUED) Comm. Davis requested that, by common consent, the County Manager be directed to work with Mr. McKim on acquiring the surrounding property adjacent to the proposed courthouse/jail which had been discussed at previous Commission meetings, i.e., the Raney Chevrolet property, the CP&L Building, etc. This was agreed to by common consent. AWARDING OF CONTRACT FOR SEWAGE SYSTEM AT AIRPORT AND TRANSFER OF FUNDS FOR THIS PURPOSE County Manager Eller presented the following bids for the sewer line and lift station to serve the New Hanover County Airport, which had been opened on Tuesday, March 26, 1974. T. A. Loving Company $34,230 James Utility Company 36,895 Whiteville Plumbing Company 18,990 Comm. Hall moved, seconded by Comm. Davis, the following: 1. That the sum of $20,899 be transferred from Maintenance & Repair - Other Improvements, Account ~~31 650 18, to Capital Outlay - Other Improvements, Account ~~36 650 73, in the Airport budget to provide sufficient funds for the awarding of this contract. (This transfer included 10% above the contract bid as a contingency factor since the bids were on a unit price hasis rather than a lump sum basis.) 2. That the low bid from Whiteville Plumbing Company be approved and that the Chairman be authorized to execute the contract. Upon vote, motion carried unanimously. TRANSFER OF FUNDS - COUNTY ATTORNEY Comm. Vaughan moved, seconded by Comm. Hall, that the sum of $10,000 be trans- ferred from Contingencies, Account ~pll 445 61, to Professional Services - County At- torney, Account ~~11 470 04. Upon vote, motion carried unanimously. TRANSFER OF FUNDS - DISTRICT ATTORNEY Comm. Vaughan moved, seconded by Comm. Hall, that the sum of $150 be transferred from Capital Outlay, Account ~~17 470 74, to Rent - Equipment, Account ~~17 470 22, in the District Attorney's budget. Upon vote, motion carried unanimously. OVERTIME PAY FOR MRS. ELIZABETH RHODES Comm. Vaughan moved, seconded by Comm. Davis, that Tax Administrator Powell be authorized to pay Mrs. Elizabeth Rhodes for the overtime she had worked in his office, which amounted to $126.63 for 6~ days. (Mrs. Rhodes had transferred to another depart- ment.) Upon vote, motion carried unanimously. BUDGET AMENDMENT - REFUND TO RURAL ENTERPRISES FOR LANDFILL PREPAYMENT County Manager Eller reported that Rural Enterprises had been billed on a yearly basis for use of the landfill through the end of 1972, but the Iandfill had closed on August 31 of that year, and they were due a refund from the County in the amount of $1,333. County Manager Eller recommended that the budget be amended by increasing the appropriation in Account ~~11 335 00, Miscellaneous Revenue in the General Fund, by $1,333 and by increasing the appropriation in Account ~~11 660 57,.Miscellaneous Expense in the non-departmental section of the budget, by $1,333 in order to.refund Rural Enter- prises. Comm. Davis moved, seconded by Comm. Wright, that the budget be amended as recom- mended by County Manager Eller in order that Rural Enterprises could be refunded. Upon vote, motion carried unanimously. DISCUSSION OF COURTHOUSE PARKING POLICY Comm. Vaughan requested that a discussion of the parking policy for the new courthouse/jail facility be placed on the agenda. County Manager Eller stated that the programmer being employed by the architects would have some recommendations on this. TRANSFER OF FUNDS - MUSEUM Mr. William E. Perdew, Chairman of the Museum Board of Trustees, had requested that the sum of $500 be transferred from Land Purchase, Account ~kll 625 71, to Travel, Account ~~11 625 14, for expenses arising from the Museum staff trip.made in February, 1974, as well as a proposed trip to Raleigh regarding Bicentennial funds. Comm. Hall moved that the transfer as requested be approved. Motion died for lack of a second. Comm. Vaughan moved, seconded by Comm. Wright, that a transfer of $350 be approved from Land Purchase, Account ~~11 625 71, to Travel, Account ~~11 625 14, for the trip made in February. Upon.vote, motion was approved as follows: Voting Aye: Comm. Davis, Vaughan, Wright, and Chm. Powell. Voting Noe: Comm. Ha11. Chm. Powell moved that he be authorized to write Mr. Perdew, Chairman of the.Museum Board of Trustees, that the feeling of the Board of Commissioners was that the proposed trip to Raleigh should be reviewed by the Museum Board and that only the executives of the Museum should have their expenses paid. After a brief discussion, Chm. Powell withdrew his motion. 6~~ MINUTES OF REGULAR MEETING, APRIL 1, 1974 (CONTINUED) TRANSFER OF FUNDS - NNSEUM (CONTINUED) Comm. Wright recommended that the seeking of Bicentennial funds should be handled through Co1. Robert S. Milner, Executive Director, Wilmington-New Hanover County American Revolution Bicentennial Association. By common consent, County Manager E11er was requested to convey the Board's senti- ments to Mr. Perdew about the proposed trip to Raleigh and indicate to him that the Board would approve whatever he felt was appropriate after this discussion. TRANSFER OF FUNDS - BOOKMOBILE Comm. Vaughan moved, seconded by Comm. Hall, that the sum of $500 be transferred from Purchases for Inventory in the Garage budget, Account ~pll 555 55, to Non-Departmental, Miscellaneous Expense, Account ~~11 660 57, for maintenance of the Bookmobile. Upon vote, motion carried unanimously. Comm. Wright questioned the Bookmobile being budgeted in the Miscellaneous Expense account in the non-departmental section of the budget instead of in the Library budget; and Chm. Powell recommended that, in the future, this be budgeted in the Library budget. RESOLUTION TO COMMEND MR. JAMES DAVIS Comm. Hall moved, seconded by Comm. Vaughan, that a certificate of appreciation in the form of a proper resolution be sent to Mr. James Davis, Executive Director of the State Ports Authority, for his meritorious service to be signed by each Board member. Upon vote, motion carried unanimously. DISCUSSION OF MINUTES OF SPECIAL MEETING OF MARCH 25. 1974 Comm. Wright requested that the tapes of the special meeting held on March 25, 1974, be retained and that the minutes for that meeting be expanded. DISCUSSION OF ACTUARIAL STUDY FOR SCHOOL PENSION SYSTEM Comm. Vaughan requested that Mr. H. Gray Hutchison, who had been employed to conduct an actuarial study of the school pension system, be asked to try to have this study completed by June 15, 1974, so that it could be considered during budget sessions. DISCUSSION OF SAFEKEEPING OF PRISONERS ON APPEAL Comm. Vaughan asked County Manager Eller to see that the Safekeeping'of Prisoners on Appeal Being Paid by the State be definitely introducted in the next legislature. DISCUSSION OF FLAGPOLE AT NEW HEALTH DEPARTMENT BUILDING Comm. Vaughan stated that he thought there should be one flagpole for the whole hospital complex. Comm. Wright stated that this request would be in the Health Department's budget for fiscal year 1974-1975. BIDS ON GUNS - SHERIFF'S DEPARTMENT County Manager Eller reported that, as directed by the Board at their meeting of March 18, 1974, the request for bids for approximately fifty four 357 stainless steel magnums for the Sheriff's Department had been readvertised and that only one bid had been received. He stated that this was from Wilmington Gun Exchange in the amount of $4,248.48 and that a bid deposit had been submitted with this bid. Upon motion by Comm. Wright, seconded by Chm. Powell, this bid was unanimously accepted by the Board. DISCUSSION OF COLE-LAYER-TRUMBLE COMPANY Chm. Powell stated that the Acting President of Cole-Layer-Trumble Company had called him and stated that he would not be able to be present at the Commission meeting of April 1, 1974, but he had requested a private meeting with the Chairman and County Manager and whatever members of the Board who could meet legally. Comm. Vaughan suggested that Comm. Wright attend this meeting tentatively scheduled for April 10, 1974. This was agreed to by common consent. DISCUSSION OF AGENDA DISTRIBUTION Chm. Powell moved, seconded by Comm. Davis, that the County Manager notify each of the Volunteer Fire Departments to see if they would be willing to display a copy of the Commission's agenda and, if so, mail copies out to them in an effort to better apprise the public. Upon vote, motion was defeated as follows: Voting Aye: Comm. Davis & Chm. Powe11. Voting Noe: Comm. Ha11, Vaughan and Wright. EXECUTIVE SESSION Comm. Hall moved, seconded by Chm. Powell, that the Board recess to go into executive session. Upon vote, motion carried unanimously. Chm. Powe11 recessed the meeting to go into executive session ADJOURNMENT Comm. Hall moved, seconded by Chm. Powe11, that the meeting be adjourned. Upon vote, motion carried unanimously. Chm. Powell adjourned the meeting at 1:10 PM. ~ Respectfully submitted, ~ - ~~~ ~~ ~ Lise K. King Clerk to the Board k