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1968-02-16 Regular Meeting' 1.4~ Minutes of the Meeting - February 5, 1968 (Continued) BOND ORDERS (CONTINUED) - "Dr. Joseph W. Hooper, Jr. moved that the fo2lowing resolution be adopted: "WHEREAS, the County of New Hanover intends to apply to the Local Govern- ment Commission for approval of the issuance of the $6,339,000 of bonds authorized by the bond orders introduced at a meeting of the Board of Commissioners held on February 5, 1968; NOW, THEREFORE, "BE IT RE50LVED as foliows: "(1) The Chairman and Clerk of the Board of Commissioners are hereby authorized to file with the Local Government Commission of North Carolina an application for its approval of said bonds, on a form prescribed by said Commission and to state in such appllcation such facts and to attach thereto such exhibits regarding such bonds and the County and its financiai condition, as may be required by said Com- mission. "(2) The Chairman and Clerk of the Board of Commissioners are hereby authori2ed to cause notice of intention to file such application, containing the information required by law to appear in such notice, to be published once in each of two successive weeks in Wilmington Morning Star, a newspaper published in Wilmington, in the County of New Hanover, North Carolina. "John Van B. Metts seconded the motion, and the motion was adopted. Those voting for the resolution 4~ere Messrs. Joseph W. Hooper, Jr., M. H. Vaughan and John Van B. Metts. No one voted against it." ADJOURNMENT - ' Mr. Metts moved, seconded by Nr. Vauohan, that the meeting be adjourned. Motion was carried. J. E. Marshall, County Manager Minutes of the Meeting - February 16, 1968 ASSEMBLY - The regular semi-monthly meeting of the New Hanover County Board of Commissioners was held on the above date at 8:30 A.M. in the Commissioners~ Room with the following members present: Chairman Dr. Joseph W. Hooper, Vice-Chairman Laurence O. Bowden, Commissioners J. M. Hall, Jr., John Van B. Metts, Jr., M. H. Vaughan; County Attorney James C. Fox; County Manager J. E. Marshall; and County Auditor Perry Shepard. INVOCATION - After calling the meeting to order the Chairman, in view of the scheduled minister not being present, asked County Manager Marshall to give the invocation. APPROVAL OF MINUTES - For the minutes of February 5, 1968, the last paragraph under the Item Water Authority should read as follows: "Dr. Hooper moved, seconded by Mr. Metts, that the County enter into a contract with the Engineering firm of Alexander Potter Associates only after a written agreement has been obtained between the County and City for out-of-pocket expenses only on a fifty-fifty basis. Motion was carried." Following this correction, Mr. Metts moved, seconded by Mr. Bowden, that the minutes be approved as transcribed. REPORTS - County Manager Marshall stated to the Board that all reports due at this time, either by or through the Commissioners, have been completed. A.B.C. PERMITS - County Manager Marshall presented A.B.C. Permits for the Jazz Land Club, 55z3 Oleander Drive; Wilmington Cigar Store, South Front Street; and Seagull Sar, Carolina Beach. Mr. Metts moved, seconded by Mr. Bowden, that these A.B.C. Permits requests be referred to the Sheriff for his investigation. BILL, TRANSCRIPT OF COURT HEARING, SEPTEMBER 19, 1967 - A bill for a court transcript hearing in September of 1967 was presented. Dr. Hooper moved, seconded by Mr. Metts, that this bill be paid to Mr. Leonard Watts from the Commissioners' Stationary and Supply Account. Motion was carried. STATEMENT, NATIONAL ASSOCIATION OF COUNTIES - The bill for the Annual Dues for the County~s membership in the National Association of Counties was discussed along with the list of people on the mailing list for the Association~s publicatioris. Mr. Metts moved, seconded by Mr. Bowden, that the bill be approved and funds in the amount of $312.00 be transferred from the General Emergency Fund, and the names be re- viewed by the County Manager prior to the mailing list being resubmitted to the ?.ssociation's office. Motion was carried. PUBLIC HEARING, CORP OF ENGINEERS - Dr. Hooper reminded the Board that the Corp of Engineers will hold 'a public hearing on April 8, 1968 at 10:00 A.M. at Tileston School relative to providing a deeper ship channel between Castle Street and Wilmington and a point in the Northeast river four mi2es above U. 5. ~ Highway 117 bridge. The County Manager was instructed to advise the Commissioners by letter at least one week in advance of the meeting. ~~~ Minutes of the Meeting - February 16, 1968 (Continued) GOVERNOR~S CONFERENCE ON COMMUNITY RELATIONS - Mr. Hall moved, seconded by Mr. Metts, that should any of the Commissioners be able to attend the Governor's Conference on Community Relations in Raleigh on February 21, 1968, they be authori2ed to do so. Motion was seconded by Mr. Metts and carried. LANDFILL CONTRACT - County Attorney James Fox discussed with the Board the proposed landfill contract between the City of Wilmington and New Hanover. Several differences were pointed out, and by common consent it was agreed that the County Attorttey work with the City Attorney in resolving these technical or legal matters within the document before final execution by the County Commis- sioners. AUDITOR~S REQUEST - County Auditor Perry Shepard presented to the Board a recommendation that the amount of $100.00 be appropriated from the General Emergency Fund to Stationary and Supplies for the Clerk of Superior Court. Mr. Bowden moved, seconded by Mr. Hall, that the transfer pursuant to the recommendation of the County Auditor be made. Motion was carried. COL. GEORGE GILLETTE AND MR. MIKE BROWN, REPRESENTING THE CAPE FEAR RIVER DEVELOPMENT ASSOCIATION - Col. George Gillette and Mr. Mike Brown, representing the Cape Fear River Development Association, appeared before the Board relative to the Barge Canai from Navassa to Acme to be used by the several different industries along the river; namely Riegel Paper Company, Allied Chemical and others. It was pointed out that a total of 19 acres will be required for spoil areas within New Hanover County. Following completion of the Barge Canal, a12 maintenance will be by the Federal Government. Mr. Bowden moved, seconded by Mr. Hall, that the Commissioners go on record as endorsing the outlined pro~ject, and further, that the County will make available $14,500, assuming the Council of State will carry the total amount until July 1, 1968. Motion was carried. Mr. Brown advised the Board that a meeting is to be held very shortly with affected industries and state representatives, and that he will meet with the Soard and present the information and reactions from the different industries relative to their participating in total cost before a definite appropriation is requested by the Development Association from the County. At this time the Chairman requested the Vice-Chairman to assume the chair. REGISTER OF DEEDS - Mrs. Lois LeRay, Register of Deeds, appeared before the Board relative to the needs staff-wise and salary adjustments she recommended in the office. Copy of a letter she had addressed to the County Manager was presented and read by each Commissioner. She was questioned relative to the request in the different areas within her office. She requested that one additional clerk is needed to fill the vacancy created by her appointment as Registrar and one temporary employee to take care of additional work load imposed upon the office by last year's legislative enactments which are as follows: The Uniform Commercial Code, Probating of all Instruments, Jury File, Corporate Filings, and Real Estate Documentary Stamps. She further pointed out that due to the reorganization and shifting of responsibilities, that she recommended salary of Miss Inez Hopkins, whose present salary is $l~,464, be ad~usted to $4,692 which is the salary of the former Assistant Register of Deeds. Also, the salary of Mrs. Delores Farrow, which is $3,756, be ad,justed to $3,912. Further, she pointed out that after checking and verifying salaries she found that no additional appropriations will be ~ necessary for the adjustments and requested that they be effective February 15, 1968. For the additional employee, based on starting salary of $3,288, she requested an additional amount of $2,466 for a four and one-half (4~) months period remaining in the present fiscal year. Foilowing a tather thorough discussion of this, Mr. Vaughan moved, seconded by Mr. Bowden, that the request be granted as outlined by the Register of Deeds and that the salary adjustments be made due to shifting of responsibilities in the office, and funds for the salaries and adjustments to come from the present salaries budgeted, and should they be over-expended, an appropriation will be made as soon as the need arises. Motion was carried. Chairman Dr. Hooper reassumed the chair. SHERIFF~S DEPARTMENT Mr. Rudolph Jarrell, Chief Deputy in the Sheriff~s Department, appeared before the Board relatfve to additional employees in the 5heriff~s Department. He requested either three or four additional men to serve as deputies. With additional men, he pointed out better patrolling in the growing and outlying areas of the County would be provided. Following a discussion on this, Mr. Vaughan moved, seconded.by Dr. Hooper, that the County N~nager investigate the staffing of six other counties of comparable size of New Hanover and determine how it compares with the present staff in the Sheriff~s Department in our County and also, how the work load in the Sheriff~s Department has shifted over the past three years and present this information to the Board three days before the next meeting. He should also include in this, the total cost of salaries and fringe benefits should the three or four men be approved. Motion was carried. Mr. Hall moved, seconded by Mr. Metts, that the Sherif two additional men in the Sheriff~s Department. Dr. Hooper by Mr. Vaughan, that Mr. Jarrell and Sheriff Millis present statistical information relative to the crime rate increase and any other information that will support their requests. stitute motion and it was carried. MIJSEUM f be authori2ed to advertise for made a substitvte motion, seconded to the Board at the next meeting and work load in the Department Question was called on the sub- Mr. Henry McMillan, Mrs. McEachern and other members of the Board of Trustees of the Wilmington-New Hanover Museum, along with the Director of the Museum, Mr. Gary Eyster, appeared before the Board relative to a request for the use of the Armory ~on Market Street as a Museum and presented drawings and other information to support their requests. Following a rather thorough discussion of this, it was agreed by common consent that the County adopt a fifty-fifty operation policy in regards to this matter and that it be considered and discussed with the City of Wilmington in a joint meeting in the very near future. By common consent also, it was agreed that the Chairman of the Board is to write a letter to the Board of Trustees of the Museum and request that ttiey look into the possibility of estab- lishing a Trust Fund for the Wilmington-New Hanover Museum for capital outlay and other expenditures. ~ Minutes of the Meeting - February 16, 1968 (Continued) GARDEN CLUB, PLANTING OF TREES ON THIRD AND PRINCESS STREETS - Mrs. Gardner Greer, representing the Garden Council, appeared before the Board and pre- sented a proposal of tree planting along Third Street and Princess Street on the north and west side of the Court House. She pointed out to the Commissioners that a similar request had been made to the City of Wilmington and that they had agreed to the matter with their share of the cost being covered in their making the necessary cuts in the sidewalks, planting the trees and making the necessary repairs back to the sidewalks. She requested the County Commissioners appropriate $200.00 towards the cost of sidewalk repair work. Dr. Hooper moved, seconded by Mr. Metts, that $200.00 be provided from the Court House repair fund for this particular project. Motion was carried. ' .~. 4 7 ` EASEMENT, CAROLINA POWER 8 LIGHT COMPANY, SOUTH COLLEGE RQAD NEW LINE - Mr, Louis Poisson, Attorney, and Mr. Will Pait, Representative of Carolina Power & Light Company, appeared before the Board relative to the topping of certain trees and the granting of an easement for a new line to be installed on the western side of North Carolina Highway 132 from Lake Street, southwardly to Shipyard Boulevard at the approximate location of an existing line that crosses the County's property known as Hugh MacRae Park. It was pointed out to the Board that the Attorney, Mr. Poisson, had consulted with Mr. Hugh Morton, re- presentative of the Hugh MacRae Estate and that he had agreed to the Lopping of certain trees which were considered a danger to the new line. Mr. Poisson further stated that he would obtain in writing this from Mr. Morton relative to the approval obtained from him. Following a discussion on this, Mr. Metts moved, seconded by Dr. Hooper, that the request be approved provided the MacRae Estate approves the topping of certain trees in writing and further, that the $20~.00 offered by Nr. Poisson as the easement fee to the County be accepted from Carolina Power 8 Light Company. Motion was carried. CAROLINA POWER & LIGHT COMPANY EASEMENT FOR FILTORS, INC. - County Manager Marshall presented to the Board a request for an easement from the Caro?lina Power & Light Company for the new service line along the property line between Filtors, Inc.~s lands and the lands of New Hanover County ad,jacent to their plant site near the County Air- port. Following a discussion of this, and after reviewing the proposed plat and line, Mr. Bowden moved, seconded by Mr. Metts, that the easement be granted and the Chairman be authorized to sign the easement provided the guy wire shown as being on the County property will be relocated should future needs develop. Motion was carried. ECONOMIC DEVELOPMENT CO~ISSION - Commissioner John Van B. Metts reported to the Board and briefly discussed with them the participation of New Hanover County in the Southeastern Economic Development Commission. Mr. Metts then moved, seconded by Mr. Bowden, that New Hanover County agree to participate in the Southeastern Economic Development Commission. Motion was carried. CRIN~ PREVENTION OPEN HOUSE - Mr. Bowden reported to the Board that he had received an invitation from the Exchange Club for the Board of County Commissioners to attend a Crime Prevention Open House at the Police Building Sunday, February 18th, from 1:00 P.M. to 6:00 P.M. APPROXIMATE EFFECT ON 1968-69 TAX RATE OF BOND ISSUES - Chairman Dr. Hooper discussed with the Board the effect of the tax rate on the Bond Issue. He stated that for the bonds only a tax rate increase of 19 cents will be necessary should all the issues pass, The foregoing is figure deter•mined by dividing the first year total payments increase {:$465,000) by $2!},100, which is the amount lr~ on the tax base will yield after using 93~ for total collections and allowing tax base increase for the fiscal year 1968-69. This figure is based on a schedule prepared by the Local Government Commission using a 4z% interest rate on all bonds. Further, there is a calcu~lated loss of $60,000 attributed to a known reduction in the intangible tax revenue. This represents 2ze' on the tax rate. Dr. Hooper further stated that the total tax rate increase for the first year, should all the issues pass and bonds sold all in one year plus the teachers~ supplement and the loss cited above, would be 19~ plus 15e` plus 2z~, making a total increase of 36Z cents on the $100.00 assessed valuation. A rather thorough discussion was held by the Commissioners on this matter. It was pointed out that the figures are estimates only and are not firm. PINE VALLEY SCHOOL - Mr. Vaughan moved, seconded by Dr. Hooper, for discussion oniy, that funds be appropriated to start construction of the requested Pine Valley School. Some discussion was held on this and question`was called on the motion and it was defeated. PERSONNEL PLAN - Mr. Vaughan suggested that the Commissioners schedule a meeting to be held for reviewing the Personnel Plan in the middle of March. Foliowing some discussion, it was agreed that March 14, 1968 at 7:30 P.M. be set aside as the date for the Personnel Plan to be discussed. It was further agreed that this would be the only item discussed at that meeting. LIGHTS FOR NEW PARKING LOT, COUNTY AIRPORT County Manager Marshall discussed with the Board the possibility of the different types of lights being installed in the area for the new parking lot. Following a brief discussion on this, Nr. Vaughan moved, seconded by Mr. Bowden, that the wooden poles which are similar to the ones used on South Colleae Road be installed and further that the service be overhead. The cost for this as stated by the Power Company is ~50.5o per month for fourteen (14) lights and ten (10) poles. Motion was carried. FACT SHEETS, BOND ISSUE - County Manager Nlarshall discussed with the Board the fact sheets which will be mailed out by the Chamber of Commerce relative to the upcoming Bond Issue. It was agreed that the tax rate increase be shown on each fact sheet for each item in question on the bond issue. Mr. Metts moved, seconded by Mr. Bowden, that the fact sheet information be pursued and completed as soon as possible and transmitted to the Chamber of Commerce. Motion was carried. y~ ADJOURNMENT - Mr. Bowden moved, seconded by Dr. Hooper, that the meeting be adjourned. Motion was carried. J. E. Marshall, County Manager