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1964-06-29 Special Meeting?43 , Wilmington, N. C. June 29, 1964 I A55E?B?.Y; ;r- The Chairman calied a special meeting of the Board of County Commissioners • as provided by G. S. 153-8 and Written notices were mailed each"of the Board on June 22, i 1964. The meeting was held at 9:00 A. M. in the Commissioners' Room of the Court House on the above date with the following members in attendance: Chairman J. M. Hall, Jr. Commissioners Peter H. Braak, Ernest R. Mayhan, and J. Van B. Metts, Jr., County Auditor T. D. Love, Jr. and County Attorney L. Bradford Tillery. Commissioner'L.=E. Broadhurst was out of the city and unable to be present. :: member INVOCATION - This being a special meeting, no Chaplain was scheduled by the Ministerial ? Association, so the Chairman called on the Executive Secretary to give the invocation. APPROVAL OF THE MINUTES - Upon motion of Mr. Mayhan, seconded by Mr. Braak, the Board unanimously approved , the minutes of the regular meeting for June lst, and the special meeting held on June llth, copies of which had been previously mailed to each of the Commissioners, N HOSPITALIZATIOIV APPROPRIATION - The County Auditor reported to the Board that the Hospitalization Account•,was ' overdrawn at'present and he estimated that it would take at least $8,000 to complete the fiscal year as many of the biils have not yet been received. He recommended that $8,000 be transferred to the Hospitalization Fund from income from Community Hospital received , from the State of North Carolina from the Assistance Program. Mr. Nayhan offered a ? motion that this recommendation be approved. It was second.ed by Mr. Braak and unanimously I carried. I BUDGET ESTIMATES - ' The County Auditor presented each member of the Board with a copy of ;the Budget Estimates for the fiscal year July 1, 1964 through June 30, 1965, along with the follow- i ing report: . . IlAs rBquired under the statu'tes, I submit to you "The Budget Estimate" for fis- cal year 1964-1965. It is required that you file this in the office of your Clerk for public inspection. You are required to publish a summary of this estimate in the local paper and this must be done at least twenty (20) days before the adoption _ of the budget resolution. ? The Budget Resolution must be adopted not later than,July 28, 1964. It has been extremely difficult to review all requests and come up with my recommendations and i feel sure that the wisdom of you five men will do a better job than I have done. ' There are large numbers of requests for salary increases and particularly a ' retirement system for the personnel. Let me urge that our local Retirement $ys- tein be opened so that all employees can be members as in my opinion this is essen- , tial if you are to obtain and retain competent per.sonnel in the operation of County Government. I wish to make the following comments on the appropriations I have recommended and I will elaborate further during your budget discussions. Budget Requests have been cut more than $260,000.00 before I present them to you. Ny cuts might be excessive but I feel that the County Government can operate successfully with these cuts. GENERAL FUND: This fund shows a substantial increase over last year but I will explain this to you during discussion. The County Farm has been transferred to General Fund and Erosion Control appropriation is larger and Airport is larger. The actual tax money going into this fund is smaller even though the budget is lareer. AGRICULTURE &•ECONOMICS FUND: There is very little change in this fund. WELFARE ASSISTANCE PROGRAM.S: These funds are all larger and the County tax money that goes into them is larger. I call your particular attention to this as you will. recall when last year you grant- ed larger administration money you were told these programs would decrease. The con- trary is true. • ' ' ' ' HOSPITALIZATION FUND: This fund is increased due to larger appropriations at the Community Hospital and more money for hospit'alizing of the needy. HEALTH FUIQD: This fund is laroer due to general salary increases in the Health Department which I am advised has been promised by you. The Mental Health Department has a larger budget. NEW HANOVER MENiORIAL HOSPITAL: i There is oniy bond money involved in this and no tax levy is required except in our Bonded Debt Fund. I recommend that you have a meeting with the Hospitai Board ' as there is a futvre problem that could involve a considerable amount of money, w continued - I F7.344 MinuS,es o_f__the-Sn.ecial Ca_1_1_ed`Meet3nc--.]une29 -L4bI.-LCont3nue.cL1 ?. I BUDGET ESTIMATES"' - (continued) ? WELFARE ADMINISTRATION FUND: The fund is larger even after being cut a considerable amount. I urce that you pay considerable attention to this budget as in my opinion it is getting well ;i out of hand. Some items have increased over 300% during the past two years and others are being requested that shows substantial increases. A large number of new employees are requested and I recommend those now employed do the extra work. The State and Federal Government participate in this program but I call to your ? attention that their money comes from the local tax payers. REVALUATION FUND: The fund is higher due to appropriation over past yearstbeing all appropriated this year to begin your new revaluation. This revaluation must be completed by Jan- uary 1, 1967, so I recommend that by Jan.uary 1, 1965 a contract be let for complet- ion by July 1, 1966 so that the Tax Office and your body will have sufficient time to perform its duties before January 1, 1967. BONDED DEBT FUND: I This fund is of necessity increased due to our debt increase. For the first time there is included in this interest on payment of Memorial Hospital debt. Dur- ing the past two years we have had some of this debt but I have handled the funds so that the tax payers have not been called upon to pay taxes for this. Even this ?i year I hope to alleviate this tax burden on the people of this County. Hope to earn ' over one (1) cent on our tax rate with monies not spent as yet. WILMINGTON COLLEGE FUND: This fund is increased due to increase in our valuations as we must give them ten (10) cents on our values. SCHOOL FUNDS: All School funds show a substantiai increase over last year and they were in- creased last year. They have been decreased in some instances. The requested budget was $10,423,131.98 and I have reduced this to $10,159,925•E',6. REVENUES: ? Estimate of revenues are in line with receipts and I call your particular atten- tion to the fact that I have used ali of our estimated surplus to be applied in thisl budget. - i TAX RATE: A tax rate of $1.40 will meet this budget with an estimate of collecting on $168 million dollars in value. This is 14 million more than last year. To meet this budget I have scraped the bottom of the barrel on my estimate of revenues available and it will be mandatRry for the tax rate to be increased if the budget is increased by a si2abie amount. The Chairman accepted the Estimates and urged the members of the Board to take them home f'o.;r ".,, study so that they could come back and itttelligently discuss them. INTERIM BUDGET RESOLUTION - Upon motion of Ntr. Mayhan, seconded by Mr. Metts, the following Resolution was unanimously adopted: BE IT RESOLVED BY THE BOARD OF NEW HANOVER COUNTY COMMISSIONERS Section 1- That in order to operate the County and its subdivisions from July 1, 1964 to date of adoption of the 1964-65 Budget Resolution, appropriations are hereby made for the purpose of paying salaries, the principal and interest on indebtedness .. and the usual ordinary expense of the County and its subdivisions at the same rate of expenditure as provided for in the 1963-64 Fiscal Budget Year. Section 2- This Resolution shali cease to be effective from and after the adoption of the 1964-65 Budget Resolution and all disbursements made in accordance with this resolution shall be chargeable to appropriations made in the 1964-65 Budget Appro- priations, LATE LISTING PEN9LTIES - Mr. R. L. Roberts, representing the estate of R. M. Roberts, complained about the penalties and interest of the estate because it was not listed for taxes in January ? 1963 as required by law. On February 17, 19641 his brother had requested an abatement due to the fact his mother did not know about the requirements and he and his brother were Sunable to list because they would not have sufficient information. Today, he reports that 'he made a verbal requesi, through the Auditor's office for a delay in listing at the time ` Ebut didanot make a written request. The County Auditor reported that since the non listin? pena2ties happened during his term of office he recommends that the non listed penalties be abated. The County Attorney ruled that so far as he could interpret the law, there was no provisions made for this sort of situation. The Chairman told Mr. Roberts that I since he made a formal request they would look into the whole situation and let him know what to sxpect after giving the matter due consideration. Mr. Roberts thanked the Board. I' ADVERTISING DELINQUENT TAXES - Attorney L. C. Berry representing the Wilmington Journal, referred to their I letter of May 14th, offering to advertise the delinquent tax list and other County legal advertising at the rate of $1.00 per column inch. He referred to the letter authori2ed by the Board at the meeting of the Board on May 18th at which time he was advised that his proposition was being considered. He presen_te_d W. D. Campbell, Advertising Manager Ap \?? ? 34?'?' Minutes of the Special Called Meeting ADVERTISIPdG DELINQUENT TAXES - June 29, 196(} Continued for the Journal to answer any questions desired by the Board. The Chairman thanked him for his interest and assured him that they wouid be notified when a decision was made. ROAD PETITION - The Property owners on Breckinridge Drive sent the State maintained Secondary Road System. After proper ed a motion that it be approved and forwarded to the State lar manner for their consideration. It was seconded by approved. in a request for adding it to consideration, Nr. Metts offer- Highway Commission in the regu- Mr. Braak and unanimously BEER PERMITS - Upon motion of Mr. Braak, seconded by Mr. Metts, the following applications for Beer Permits, which were then his investigation and consideration: Mr. Willie Eubanks Mr. Mary Padgett Tart T/A Dizzy Bee Grocery T/A Mary's Grocery the Board unanimousiy approved referred to the Sheriff for 4836 Market St. 821 S. sth St. HURRICANE AND SHORE PROTECTION - • The Chairman reported to the Board that he had attended a meeting with the District Engineer for the U. S. Corps of Engineers last Friday morning, along with repre- sentatives of other governmental units, at which time they were advised of revised esti- mates of the pro,ject "First Cost", with reference to the Beach Erosion and Shore Protect- ion Projects for Carolina and Wrightsville Beaches. The estimated cost is almost double because of the excessive beach erosion since the original "First Cost" study was made. At that time, he was advised that the estimates were subject to adjustment based on condi- tions at the time of construction. He reported that the original first cost to the County for the Carolina Beach project amounted to $16,480 but the current estimated cost is $33,120 and that the original Wrightsville Beach Project cost was $13,920 and is riow estimated at $22,560.00. He expressed his opinion that this is a matter of prime importance and recom- mended to the Board that they go along with the project and authorize a letter expressing their intention of continuing their support of this proposal even though the estimated cost has increased. After considerable discussion, Mr. Braak offered a motion that the Board agree to make available as much as $55,680 for,the work on the beach erosion projects and express their intention to proceed with the work. It was seconded by W. Mayhan and unani- mously approved by the affirmative votes of Messrs. Braak, Mayhan and MeLts who had assumed the presiding chair as the Chairman had received an urgent cail and had to leave, IVOTERS CERTIFICATION - I.E.C. BONDS ' The Clerk presented the returns showing the result of the voting on the pro- positions to approve the Bond Order authorizing $575,000 Industrial Education Center Bonds adopted April 20, 1964 and a special tax to finance the maintenance of Wilmington Indus- trial Educatinn Center at the Special Election held in the County of New Hanover on May 30, 1964, made by the Registrars and Judges of Election appointed to hold the election. The returns were read and considered. Commissiorier John Van B. Metts, Jr. moved the adoption of the following Resol- ution: _ ' 'WHERF1aS;.the_Reg!istrars snd :Judges of Election appointed to hold Lhe Special Election held in the County of New Hanover on May 30, 1964, have held said election and have made returns showing the result of the voting on the propositions to approve the bond order authori2ing $575,000 Industrial Education Center Bonds adopted on April 20, 1964 and a special tax to finance the maintenance of Wilmington Industrial Education Cen- ter and the Board of Commissioners has considered said returns and has duly canvassed the returns and ascertained the result of said election, and WtIEREAS, it appears from said returns that the polls for said election were opened on May 30, 1964, in each precinct, at the polling place prescribed therefor at the hour of 6:30 o'clock, A. M., Eastern Standard Time) and were continuously kept open until the hour of 6:30 o'clock, P. M., (Eastern Standard Time) and that the voters vot- ing at said election were requir.ed to use ballots in the form prescribed for said elect- ion by the resolution adopted by the Board of Commissioners on April 20, 1964, and WHEREAS, said returns show that said election was held in the following elect- ion precincts in said County, and that the total number of voters who were registered and qualified to vote at said election in each of said election precincts and the total nufiber of votes cast for the bond order and proposed indebtedness and special tax sub- mitted at said election in such election precinct, and the total number of Votes cast against such bond order and such proposed indebtedness and special tax in such precincts, were as follows: Number of Votes Votes Votes for Votes Against E2ection Registered for Against. Speciai Special ? Precinct Voters Bonds Bonds Tax Tax Seventh, Second 933 417 144 319 166 Eighth, First 1,222. 601 177 500 225 Eighth, Second 1,152 565 167 !}90 203 Eighth, Third 11009 553 103 498 12!} Cape Fear 1,!}19 582 266 !}20 354 Ogden 736 300 105 242 126 East Wilmington 527 191+ 83 124 120 Audubon 11911 915 292 729 395 Winter Park 10929 987 233 81?9 329 Seagate 9?9 351 125 268 151 Wrightsville Beach 5 9 286 62 248 71 Masonboro 519 2!}9 66 177 100 continued - -A P' ??..? , y Minutes of the Special Called Meeting June 29, 1964 Continued VOTERS CERTIFICATION - I.E.C. BONDS -Continued Election Precinct Number of Votes Registered for Voters Bonds Votes Against Bonds Votes for Special Tax Votes Againsi Special Tax South Wilmington Federal Point Carolina Beach Kure Beach First Ward Second Ward, First Second Ward, Second Third Ward, First Third Ward, Second Fourth Ward Fifth Ward, First Fiftp Ward, Second Fifth Ward, Third Fifth Ward, Fourth Sixth Ward, First Sixth Ward, Second Seventh, First 1,487 743 216 500 292 425 10 - 6 1 0 104 91 637 2 3 1 6 197 121 271 100 .43 b7 5i 1,879 636 160 1 359 167 40 i4o 33 331 173 29 138 41 oi7 37o z5 i, i 262 iso 727 273 89 207 116 846 256 93 185 104 937 330 120 248 136 899 373t 76 292 82 66 9 4ii 223' 71 4 5 i4i 709 285 128 239 128 620 322 68 272 83 26,101 ii,379 3,440 • - 0,004 4,261 NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of New Hanover, as follows: 1. It is hereby determined and declared that the number of voters registered and qualified to vote at said election was 26,181. 2. The number of votes cast at said election "FOR the bond order authori'zing $575,000 bonds to finance the cost of the erection and equipment of one or more new buildinos in New Hanover County for use as an Industrial Education Center operating under the provisions of Chapter 115:A of the Generai Statutes of North Carolina, offerine educa• tional, trade and technical specialty courses and programs to the inhabitants of New Hanover County inciuding the acquisition of the necessary land therefor, and a tax there- for" was 11,379 and the number of votes cast at said election "AGAINST" said bond order and tax was 3,440 and a majority of the qvalified voters of said County who voted at said election voted to approve said bond order and said proposed indebtedness. 3. The number of votes cast at said election "FOR the authority of the Board of Commissioners to appropriate funds either from nontax revenues or from a special annual levy of taxes not to exceed an annual rate of 2 cents per one hundred dollars($100.00) of assessed property valuation, or both, for the financial support of Wilmington Indus- trial Education Center", uras 8,884, and the number of votes cast at said election "AGAIPJS'' said special tax was 4,261 and a majority of Lhe qualified voters of said County who votec" at said election voted to approve said speciai tax. 11 4. A statement showing the number of votes cast for and against sa.id bond orders and the indebtedness proposed thereby and said special tax, the number of voters qualifie to vote at said election and declaring the result of said election, shall be prepared and signed by at least a majority of the members of the Board of Commissioners and delivered to the Clerk so that such statement may be filed and recorded in accordance with law. Commissioner Peter H. Braak seconded the motion and the motion was unanimously adopted. The members of the Bomrd votina for the adoption of the last mentioned Resolution thereupi signed a statement of the result of the election and delivered the statement so signed to the Clerk. For the purpose of recording the statement so signed is inserted in the min- utes. ' STATEMENT OF RESULT OF VOTING ON PROPOSITIONS TO APPROVE BOND ORDER AUTHORIZING THE ISSUANCE OF $575,000 BF BONDS AT THE SPECIAL ELECTION HELD IN THE COUNTY OF NEW HANOVER oN MAY 3051964 WHEREAS, by direction of the Board of Commissioners of the County of New Hanover, in the State of North Carolina, the following questions were submitted to the qualified voters of said County at a special election held in said County on May 20, 1964: (1) "FOR the bond order authorizing $575,000 bonds to finance the cost of the erection and equipment of one or more new buildings in New Hanover County for use as an Industrial Edilcation Center operating under the provisions of Chapter 115:A of the General Statutes of North Carolina, offering educational, trade and technical specialt courses and programs to the inhabitants of New Hanover County including the acquisition of the necessary land therefor, and a tax therefor". (2) "FOR the authority of the Board of Commissioners to appropr;ate funds either from nontax revenues or from a special annual levy of taxes not to exceed an annual rate of 2.cents per one hundred dollars ($100.00) of assessed property valuation, or both, for the financial support of 'nFilmington Industrial Education Center". and said Board of Commissioners has duly canvassed the returns of the Registrars and Judges of Election appointed to hold said election and has determined the result of said election to be as hereinafter stated, NOW „ THEREFORE, 347 '1 SDecia] Called Neetino ? VOTERS CERTI'.FICATION - June 29, 196LL Continued I.E.C BONDS (Continued) Said Board of Commissioners hereby makes the following statement of the re- sult of said election, pursuant Lo the County Finance Act, of North Carolina: (1) The number of voters reg.istered and qualified to vote at said election was 26,181. (2) The number of votes cast at said election for the bond order described in question No. 1, and for the indebtedness proposed to be incurred by the issuance of i the bonds authori2ed by said bond order was 11,379• The number of votes cast at said election against said bond order and against said indebtedness was 3,440. A majority of I qualified voters of said County who voted at said election voted to approve said bond ? order and said proposed indebtedness. (3) The number of votes cast at said election for the levy of a special tax described in question No. 2 was 8,884. The number of votes cast at said election again"s•t sa-id special tax-was•;4;261. A majority of the qualified voters of said CounLy who voted at said election voted to approve said special tax. IN `.WrT,NESS WHEREOF, we, the undersigned members of the Board of Commissioners of the County of New Hanover, have hereunto set our hands this 29th day of June , 1964. - Chairman Pet¢r H. Rraak Ernest R. Mayhan J. Van B. Metts; Jr. Members of the Board of Commissioners Commissioner John Van B. Metts, Jr. moved that the 5tatement so signed be approved by the Board of Commissioners and that the Clerk be directed to file the original statement in his office and to publish a copy of the statement in the manner provided by law. Commissioner Peter H. Braak seconded the motion and the motion was unanimously adopted. TRANSFER SCHOOL FUNDS - The Chairman reported that he had received a request from the Board of Educa- tion for transferring funds as follows in order to close out the fiscal year 1963-64. Transfers From I Amount, .. Clerical Administrative Expense Board of Education Per Diem , Board of Education Expense ' InstrucCional Supplies Vocational Salaries ! Commencement Expense Fuel Janitor Supplies Te;lephones Repairs to Buildings 8 Grounds-Materials Naintenance Personnel - Salaries Insurance Retirement and Social Security Tort Claims Wages of Drivers , Gas, Oil and Grease I , Transfer to Office Svpplies Attendance Officers Wages of Janitors Water, Sewerage, Light and Power Repairs and Replacements - Instruct. App. Repairs and Replacements - Heating, Lighting, 8 Plumbing $1,762.80 35o.i9 80.00 346.91 4,ooi.o4 3,294.,03 33•57 2,494•49 103•49 41.01 1,918.61 2,872.93 1,166.53 i,4i9.84 321.05 2,099.01 285.61 $22,541.11 a ? 421 . 95 620.86 1,762.80 18,706.37 459.40 519.83 . " Repair Parts 43•90 $22,591.11 Upon motion of Mr. Braak, seconded by Mr. Mayhan, the Board unanimously approved the transfer. u APPROPRIATION - INDEPENDENT AUDIT A statement was received from William C. Barfield, C. P. A., in the amount of $5,900 for the Independent Audit of the County's books for the year. The original appro- priation for this purpose amounted to $4,500 therefore it is short $1,400 of paying the invoice. Upon motion of Mr. Braak, seconded by Mr. Mayhan, the Board unanimously approved an appropriation of $1;400 from Unanticipated Funds from Beer,?& Wine Sales for this purpose. ? Special Called Meetinq ,Tune 29. 196L Continued ? PRESIDENTIAL CANDIDATE APPROPRIATIOiN - The Chairman of the New Hanover County Board of Elections came before the Board and explained that it was necessary for him to call the judges of the various j precincts together for the purpose of checking the names on a petition pledging support ? for Governor George Wallace in the next-presidential election as required by law in ' North Carolina. It specifies that only Sd per name can be charged to Lhe party making the request and that they had 900 names on the petition which meant that they were charced with only $45.00 whereas the actual cost for checking amounted to approximately $500.00. He asked the Commissioners +to appropriate funds to cover the cost. The County Attorney ruled that there was no specific law covering who should pay for this service, however, he had contacted the Attorney General who advised him that it was a proper cost Co the County. Mr. Braak then offered a motion that $500.00 be appropriated from Un- anticipated Interests to pay the cost of getting Governor Wallace's name on the presi- I dential ballot. It was seconded by Mr. Mayhan and unanimously approved. APPROPRIATION - SECOND PRIMARY The Chairman of the Board of Elections reported to the Board that in his opinion it would take between $6,000 and $7,000 to conducL the run-off primary. A rough estimate of the cost breakdown was sliown as follows: Precinct Officers $3,361.00 i Printing 400.00 Ballot Boxes 500.00 Electrical 164.00 Miscel. Help 50.00 Rent 225.00 Board Members 200.00 Chairman 750.00 Office Expense 350.00 $6,000.00 So many items are unpredictable, it is hard to present an exact itemized statement. Aftei a thorough discussion, Mr. Braak offered a motion that $6,000 be appropriated from lIn- anticipated Interests to Election Costs. It was seconded by Mr. A9ayhan, and unanimouslC approved. I BUDGET DISCUSSION SCHEDULE After discussina the possibilities, it was decided to hear the Budget present?l tions from the Public Welfare Department and the Board of Education on Monday, July 6th, beginning at 10:00 A. M. The Executive Secretary was instructed to make arrangements with the deparLments, ADJOURNNtENT - Upon motion of Mr. Braak, seconded by Mr. Mayhan, the members of the Board voted unanimously to adjourn the meeting. • ? 3; `. Ho?ck, ExecuLive Secretary Wilmington, N. C. July 6, 1964 ? ASSEMBLY The regular semimonthly meeting of the New Hanover County Board of Commiss- ? ioners was held on this date at 9:00 A. M. in the Commissioners' Room in the County Courtl, House,with the following people in attendance: Chairman J. M. Hall, Jr., Commissioners I Peter H. Braak, L. E. Broadhurst, Ernest R. Mayhan, and John Van B. Netts, Jr., County I Auditor T. D. Love, Jr. and County Attorney L. Bradford Tillery. ' INVOCATION - In absence of the scheduled Chaplain for the meeting, the Executive Secretary ' was asked to give a prayer for guidance over the morning's session. ' APPROVAL OF THE MINUTES - The minutes of the special meetings held on June 19th and June 29th, copies of which had been mailed to each of the Commissioners were, upon motion of Mr. Metts, seconded by Mr. Braak, unanimously approved as written. FUEL BIDS The Executive Secretary reported that he had received three bids as a result of the public advertisement for supplying the fuel needs of the County during the next fiscal year. The Chairman declared the bids closed and instructed the Executive Secre- tary to open and read them. They are as follows: Gasolene Fuel Oil Motor Oils Cities Service oil Co. 0.1920 0.132 .55d - 0.0571L 0.033 13.46 . io.9d Sinclair Refining Co. 19.20 13.20 ,(}81 - 4.75 - 2.50 14.45 10.70e Pure oil Co. 20.20 13•40 - 4.25 - 2.95 15.95 10.45;e L_ I I