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1967-09-21 Special Meeting~ 91 Minutes of the Meeting - September 18, 1967 (Continued) ACCOUPVTING METHODS - A discussion of Accounting Methods was led by Mr. Vaughan. Mr. Vaughan then moved that the Board direct County Auditor Perry Shepard to make a study of advanced accounting methods that might be applicable to County business with special•emphasis on Tax Listing and Assessing and also, to make a study and report on a general plan for overall Accounting methods of the County. Motion was carried. DISCUSSION OF REGIONAL COUNCIL OF GOVERNMENTS Dr. Hooper stated he had received some correspondence relative to the formation of a Regional Council of Governments. He stated that a meeting was to be held by the Steering Committee on September 2'7, 1967 in the Council Chambers at City Hall. Mr. Metts stated that he would endeavor to attend the meeting. WATER AUTHORITY Dr. Hooper reported to the Board that a meeting had been arranged for September 2$, 1967 with the Bonding Attorney in New York with the Mayor, Chairman of the Board, City and County Attorneys attending. The purpose of the meeting is to develop additional information relative to the establishment of a Water Authority in the County. Mr. Vaughan moved that the Chairman~s trip to New York be postponed until additional in- formation is obtained from the Water Resources Study. Motion died for the lack of a second. WELFARE RECIPIENTS - Mr. Vaughan discussed Welfare recipients. Also, Mr. Bowden explained several of the methods or formulas used in computing the amount of assistance people are receiving. By common consent it was agreed that a letter be drafted and sent to the family of Mrs. Gause, deceased member of the New Hanover School Board. In con,junction with the Welfare recipients, Mrs. Lela Moore Hall, Director of Public Welfare, appeared before the Board and advised that two people had been removed from the Weifare roils. The question of bills being received from the hospital~for Welfare Cases was discussed. Mr. Vaughan moved, seconded by -r. Hooper, that the Board of County Commissioners advise the Hospital Board of Trustees that they (the Commissioners) wish the billing to be on a consistent monthly basis in order that a backlog of bills to be processed by the North Carolina Department of Welfare will not occur. In the event of a backlog of bills, it is requested that the billing be spread out over a several months period. Motion was carried. By common consent it was agreed by the Board that the County Auditor be permitted to prepare a tax breakdown or disc indicating for what purposes the tax dollar is spent. ADJOURNMENT - • - There being no further business, Mr. Vaughan moved, seconded by Dr. Hooper that the meeting be ad,journed. Motion was carried. J. E. Marshali, County Manager. MINUTES OF SPECIAL MEETING HELD AT AIRPORT September 21, 1967 !}:00 P.M. Vice-Chairman Laurence O. Bowden called the meeting to order with the following present: Commissioners M. H. Vaughan, John Van B. Metts, .lr., J. M. Hall, Jr.; County Attorney L. Bradford Tillery; County Manager J. E. Marshall; Airport Manager ,)ohn Westbrook; and Mr. John Talbert of John Talbert 8 Associates. Mr. John Wessell, representing Garvers Manufacturing Company, presented to the Airport Committee and the Board a request from Hellwood Corporation for an easement for a taxiway right- of-way from Kellwood Corporation property to the runway. Following a discussion of the above it was decided that the two attorneys will work to resolve this matter and draft a proposed agreement. It was suggested 1~ cents be discussed by Mr. Wessell with his client. DESK FOR CLERK OF SUPERIOR COURT, WARRANT LJRITING SECTION - County Manager N~rshall reported to the Board that he had received a reqvesL from Clerk of Superior Court James McKeithan for an appropriation to purchase a used typist desk to be used in the Warrant Writing Section. Mr. Metts moved, seconded by Mr. Vaughan, that the amount of $50.00 be appropriated from the General Emergency Fund for the purchase of the above desk. Motion was carried. SALE OF PROPERTY TO FILTORS, INC. - The Board was advised that the Deed of Release had been received from the Federal Avdation Agency and that the Deed of Conveyance had been prepared by the County Attorney. Following a brief discussion of this Mr. Vavghan moved,-seconded by Mr. Metts, that the Deed of Conveyance be signed by the Chairman and further that the Deed of Release be signed by the Chairman. Motion was carried. CHANGE IN PROPERTY MAP - Mr. Vaughan moved, seconded by Mr. Hall, that the Airport Manager be authorized to work in con,junction with Mr. John Talbert in making the necessary corrections to the Property Map at the County Airport. Motion was carried. ' SALE OF PROPERTY TO BRO~+IN-HERRING TRUCK 8 TRACTOR COMPANY - County Attorney Tillery discussed with the Board the proposed agreement for the sal¢ of a 3.065 acre tract of County property near the County Farm. He stated that 3n his opinion the County would be well advised to obtain the highest dollar available for the tract with no strings attached. ~ Further, that the proposed agreement prepared by Mr. Hewlett would not be binding upon any successor -C to Brown-Herring Truck & Tractor Company. Should the County seek to recover the property if not used by Brown-Herring as stated in the agreement, the purchase money would have to be obtained, in his opinion, from some non-tax source. I ' sz Minutes of Special Meeting - September 21, 1967 (Continued) SALE OF PROPERTY TO BROWN-HERRING TRUCK & TRACTOR COMPANY (CONTINUED) - Mr. Metts moved that Mr. Tillery~s comments be included and that the property be sold to Brown-Herring for the price stipulated. Motion died for the lack of a second. Mr. Metts then moved, seconded by Mr. Bowden, that the comments of the County Attorney out- lined above be included as a part of the record. Motion was carried. JURY COMMISSION - By common consent it was agreed by the County Commissioners that if Mr. Jack McCauley would accept the appointment to the Jury Commission,he would be the County Commissioners~ appointee. Mr. Metts was excused from the meeting at 5:20 P.M, in order that he might keep an appoint- ment that he was previously committed for, Dr. Hooper ~oined the meeting at approximately 5:30 P.M. DEDICATION OF GAPE FEAR TECHNICAL INSTITUTE - Dr. Hooper discussed with the Board a letter he had received from Mr. W. T. Emmart relative to the dedication of Cape Fear Technical Institute October 22, 1967. It was requested that funds be appropriated to cover the expense of the dedication ceremony and luncheon to be underwritten by the County Commissioners. Mr. Hall moved, seconded by Dr. Hooper that the amount of $350.00 be provided from the Commissioners~ Entertainment Fund for the dedication of Cape Fear Technical Institute to be held on October 26, 1967. Motion was carried. ADJOURNMENT - Mr. Hall moved, seconded by Dr. Hooper, that the Commissioners' meeting be ad,journed. Motion was carried. Therewith the Airport Committee Meeting was convened. J. E. Marshall, County Manager. Minutes of the Meeting - October 2, 1967 ASSEMBLY - The regular semi-monthly meeting of the Mew Hanover County Board of Commissioners was held on the above date at 8:30 A.M. in the Commissioners~ Room with the following members present: Vice-Chairman Laurence 0. Bowden, Commissioners M. H. Vavghan, John Van B. Metts, Jr., J. M. Hall, Jr.; County Attorney L. Bradford Tillery; and County Manager J. E. Marshall. Chairman Dr. Joseph W. Hooper was absent. INVOCATION - After calling the meeting to order the Vice-Chairman asked Rev. B. H. Baskerville, Pastor, Chestnut Street United Presbyterian Church, to give the invocation. APPROVAL OF MINUTES - For the minutes covering the meeting of September 18, 1967 under the Paragraph "Ceiling in County Auditor~s Office" prior to where the motion was carried, the following sentence should be added: "The County Manager was directed to investigate Tax Office about equipment room and also lowering the ceiling." Under the Paragraph '~Salaries, Mental Health Clinic" it shouid be corrected to read as follows: "Dr. Hoopee moved, seconded by Mr. Metts, that the salary for Mrs. Sylvia Hollar be set at one step below the minimum of $3,936.0o annually and the salary for ~rs. Faye West be set one step below the minimum of $5,748.00 per year and further, that these salaries be retroactive to July 1, 1967." Mr. Metts moved, seconded by Mr. Vaughan, that the minutes be approved as corrected. For the minutes of September 21, 1967 under the second paragraph on the first page the followinc should be inserted after the last sentence: "It was suggested that 1~ cents be discussed by Mr. Wessell with the client." After making the above correction, Mr. Metts moved, seconded by Mr. Hall, that the minutes be approved. Motion was carried. REGISTER OF DEEDS, PAUL BLANCHARD - Mr. Paul Blanchard appeared before the Board relative to the possibility of purchasing a Documentary Tax Stamping Machine to be used in his office in lieu of purchasing the Revenue Stamps and maintaining an inventory. He stated that the cost of the machine was $666.00 and that the yearly rental on the meter would be $21}0.00. Following a discussion of this, Mr. Vaughan moved, seconded by Mr. Metts, that an amount of $666.00 plus the North Carolina Sales Tax and a pro- portionate part of the rental be appropriated from the Revenue Stamp Account in the Register of Deeds~ office and the proper transfer made. Question was cailed on the motion and it was carried. TAX COLLECTOR Mr. Sam Johnson presented his statement of Settlement of 1966 New Hanover County Taxes which he stated would be sub~ject to the audxt presently being conducted by riis office. Foliowing a discussion of this, led by Mr. Johnson, Mr. Hall moved, seconded by Mr. Metts, that the state- ment be accepted sub,ject to the audit and Mr. Johnson commended for a,job well done. Motion was carried. TAX SCROLLS - Tax Supervisor W. G. Houck appeared with Tax Collec.tor Sam Johnson relative to the pre- sentation of the tax scrolls for the calendar year 1967. The scrolls were signed by the Vice- Chairman and the Clerk and aiso by the Tax Collector and were then turned over to the Tax Collector. X ,