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1967-08-28 Regular Meeting~3~ Minutes of the Meetina - Avgust 7, 1967 (Continued) PETiT JURY (COIVTINUED) - Jurors For the Week BeGinnin~ September 18, 1967 - Civil Term (Continved): Rivenbark,Billie O., 305 Castle Hayne Rd. Stefano,V,A., 503 S. 18th St. Robinson,Melvin, 306 Midland Dr. Taylor,Robt.N., 11E11~ Churchill Dr, Robinson,Minson J., 105 Macnolia St. Threatt,R.C., P.O. Box 936,Wi1. Robinson,Mrs. iVora S., 113 6 Country Club Rd. Tu11ar,Pau1 E., Rt. 1,Box 118A/t,Wil. Robinson,R.H., 61~. Colonial Dr. Wagoner,Lindley Gray, 141~.19 Cascade Rd. Russo,Wm.L., 25 Ivey Circle Watts,Elbert, 228 Dixie Ave.,Wil. Smith,Henry, 184 Arlington Dr. Wiard,David K., 224 S. 4th St. Sneeden,J.Earl, P.O .Box 11~88,Wi1. Woodcock,Bernice B., 408 N. ~lst St. ADJOURNMENT - There being no further business, Mr. Vaughan moved, seconded by Mr. P"etts, that the meeting be adjourned. Motion was carried. .1. E. 1~!arshall, County Manaoer Minutes of the Meeting - August 28, 1967 ASSEMIILY - The regular semi-monthly meeting of the Ne~~~ Hamover County Board of Commissioners was held on the above date at 8:30 A.N. in the Commissioners~ Room ~srith the following members present: Chairman Dr. Jos. 1~1. Hooper, Vice-Chairman Laurence O. Bowden, Commissioners J. N!. Hail, Jr., John Van B. Metts, Jr., Nt. H. Vaughan; Connty Attorney L. Bradford Tiliery, County Manager J. E. Marshall, and County Auditor Perry Shepard. INVOCATION - After calling the meeting to order the Chairman asked Rev. C. A. McCombs, Pastor of St. Natthews Lutheran Church, to give the invocation. APPROVAL OF NINUTES - For the minutes of P.ugust 7, 1967 under the heading "Appropriation For Air Conditioning Units From James Walker Hospital" should be corrected to read as follows: "Mr. Metts moved, seconded by Mr..Bowden, that th'e purchase be approved and that an appropriation of $600.00 be made from the General Emergency Fund and each vnit charged to Capital Outlay in the different departmenLs using the air conditioning units. Notion was carried." Under the heading "Chief of Community Services Section, Mr. J. S. Grimes", Mr. Vaughan requested that the motion he made that the Office Expense and Telephone be ~aithdrawn from the Community Services Consultant be included in this Section, although the motion died for the lack of a second. It was a~reed to have it included in the minutes. Under the heading "Director of Public Welfare, Salaries" the following should be inserted: "Mr. Vaughan stated that he felt that the ad,justments made in the salaries were made without consideration of the Salary Adjustment Plan set out by the Commissioners." Following the above corrections, ~r. I~letts moved, seconded by Mr. Vaughan, that the minutes be approved as corrected. Motion raas carried. FUND TRAI~TSFERS - County Auditor Perry Shepard presented severai fund transfers and stated that they were inter-departmental ~oith the exception of two. From Unanticipated Revenue, A1ew Hanover Memorial Hospital $22}2,813•55 to Appropriation (Various) New Hanover Memorial Hospital $242,813•SS• From Surplus-New Hanover County School Reyular Account $320,000.00 to Appropriation New Hanover County School (Various) $320,000.00. From General Emergency Fund $1,5!}8.00 to Boiler Insurance Appropriation $1,5t}8.00, for the boiler at New Hanover Memorial Hospital for one year. From Emergency Fund $23LE.60 to Capital Outlay, Register of Deeds $23l~.60. Pursuant to the recommenda- tion of the County Auditor, Mr. Bowden moved, seconded by Mr. Hall, that these transfers be made. Motion was carried. . ROAD PETITION, rLEI~iINGTON COM~iJ~dITY County Manager J. E. Marshall presented a road petition from the Flemington Community and stated that he had talked with Mr. Paul DuPre of the State Highway Commission relative to this matter. Following a brief discussion, Mr. Hal1 moved, seconded by Mr. Metts, that the standard resolution be adopted. Motion was carried. RESCHEDULED MEETING OF SEPTEMBER L~; 1967 - N~r. Hall moved, seconded by Mr. Netts, that the meeting to be held on September 4, 1967 be rescheduled to September 5, 1967 at 8:30 A.P7. Motion taas carried. APPOINTMEIVT OF JURY COMMISSIOn1 I~MBER - Dr. Hooper moved, seconded by Mr. Bo~aden, that Mr. L. F. Duvall be appointed to the Jury Commission as the County Commissioners~ representative. Motion ti~as carr9ed. N~F2. MEARES HARRISS, ICC HEARIA'G ATLANTIC COAST LINE RAILROAD - Mr. Meares Harriss, representing the Chamber of Commerce Transportation Committee, appeared before the Board relative to the removal of Trains (}2 and 1}9 Hearing. He suggested that Che County Attorney be permitted to assist the Assistant P.ttorney General in the hearing and that he felt this was over and ahove the County Attorney~s regular duties and should be so considered from a compensation standpoint. Followino a discussion of this, Mr. Vaughan moved, seconded by Mr. Metts, that this Commission o0 on record authorizing the Chairman to write an enthusiastic letter to the Chairman of the Board of the several counties north of New Hanover County and along the Atlantic Coast Line Railroad which is served by Trains 42 and 49 and request their support at the hearing to be held September 18, 1967 in Wilmington and should they see fit to support financially this endeavor, it would be greatly appreciated. Motion was carried by a vote of four for and one against. CLERK OF SUPERIOR COURT - NIr. James McKeithan, C1 employees tahich had resigned by the Vice-Chairman in view ` during this discussion. The stated that he had had three >rk of Superior Court, appeared before the Board relative to the from his office. At this point a five minute recess ~aas declared of the Chairman being absent, and he felt that he should be present Chairman returned and the meeting was reconvened. Mr. P^.cKeithan people to resi;n in his office within the past tG~o weeks, one beinc r 84 Ninutes of the Neeting - August 29, 1967 (Continued) CLERK OF SUPERIOR COURT (CODITINUED) - the Clerk working in Superior Court and two of the Deputy Clerks that were writing warrants. He stated that their primary reason for resigning had been salary inadequacies. At this point, a question concerning space for the ktarrant Writing Deputies was presented. County Manager Narshall made a recommendation that office space for the Warrant Writers be in the NP Area t,rhich is presently occupied as an office and retention cell by the Marine MPs. A7r. McKeithan asked that in view of the fact that Court would be reconvening at I0:00 o~clock that he be excused and allowed to return back to the meeting later on. This was granted. After further questioning, it was developed that severa.l other employees had resigned. ~ISS MAIE SATvDERS, TEACHERS~ RETIREMENT - Miss Maie Sanders, Miss Warren and Miss Von Glahn appeared before the Board re2ative to the retirement benefits being paid to the teachers and the supplement being paid by New Hanover County and stated they felt that due.to the State increase the County~s share shovld not be reduced by the State increased amount. They did not ask for an increase but only that the County hold the line on the present amount that is being paid as the County Supplement. A general discussion of this matter followed. Mr. Tillery reviewed the Law of 191~.3 and the Law of 1963. 1t was then determined it was necessary that to make any changes in the retire- ment payments from the County that an act of the General Assembly would be necessary. Every- one seemed to understand at this point the requirements of this, and the ladies named above were thanked for making their appearance before the Board and further, that this item be included in the Legislative file. BOOKMOBILE BID OPENING - Having received three bids for the supplying of a Bookmobile Body they were opened at the prescribed time. Bids were received from the following companies in the amounts indicated: Thomas F. Moroney Company $ 12,500.00 Gerstenslager Company ll},622.75 Baker Equipment Engineering Company 12,E376.00 Due to the complexity of these bids, ~r. Vaughan moved, seconded by Mr. Bowden, that their review be referred to the Bookmobile Committee composed of the Librarian, Chairman of the Library Board and the County Ntanager. Motion tiaas carried. At this point a recess k~as declared of thirty minutes foF the purpose of reviewing space in the Court House for the Warrant Writing Personnel. Meeting ~~~as reconvened at 11:00 A.M. APPOINTNiENT OF P9ENTAL HEALTH ADVISORY COM~!ITTEE ~EM2ERS - Dr. Hooper moved, seconded by Mr. Bowden; that the following people be appointed to the Mental Health Advisory Board with their four year terms expiring A.pril 23, 1971: Mr. Robert N. }{allman Rev. Jerome C. Jones Dr. James H. Smith Dr. Thomas P. May Mrs. George M. Koseruba Question was called on the motion and it ~das car*ied. TAX FORECLOSED PROPERTY SALE - County A7anager P;arshall presented a proposal from Mr. L. E. Allen to buy the following described parcel of ground: Part of Lot 4, Block 568 which is 33 feet wide by lbs feet deep and is 199 feet from the southeast corner of Fifteenth and l{idder Streets, fronting on Fifteenth Street. The appraised value by the County Assessors was ~800.00 and this was also presented to the Commissioners. Following a brief discussion of this, Mr. Bowden moved, seconded by Mr. Hall, that the sale be declined. Niotion was carried. . EXPEIdSE ACCOUNTS - _Mr. Vaughan discussed the question of Expense Accounts of County empioyees on out of town trips. Mr. Vaughan moved, seconded by Mr. Metts, that the County Auditor advise all County employees that in the future it raill be necessary that hotel rooms, meals exceeding $2.00 and transportation be substantiated by a voucher. Motion was carried. SALARIES, WELFARE DEPARTMENT - County Manager J. E. Marshall presented a letter from Niss Lela Moore Hall, Director of Public ~^!elfare, relative to two positions in her department. She stated in her letter that the two people occupying the positions did not have adequate experience and, therefore, the salaries should be $5,748.00 rather than $6;321~.00. Nr. Hall moved, seconded by Mr. A7etts, if there exists no conflicts between the salaries recommended and the Personnel Plan the recommendation be accepted. Notion was carried. COUNTY CORONER'S TRIP - Chairman Dr. Hooper made a report to the Board relative to the trip of Mr. Starr P!cNillan, County Coroner, to New York to spend a ideek with the Medical Examiner there. He further stated that he had some photographs that he vaould like to have paid for by the County. By common consent, this was agreed to. ELECTRIC BILLS FOR I~JA.TER P.ND FUEL PU!`~S AT THE FIRE TRAINING GROUND - County Manager Marshall presented bills for the water and fuel pumps at the Fire Training Ground and stated that previously the Board had agreed to carry these items in the Airport Budget. At this time no funds have been budgeted for the current fiscal year and should have been budgeted in the Cape Fear Technical ,Institute Budget. Further, he stated that he had talked with Mr. McLeod at Cape Fear Tech and he was agreeable to carrying this expense in his Budget provided that should this particular bill cause an over expenditure in his electrical bill the Commissioners will appropriate additional funds therefor. By common consent the County Nanager was instructed to advise ~r. McLeod that the Board is aareeable to the additional appropriations if it is needed as a direct result of the water and fuel pumps at the Fire Training Ground. " X ~~~ Minutes of the Pneeting - August 28, 1967 (Continued)' CLERx OF SUPERIOR COURT - Clerk of Superior Court Jaroes NcKeit.han reappeared before the Board relative to space requirements for the Warrant Writing Personnel and General Personnel in his department. Pur=~tant ±o a reviei: of possibie office space for the Ularrant l+~riting Personnel reviewed by members of the Commission, Mr. Vsushan moved, secor.~lPd by Nh~. Nall, that the two small offices south of the ABC Law Enforceme.nt offices, presently occupied by the Homemaiters, be vacated and the Homemakers moved to available, space in the upstairs portion of the building and further, that the Homemakers~ offices be made available to the Clerk of Superior Court for the Ylarrant ta~riting Personnel. Notion was carried. The question of salaries for the ~rlarrant Writers was discussed from a Personnel point of view. After considering this matter, Mr. Hall moved, seconded by Mr. Metts, that the Clerk of Superior Court be authorized to advertise t,he tt•!o vacancies in his Department and that the services of the Employment Security Commission be utili2ed to its fullest extent ar.d further, that the cost for makin~ such advertisement be charged to the Salary Account in the C1Prk of Superior Court office. Motion ~~aas carried., Mr. P^.cKeithan stated to the Board that A9rs. Elmer Gore will be retiring at the end of this month, ~ahich is P.ug~st 31, 1467, and he would like to hire someone to fill that vacancy. A discussion of this follorred and several questions and ansv.~ers ~aere raised relative to this being a Civil Service position and that the Civil Service requirements should be met. P9r. Vaughan moved, seconded by Dr, Hooper, for the purpose of discussion, that the normal channels for Civil Service replacement of the above named person be followed and no except?on made. Motion Vras carried. By common consent the County Manager was instructed to prepare a letter and circulate to all departments employing persons that,are considered as Civil Service employees relative to the replacement of retired persons and any other vacancies that occur in their departments. Mr. P7cKeithan mentioned to the Board that Col. Wiliiam Gnau, Clerk of Recorders Court, had requested that in lieu of his vacation for 196b and 1967 that a cash payment be made. He stated that this is a very demanding job and that Col. Gnau under the circumstances did not feel that he could consrientiously take vacation with the work load presently in Recorders Covrt. Foilowing a discussion of this, Mr. Hali moved, seconded by Mr. Bowden, that a cash payment be made to the above named person and that this in no way sets a precedence and this is con- sidered as a special case and the employee in question is a k.ey employee and that this is a very demanding job. Question was called on the motion and it 4ras carried. Mr. A~cKeithan then discussed Uaith the Board the possibility of Col. Gnau being paid over- time in view of the fact that he was presently reporting for work at 7:15 R.M. and working sometimes beyond 5:30 and that he felt like overtime could be justified in the form of a payment. Mr. Vaughan moved, seconded by Mr. Hall, that the request for overtime to Col. Gnau be taken under advisement and that Mr. McKeithan make a report to the Board by the end of September for their consideration relative to the amount of overtime being worked by the named person above. Motion was carried. The salary for the replacement of the Clerk in Superior Court, Mr. Richard !rJells, was dis- cussed by Mr. McKeithan and Mr. Hall moved, seconded by Mr. Bowden, that the salary for the replacement of Nr. Wells in Superior Court be the same as paid Mr. Weils. Motion ~ti~as carried. PERSONIVEL PLAN - Mr. Vau,han moved, seconded by Mr. Metts, t11at the Personnel Plan be reviewed at the second meeting in October. Motion was carried. WELFARE RECIPIE?~tTS Mr. Vaughan discussed the 1n~elfare recipients in general, and in specific the case of Col. Tom Price~s parents, presently receiving assistance from the County Welfare Department. Dr. Hooper moved, seconded by NIr. Vaughan, that the Weifare Board be advised of the Board of Commissioners~ concern in the matter of Weifare recipients and that they, the Welfare Board, pursue this matter to some point of understanding ardreport be made to the Board of Commissioners as soon as possible. APPOInITI~NT OF COP~iITTEE, HUGH MacRAE PARK - Pursuant to avthority granted to the Chairman relative to an Advisory Committee for Hugh MacRae Park, Mr. Vaughan moved, seconded by Mr. Bo~aden that the follotaing people be appointed as a Committee to advise in the development of Hugh NlacRae Park: Dr. George M. Koseruba Mr. Hugh Morton Mr. B. F. Alford, President, Winter Park Optimist Club P1r. H. J. McGee, Principal, la~inter Park School Nr. Silly L. Mason, Principal, Roland-Grise School and Mr. Laurence 0. Bowden to serve as Ex Offic'io I~lember representing the County Commissioners and iurther, that an additional provision be for two other people to be appointed at a later date. The above appoint2d members from Winter Park School; k~inter Park Optimist Club and Roland-Grise School are members of the Committee by virtue of the position they presently hold. Motion r~as carried. BONDS FOR IMPROVEMENT AT NE~rJ HANOVER COUNTY AIRPORT - Dr. Hooper moved, seconded by N1r. Metts, that the Airport Committee meet and determine the requirements necessary for a bond issue to do the necessary terminal building addition, the runway overlays or resurfacing and other needs at the County Airport and a report made to the Covnty Commissioners by October 15th. ~otion was carried. DISCUSSION OF COURT ROOMS - Chairman Dr. Hooper stated that in his opinion t•~e should proceed with the Court Room renovation to provide for the District Courts as soon as possible. Fo11o~Jing a discussion of this, Nr. Vaughan moved, seconded by Dr. Hooper, that Mr. J. N. Hali be authorized to work with the County Manager and the architect to develop the necessary plans for modification of the Jail plumbing and to the point of advertixing for bids. Motion was carried. ~ ~ $~ Minutes of the Neeting - August 28, 1967 (Continued) RIGHT-OF-1dAY CAROLINA POln~ER AND LIGHT COP'PANY, NEti~ HAA~OU'ER AIRPORT - County Attorney L. Bradford Tillery presented to the Board a request from Carolina Power and Lioht Company for a sixteen foot easement adjacent to the Atlantic Coast Line Railroad right-of-way which taould serve a signal box and light. Following a revieva of this on a sketch presented by Mr. Tillery, INr. Hall moved, seccnded by Mr. Bowden, that the easement be ,ranted to Carolina Power and Light Company, subject to the Airport Manager~s approval and the necessary approval from the F.A.A. Notion was carried. ADJOURNMENT - There being no further business Nr. Vaughan moved, seconded by Mr. Metts, that the meeting be adjourned. Piotion was carried. J. E. Marshall; County Manaoer P~inutes of the Meeting - September 5, 1967 ASSEMBLY - The regular semi-monthly meetine of the New Hanover County Bozrd of Commissioners was held on the above date at 8:30 A.M. in the CommisGioners~ Room with the following members present: Chairman Dr. Joseph W. Hooper, Vice-Chairman Laurence O. Bowden, Commissioners John Van B. Metts, Jr., M. H. Vaughan, J. Ni. Hall, Jr.; County Attorney L. Bradford Tillery, County Manaoer J. E. Marshall and County Auditor Perry Shepard. INUOCATION - After calling the meeting Andrews-Covernant °resbyterian to order the Chairman asked Rev. E. G. Connette, Pastor, St. Church, to give ±he ir.vocation. P.PPROVAL OF NINUTES - For the minutes of the meetinc of August 28, 19b7 under the headin~ "Clerk of Superior Court" at the bot±om of the paracraph the following should be inserted: "After further questioning, it ~.~as developed that several other employees had resigned." Under the heading of "Clerk of Superior Court" on Page K it should be corrected to read as follows: "Mr. Vaughan *:oved, seconded by Dr. Hooper for the purpose of discussion, that the normal channels for Civil Ser~.+ice rep]acement of the above named person be followe~l and n~ exception mado." Under the item "Ldelfare Recipients" it shovld be corrected to read as follows: "Nr. Vaughan discussed the Welfare recipients ip general, and in specific tne case of Col. Tom Price's pu~ents presently receivino assistance from the County Welfare Depa'rtment." Under the item '~Appointment of Committee, Hugh P;acRae narl:" the titles of the President of the l~linter Park Optimist Club, Principal of l~Jinter Park School and Principal of Roland Grise School should follow the name of the three men appointed therefrom, and prior to where the motion tiaas carried it should be stated that the three men from l~linter Park Optimist Club, Winter Park School and Roland Grise School are members of the Committee by virtue of the position ~ahich they presently hold. After making the above corrections Mr. Bowden mova.d, seconded by Mr. Hall; that the minutes be approved as transcribed. ' LATE LISTING PEP~P.LTY, J.. N. SULKE ESTATE County Manaeer Marshall presented a request from the J. M. Sulke Estate for a waiver of the late listing penalty on the above named estate in the amount of $708.j0. After due con- sideration of this matter, Mr. Vaughan moved, seconded by Nr. Bowden, that no waiver of penalty be granted. Notion was carried unanimously. REQUEST FRONi PEOPLES SAVINGS & LOAN P.SSOCIATIO:~ A letter from Peoples Savings & Loan Association relative to their tax valuation on the propertie.s located on Market Street was presentd. In the pres~ntation it was developed that the primary ~ifference seemed to lie in the value established on the retaining wall built around the parking lot area. After considerine the matter, Mr. Metts moved, seconded by ~r. Hall, that this be referred to the Tax Supervisor and to Mr. Jerry Nelson of Southern .Appraisal. Company for a report and to be presented back to the Board for final consideration at a later date. Motion was carried. REQUEST ON TAX FORECLOSED °ROPERTY Mr. L. E. Allen appeared before the Board relative to the purchase of a tax foreclosed lot on the corner of Fifteenth and Kidder Streets which had previousiy been denied by the Board at their meeting on August 28, 1967. After explainino to Mr. Allen that the Board did not desire at this time to sell thv lot, Mr. Allen thanked the Board and retired from the meeting. PAVING CONTRACT, 4DDITIOi~~AL PAYMENT - County Attorney L. Bradford Tillery reviewed with the Board the provisions of the paving contract between the City of Wilmington, IVew Hanover County and Lincoln Construction Company for the paving around the several different schools. He stated that after reviewing the provisions of the contract, it was his opinion that the payment was valid and due to Lincoln Construction Company at this time.. After con- sideration of this matter, Nr. Metts moved, seconded by Mr. Hall, that the bill, as re- commended by the County Attorney, be paid toiLincoln Construction Company and the amount of $3,1~70.23 be appropriated from the General Emergency Fund to cover this item. ;rotion was carried. WATER AUTHORITY County Attorney Tiliery reviewed with the Board the status of the establishment of the Water Authority in New Hanover County, the ramifications and details involved in this and financing were discussed and other procedures that could become involved. Mr. Metts moved, seconded by Mr. BoUrden, that the Chairman be authorized, with ~•!hoever he felt necessary to work x with him, to follow this matter up and keep the Board advised even to the extent of a trip to New York to discuss with the Bonding Attorney any details that may be involved. ~otion was carried by four for and one against. h9r. Vaughan voted in the negative and stated that he voted "IVO" because he felt at this time this matter was too vague.