1968-06-17 Regular Meeting19~ ~
MINUTES OF SPECIAL MEETING
June 14, 1968 8:3o A.M.
The Board of County Commissioners met in a special meeting on the above date and time in
Lhe Commissioners' Room. The following were present: Chairman Dr. Joseph YJ. Hooper, J. M.
Hall, Jr., M. H. Vaughan, John Van B. Metts, Jr.; County Attorney James C. Fox; and County
Avditor Perry Shepard.
Mr. Metts moved, seconded by Mr. Vaughan, that the three day notice for special meetings
be waived and that the Board convene in special session. Motion carried.
Dr. Hooper made the state~t the meeting was called to receive the budget from County
Auditor Shepard so as to give the~Commissioners an opportunity to study it over the weekend
before beginning discussions on Monday.
Mr. Shepard said he thought this was a"very healthy budoet"; that he recommends a tax
rate of $1.63 on the estimated budget based on the tentative tax base of $255,000,004.
Mr. Vaughan moved, seconded by Mr. Metts, that the budget estimate be accepted and that
first date for discussion be set for Nonday, June 17, 1968 at 2:00 P.M. through 5:30 P.M.
Notion carried.
The following budgets will be discussed Monday, June 17, 1968:
Airport
County Auditor~s Office
Commissioners' Office
Coroner
County Aid
Electrical Inspector
Discussion followed on a joint meeting with the City to discuss budgets that are ,joint
City-County.
Mr. Vaughan moved, seconded by Mr. Metts, that we advise the City that we would like for
them to schedule a joint meeting on all 50-50 operations and that we will advise them when
meeting is set to discuss the Health Department~s Budget, and we would like for them to advise
us when they will discuss other budgets in which the County shares. Motion carried.
Nr. Vaughan then moved that notice be published in the newspapers advising the public that
the budget had been presented to the Commissioners. Motion was seconded by Mr. Hall and carried.
Mr. Hall moved, seconded by Mr. Vaughan, that the meeting be adjourned. Motion carried.
J. E. Marshall, County Manager
By: Hazel J. Savage
Ninutes of the Meeting - June 17, 1968
ASSEMBLY
The regular semi-monthly meeting of the New Hanover County Board of Commissioners was held
on the above date at 8:30 A.M. in the Commissioners~ Room with the followina members present:
Chairman Dr. Joseph W. Hooper, Vice-Chairman Laurence O. Bowden, J. M. Hall, Jr., M. H. Vaughan,
John Vara B. Metts, Jr.; County Attorney James C. Fox; and County Auditor Perry Shepard. Mr.
J. E. Marshall, County Manaoer, was not present because of illness.
INVOCATION -
After calling the meeting to order, the Chairman asked Rev. G. W.. Ports, Pastor, Fifth
Avenue Methodist Church, to give the invocation.
APPROVAL OF MINUTES -
For the minutes of June 3, 1968 on Page 3, Paragraph 3, the third sentence should be
changed to read: "Mr. Vaughan said Mr. Hali had previously offered to go on such trips with
the Seashore Park Committee, and he saw no reason to bring it to the Commissioners' attention."
Following this correction, Mr. Netts moved, seconded by Mr. Hall, that the minutes be
approved. Notion carried.
APPROVAL OF MINUTES OF SPECIAL MEETING, MAY 13, 1968 -
For the minutes of special meeting held on May 13, 1968 there were no corrections and Mr.
Metts moved, seconded by Mr. Bowden, that the minutes be approved as written.
REPORTS -
All reports either due by or through the County Commissioners had been submitted at this
time.
ADVERTISING WATER TIPS, LIFE AROUND WILMINGTON MAGAZINE -
RequesL from Mr. Floyd W. Cox, Jr., Publisher of Life Around Wilmington Magazine, was
presented. The request was for the annual renewal of allocation of $100.00 to partially cover
the cost of printing Water Safety Rules in this magazine. Mr. Hall moved, seconded by Dr.
Hooper, that this be approved with the $100.00 being paid out of the Advertising and Develop-
ment Fund. Motion carried.
A2ALEA FESTIVAL REQUEST - ,
Request from Mr. F. P. Fensel, 1969 President, North Carolina Azalea Festival, was pre-
sented. This request was that the allocation from the County be set at $3,000 this year. By
common consent this will be discussed during budget sessions.
PROPOSED DEVELOP~ENT OF E. C. SALDWIN, CASTLE HAYNE -
After some discussion of proposed development of E. C. Baldwin, it was brought out that
Mr. Baldwin is not subdividing his property but moving houses on the property to rent. County
Attorney Fox advised the Board that the County Subdivision Ordinance would not apply to Mr.
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Minutes of the Meeting - June 17, 1968 (Continued)
PROPOSED DEVELOPMENT OF E. C. BALDWIN, CASTLE HAYNE (CONTINUED) -
Baldwin, and if his buildings met the requirements of the Building Code, he could proceed.
Mr. Register was asked to appear and advise whether or not Mr. Baldwin's houses met the require-
ments of the Building Code. Mr. Register advised that no application had been made for a
bvilding permit and before one could be issued he would have to have clearance from the Health
Department. Mr. Baldwin said he felt sure he could get clearance from the Health Department;
that upon receipt of letter from the Commissioners on May 6, 1968 advising him that he came
under the Subdivision Ordinance he had halted his project but now he would go ahead.
Later in the meeting Mr. Hall suggested, and by common consent it was agreed, to write
Mr. Baidwin that when the Commissioners wrote thier letter of May 6, 1968, they were of the
opinion that he was subdividing his land for sale and in that case he would come under the
Subdivision Ordinance. It developed from talking with him today that the houses are goino to
be his own property placed on his own property, and he is notsubdiv:iding his property to sell,
therefore this is permissible providing the Health and Building Code requirements are met.
COASTAL WATERWAYS OF NEYJ HANOVER COUNTY - SEWAGE, WRIGHTSVILLE BEACH -
Chairman Dr. Joseph'1V. Hooper read a letter the Consolidated Board of Health had written
to the Mayor of Wriohtsville Beach bringing to his attention the existing condition of water
pollution that exists in and around Harbor Island due to a large number of septic tanks on ,
Harbor Island. The Board of Health urged the Town of Wrig"htsville Beach, through ordinances
available to them, to rectify this situation immediately. Dr. Hooper advised the Board that
if Wrightsville Beach does not correct the situation, the Board of Health has authority to
take action.
Dr. Hooper also read a letter addressed to the County Commissioners from the Board of
Health requesting they endorse legislation to bring the coastal waterways of New Hanover
County under the same law that requires sswage treatment systems on boats in the inland water-
ways. N~r. Netts moved, seconded by Mr. Bowden, that the County's legislators be asked to
include New Hanover in any such bill coming up before the legislature during the next session.
Motion carried.
OVERTIME PAY. RECORDER~S COURT OFFICE -
Letter was presented from Mr. James G. McKeithan, Clerk 5uperior Court, requesting overtime
pay for employees in the Recorder's Court office. Dr. Hooper moved, seconded by Mr. Bowden,
that overtime pay be denied.
Mr. Vaughan made a substitute motion, seconded by Mr. Metts, that letter be written to
Mr. McKeithan asking that he advise the Commissioners which part of hours paralled emergency
situation in which Sheriff~s office was paid.
Dr. Hooper withdrew his motion and vote was called on substitute motion. Motion carried.
POLICE INFORMATION NETWORK (PIN) IN NORTH CAROLINA -
Letter was presented to the Board from Mr. Charles E. Clement, Executive Director,
Governor~s Committee on Law and Order, relative to New Hanover County participating in Police
Information Network which is pianned statewide in the Fall of 1969 by this committee. By
common consent it was agreed to aet the views of the Civil Defense Director and the Sheriff.
Also, it was agreed to ask Mr. Clement to meet with this Board sometime within the ttext few
months to discuss it.
COURTHOUSE RENOVATION, MR. OXENFELD -
Mr. Oxenfeld appeared before the Commissioners and advised them that the drawings for the
renovation of the covrthouse had been completed and when they were submitted to the State
Department of Insurance for approvai, which is necessary before a building permit can be issued,
he was advised by the Insurance Department that certain requirements must be met; namely, (1)
a floor plan of the entire building is required by the Insurance Department, {2) all stairways
must be enciosed, and (3) additional means of egress and ingress for the two additional court
rooms. Mr. Oxenfeld said it would cost a great deal more money for the renovation than had
or3ginally been planned for. Mr, Oxenfeld sa.id the same problem exists in other parts of the
State, particularly in old covrthouses.
Considerable discussion followed. Mr. Vavghan and Mr. Metts discussed feasibility of
acquiring property adjacent to courthouse and thought it wise to investigate before going ahead
with present plans. Dr. Hooper expressed the opinion that he felt that such renovation would
have to come sooner or later, and he thought the Board should proceed with the renovation or
eventvally the County would be faced with abandoning the building and tearing it down. Mr.
Fox advised the Board that the County could go ahead and finance the alterations with the
new requirements through application of a special purpose tax which could be levied without
vote of the people.
Mr. Hall moved, seconded by Dr. Hooper, that the Board arrange for a conference with the
State Inspector to see if the County can start present plans if County assures him they will
comply with the requirements set out in-his letter to Mr. Oxenfeld on a gradual basis. Motion
carried.
Prior to the end of the budget session being held in the afternoon Mr. Oxenfeld and the
State Engineer who had written Mr. Oxenfeld, along with Dr. Hooper and Mr. Metts, made an in-
spection of the courthouse. Mr. Owens then appeared at the meeting to discuss the changes
required.
Mr. Owens advised the Commissioners the Insurance Department would allow the County to
go ahead with the work originally planned if he were given verbal assurance the fire safety
measvres are taken as soon as possible and a sec'ond egress provided from the present RecorderTs
Covrt:.Room. He said if this assurance is given, he will file a favorable report so that a
building permit may be issued. He will write the Commissioners and outline requirements and
will expect a reply from the County advising him when these requirements will be met.
Nr. Bowden moved, seconded by Mr. Metts, that the Board proceed with its original plans
to renovate the Courthouse. Motion carried.
BUDGET HEARING -
At this time, by common consent, it was agreed to schedule a budget hearing for Tuesday,
7~ June 18, 1968, from 5:30 P.M. to 9:3~ p•~• •
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Minutes of the Meeting -,lune 17, 1968 (Continued)
ARCHITECT~S BILL - '
Bill in the amount of $4,500 was presented from Mr. John Oxenfeld for fees in connection
with renovation of courthouse. Mr. Hall moved, seconded by Dr. Hooper, that this bill be paid
from Court Room Alterations Fund. Motion carried. .
STANLEY VOSNOCK, PROPOSED LANDFILL, CASTLE HAYNE AREA -
Mr. Stanley Vosnock and several other gentlemen appeared before the Board protesting the
proposed landfill in the Castle Hayne area. They were advised that nothing definite had been
decided. ~r. Vaughan moved, seconded by Mr. Hall, that they be advised before contract is
signed. Motion carried. Dr. Hooper assured them their ob~jections would be considered before
entering into any contract.
Mr. Thompson of the Ogden Volunteer Rescue Squad appeared before the Board and requested
that same arrangements be made with them as with the Volvnteer Fire Departments at budget time.
The chairman asked that the Ogden Rescue submit a letter stating their requests as soon as
possible because budget discussions are now being held. Mr. Thompson said this would be done.
OGDEN RESCUE SQUAD
STATE FORESTER, D. R. VARNER -
Mr. D. R. Varner and Mr. Shelby Hawk of the State Forestry Service appeared before the Board
of County Commissioners at the request of the Chairman, Dr. Joseph W. Hooper, to discuss the
advantages of New Hanover County having forestry service protection. Mr. Varner pointed out
that New Hanover County has 122,800 acres of land, 76,000 being woods land. Last year one-half
million dollars of damage was caused by fire. This amounted to 16 percent of the total wooded
areas of New Hanover County. Loss in other counties who had state forestry service was i~ per-
cent or less. New Hanover County is one of five who does not have state forestry service.
The Board wa's advised by Mr. Varner that it would probably cost the County $11},000 the
first year and $10,000 per year thereafter for state forestry service. The State would pay
for the equipment and construction of a fire tower and the county would bear the costs of
maintenance of this equipment.
~r. George Caton and several other volunteer firemen appeared at this juncture and Mr.
Varner was questioned by both the Commissioners and the volunteer firemen as to how the two
would work together, Nr. Varner said the forestry service works 100% with volunteer firemen
and that the duties set forth for each fire service are separate and complementary. Neither
should interfer with the other. Forestry Service has equipment only for woods fires and volunteer
fire departments are equipped for structures and brush fires.
Mr. Varner said the budget for the State had already been set for this year, but he did
submit a proposed budget for New Hanover County and copy of an agreement for the Commissioners
to study.
Mr. Vaughan moved, seconded by Mr. Metts, that the information be taken under advise-
ment and studied at budget sessions. Motion carried.
Nm. Varner and Mr. Hawk were thanked for meeting with the Board.
At this juncture the meeting was recessed for ten minutes.
Meeting was reconvened.
BUILDING CODE, MR. REGISTER -
Mr. Register advised the Board that contractors are protesting having to furnish bonds.
The Home Building Association also are protesting. Mr. Fox and Mr. Register said they would
like to have more time to study this and requested that it be placed on the Agenda for the
next meeting.
NORTH CAROLINA SYMPHONY REQUEST -
Request was presented from the North Carolina Symphony Society, Inc. for $100.00 to support
its efforts. Mr. Bowden moved, seconded by N7r. Hall, that the request be denied. Motion carried.
AUDITOR'S REQUEST FOR TRANSFERS -
County Auditor Perry Shepard requested the following transfers:
From - County Aid-Local Government Retirement
To:
CSC-Insane 8 Inebriate
Co. Aid-Advertising
Superior Court-Jury Fees
Superior Court-Conveying Prisoners
Sheriff-Auto Expense
Sheriff-Conveying Insane
clection-Permanent Registration
Within Funds:
From - Jail Janitorial Supplies
To - Jail Bedding & Linen
Jail Clothing
From - Prison Groceries
To - Jail Groceries
From - Ct. Hse. Reps. Bldg.
To - Ct. Hse. Janitorial Supplies
From - Museum Travel
To - Museum S&5
From - Museum Dues & Sub.
To - M,useum S&S
From - Airport Bldg. Reps.
To - Airport Elec. Sups.
Mr. Metts moved, seconded by Nr. Vaughan,
carried.
$ 4.6i
2.42
~ 7.03
$200.00
203•00
19.95
6.76
600.00
$5<523.23
~ 901.94
367.00
i,8io.5;
55•51
i,155.i8
24.02
1.209.13
~5,5~3.33
$ 7.03
200.0~
zo3.oo
19.95
6.76
600.00
that the above requests be approved. Ntotion
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Minutes of the Meeting - June 17, 1968 (CONTINUED)
FORMAL APPROVAL, PURCHASE OF CARS, SHERIFF~S DEPARTMENT -
On June 5, 1968 Sher3ff Millis wrote the Commissioners a letter requesting authority to
purchase 3 cars and 1 station wagon from the State at a cost of $6,100. Approval was oiven at
that time by Commissioners Bowden, Metts and Vaughan. Mr. Metts moved, seconded by Mr. Vaughan
that formal approval be given and that funds come from Unanticipated Revenue, C.D.~s Interest
General Fund to Sheriff's Capital Outlay. (Letter on file in County Auditor~s Office)
RECE55 -
Mr. Vaughan moved, seconded by Mr. Hall, that the meeting be recessed until 2:00 P.M.
Notion carried.
MEETING RECONVENED -
The meeting was reconvened at 2:00 P.M. with the following present: Vice-Chairman Laurence
O, Bowden, J. M. Hall, Jr., M. H. Vaughan, John Van B. Metts, Jr.; County Attorney James C.
Fox; and County Auditor Perry Shepard.
NURSES HOME, JAMES WALKER HOSPITAL, RENOVATION -
By common consent it was agreed that renovation of the Nurses' Home at James 17alker Hospital
will be discussed during budget sessions.
AIRPORT Il~'~.ROVENENT -
After some discussion of the needs for airport improvements, it was agreed by common con-
sent that Nr. Fox get resolution from Bonding Attorney for bonds in amovnt of $395~000 and
that the bond issue be placed on the November ballot.
APPLICATION OF SUBDIVISION ORDINANCE TO MOBILE HOME PAR1(S -
County Attorney Fox commented on his letter of June 6, 1968 to the Board of County Commis-
sioners relative to the County's subdivision ordinance being applied to Mobile Home Parks. It
was agreed that this ordinance does not apply to Mobile Home Parks.
LETTER FROM MFt. BAGGETT, RESIGNATIONS OF TWO EMPLOYEES -
A letter from Mr. Baggett, County Extension Agent, was presented for information. The
two employees are Mr. Earl C. Lemons, County Extension Agent and Miss Daphne Lewis, Secretary.
RECESS -
There being no further business to come before the Board, Mr. Vauohan moved, seconded by
Mr. Hall, that the meeting be recessed for the purpose of considering the 1968-69 budget.
J. E. Marshall, County Manager
By: Hazel Savage
BUDGET DISCUSSION MEETING
June 17, 1968 2:1~.5 'P.M.
ASSEMBLY -
In accordance with the recessed regular meeting of June 17, 1968, the foilowing members of
the Board of County Commissioners convened for the purpose of reviewing and considering the
annual budget for the fiscal year 1968-69~ Vice-Chairman Lavrence O. Bowden, Commissioners
J. M. Hall, Jr., M. H. Vaughan, John Van B. Metts, Jr.; and County Auditor Perry Shepard.
SALARIES -
By common consent it was agreed salaries would be considered at a later date.
AIRPORT -
Nir. John A. Westbrook, Airport Manager, presented the Airport Budeet to the Commissioners.
Mr. Westbrook~s requests were approved, as recommended by the Auditor, with the following
exceptions: ~r. Westbrook requested $6,300 for lights and power; the Auditor recommended $5,t~00. ~
Mr. Westbrook~s original request for $6,300 was granted. Mr. Westbr~ook requested $21,300 in
Capital Outlay which was recommended by the Auditor. The Commissioners deleted a parking Iot
extension and ~desk which was included in this request thereby reducing Capital Outlay to $6,150.
CORONER -
The Coroner, Mr. Starr McMillan, presented his budget to the Commissioners.
Mr. McMillan said there has been a thirty percent increase in investigations by him which
accounted for the increases in his budget. An increase in travel expense was requested in
order that he might spend a few more days in New York this year attending a school in connection
with his work. Mr. McMillan~s budget was approved as he requested, with the recommendation of
the Auditor, with the exception of $30.00 for stationery which was deleted. Mr. McNillan felt
his present supply would be sufficient for the next fiscal year.
AUDITOR -
County Auditor Perry Shepard presented the budget for his office.
Mr. Shepard's budget requests were approved.
CONN7ISSIONERS -
County Auditor Perry Shepard presented the budget for the County Commissioners~ office.
The requests, as recommended by the County Auditor, were approved.
COUNTY AID -
County Auditor Perry Shepard presented the budget for County Aid.
All budget requests were approved, as recommended by the Auditor, with the following
T exceptions:
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Budget Discussion Meeting - June 17, 1968 (Continued)
COUNTY AID (CONTIIVUED) -
Cape Fear Armory - Appropriation was discontinued. Armory has been renovated to house City-
County Museum.
Local Military Units - Appropriation for Local Military Uriits was cut from $1,000 to $500.
Public Audit - Appropriation for Public Audit was cut from $10,000 to $8,000.
Bookmobile - The Commissioners discussed the Bookmobile and by common consent felt it should
be incorporated in the Library Budget which is prepared by the City. County Auditor Shepard
was requested to write the City a letter about this.
Hospital Insurance - This item, in the amount of $6,500, had been requested to be put in the
County Aid Budget by Mr. Bowden. It was discussed at this time. Mr. Bowden said he felt
salaries are not enough to keep employees rahen industries include hospital insurance in their
fringe benefits to their employees. This request was approved.
Landfill Operations - The amount of $23,000 for landfill operations was approved after discussion.
This amount will cover purchase of equipment and rental of land. The Commissioners discussed
the possibility of the $10,000 the County is now paying the City for use of its landfill being
applied to these operations. Mr. Vaughan expressed the opinion that he did not think the County
would realize the full $10,000 being available for this; that he thought the County wouid still
have to use the City~s landfill to a certain extent.
ELECTRICAL INSPECTOR -
Mr. John 1~Jood, Electrical Inspector, presented his budget to the Commissioners.
~r. Wood advised the Commissioners that he felt eight cents per mile car allowance was not
enough. He requested it be increased to nine or ten cents per mile. The Commissioners advised
him that they would consider this when salaries are discussed.
Mr. Wood~s requests were approved, as recommended by the Auditor, with the exception of
Capital Outlay which was reduced from $185 to $50. Also, Mr. Wood~s request for two-raay
radios in the amount of $2,090 was deferred until later.
At this time, 4:15 P.M., Dr. Hooper joined the meeting.
Mr. Wood also requested that a full time electrical inspector be hired to assist him due
to the fact that his work load has greatly increased. This will be discussed at a later time
also.
TAX LISTING AND ASSESSING -
Nr. Peter Braalc, Tax Supervisor, presented his budget to the Commissioners.
Mr. Braak~s requests were approved, as recommended by the Auditor, with the followino
exceptions: Mr. Braak had included raises in the City 8 County Tax Listers Salary item and
which was recommended by the Auditor. The Commissioners did not approve of this, thereby re-
ducing this item from $5,650 to $4,500. Stationery & Supplies item was reduced from $5,000
as approved by auditor to $4,000. Request for auto allowance for Assessor in the amount of
~1,~00 which the Auditor had reduced to $1,100 was discussed and will be considered again at
a later date.
Discussion was heid on disposition of the addressograph and addressoprint machines which
~' are no longer needed. Dr. Hooper expressed the feeling that he thought the County should get
as much as possible for these machines and asked Mr. Braak to explore by letter to see if other
counties are interested in purchasing this equipment. Mr. Shepard advised that he had been
advised by the data processing people that t\ equipment should bring between $1,500 and $2,000.
EROSION CONTROL, BERAIS -
Dr. Hooper was of the opinion that the appropriation recommended by the County Auditor could
be deleted because the nourishment of the berms at Carolina Beach had been struck out. Mr.
Hall thought we ~should build up a fund because he felt sooner or later the Board would be called
on for help. By common consent it was agreed to cut the appropriation from $30,38o to $15,000.
Mr. Vaughan was against the fund with exception of that promised for Wrightsviile Beach.
Mr. Vaughan moved that the Commissioners take out of the budget any amovnt that the County
is not committed for. Motion died for lack of a second.
U50
Appropriation in the amount of $2,500 was requested and recommended by the Auditor. The
Commissioners approved this request.
REVALUATION -
Appropriation in the amount of $20,000 was recommended by the Auditor and was approved by
the Commissioners.
HUGH MACRAE PARK AND QAK GROVE CEMETERY -
The amounts requested and recommended by the County Auditor were approved by the Commis-
sioners. Appropriation for Baseball Fie1d Fence in the amount of $2,500 was transferred from
County Aid Budget to Hugh NacRae Park Budget.
By common consent it was agreed that Mr. Roberts should continue moving the graves from
the Oak Grove Cemetery to Flemington Cemetery.
GENERAL E~ERGENCY FUND -
The General Emergency Fund in the amount of $50,000, and recommended by the County Auditor,
was approved tentatively.
RECESS -
Mr. Vaughan moved, seconded by Mr. Metts, that the meeting recess until Tvesday, June 18,
1968 at 5:30 P.M. Motion carried.
Hazel Savage ~
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BUDGET DISCUSSION N~ETING
June 18, 1968 5:30 P.M.
ASSEN6LY -
In accordance with the recessed meeting of June 17, 1968, the following members of the
Soard convened for the purpose of reviewing and considering the budget for the fiscal year
1968-69: Chairman Dr. Joseph W. Hooper, Vice-Chairman Laurence O. Bowden, Commissioners
M. H. Vaughan, John Van B. Metts, Jr.; and County Auditor Perry Shepard.
AGRICULTURE & ECONOMICS -
Mr. Durwood Baggett presented the Agriculture 8 EconomicsBudget to the County Commissioners.
All of Mr. Baggett~s requests were approved, as recommended by the Couttty Auditor, eaith
the exception of'Repairs & Maintenance Equipment being reduced from $200 to $150 and Janitorial
Supplies being reduced from $250 to $200.
A discussion followed on filling the vacancy created by a secretary resigning. Mr.
Vaughan voiced the opinion that he felt three secretaries were too many and that this vacancy
should not be filled. Mr. Baggett said since the Home Demonstration Workers and County
Aoents are out of the office so much, he felt it was very important to have this number of
secretaries. h9r. Vaughan moved that the vacant secretarial position in the County Extension
Office be eliminated. Motion died for land of a second.
Mr. Baggett was told that salaries are not being discussed at this time but ~aas asked if
he wished to make any comment. He expressed the opinion that Miss Brown, one of the secretaries,
should be a step above the new person who is going to be hired. Miss Brown has been with the
County for ten years.
JAIL -
Sheriff Narion W. Millis presented the budget for the jail to the Commissioners.
Ail of the requests of the department, as recommended by the County Auditor, were approved
with the exception of Laundry which was reduced from $!}50 to $375 and Stationery and Supplies
which was reduced from $100 Lo $85.
SHERIFF DEPARTMENT -
5heriff Millis presented the budget for his department.
His budget was approved, as recommended by the County Auditor, with the following exceptions:
Sheriff Millis had requested $12,875 for Auto Expense but was reduced to $9,600 by the Auditor.
Sheriff Millis thought this was too lov.~ in view of the fact more cars were being added to his
fleet. This item was deferred until later. Request for Dues and Subscriptions was increased
from $20 to $35. Request for Stationery and Supplies was increased from $900 to $950. Discussion
on item of Uniforms was held and it was agreed that $200 be allowed each deputy for uniforms
during the next fiscal year.
Sheriff Millis had requested $11},610 for capital outlay which included new cars for his
department. Prior to this meeting he had the opportunity to effect a saving by purchasing used
cars from the State in the amount of $6,100. The other items he had requested in the bndget
amounted to $4,250 in Capital Outlay which was recommended by the County Auditor and approved
by the Commissioners.
A portion of the capital outlay was for hand guns for the deputies. Mr. Vaughan moved,
seconded by Mr. ~etts for discussion, that in the future hand guns be furnished to new deputies.
It was felt that maybe some of the older deputies might prefer to leave their guns home and
be issued a new one also. Sheriff Millis felt that the deputies should have a standard gun.
It was aoreed that ali new deputies and any old ones that wanted a gun be issued one.
Question of clothes for the detectives was brought up. Air. Vaughan moved that the
Sheriff not appropriate any money to buying detectives~ clothes. Motion d.ied for lack of a
second. The Sheriff advised the Board that clothes are furnished detectives in all law en-
forcement agencies throughout the County.
The Sheriff was asked if he wanted to say anything regarding salaries. He mentioned
the fact that Nr. Evans really has more responsibility and should be raised accordingly.
Sheriff Millis pointed out that the three additional deputies requested was to satisfy
court requirements under the New System. One will be used as a bailiff for the Court. The
other two will be to serve papers which are now being served by constables. Position of
. constable will be eliminated when the New System goes into effect. Dr. Hooper asked the
question if the Court requires them, are they appointed by the Court. The answer was "NO".
These are not men for law enforcement but to satisfy the court requirements.
Nr, Metts voiced the wish that two patrol cars cover the county at all times.
AIRPORT -
Dr. Hooper said Mr. Westbrook, Airport Manager, had called him today and advised him that
when he presented his budget yesterday, he failed to mention his request for $6,000 be in-
cluded to engage a competent engineer to makea land development stndy. Dr. Hooper moved,
seconded by Mr. Vaughan, that this be included in the Airport Budget. ~otion carried.
RECESS -
Dr. Hooper moved, seconded by Mr. Vaughan, that the meeting recess for dinner. Motion
carried. ~
MEETING RECONVENED - •
Meeting was reconvened at 8:30 P..M. with the following members present. Chairman Dr.
Joseph W. Hooper, Vice-Chairman Laurence O. Bowden, and Commissioner J. M. Hall, Jr.
CLERK SUPERIOR COURT -
Mr. James G. McKeithan, Clerk Superior Court, did not appear to present his budget having
advised the Commissioners~ office earlier that he understood salaries were not going to be
discussed at this time and that the other items were "cut and dried", therefore he did not
` believe he would appear.
204
1
Budget Discussion Meeting - June 18, 1968 (Continued)
CLERK SUPERIOR COURT (CONTINUED) -
At this juncture Commissioners M. H. Vaughan, John Van B. Metts, Jr., and County Auditor
Perry Shepard joined the meeting.
The budget for Clerk of Superior Court was considered by the Commissioners and approved
as recommended by the County Auditor with the exception of Stationery 8 Supplies which was
reduced from $2,000 to $1,800, Travel which was reduced from $700 to $500, and Capital Outlay,
which was deleted, and Audit which was deleted.
By common consent it was agreed that salaries in the Court offices would be along the
same line as those in the other offices in the courthouse and that the item of overtime in
the Clerk of Superior Court wouid be eliminated.
RECORDER'S COURT -
The budoet for Recorder~s Court was considered by the Commissioners and approved as
recommended by the County Auditor with the following exceptions: Capital Outlay was deleted
and Audit was deleted.
It was agreed to take the same approach on salaries as in the Clerk of Superior Court
office.
COURT OF JUSTICE
The item of Court room renovations was discvssed by the Commissioners in the Court of
Justice Budget. The day before at its regular meeting, June 17, 1968, the Commissioners had
been advised that it would cost practically double to renovate the Courthouse. It was agreed
that no figure could be set until a report is received from the architect. ,
A discussion was held, however, on the question of acquiring additional property nearby.
Mr. Vaughan moved, seconded by Mr. Hall, for discussion, that the County purchase the building
next to the Courthouse for $I}5,000 and abolish plans to renovate the Courthouse. Dr. Hooper
made a substitute motion, seconded by Mr. Bowden, that either Mr, Vaughan or Mr. Hall obtain
a sixty day option on this property at a price not to exceed $45,000. Mr. Vaughan~s motion
failed to carry. Dr. Hooper~s substitute motion carried. Mr. Vaughan voted for it but said
he still felt like if the property was acquired, present plans to renovate the Courthouse
should be abolished.
MENTAL HEALTH -
Rev. Jerome Jones, Chairman, Advisory Board, Mental Hezlth, appeared and.presented the
Mental Health Center Budget.
Rev. Jones informed the Board that the Mental Health Center was budgeted for full staff
and operation, but was not fully staffed and operating below standard volume, therefore he
was willing to accept a thirty percent cut in some areas of the budget.
The budget was considered and approved by the County Commissioners as recommended by
the County Auditor with the following changes: Books, Tests and Materials reduced from $2~}0
to $160, Capital Outlay reduced frotr. $500 to $200, Drugs reduced from $6,000 to $5,000, Janitors
Supplies reduced from $250 to $150, Stationery, Supplies and Postage reduced from $1,000 to
$600, and Telephone reduced from $1,!}00 to $1,200. Travel-Local and Travel-Convention were
combined. These items represented a decrease in amount recommended by County Auditor Shepard
in the amount of $2,080.
Salaries were discussed and Rev. Jones agreed to reductions due to the fact new people
would be hired and it would take sometime to get them, therefore the full amounts for salaries
would not be required. Approximately $32,062 was cut from Salaries in the Mental Health
Center Budget.
JOINT CITY-COUNTY PLANNING BUDGET MEETING -
By common consent Dr. Hooper was requested to write City Manager requesting a joint meeting
to discuss all joint budgets. Also, advise hir. Brandon that County would like to be advised
of time when Library Budget would be discussed and that we would advise them when the Health
Department Budget is to be discussed.
Mr. O. K. Pridgen, II, Chairman, Board of Elections was requested to appear to discuss
Budget for Election Board, but he advised that he was baby sitting and would be unabie to
be present.
RECESS -
Mr, Vaughan moved, seconded by Mr. Sowden, that the meeting be recessed until Thursday,
June 20, 1968 at 2:00 P.M. when it will be reconvened to further consider the budget for the
fiscal year 1968-69• Motion carried.
Hazel Savage
BUDGET DISCUSSION MEETING
June 20, 1968 2:04 P.M.
ASSEMBLY
In accordance with the recessed meeting of June 18, 1968, the following members of the
Board convened for the purpose of reviewing and considering the budget for the fiscal year
1968-69~ Chairman Dr. Joseph W. Hooper, Vice-Chairman Laurence O. Bowden, Commissioners J. M.
Hall, Jr., M. H. Vaughan, John Van B. Metts, and County Auditor Perry Shepard.
The following budgets were discussed:
HEALTH DEPART4iENT -
The Health Department Budget was presented by Dr. .loseph W. Hooper, Chairman of the Board
of Health. Mr. W. H. Cranford, Mrs. Nabel Price and Miss Annie Lou Davis were also present.
n
2OJ
Budget Discussion Meeting - June 20, 1968 (Continued)
HEALTH DEPARTMENT (CONTINUED) -
Dr. Hooper advised the Board that Dr. J. C. Knox is Acting Director and will be until
such tiroe as a Public Health Administrator can be hired. The position has been offered
to one person but he declined. The Board of Health will continue to endeavor to find someone
for this position.
The Health Department's Regular Budget was approved as recommended by the County Avditor
with the following exceptions: Biological reduced from $500 to $400, Laboratory reduced from
$2,500 to $2,000, Laundry reduced from $850 to $750, Medical Supplies increased from $1,800
to $1,900, T.B. 8 X-Ray Clinic increased from $4,000 to $4,~00, V.D. Clinic increased from
~2,08o to ~2,680.
The Health Department Drainage Program Budget was considered and approved in line with
the recommendations of the County Auditor with the following exceptions: Prison Labor figure
was left out and it was agreed that ~essrs. Cranford, Mintz and Shepard would decide on a
figure and place it in the budget.
The Health Department Insect 8 Rodent Control Budeet was considered and approved in line
with the recommendations of the County Auditor with the following exceptions: Rodent Material
reduced from $300 to $150, Fuel and Oii reduced from $900 to $600, and Trucks Maintenance in-
creased from $1,00o to $1,200. '
Mr. Cranford was questioned relative to the fogging machine requested in the budget. He
advised the Board the Health Department at the present time has two fogging machines, one
large and one small. At times they need two large ones in order to more effectively spray.
No additionai labor will be required to operate this piece of equipment.
An additional dragline for the Health Department was discussed, and Mr. Cranford again
said another dragline would create a problem; they just simply do not have the labor and do
not feel they could obtain it.
Niss Annie Lou Davis, Public Health Nurse Director, asked Dr. Hooper whether the Health
Department would need a consultant since they are not going to have a doctor as director. Dr.
Hooper felt they would not; that the doctor who orders medication at the Health Department
is responsible.
Salaries were discussed, and Mrs. Price told the Commissioners'that the Health Department
had requested a one-step raise for all employees, that minus two was used as the base and
that they were requesting an amount of money equal to one-half of a step raise to be used
for merit increases on January 1, 1969 on request and recommendation of the Public Heaith
Administrator to the Board of Health. This would place nurses and bacteriologist at -2,
sanitarians at -1, Director of Sanitation at +1, clerks and other lab people on normal
range.
CAPE FEAR TECHNICAL INSTITUTE -
Mr. James McLeod and Mr. Fred Galehouse presented the Cape Fear Technical Institute Budget
to the Commissioners.
After consideration by the Commissioners, approval was given to the requests as recommended
by the County Auditor with the exception of the Capital Outlay for the paving of a parking lot
to accomodate 52 cars. Mr. Metts voiced the opinion that maybe it could be done in phases,
such as putting clay in, then marl and finally black top. This item was deferred until later.
Question was raised relative to insurance. Mrs. Savage was asked to contact the Insurance
Advisory Committee and contact Mr. McLeod relative to this.
CHAMBER OF COMMERCE -
The Chamber of Commerce budget uaas scheduled to be considered at this.time but Mr. Menke
appeared and advised Mr. I~eid was out of town and requested that it be rescheduled so Mr. Reid
could be present when it is discussed. It UJas agreed by the Commissioners to do this.
COUNTY DRAINABE -
Mr. Lutha Mintz appeared to present this budget. This budget was considered and approved
as recommended by the County Auditor with the exception of Clothing & Boots which was raised
from $300 as recommended by the Auditor to $350.
PRISON FARM -
Mr. Mintz was present to discuss this budget. After consideration, the Prison Farm buc~get
was approved by the Commissioners as recommended by the County Auditor with the following
exceptions: Bedding & Linen was increased from $300 to $500, lights and power reduced from
$1;500 to $1,1~00, Medicine reduced from $700 to $600, Repairs to buildings reduced from $1,000
to $900, and Capitai Outlay increased from $2,500 to $5,000 in order to allow for large lawn
mower to keep the grounds and a pick-up truck.
BUILDING INSPECTOR - `
Mr. C. R. Register, Buiiding Inspector, appeared to present the budget for his depart-
ment. After consideration by the Commissioners, the budget was approved as recommended by the
County Auditor with the following exception: Stationery 8 Supplies reduced from $225 to $150.
Mr. Register requested two-way radios and pointed out that time and gasoline could be
saved if this request were granted. This was deferred for fvrther discussion.
Mr. Register was asked by Mr. Vaughan to get the number of building permits that the City
issued for the past six months.
BOARD OF ELECTIONS -
Mr. O. K. Pridgen, II, Chairman, Board of Elections, and ~r. A. C. Beal appeared to present
the Board of Elections budget to the Commissioners. After consideration, the County Commis-
sioners approved the budget as recommended by the County Auditor o~ith the following exceptions:
Supplies reduced to $1,000 and Voting Machines-Lease, Purchase Option increased to $13,500.
Mr. Pridgen discussed opening full time office in January of 1970. Mr. Beal thought the
~ office should be opened by fail and have a full time person to keep records. Mr. Beal said
this was a very responsible position and to get a qualified person a salary of $5,000 would
have to be paid.
~
~
I
~~~
Budget Discussion Meeting - June 20, 1968 (Continued)
BOARD OF ELECT10N5 (CONTINUED)
Dr. Hooper said the question was not phasing into full time office but whether the Board
wanted to or not. Dr. Hooper said the law says looseleaf system is required, not full time
office. Dr. Hooper said this is a joint operation with City and feels City should share in
the cost. Mr. Hall voiced the opinion that it should be more than a token share. Dr. Hooper
asked the Board was it their wish that the County go to permanent registration. It was agreed
that this was their wish.
Mr. Pridgen suggested that the Board of Elections and a member of the County Commissioners,
who wovld be given full avthority to speak for the Commissioners, study and decide how to go
about phasing into a fuil time operation. By common consent it was agreed that Mr. Metts
and Mr. Vaughan be appointed to meet raith the Election Board and that recommendations be sub-
mitted to the Board of County Commissioners next week.
Mr. Hall moved, seconded by Mr. Vauohan, that the Board of Commissioners go on record as
agreeing it is the Commissioners~ desire and intention to go along with the Board of Elections
to put into effect a permanent registration system, voting machines on lease purchase option,
and an office for a permanent reoistrar. Motion carried.
AUDIT, CLERK SUPERIOR COURT AND RECORDE
County Auditor Shepard presented a
their decision to cut the outside audit
on December 1, 1968 when these courts
~etts, that the audit should be made by
"NO". Dr. Hooper abstained.
~~S COURT -
letter to the commissioners asking that they reconsider
cost from Clerk of Superior Court and Recorder~s Court
go under State. Mr. Vaughan moved, seconded by Mr.
outside C.P.A. firms. Motion Carried. Mr. Hall voted
VOLUNTEER FIRE DEPARTMENTS -
OGDEN RESCUE SQUAD -
At the suggestion of Vice-Chairman Laurence O. Bowden, it was agreed to consider the budget
for the Volunteer Fire Departments without them having to appear. The budget was consider,ed,
and Mr. Bowden moved, seconded by Mr. Nietts, that their requests in the amount of $27,500
be granted.
The Board of Commissioners had been requested by the Ogden Rescue Squad that they receive
the same consideration as the Volunteer Fire Departments. Mr. Vaughan moved, seconded by Mr.
Bowden, that they be given the same consideratioh percentage-wise. Dr. Hooper made a sub-
stitute motion, seconded by•Commissioners Bowden, Metts, Hall and Vaughan, that the Volunteer
Fire Departments be granted their request of $27,500 and the Ogden Rescue Squad be granted
the same percentage increase which would increase their request to $1,250. Mr. Bowden and Mr.
Vaughan withdrew their motions. Substitute motion carried. Letters will be written advising
the Volunteer Fire Departments and Ogden Rescue Squad of this decision.
RECESS
Mr. Hall moved, seconded by Mr. Bowden, that the meeting be recessed until Monday, June
24, 1968 at 4:00 P.M. when it will be reconvened to further consider the budget for the fiscal
year 1968-69. Notion carried.
Hazel Savage.
BUDGET DISCUSSION MEET:ING
June 24, 1968 4:00 P.M.
ASSEMBLY
In accordance with the recessed meeting of June 20, 1968, the following members of the
Board convened for the purpose of reviewing and considering the budget for the fiscal year
1968-69~ Chairman Dr. Joseph W. Hooper, Vice-Chairman Laurence 0. Bowden, Commissioners J. M.
Hall, Jr., M. H. Vaughan, John Van B. Metts, Jr.; and County Auditor Perry Shepard.
The following budgets were discussed:
CHAMBER OF COMMERCE -
The budget for the Chamber of Commerce was presented by Mr. Thurmond Sallade, Advertising
Chairman of the Chamber of Commerce. Also present representing the Chamber of Commerce was
Mr. Van Reid and several others. Mr. Sallade asked for $25,050 representing an increase of
$5,050 over the budget for last year. The County Auditor had recommended $20,000. Mr. Sallade
advised the Commissioners that last year~s appropriation too}c care of travel show promotions
and out-of-state publicity in South Carolina, Virginia, West Virginia, and Ohio. In addition,
the Chamber has provided 28 varieties of brochures and an extensive campaign of outdoor sign-
board advertising. The additional request was made in order to expand this program and also
meet the additional rising costs of such services. Mr. Hall moved, seconded by Dr. Hooper,
that the $20,000 recommended by the County Auditor be assured at this time with the possibility
of more later. Motion carried.
RECESS -
Dr. Hooper moved, seconded by Nr. Hall, that the meeting,recess at this time (~:30 P.M.)
to attend special meeting of the Board of Education. Motion carried.
MEETING RECOT~IVENED -
Neeting was reconvened at 7:1~0 P.M. with the following present: Chairman Dr. Joseph W.
Hooper, Vice-Chairman Laurence O. Bowden, J. M. Hall, Jr., M. H. Vaughan, John Van B.
Me'tts, Jr., and County Auditor Perry Shepard.
The following budgets were discussed:
WELFARE -
Miss Lela Moore Hall, Director Public Welfare, presented the budoet for the Welfare
Department.
X
207
Budget Discussion Neeting - June 24, 1968 (Continued)
WELFARE (CONTINUED) -
The Welfare Budget was approved as recommended by the County Auditor with the following
exceptions: Boarding Home Care appropriation reduced from $~2,600 to $66,300 as recommended
by Mr. Vaughan and Dr. Hooper. This was a 10% increase over actual expenditures last year.
Instead of $1,532 being appropriated as recommended by the County Auditor for Office Equip-
ment, the Commissioners agreed to appropriate $1,70~. This was done after Miss Hall ex-
plained she had requested $1,850 in order to be able to purchase central dictating equip-
ment which Urould save hiring two typists whose salaries would amount to $5,400 per year. It
is estimated Lhe equipment will cost $1+,269 with the County's share being one-half. She
was told this equipment would have to be purchased by advertisina for bids. The appropriation
for Contractural Services was reduced from the $2,575 as recommended by the County Auditor
to .$2,500.
Miss Hall advised the Board that salary requests overall represented raises of one step
over last year from two steps below state minimum to one step below.
RECESS -
Meeting was recessed until Thursday, .lune 27, 1968 at 4:00'P.M. when it will be reconvened
to further consider the budget for the fiscal year 1968-69.
Hazel Savage
BUDGET DISCUSSION N~ETING
June 27, 1968 4:00 P.M.
ASSEMBLY -
In accordance with the recessed meeting of ,lune 2f}, 1968, the following members of the
Board convened for the purpose of reviewing and considering the budget for the fiscal year
1968-69: Chairman Dr. Joseph W. Hooper, Vice-Chairman Laurence O. Bowden, J. M. Hall, Jr.,
M. H. Vaughan, and John Van B. Metts, Jr. County Auditor Perry 5hepard was absent and Mrs.
Elizabeth Edens substituted for him.
The following budgets were discussed:
REGISTER OF DEEDS
Mrs. Lois LeRay, Register of Deeds, presented the budget for her office. The budget
was approved as recommended by the Auditor with the following exceptions: Appropriation for
Hail McChesney Service requested by Mrs. LeRay in the amount of $5,500 was granted over the
$5,000 recommended by the Auditor, Stationery and Supplies was increased from $1,500 recommended
by the Auditor to $2,000 and Travel was reduced from $300 as recommended by Auditor to $2$0.
Mrs. LeRay presented back bills which she thought were due prior to her taking office.
These bills, Mrs. LeRay said, had been discussed with the Auditor and by common consent it
was agreed that Mr. Shepard investigate them.
Mrs. LeRay requested the salary requests she had made be approved due to the length of
service and capability of the employees. She was advised consideration will be given when
salaries as a whole are discussed.
SHERIFF DEPARTMENT
Sheriff Marion W. Millis appeared again for further discussion of his budget. The
Commissioners, on June 18, 1968, had approved only $9,600 for P.uto Expense and the Sheriff felt
this was too low in view of the fact his department now has four additional cars and felt his
request in the amount of $12,875 should be granted. The Commissioners by common consent agreed
to approve $12,500 for auto expense. Also, Sheriff Millis felt the appropriation approved
for Radio Maintenance in the amount of $900, recommended by the County Auditor, was too low in
view of the additional cars, so the Commissioners at this time approved $1,050 be appropriated
to Radio Maintenance.
Th,e chart Nr. Millis had furnished the Commissioners relative to full time coverage by
the Sheriff Department was discussed. Dr. Hooper asked Mr. Millis if he thought it would be
wise to go into this in a hvrried manner before a study could be made. Mr. Millis said he
felt a study should be made. Mr. Metts voiced the wish to get one car operating in the
County at night and then gradually working into something better. Dr. Hooper was of the
opinion that more men in the Sheriff~s Department would have to wait until there is some tax
reform.
CAPE FF~R RIUER ABOVE WILMINGTON
Dr. Hooper reminded the Board of the meeting at the District Engineers Office on Friday,
June 28, 1968 at 11:00 A.R4. to discuss further the Cape Fear River Above Wilmington project.
Dr. Hooper said it was hard to drop the project now but he was not in favor of paying for
land in other counties. Mr. Vauohan expressed the desire to know to what extent the industries
who would be benefited by this project were supporting it.
Mr. Hall moved, seconded by Mr. Metts, Lhat -r. Hooper be authorized to proceed and use
his best judgment in voting at the Friday meeting for the County in appropriating more funds
but not to exceed original county commitment. Motion carried three to one. Mr. Vaughan
voted "NO". Dr. Hooper abstained from voting.
COURT HOUSE RENOVATION
Dr, Hooper requested the Board of Commissioners to think about whether to go ahead with
the Courthouse renovation over the weekend and be ready to make a decision on Monday. He said
he believed it would cost an additional $25,000 to $30,000 to do the required work. He asked
them to decide whether to do the renovation or whether to try and purchase additional property.
Mr. Metts sugoested the use of the Woodrow Wilson Building. He was requested to call Mr.
Brandon about the use of this.
Mr. Bowden advised that he had looked at the building formerly occupied by Pickard~s
Sporting Goods at Third and ~arket Streets and said the owners would be most receptive to
h leasing it and he fe2t it could be purchased for less than $75,000.
Mr. Metts suggested that Dr. Hooper talk with Judge Butler to see what the sitvation will
be if the County is not ready by the dead line.
Dr. Hooper reiterated the desire for the Board to think all this over during the weekend
and decide which way to go. ,
i ~p~s
Budoet Discussion Meeting - June 27, 1968 (Continued)
MENTAL HEALTH -
A letter was presented from Rev. ,lerry Jones, Chairman Advisory Board of Mental Health
vfhich he had received from Dr. Jame.s Osberg requesting that the County participate in a
program at East Carolina University. Mr. Vaughan moved, seconded by Dr. Hall, that the
Board advise Rev. Jones that he reply to Dr. Osberg's letter of June 17, 1q68 that the
Commissioners have concluded that they are not able to participate at this time. Motion
carried.
JOINT CITY-COUIVTY BUDGET DISCUSSION -
A Ietter from Mr. E. C. Brandon relative to a joint budget discussion was discussed,
and by common consent it was agreed that Dr. Hooper be requested to write Mr. Brandon re-
questing that if at all possible a joint budget discussion be held sometime during'the
week of July 8, 1968.
COUNTY ATTORNEY -
Dr. Hooper suggested that effective January 1, 1969 the Board budget for a full time
County Attorney. He advised the Board Nr. Fox will be happy to phase a man into the positinn
if the Board can get one in November or December. Dr. Hooper suggested that in order to keep
the position out of politics that a committee be appointed consisting of Mr. Fox, Mr. Tillery
and a representative of the Bar Association to select a man. ~r. Hall said he thought it
was a good idea if they will screen and recommend two or three and aiso, they not be restricted
to residents of New Hanover County. Mr. Bowden suggested an advertisement be run also. Mr.
Vaughan suggested that Dr. Hooper ascertain from the hospitai if they would be willing to
use the services of a full time County Attorney.
INTERIM BUDGET -
At the request of County Auditor Perry Shepard that an interim budget be provided, Nr.
Hall moved, seconded by Nr. Bowden, that the following resolution be adopted:
BE IT RESOLVED BY THE BQP.RD OF NEW HANOVER COUNTY CON~["!ISSIOA~ERS
Section 1- That in order to operate the County and its subdivisions from July
1, 1968 to date of adoption of the 1968-69 Budget Resolution, appropriations are
hereby made for the purpose of paying salaries, the principal and interest on
indebtedness and the usual ordinary expense of the County and its subdivisions
at the same rate of expenditure as provided for in the ig67-68 Fiscal Budget Year.
Section 2- This Resolution shall cease to be effective from and after the
adoption of the 1968-69 Budget Resolution and all disbursements made in accordance
with this resolution shall be chargeable to appropriations made in the 1968-69
Budoet Appropriations.
Motion carried.
RECESS -
At this time the meeting was recessed for dinner.
MEETING RECONVENED -
~eeting reconvened at ~:30 P.M. with the following present: Chairman Dr. Joseph W.
Hooper, Vice-Chairman Laurence O. Bowden, J. M. Hall, Jr., M. H. Vaughan and John Van B.
Metts, Jr. IJrs. Elizabeth Edens sat in for the County Auditor who was out of town.
The following budgets were discussed:
SCHOOL BOARD -
Superintendent-Elect Dr. Heyward Bellamy, Associate Superintendent Dale 1{. Spencer and
Chairman of the School Board, Mr. Emsley Laney presented the School Board Budget.
The first item to come up for discussion was travel for the Assistant Superintendent.
The School Board requested $1,000, or double what was requested last year. Dr. Bellamy
explained these travel expenses are necessary for recruitment of teachers. Chairman Dr.
Hooper asked Dr. Bellamy if he thought it was a matter of salaries or the undesirability of
teaching in the public school system which made qualified teachers harder to acquire. Dr.
Bellamy expressed the opinion low salaries caused the difficulty in the hiring of qualified
teachers. Dr. Hooper said "1 couldn~t disagree with you more". Dr. Hall moved, seconded
by Mr. Metts, that the $1,000 requested be appropriated. Mot'ion carried by a three to two
vote. Dr. Hooper and Mr. Vaughan voted "NO".
Cierical salaries were discussed and the School Board pointed out that these salaries
were very low, some as low as $210 per month and requested a fifty (50l) percent increase.
Dr. Hooper moved, seconded by Mr. Bowden, that the salaries be raised thirty-five (35%)
percent increase over last year in two items of salaries, 613, Clerical, and 627-1,
Secretaries in Schools.
Mr. Vaughan made a substitute motion that the salaries be raised in these two classi-
fications twenty-five (25%) percent. Motion died for lack of a second.
Vote was called on original motion and it carried. ~r. Uaughan voted "NO".
Mr. Metts voiced the desire that the School Board get under merit system for next year,
so that salaries can be adjusted along with the County's.
Discussion was held on Item 618-2, Legal Expense. The School Board had originally
requested $5,000 but due to anf,icipated increase due to court actions pending and to come
up they changed their request from $5,000 to $15,000. After it was brought out that the
closing of Williston High School might not satisfy HEW, Mr. Vaughan moved, that the $150,000
appropriated to the School•Board for the Additional Class rooms at Hoggard High be with-
drawn and that $50,000 be appropriated for legal fees and tell the HEW we would like to
leave our school system as is. Dr. Hooper seconded this motion. Vote was called and there
was a tie vote. Mr. Bowden abstained.
hir. Vaughan said it was very disappointing to learn that on the same day the $150,000
was appropriated the School Board found out that there was no hope this would lceep the
School Board out of Federal Court.
X
2~9
Budget Discussion Minutes - June 27, 1968 (Continued)
SCHOOL BOARD (CONTINUED) -
Dr. Bellamy told the Board there was no hope unless they werewilling to agree to file a
plan for total desegration by December 1, 1968.
Mr. Bowden moved, seconded by Dr. Hooper, that the Board appropriate $10,000 for legal
fees. Vote was called. Two voted for and three against. Motion failed.
Dr. Hooper advised the School Board that their request for $15,000 is denied and remains
at $5,000.
Discussion was held on Item 622 - Salaries, ROTC. Mr. Vaughan moved that if Williston
High School is closed that the ROTC program be discontinued. Motion died for lack of a second.
The request for $29,800 by the School Board was cut to $26,300.
Item 62~ - Instructionai Suppiies was the next item discussed. The School Board re-
quested $86,69o. Mr. Vaughan moved that this item be reduced to $71;500 based on 3~ in-
crease in number of children, 8~ inflationary cost of equipment and $10,000 for ROTC. Motion
died for lack of a second. This item was reduced to $75,000.
Item 626 - Vocational 5alaries was discussed. The School Board had requested $108,110.
Mr. Metts moved, seconded by Mr. Hall, that this be reduced to $100,000. Mr. Vaughan made
a substitute motion that it be reduced to $91,500. Substitute motion died for. lack of a
second. Vote was called on original motion and it carr3ed.
Items under the heading Operation of Plant were discussed and were approved as requested
with following exceptions: Item 633 - YJater, Sewerage, Lights 8 Power was increased from
$107,900 to $110,000; Item 63~ - Janitor~s Supplies was reduced from $6,000 to $5,500; and
Item 633 - Telephone was reduced from $14,000 to $13,000.
Item 661-1 - Waoes of Drivers was reduced from $53,240 to $50,000.
Item 661-2 - Gas, Oil & Grease was increased from $9,000 to $10,000.
Capital Outlay was approved with following exceptions: Item 682-C4.P, - Furniture & Inst.
Apparatus was reduced from $46,715 to $42,000 and Item 683, Library Books was reduced from
$12,000 to $10,000.
Question of where the $150,000 from the Capital Reserve Fund will be spent by the Board
of Education was discussed. Dr. Bellamy informed the Board that it wovld be spent at Hoggard
High School but if not, he would ask for an amendment. Dr. Hooper reminded the Board that
when the request for the $150,000 was made the Commissioners were advised that it would be
used at Hoogard High School. Nr. Hali moved, seconded by ~r. Metts, that the $150,000 be
used at Hoggard High School.
Mr. Vaughan made a substitute motion, seconded by Dr. Hooper, that the request by the
School Board for the $150,000 be denied. Motion failed to carry. Vote was called on
original motion and it carried three to two. Dr. Hooper and Mr. Vaughan voted "NO".
Mr. Hall moved, seconded by Mr. Bowden, that $~1,000 be allocated to Board of Education
to purchase five relocatable class rooms and equipment to be used at same location as the
$150,000 will be used. Motion carried Lhree to two. Dr. Hooper and Mr. Vaughan voted "NO".
Mr. Bowden moved, seconded by Mr. Hall, that the $18,000 requested by the School Board
for school buses be denied. Notion carried.
At this point discussion was again held on the request for legal fees and Mr. Metts
moved, seconded by Mr. Hall, that $1~,000 be allowed for this item. Motion carried. Mr.
Vaughan voted "NO",
Dr. Hooper expressed to the Chairman of the School Board, Mr. Emsley Laney, his feelings
on the way the request for the $150,000 was handled by the School Board. Dr. Hooper felt
the Commis5ioners should have been made aware of the circumstances and that a meeting of
the two Boards should have been called sooner; that he felt this ~aas "a hurry up action"
and he felt the Board of Commissioners should have been given the opportunity of working
closer with the Board of Education.
Item 611 - Salaries of Superintendent, AssociaLe Svperintendent, Assistant Superintendent
and Business Manager were discussed.at this time. Mr. Metts moved, seconded by Mr. Hall,
that .the salaries be increased as recommended by Dr. Bellamy and Mr. Laney. Dr. Hooper made
a substitute motion that the Commissioners approve the ~Superintendent's salary and all others
if they do not include more than an overall increase of 10%. Then, by common consent, Dr.
Bellamy was requested to furnish the Commissioners the total salaries of each,breaking them
down as to what County's share will be as well as the State's.
RECESS -
Mr.Bowden moved, seconded by i~fr. Metts, that the meeting be recessed until next budoet
discussion, date and time to be determined later.
Ha2e1 Savage
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