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1971-06-09 Special MeetingsJ~ MINUTES OF TFiE PIEETING - NNE ~, 1971 -(CONTINUED) - FORT FISHER SHORE LINE - (CONTtivu~D) - Mr. Williams moved, seconded by Mr. Oxenfeld, that the Chairman be authorized to write Senator Jordan endorsing his statement. Motion carried unanimously. HOOK'S WRECKING COMPANY - Mr. Hall moved, seconded by Mr. Oxenfeld, that the County pay Mr. Hooks for services rendered through month of May 31 in amount of $2,192•00 after he has satisfied the Chairman reason for using second machine; whether it was due to breakdown or influx of business. If caused by influx of business the County has no alternative but to pay: Also, Mr. Hooks be requested to use machine large enough for the job. Motion carried unanimously. BUDGET ITEM - At Mr. Hall's request and by common consent it was agreed engineering services be included in Budget Folder for discussion. COMPOSITE ABC BOARD MEETING - Mr. Hall reminded Mr. Harriss of ineeting of the Composite A.B.C. Board on Tuesday, June 8, at 2:30 P.M. • EMERGENT CAR FOR SHERIFF'S DEPARTMENT - The Sheriff's Department rec~uested a car on an emergency basis due to required school pa- trol. Mr. Williams was not inclined to furnish additional car at time when one is already tied up 24 hours per day and county is paying for another one which is tied up for same number of hours. Mr. Hall moved, seconded by Mr. Harriss that the additional car be authorized, subject to the approval of the County Attorney for method o£ acquirement, with flop down light rather than standing light, funds to come from Unanticipated Revenue, Certificate of Deposits. Mr. Oxenfeld was concerned as to whether it is necessary for the car to be used on a 24 hour basis. Mr. Harriss pointed out time .it takes to get a car ready to go when Chie£ De- puty is called when off duty. Vote was called on motion. It carried three to one. Mr. Williams voted "No". Mr. Marks had been excused from the meeting prior to this discussion. ADJOURNMENT - There being no further business to come before the Board, Mr. Hall moved, seconded by Mr. Williams, that the meeting adjourn. Motion carried unanimously. Respectfully submitted, HS/by Hazel Savage Clerk to the Board MINUTES OF THE MEETING -(SPECIAL MEETING) - JUNE 9. 19~1 - 2:15 P.M. - ASSEMBLY Special Meeting of the New Hanover County Board of Commissioners was held on the above date and time in the Commission Building with the following present: Chairman Meares Harriss, Jr., Vice Chairman Berry A. Williams, Commissioner J. M. Hall, Jr., and Hazel Savage, Clerk to the Board. WAIVER OF NOTICE OF HEARING - Mr. Hall moved, seconded by Mr. Williams, that the formal three days notice be waived due to emergency situation and this be a constituted meeting of the Commissioners. Motion carried unanimously. PURPOSE OF MEETING - Mr. Harriss stated purpose oY meeting is to consider whether there is an emergency situa- tion existing which necessitates by-passing the provisions of the Machinery Act for purchasing County equipment. From information received, from sources that the Board if unable to reveal at this time, it appears that a serious threat to the school buildings in our County from destruction by arson and other vandalism does exist, and this serious threat constitutes an emergency which necessitates the guarding o£ these schools by placing guards on the premises and by maintaining a motor patrol of the schools during the night time hours particularly. Mr. Harriss stated the Sheriff of New Hanover County has informed this Board that his department requires an additional patrol car to meet this emergency, and Mr. Harriss offered the following resolution: From information received, the New Hanover County Board of Commissioners £inds that an emergency exists pertaining to protection of our school buildings, which emergency involves the health and safety of the people of New Hanover County and their property. The Sheriff of New Hanover County has informed this Board that he requires an additional patrol car to meet this emergency. Therefore, be it resolved that the New Hanover County Board of Commissioners, under powers granted in General Statute, GS 143-129, hereby suspends the usual provisions regarding adver- tising and receiving of bids on purchases of this type of equi:pment. and authorizes the direct purchase of the necessary equipment by informal bids without process of advertising formally. Be it further resolved that the Chairman of the Board of Commissioners of New Hanover County is hereby authorized to award the contract for the purchase of the vehicle to the lowest bidder meeting the specifications. Mr. Hall moved, seconded by Mr. Williams, the adoption of the foregoing resolution. Mo- tion carried unanimously. 658 MINUTES OF THE MEETING - JUNE 9, 1971 -(CONTINUED) - ADJOURNMENT - There being no further business to come before the Board, meeting was adjourned. Respectfully submitted, Hazel Savage Clerk to the Board HS/by MINiTTES OF THE MEETING - JIINE 21, 1971 - 9:00 A.M. - ASSEMBI,Y - ` The regular semi-monthly meeting of the New Hanover County Board of Commissioners was held on the above date and time in the Commission Building with the following present: Chairman Meares Harriss, Jr., Vice-Chairman Berry A. Williams, Commissioners J. M. Hall, Jr., County Attorney James C. Fox; Count~ Auditor Perry Shepard; County Administrator Zaurence 0. Bowden; and Hazel Savage, Clerk to the Board. Commissioners H. A. Marks and John R. Oxenfeld were absent. INVOCATION - Chairman Harriss called the meeting to order and in the absence of the scheduled minis- ter, asked Mr. Williams to give the invocation. l~PPROVAL OF MINUTES OF REGULAR MEETING, JUNE 7, 19~1 - Mr. Williams requested the following chan~e: On Page 16, second paragraph, first sen- tence should read: ". it be enacted into law during this session of the Assembly and with a su~gestion that~the Chairman and Mayor write a joint letter in support of it." Attention was calledtr~typographical errors on Pages 1, '7, 9, 10, and 16. Mr. Williams moved, seconded by Mr. Hall, that the minutes be approved as corrected with any other typo~raphical corrections the Chairman wishes to make. Motion carried unanimously. APPROVAI, OF MINUTES OF SPECIAL MEETING, JUNE 9. 1971 - Mr. Hall moved, seconded by Mr. Williams, that minutes of Special Meeting of June 9, 19'71 be approved as written. TRANSFERS AND APPROPRIATIONS - Mr. Shepard requested the following transfers and appropriations: To: Courthouse Trash Collection $ 65.00 Jail - Water 16.00 Courthouse - Electricity 500.00 Commissioners - Advertisin~ 46.00 Bookmobile - Repairs 39.00 Jail - Telephone 24.00 Jail - Groceries - Month of June 1,300.00 ' Sheriff - Deputy Bond 10.00 MacRae Park - Capital Outlay 4.00 Building Inspector - Salaries 25'J.00 From: Interest on Investments $2,261.00 9b2,261.00 $2,261.00 . Mr. Hall moved, seconded by Mr. Williams, that the transfers be approved as enumerated by the County Auditor. Notion carried unanimously. SCHOOZ BOARD TRANSFER OF FUNDS - Letter was presented from the School Board requesting $40,000 be transferred from "Unanticipated Revenue" to "Building Fund". Mr. Williams moved, seconded by Mr. Hall, the transfer be approved. After brief discussion, Mr. Williams moved, seconded by Mr. Hall, the motion be tabled until a school official can give satisfactory explanation for the transYer. Motion carried unanimously. Later in the meeting Mr. Williams moved, seconded by Mr. Hall, that the the motion be returned to the floor. Motion carried unanimously. Discussion was held in which it was pointed out transfer is needed to purchase equipment. Mr. Williams revised his motion to read that transfer of the $40,000 be made from Un- anticipated Revenue; namely, insurance, after clarification of the purpose for which it is to be used and authorize the Chairman to direct the transfer, provided the situation is as we have been given to suppose; namely, for replacement of equipment lost in the fire, and accept suggestion of the auditor as to the proper category. Mr. Hall seconded the revised motion. Motion carried unanimously. ACTING TAX COLLECTOR'S REQUEST FOR TRANSFER Hequest for transfer of $2U0 from the Independent Data Processing Account to the Postage , Account was presented to the Board. Mr. Williams moved, seconded by Mr. Hall, that the request be approved. Motion carried unanimously. ,