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1974-04-16 Regular Meeting61. ~ MINUTES OF SPECIAL MEETING, APRIL 8, 1974 ASSEMBLY The New Hanover County Board of Couttnissioners met in special session on Monday, April 8, 1974, at 8:45 AM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to consider adoption of an ordinance entitled "An Ordinance to Provide for the Control of Soil Erosion and Sedimentation." Members present were Commissioners Peter R. Davis; J. M. Ha11, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dan W. Eller; and Clerk to the Board, Zise K. King. Chm. Powell called the meeting to order. SECOND ADOPTION OF SOIL EROSION AND SEDIMENTATION ORDINANCE Comm. Vaughan moved, seconded by Comm. Hall, that the ordinance entitled "An Ordinance to Provide for the Control of Soil Erosion and Sedimentation" that was ap- proved by a majority of the Commission at their meeting of April 1, 1974, be adopted. (This ordinance is contained in Exhibit Book 1, Page 60.) Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Vaughan, and Chm. Powell. Voting Noe: Comm. Wright. DECISION TO HOLD REGULAR MEETING ON TUESDAY, APRIL 16, 1974 Comm. Vaughan moved, seconded by Comm. Wright, that the regular semimonthly meeting of the Board of Commissioners be held on Tuesday, April 16, 1974, instead of Monday, April 15, 1974, since Monday was a Legal holiday; and that notice of this change in date be posted at the courthouse. Upon vote, motion carried unanimously. ADJOURNMENT , Comm. Vaughan moved, seconded by Comm. Hall, that the meeting be adjourned. Upon vote, motion carried unanimously. Chm. Powell adjourned the meeting at 8:50 AM. Respectfully submitted, ~ ~~=z.~~ ~'?U L~se K. King Clerk to the Board k MINUTES OF REGULAR MEETING, APRIL 16, 1974 ASSEi~BLY The IJew Hanover County Board of Commissioners met in regular session on Tuesday, April 16, 1974, at 9:00 AM in the Assembly Room, County Commission Building, Wilmington, North Carolina. • rlembers present were Commissioners Peter R. Davis; J. M. Hall, Jr.; M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powe11; County Attorney, James C. Fox; County Manager, Dan W. Eller; and Clerk to the Board, Lise K. King. Chm. Powe11 called the meeting to order. Rev. L. M. Peele offered the invocation. APPROVAL OF MINUTES: SPECIAL MEETING, MARCH 25, 1974 Comm. Davis requested that on Hage 606 under "Adoption of Ordinance" that the last paragraph under that heading be amended to read as follows: "Comm. Wright stated for the record that she was not voting 'noe' because she was against the ordinance but because she believed that they did no*_ know exactly what it was at this point..."--adding "she believed" to that sentence. Upon motion by Comm. Hall, seconded by Chm. Powe11, the minutes of the special meeting held on March 25, 1974, were unanimously approved as amended. APPROVAL OF MINUTES: REGULAR MEETING, APRIL 1, 1974 Coumi. Vaughan requested that on Page 610 under "Prbgress Report ~k2 - Governmental Complex - County Courthouse/Jail" the Proposed Progress Schedule contained in Exhibit Book I, Page 62, be typed into the Minute Book. This schedule was as follows: April 1 to May 31 Use and Space Program June 1 to Aug. 31 Schematic Design Sept. 1 to Oct. 31 Design Development Idov. 1 to Apri1 30, 1975 Working Drawings June 1 to July 31, 1975 Bid and sign contracts Aug. 1 to first Sunday of December, 1976 (12/5/76) Construction (The construction completion as originally presented had been Dec. 31, but this had been changed to the first Sunday in December at Co~n. Vaughan's request.) Upon motion by Comm. Ha11, seconded by Chm. Powell, the minutes of the regular meeting held on April 1, 1974, were unanimously approved as amended. ~~~~ MINUTES OF REGULAR MEETING, APRIL 16, 1974 (CONTINUED) APPROVAL OF MINUTES: SPECIAL MEETING, APRIL 8, 1974 Upon motion by Comm. Hall, seconded by Chm. Yowell, the minutes of the special meeting held on April 8, 1974, were unanimously approved as presented. LETTER OF INTENT TO LEASE TO THE SOUTHEASTERN MENTAL HEALTH CENTER PORTION OF COMMiJNITY HOSPITAL Mr. Jim Lang and Dr. Burt M. Walden of the Southeastern Mental Health Center appeared before the Board to request that New Hanover County lease a portion of.the Com- munity Hospital to the Southeastern Mental~Health Center for the operation of an area-wide drug treatment program. . Comm. Davis requested that one room be set aside for a holding room for keeping com- mitted persons overnight; however, Dr. Walden said that the funds which would be received through a grant-in-aid spelled out the purpose for which these funds could be used and this would not be permitted.. Comm. Vaughan moved that this item be tabled until the County Manager could furnish a report on the present lease agreements on the property and make a recommendation to the Board whether or not this would be practical. Tabling motion was defeated as follows: Voting Aye: Comm. Vaughan. Voting Noe: Comm.. Davis, Hall, Wright and Chm. Powell. Comm. Hall moved, seconded by Comm. Davis, that a letter of intent be furnished to the Southeastern Mental Health Center that the Board looks with favor on this request and will give,serious consideration to it pending looking into another lease which was presently on the property to see if there were any conflict. Comm. Vaughan offered the substitute motion, seconded by Comm. Wright, that the Board furnish a letter of intent to the Southeastern Mental Health Center that the Board looks with favor on this request and wi11 give serious consideration to it pending looking into another lease which was presently on the property to see if there were any conflict and pending an investigation by the County Manager into the feasibility of such utilization of the property. Upon vote, substitute motion was approved unanimously. Comm. Wright requested that the record include Dr. Walden's and Mr. Lang's assurance that this would have no affect on the local budget request for the Southeastern Mental Health Center. ADVANCE FUNDING - BICENTENNIAL OUTDOOR DRAMA FUNDS Mr. Nick Evers, Managing Director of the Lower Cape Fear Council of the Arts, and Col. Robert S. Milner, Executive Director of the Bicentennial Commission, appeared before the Board to request advance funding in the amount of $6,000 for the Arts Council/ Bicentennial Commission joint venture of an Outdoor Historical Drama. The request for advance funding was broken down as follows: $2,500 for a playwright; $2,000 for advance publicity and•office supplies; and $1,500 for publicity and advertising. Comm. Davis moved, seconded by Comm. Hall, that this request for advance funding be approved and that $6,000 be transferred from Contingencies, Account ~kll 445 61, to Non- Departmental/Contributions-Other Agencies, Account ~~11 660 93, to cover this advance funding. Upon vote, motion carried unanimously. . Comm. Vaughan stated for the record that insofar as this concerned the Bicentennial this had not been approved by the Executive Committee of the Bicentennial but from discussion they had had it would be their intent to approve it.he felt. Mr. Evers also presented the budget request of the Lower Cape Fear Council of the Arts for Fiscal Year 1974-1975 to be considered by the Board during budget sessions. SITE PLANS FOR THREE SCHOOL SITES AS RECREATIONAL AREAS. County Manager Eller reported that he had investigated the use of three school sites for development as recreational and physical education areas for use by citizens of the County. These sites were Pine Valley Elementary, M. C. S.,Noble Junior High/John J. B1air Elementary, and College Park Elementary. He stated that each of these sites had approximately 6-7 acres of land available for development, and that Federal Funds would be available to be administered by the State on a 50/50 matching basis. Mr. Eller recommended_that the County employ Mr. Charles C. Stott, Park and Recreation Planner, to prepare site development plans for these three sites. He stated that Mr. Stott had given him an estimate of $2,700 to prepare these three site plans. Mr. Jerry Beaver and Coach Leon Brogden of the School System appeared before the Board to endorse the proposed development of these school sites. Comm. Vaughan moved, seconded by Comm. Davis, the following: 1) That Mr. Stott be employed to furnish the site plans as recommended by the County Manager; 2) That the sum of $2,700 be transferred from Contingencies, Account ~~11 445 61, to Professional Services in the budget of the Governing Body, Account ~~11 410 04, to cover the cost of these site plans; and, 3) That County Manager Eller be authorized to discuss this with the Wilmington City Manager to secure recommendations as to priorities. Upon vote, motion was approved as follows: Voting Aye: Comm._ Davis, Hall, Vaughan and Chm. Powell. Voting Noe: Comm. Wright. Comm. Wright stated for the record that she objected to the City of Wilmington's being included in the motion. ~~~a) MINUTES OF REGULAR MEETING, APRIL 16, 1974 (CONTINUED) APPROVAL OF CONTRACT WITH H. GRAY HUTCHI50N & ASSOCIATES FOR AN ACTUARIAL STUDY OF THE NEW HANOVER COUNTY SCHOOL SUPPLEMENTAL RETIREMENT SYSTEM Chm. Powell moved, seconded by Comm. Davis,'that the contract with H. Gray Hutchison & Associates for an actuarial study of the New Hanover County School Supplemental Retirement System be approved with the amendment to it that H. Gray Hutchison & Associates be paid 2 of the total amount of the contract in approximately 45 days and the balance on completion of the study to be not later than June 25, 1974. Upon vote, motion carried unanimously. APPROVAL OF GRAVITY SEWER LINE TO SERVE NEW HIGH SCHOOL IN NORTHERN PORTION OF COUNTY ; County Manager E11er reported that Comm. Davis had contacted the major property owner whose property the gravity sewer line would have to cross in order to serve the new high school in the northern part of the County and that he had agreed to furnish the County the right-of-ways over his property without the County's first securing an agreement•from the City of Wilmington allowing him to use their treatment facilities. Comm. Wright moved, seconded by Comm. Ha11, that the Board request County Manager Eller to include funds for the gravity sewer line in the budget for fiscal year 1974-1975, the intent being that this would eventually be a part of the county-wide system and seemed like the logical way to go. Comm. Wright withdrew her motion. Comm. Vaughan moved that the County construct the gravity sewer line using bonds to furnish the money and including provisions in the agreement that would relieve any tax- payers outside of the particular district that this sewer line would serve from an unfair tax burden. Motion died for lack of a second. Comm. Ha11 moved, seconded by Comm. Wright, that the Board request County Manager Eller to include funds for the gravity sewer line in the budget for fiscal year 1974-1975. Upon vote, motion carried unanimously. It was agreed, by common consent, that any foreseeable problems could be resolved before the money was actually spent for the sewer 1ine. COURTHOUSE/JAIL FACILITY - REQUEST OF COMM. WRIGHT FOR ENDORSEMENT THAT ENTRANCES AND RESTROOMS BE DESIGNED TO ACCOMODATE HANDICAPPED Comm. Wright requested endorsement from the Board that entrances and restrooms in the new courthouse/jail facility be designed to accomodate handicapped persons. Comm. Vaughan stated that he could not concur in this endorsement, that he felt this should be left up to the architects and the 1aw. Mr. Herbert P. McKim, Architect, stated that the State had a very strong code requiring provisions for the handicapped which the architects would be required to adhere to. No further action was taken by the Board. PROGRESS REPORT ~~3 - GOVERNMENTAL COMPLEX - COUNTY COURTHOUSE/JAIL Mr. Herbert P. McKim, Architect, presented Progress Report ~p3 of the Governmental Complex - County Courthouse/Jail. This report is contained in Exhibit Book I, Page 63. Chm. Powell requested that, by common consent, the Board agree to write Mr. Roger H. Clark, AIA, Consultant, thanking him for his assistance in selecting architects for the courthouse/jail governmental complex and formalizing the end of the agreement with him. This was agreed to by common consent. APPROVAL OF CONTRACT FOR COURTHOUSE/JAIL COMPLEX Upon motion by Comm. Hall, seconded by Comm. Wright, the contract dated March 26, 1974, between Board of Commissioners, New Hanover County, North Carolina, and Ballard, McKim & Sawyer - Hartman-Cox, Associated Architects, for the Courthouse and Jail Complex, Wilmington, North Carolina, was unanimously approved by the Board. LEAA FUNDS BEING USED FOR COURTHOUSE/JAIL COMPLEX Comm. Wright requested that the record show that the funds being accepted by the County for construction of the Courthouse/Jail Complex from the Law Enforcement Assistance Administration (LEAA) were Part C funds and that any review by the LEAA would merely be advisory rather than mandatory. The County would have had to following mandatory guide- lines if Part E funds had been accepted. STRUCTURAL INVESTIGATION OF ORIGINAL COURTHOUSE BUILT IN 1892 Mr. John R. Andrew of Henry von Oesen & Associates presented his Report of Structural Investigation of the original section of the courthouse, which was built in 1892. Mr. Andrew summarized his findirgswhich indicated the structure was still sound although major cracks had developed in the foundation under the west stairs. Mr. Andrew did not feel that there was any immediate danger of structural failure but cautioned against excessive vibration such as might be caused by pile driving. He indicated that he planned to continue monitoring the cracks in the foundation for additional movement over the next six to twelve months and would advise if further movement was noted. (Copies of the complete report were furnished to the Commissioners, and a copy is on file in the Coimnissioners' office.) REQUEST OF REV. & MRS. SAMUEL McGUIRE TO GAIN ACCESS TO PROPERTY Rev. & P4rs. Samuel Mc~uire o= xouce i, Box 190, Castle Hayne, North Carolina, appeared ~ before the Board to request assistance from the Board in gaining access to a portion of their property which had been denied them since 1960 when the Health Department had dug a drainage canal which crossed their property. Mr. Richard Epling, County Engineer, reported that a bridge approximately 60 feet in length would be required to span the drainage canal. Comm. Davis requested that, by common consent, the Board ask County Manager Eller to make an estimate of what it would cost to provide the McGuires access to their property and report back to the Board at their meeting of May 6, 1974, with alternate solutions. This was agreed to by common consent. ~~ ~J? MINUTES OF REGULAR MEETING, APRIL 16, 1974 (CONTINUED) CALL FOR PUBLIC HEARING ON DOG CONTROL ORDINANCE County Attorney Fox, at the request of the Board, had prepared an ordinance entitled "An Ordinance Requiring Licensing and Control of Dogs in New Hanover County," which was presented to the Commissioners. Comm. Wright objected to the wording in Section VII of the ordinance in that she felt this might allow good dogs to be destroyed. County Attorney Fox recommended that the wording in Section VII be changed as follows: SECTION VII DOGS WHICH MAY BE DESTROYED - ENTRY ON PREMISES IN QUEST OF RABID DOGS All dogs affected with hydrophobia shall be destroyed, and any dog suspected of having hydrophobia which has attacked and/or bitten or otherwise injured any person and/or livestock or any other animal may be destroyed by the sheriff or any member of the sheriff's department, or other duly authorized dog warden. Such persons are hereby authorized and empowered to follow and enter upon any enclosure or lot in quest of such animal affected with hydrophobia. Comm. Vaughan moved, seconded by Comm. Davis, that a public hearing be held at the meeting of May 20, 1974, to consider adoption of this ordinance including the change in Section VII recommended by County Attorney Fox and that notice of this public hearing be duly advertised. Upon vote, motion carried unanimously. DEFERRAL OF REQUEST FROM CAROLINA BEACH FOR FUNDING OF FIRE DEPARTMENT Chm. Powe11 reported that at the request of County Manager E11er a request from Carolina Beach to include the Carolina Beach Fire Department in funding from the County as provided the Volunteer Fire Departments had been deferred until some time in the future. DEFERRAL OF TERMINATION OF LEASE AGREEMENT WITH ALBERT D. COX, JR. i Chm. Powell reported that at the request of Mr. Albert D. Cox, Jr., discussion of termination of his lease agreement with the County had been deferred until some time in the future. ' ENDORSEMENT OF NATURE AND BIKE TRAIL ALONG SEABOARD COASTLINE BETWEEN WILMINGTON & FAYETTEVILLE Comm. Vaughan moved, seconded by Comm. Hall, that the Board endorse the establishment of a nature and bike trail along the roadbed of the Seaboard Coastline Railroad between Wilmington and Fayetteville in conjunction with the Bicentennial Celebration and that the Chairman write the appropriate State Department of this endorsement. Upon vote, motion carried unanimously. REPORT ON MEETING WITH COLE-LAYER-TRUMBLE COMPANY OFFICIALS Chm. Powe11 reported that he and Comm. Wright along with County Manager Eller and Tax Administrator Powell had met with officials of the Cole-Layer-Trumble Company.with regard to difficulties being experienced in the tax mapping and reevaluation of the County. He stated that the Cole-Layer-Trumble people felt that they would be on schedule in this work and that they were going to begin issuing monthly progress reports to keep the County informed of the progress. He stated further that a letter would be forthcoming from Cole- Layer-Trumble confirming the discussions held during this meeting. Comm. Vaughan requested, by common consent, the County Manager be permitted to discuss with Mr. Beverly P. Paul, Executive Director of the Cape Fear Council of Governments, the pros and cons of setting up a multi-county staff to carry on tax mapping and reevaluation. This was agreed to by common consent. RELIEVING_GEN. ANDREW H. HARRISS, JR., OF DUTIES AS COUNTY ENERGY FIELD AGENT Comm. Vaughan moved, seconded by Comm. Hall, that Gen. Andrew H. Harriss, Jr., Civil Preparedness Coordinator, be relieved of the duties he had assumed as County Energy Fie1d Agent, as requested by Gen. Harriss, and that he be written a letter of commendation for the'fine manner in which he had carried out the extra duties imposed on him. Upon vote, motion carried unanimously. DESIGNATION OF CHAMBER OF COMMERCE ENERGY TASK FORCE AS NEW HANOVER COUNTY ENERGY COUNCIL In accordance with the request ot Lt. Gen. John J. Tolson, III, Chairman, Governor's Energy Pane1, Comm. Davis moved, seconded by Comm. Hall, that the Chamber of Commerce Energy Task Force be designated as the New Hanover County Energy Council. Upon vote, motion carried unanimously. Comm. Vaughan and Wright stated for the record that they reserved the right to bring this matter up again. PUBLIC HEALTH BUILDING - PAYMENT RETAINED BY COUNTY TO BE 5 PERCENT County Manager Eller reported that Reagan Construction Company, General Contractor on the new public health building, had requested that the amount of payment retained by the County be reduced from 10 percent to 5 percent. He stated that Reagan had supplied a performance bond for the full amount of the contract and that the bonding company had agreed to this reduction. Comm. Hall moved, seconded by Chm. Powell, that this request be granted pending a check by the County Manager to determine that construction was on schedule. Upon vote, motion carried unanimously. ~ :w ~~~ MINUTES OF REGULAR MEETING, APRIL 16, 1974 (CONTINUED) ARMED GUARD TO BE FURNISHED FOR SOCIAL SERVICES BY WACHOVIA BANK The Board ot Social Services requested authorization to employ a guard to accompany person transporting food stamps and/or cash to and from the bank and to provide security on the grounds. County Manager Eller reported that, as part of the agreement for being named the depository of the County's demand deposits, Wachovia Bank & Trust Company had agreed to provide armed guard service for the transportation of the stamps and cash; however, the Board of Social Services had decided that it was preferable to hire an armed guard to provide the necessary security and recommended that the Commissioners provide funds for this purpose. Comm. Hall moved that the request of the Board of Social Services be approved, but he withdrew his motion after a discussion regarding this service being provided by Wachovia Bank at no additional charge to the County. Comm. Vaughan moved, seconded by Comm. Wright, that the Board of Social Services be told that the Commissioners felt the appropriate manner to handle the transportation of stamps and/or cash was with the Wachovia Bank armed guard. Upon vote, motion carried unanimously. APPOINTMENTS TO SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION Upon motion by Comm. Hall,..seconded by Comm. Wright, the following appointments were unanimously approved to the Southeastern Economic Development Commission. Mr. J. Fred Rippy, Jr.; term to expire April 30, 1978. Comm. Peter R. Davis; term to expire April 30, 1977. AUTHORIZATION FOR FIREWORKS DISPLAY AT LEGION STADIUM ON JULY 4, 1974 Upon motion by Comm. Hall, seconded by Chm. Powell, a request from Derick G. S. Davis on behalf of the July Fourth Celebration Committee and the Department of Parks & Recreation for authorization of a fireworks display to be held at Legion Stadium at 9:00 PM on July 4, 1974, was unanimously approved. REPORT OF COLLECTOR OF REVENUE FOR COLLECTIONS THROUGH MARCH 31, 1974 Upon motion by Comm. Hall, seconded by Comm. Davis, the report trom Collector of Revenue, Janie B. Straughn, on collections through March 31, 1974, was unanimously approved by the Eoard. This report is contained in Exhibit Book I, Page 64. AFPOINTMENT OF BEALE AND HARDISON, C.P.A.'S, AS OUTSIDE AUDITOR FOR TAX OFFICE Upon motion by Comm. Hall, seconded by Comm. Vaughan, the C.P.A. tirm oY Beale and Hardison was unanimously appointed as the outside auditor for the Tax Office £or the fiscal year ending June 30, 1974. APPROVAL OF ABATEMENTS AND REFUNDS Upon motion by Comm. Hall, seconded by Comm. Wright, the requests for abatements and refunds contained in Tax Administrator Larry Powe11's memorandum dated April 10, 1974, were unanimously approved. This memorandum is contained in Exhibit Book I, Page 65. BUDGET AMENDMENT - TAX DEPARTMENT FOR ADVERTISING Comm. Hall moved, seconded by Comm. Vaughan, that the budget be amended by increasing the general fund revenue account, Miscellaneous Revenue, Account ~kll 335 00, in the amount of $4,000 and appropriating $4,000 to Advertising, Account ~~11 450 27, in the Tax Depart- ment budget. Upon vote, motion carried unanimously. TRANSFER OF FUNDS - JUVENILE SERVICES Unon motion by Comm: Vaughan, seconded by Comm. Hall, the following transfers in the Juvenile Services budget were unanimously approved. $700 to be transferred from Utilities, Account ~~11 522 13, to Departmental Supplies, Account ~~11 522 33. $525 to be transferred from Fees and Charges, Account ~kll 522 59, to Departmental Supplies, Account ~kll 522 33. $100 to be transferred from Miscellaneous Expense, Account ~~11 522 57, to Telephone and Postage, Account ~~11 522 11. BUDGET AMENDMENT - CLERK OF COURT Comm. Vaughan moved, seconded by Comm. Hall, that the budget be amended by increasing the appropriation for Miscellaneous Revenue in the general fund, Account ~~11 335 00, in the amount of $149 and appropriating this amount to the expenditure item, Miscellaneous Expense, Account ~k17 516 57, in the Clerk of Court budget to provide for expenses, lodging, and meals in a recent heroin case. Upon vote, motion carried unanimously. BUDGET AMENDMENT - SHERIFF'S DEPARTMENT Comm. Davis moved, seconded by Comm. Hall, that the budget be amended by increasing the appropriation in Miscellaneous Revenue, Account ~~11 335 00, in the amount of $5,000 and by appropriating that amount to the expenditure item, Maintenance & Repair - Autos, Account ~~11 510 17, in the Sheriff's budget. Upon vote, motion carried unanimously. BUDGET TRANSFER - SHERIFF'S DEPARTMENT Comm. Vaughan moved, seconded by Comm. Ha11, that a transfer of $610 from Salaries & Wages, Account ~kll 510 02, to Travel, Account ~~11 510 15, in the Sheriff's budget be approved to provide funds for Sheriff Grohman to attend the National Sheriff's Association Annual Informative Conference on June 16-19, 1974. Upon vote, motion carried unanimously. MINUTES OF REGULAR MEETING, APRIL 16, 1974 (CONTINUED) TRANSFERS OF FUNDS - MUSEUM Upon motion by Comm. Vaughan, seconded by Comm. Wright, the following transfers of funds were unanimously approved in the Museum budget. $750 from Land, Account ~kll 625 71, to Utilities, Account ~kll 625 13. $100 from Land, Account ~kll 625 71, to Telephone and Postage, Account ~~11 625.11. DEFERRAL OF REQUEST FROM MUSEUM FOR TRANSFER OF FUNDS FOR ADDITIONAL DISPLAY AREAS Mr. Gary Eyster, Museum Director, had requested a transter oY $1,500 Yrom Land, Account ~~11 625 71, to Buildings, Account ~~11 625 72, to provide for additional display areas. Comm. Vaughan moved that this money be appropriated in the budget for fiscal year 1974-1975. Motion died for lack of a second. Comm. Hall moved that this transfer be approved if an investigation by the County Manager revealed that the Board of Trustees of the Museum had approved it. Motion died for lack of a second. Comm. Wright requested that County Manager Eller be requested to seek clarification from the Museum Board of Trustees as to why these funds were needed at this time rather than requesting the funds in the budget for fiscal year 1974-1975, and that the County Manager report back at the next meeting. This was agreed to by common consent. 201 FACILITIES STUDY - CAROLINA AND KURE BEACHES County Manager Eller reported that Kure Beach wanted to make improvements to their sewage treatment plant and had been informed by the State that no grant monies would be available for this project unless a 201 Facilities Study had been performed for the area, the area being that area south of Snow's Cut including Carolina Beach. County Manager Eller recommended that the County enter into a contract with Henry von Oesen & Associates to perform a 201 Facilities Study for this area in that Wilmington and Wrightsville Beach had been given this same consideration by the County. Co~¢n. Hall moved, seconded by Chm. Powell, the following; 1) That the County enter into an agreement with Henry von Oesen & Associates for preparation of a 201 Facilities Plan for the area south of Snow's Cut including Kure and Carolina Beaches; 2) That the Board adopt a Resolution Concerning Agreement to Undertake Development of a Section 201 Facilities Plan in which New Hanover County would agree to the designation of the County of New Hanover to serve as "Lead Agency"; and, 3) That the matching funds for this Study be included in the budget for fiscal year 1974-1975. (The total cost of the study was to be $30,000 with the Environmental Protection Agency providing $22,500; the Office of Water and Air Resources pro- viding $3,750; and New Hanover County, Carolina Beach, and Kure Beach providing a total of $3,750.) Upon vote, motion carried unanimously. (The Resolution duly adopted and signed by the Board is contained in Exhibit Book I, Page 66.) APPROVAL OF FINAL PLAT - TREASURE COVE SUBDIVISION . Mr. Terry L. Harlacher, Staff Planner, presented the final plat for Treasure Cove Subdivision and stated that a performance bond in the amount of $3,500 had been posted with the County Auditor for the purpose of assuring completion of the required improvements in all of Treasure Cove Subdivision. Comm. Hall moved, seconded by Chm. Powell, that the Chairman be authorized to sign the final plat for all of Treasure Cove so that it could be recorded in the Register of Deeds Office. Upon vote, motion carried as follows: Voting Aye: Comm. Davis, Hall, Wright and Chm. Powell. Voting Noe: Comm. Vaughan. Comm. Vaughan stated that he was voting "noe" because the improvements in the sub- division had not been completed and that, if it were within $3,500 of being completed, it should be completed before being brought before the Commission for approval. ROAD PETITION - MILLBROOK SUBDIVISION, SECTION 3 ~ Comm. Vaughan moved, seconded by Comm. Wright, that the Board of Commissioners adopt a resolution requesting the State Highway Commission to review the roads in Millbrook Sub- division, Section 3, and take them over for maintenance if they met established standards and criteria. Upon vote, motion carried unanimously. ROAD PETITION - SHEARIN HILLS SUBDIVISION, SECTIONS 1 AND 2 Comm. Wright moved, seconded by Comm. Hall, that the Board of Commi~ioners adopt a resolution requesting the State Highway Commission to review the roads in Shearin Hills Subdivision, Sections 1 and 2, and to take them over for maintenance if they met established standards and criteria. Upon vote, motion carried unanimously. ~~~ MINUTES OF REGULAR MEETING, APRIL 16, 1974 (CONTINUED) LETTER TO COLUMBUS COUNTY RE NEW HOPE DAM LITIGATION COSTS Comm. Hall moved, seconded by Comm. Vaughan, that the Chairman write the Columbus County Board of Commissioners on behalf of the Commission expressing appreciation of Columbus County's willingness to bear its equitable share of the New Hope Dam litigation costs. Upon vote, motion carried unanimously. LETTER TO CONGRESSMEN REGARDING REDUCTION OF ARMED FORCES Comm. Ha11 moved, seconded by Comm. Vaughan, that the Chairman write the legislators in Washington, D. C., expressing the Commission's concern over recent attempts to drastically reduce the Nation's defense capabilities. Upon vote, motion carried unanimously. LETTER TO CONGRESSMEN REGARDING HOUSE COMMITTEE ON INTERNAL SECURITY Comm. Vaughan moved, seconded by Comm. Wright, that the Chairman write the legislators in Washington, D. C., expressing the Board's concern over attempts to abolish the House Committee on Internal Security whose purpose it was to maintain constant vigilance over subversive activities and subversive groups which threaten the freedom of the Country. Upon vote, motion carried unanimously. TABLING OF REQUEST FROM MR. WINFRED CLEMMONS Comm. Vaughan requested that the request of Mr. Winfred Clemmons concerning the appraised value of his property on Patrick Avenue be tabled until the meeting of May 6, 1974, in that Mr. Clemmons had not yet arrived at the meeting. This was agreed to by common consent. EXECUTIVE SESSION Comm. Vaughan moved, seconded by Comm. Hall, that the Board recess to go into executive session. Upon vote, motion was approved unanimously. Chm. Powell recessed the meeting to go into executive session at 12:25 PM. Chm. Powell recessed the executive session to go into regular session at 12:45 PM. REPORT ON WILMINGTON POLICE DEPARTMENT GOING INTO COURTHOUSE/JAIL FACILITY(See pp. 62Z-22 for Addition.J Chm. Powell reported that he had appeared before the Wilmington City Council at their . meeting of April 8, 1974, with regard to the Wilmington Police Department going into the proposed courthouse/jail facility. He stated that interest had been expressed by City Council but that no action had been taken by them. ADJOURNMENT Comm. Vaughan moved, seconded by Comm. Hall, that the meeting be adjourned. Upon vote, motion carried unanimously. Chm. Powell adjourned the meeting at 12:50 PM. Respectfully submitted, _ ~~1 . ~ ~• i \~.;fi,LC~ ~ ` / , Lise K. King Clerk to the Board k ~ MINUTES OF SPECIAL MEETING, APRIL 29, ~974 ASSEMBLY The New Hanover County Board oY Commissioners met in special session on Monday, April 29, '1974, at 8:30 AM in the Assembly Room, County Commission Building, Wilmington, North Carolina, to consider earl~ approval of the following items in the New Hanoner Countq Schools budget for fiscal pear '19'74-~975• 'I. Furniture and Instructional Apparatus: (Furniture ~for '14 Bindergarten,classrooms at $1,100 per class) 2. Land Purchase - Carolins Beach 3. Science equipment for new curriculum 4. School buses (60 passenger) ('10 @ 88,395) 5. Textbooks 6. Additional ftxnds under Capital Outlay needed to complete the New Hanover High School Overpass ~~5,400 2'], 500 32,50~ 83,950 8'I,000 '1~,000 Members present were Commissioness Peter R. Davis; J. M. Hall, Jr.; M. H. Yaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager, Dsn W. E21er; and Clerk to the Board, Lise FC. King. Chm. Powell called the meeting to order. MOTION FOR ADJ~URNMENT Commissioner Vaughan moved that the meetin~ be ad~ourned in that no members of the Board oP Education were present and he felt they should be present when the staff was presenting this type of request. Motion died for lack of a second.