1966-10-31 Regular Meeting~9~~
Mittutes of the meeting October 2!}, 1966 continued
Mr. and~Nrs: Marshall expect to purchase a home in New Hanover County as soon as
possible. He will assume his duties around November 15th. His family wii2 come to
Wilmington as soon as suitable arrangenients with respect to their presently owned home
in Clifton Forge and new home in New Hanover County can be completed.
Mr. Marshall was selected as New Hanover County Manager after consideration of
some 30 applications and interviews with selected applicants in Wiimirigton from Florida,
South Garolina, Georgia, Pennsyivania, Michigan and North Carolina. In addition to these
interviews, a committee of Commissioners visited Mr. P7arshall's present home, and inter-
viewed various citizens and business leaders with respect to his work in that community.
Mr. Marshall was the youngest applicant interviewed by the Commissioners: His
selection was influenced not only by the Commissioners~ conviction that Nr. Marshall by
personal capacity and experience was qualified for the job, but that as a younger man
he and the County could together grow into a new management prooram that will materially
~~benefit all our citizens. The Commissioners know that New Hanover County is on the
threshold of significant industrial and population grorJth. They feel fortunate to have
Mr. Marshall to assist them with the management problems of the county. The Commissioners,
in making this move, believe they are preparing to meet demands::of the near future, as
I,they arise, rather than after they have become difficult problems through neglect.
I~ The people of New Hanover County should understand the position of the County
Manager will replace the position of the Executive Secretary. The total number of persons
'in the office of the Commissioners will remain two, as the present, the manager and his
secretary. It is the intention of the Board to place the Executive Secretary in complete
~charge of the tax listing and assessing office in a concentrated effort to streamline and
make this office more efficient."
ADJOURNMENT -
Upon motion of Mr. Bowden, seconded by Mr. Vaughan, who th ed the other members
of the Board for the time and effort they had spent in ~9akin$-~-i ~eyction, the Board
I unanimously adjourned. ~ ~ ~
retary.
Wilmington, N. C. October 31, 1966
JOINT MEETING
ASSEN,BLY -
A joint meeting of the City Council and County Commissioners was held in the Council
Room `at City Hall on the above date at 9:30 a.m. Those present f,rom the City Council were:
N,ayor Allsbrook, presiding; Councilmen Batuyfos, Cromartie, Harrington and Symmes; City ,
Manager Brandon and City Attorney Yow. Those present from the County were: Dr. Jos. W.
Hooper, Chairman; Commissioners Hall and Vaughan; Exec. Sec!y Houck and County Attorney
Tillery. Also present was W. H. Cranford,:Sanitarian, Board ofi'Health.
CONSOLIDATED INSURANCE ADVISORY COMMITTEE - -
The meeting was called for the purpose of discussing items of joint interest to
the City and County governments. ~
' Dr. Hooper introduced the first item for consideration, the establishment of a
Consolidated Insurance Advisory Committee for the placing and handling of insurance for
,the City and County, to operate according to the same plan as the City~s present
Insurance Advisory Commission. It was agreed to enter into a~joint operation in that
the plan has proven very advantageous to the City and would provide a more efficient and
better insurance coverage.at a savings to the taxpayers. ~See .~:~ )
MOBILE HOME FEE
The next item considered was recommendation of the Wiimington-New Hanover Planning
Commission, as set forth in memo to the City and County dated Oct. 7, 1966, that a nominal
fee be charged each mob3le home owner throughout the County for inspection, registration,
and application of an identifying decal and that the City~s F'vre Prevention and Minimum
Housing personnel assist the Health Department in registration of mobile homes within the
City and one-mile area. Discussion brought out several problems in connection with the
proposals and the City Attorriey was of the opinion that Lhe City is without authority to
require a fee. County Attorney Tillery suggested that the intent of the recommendation may
have been to have the Health Department attach this fee, which could be justified, whereas
the City or County could not justify the charee. It was the concensus that more study be
given any involvement in this registration, and Commissioner Vaughan moved that the matter
be re-submitted to the Wilmington-New Hanover Planning Commission for their consultation
with the City and Covnty Managers and City and County Attorneys for further recommendation
to the two governing boards. Th'e motion rras seconded by Councilman Symmes and unanimously
adopted.
I~MEMORANDUM OF UNDERSTANDING, STATE HIGHWAY CONA'fISSION -
Upon recommendation of the City Attorney, a discussion of the Memorandum of Under-
~standing, proposed by the State Highway Commission in preparation of the Major Thoroughfare
IiPlanning for the City, was deferred because of its complicated nature.
Councilman Batuyios moved that,the matter be referred to the County Chairman and
IMayor, along with the two attorneys and managers, for review and recommendation to the
joint bodies. The motion was seconded by Commissioner Vaughan and unanimously adopted.
The City Manager reported that the City~s suggested changes to the Memo have gone
~forward to the State Hiahway, who have replied under date of Oct. 3 that a re-draft of the
Memo will be made as soon as comments from all local governmental agencies have been
received. He suggested that this information to the State should not be delayed too long
!since the City will be required to have a Major Thoroughfare Plan in order to participate
in Federal Aid Highway Projects.
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Minutes of ineeting , October 31, 1966 continued~
DOG POUP]D -
The members of the two Boards discussed problems with regard to dogs running
at large and the City Manaaer outiined the City~s policies in operation of the City
Dog Pound. Dr. Hooper presented proposal for a county~aide approach to solving
these problems, if the City is in acreement, necessitating legislation to permit
certain financing to cover costs of enforcement.
Upon motion of Dr. Hooper, seconded by Councilman Batuyios and unanimously
adopted, the attorneys were requested to draft suggested legislation for consideration ~
of the two Boards, prior to next session of Legislature, to permit the County-wide
enforcement. I
Commissioner Vaughan proposed that the City and Cdunty N~nagers be requested
to work with the attorneys on this matter. Commissioner Hall suggested that, until
the County Manager arrives, Mr. Houck confer with this group.
TAXES, COMMJNITY HOSPITAL
The County reported on a proposal to lease the Community Hospital, upon
completion of the New Hanover Memorial Hospital, to a private operator for use as
a welfare nursing and boardinc home for the aged and inquired as to the City's
attitude with regard to taxinc the facility.
It was the City AtCorney!s opinion that the City is without authority to
waive taxes where the property is leased to private operator for profit. The
County Attorney concurred in this opinion. The Council members expressed a desire
to cooperate with the County in seeing that this facility is continued in use to
fill a need for service to indigent persons. Various suggestions were made for
equalizino the tax expense and the matter was left with the County to work out
with the operator, possibly through the lease agreement.
JOINT lANDFILL
Dr. Hooper introduced the next item, that of a joint landfill operation,
stating that the County realizes that the waste disposal problem is one for the City
and the County and that the Commissioners are willing to go into some type of joint
operation with the City if the landfill is properly run to measure up to the
standards of the 5tate Board of Health. The Council and Manager agreed with the
County that a joint operation wou:Td be desirable, but that this problem cannot
be solved today.
Councilman Batuyios moved that the Niayor and County Chairman appoint a
committee to study the possibilities of a joint City-County landfili operation,
for report and recommendation to the two governing bodies. The motion was
seconded by Commissioner Vauohan and unanimously adopted.
' Mr. Cranford suggested that the entire area, including Carolina Beach,
6~Jrightsville Beach and other municipalities having private trash disposal operations,
be included in any de2iberations. This suggestion was adopted and a time limit
of January 1 set for submission of report.
UNCOLLECTED TAXES
Commissioner Vaughan called attention to uncollected taaes in the amount
of approximately $30,000; as shown in audit for past tax year, and recommended
that steps be taken to determine the reasons for this balance. Councilman Symmes
pointed out that the percentage of collection, as reported by the Tax Collector,
was very good. The City Manager reported that he has requested a breakdown from
the Collector in seeking an explanation for the uncollected 2mount.
There being no further business, the meeting adjovrned.
Claire Hughes
City Clerk
.. -. W I LN.I NGTON-NE4IHANOVER COlJNTY I NSURANCE ADV I SORY COMMI TTEE
A. (1) For the purpose of more efficiently and economically providinc the
necessary coverage in all phases of insurance for the City of Wilmington
and New Hanover County, the Wilmington-New Hanover County Insurance -
Advisory Committee is created to handle any and all such insurance coveraoe
for the said city and county and their related orgar~izations w'i'th.the
"Participating Agencies" (as hereinafter defined), in theCity of Wilmington
or the County of Ide~d Hanover.
(2) The members of the Eommittee shall be six individuais t~fho are officers,
owners or partners of Sndependent insur~ance acencies directly qualified
as "Participating Agents", (as-flereinafter defined).'~;ho are resideuis of
the City of Wilmington or New Hanover County, three to be appointed by the
City of Wilmington and three to be appointed by the Commissioners of New
Hanover County, for terms of three years from agents recommended by the
locai insurance associations, provided the term of the initial appointees
shali be so arranged that the term of two members shall expire each year
hereafter. No member shall succeed himself without one year's absence
from the committee,
B. Participatinq Aqencies
(1) a. Any qualified independent insur2nce
of Property and Casualty Insurance
required by the City or County, and
office in the City of Wilmington or
participate in the commissions from
agent of a company writing the lines
ind Fidelity and Surety Bonds as
who either resides or maintains an
County of New H2nover is eligible to
the City and County insurance;
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Minutes of ineeting
II provided, that any
City of Wilmington
' in any commissions
i its boards, agenci
Octbber 31, 1966 continued
such agent who does not maintain an office in the
open during normal business hours shall not participate
from insurance for the City of Wilmington or any of
zs and departments.
I (b) A"Qualified Independent Agent" is any agent who contracts with insurance
I companies to place business on behalf of insureds remitting net premiums
only to his companies, and who remains owner and with sole control over
the use and sale of expirations.
(2) In order to qualify, each agency must compiete and sian (a) the Eligibility
Questionnaire, and (b) the Information Questionnaire, copies of which are
I attached as Exhibits A and B respectively. Both questionnaires shall be
~ based upon the agency's experience for the preceding calendar or fiscal
j year and shall be filed with the Committee on or before November 15th of
' each year, provided that the first questionnaire shall be filed on or before
November 15th. ~
(3) Participating Agencies shall be rated by the Committee under the following
point system:
a. i. If office is exclusively in the insurance business - 5 points
~ 2. Not exclusively insurance but with at least one person engaged in
insurance - 3 points.
3. Neither of above - 1 point.
I b. 1. For each active officer, owner, or partner residing within the
City of Wilmington or New Hanover County (maximum of 6 points)
2 points.
2. For each full-time employee, other than those specified in B, 1
~ above residing in the County of New Hanover and devoting at least
50% of his time to the fire and casualty insurance business
', {maximum of 5 points) 1 point.
c. Payrolls for employees attributable to Property and Casualty
I, insurance work: (Exclusive of earnings to owners, partners and
salaries to officers)
1. Over $25,000 - 10 points
2. Between $20,000 and $25,000. - 8 points
3. Between $15,000. and $20,000. - 6 points
I 4. Between $l0,000. and $is,ooo. - l} points
5. Between $ 5,000. and $10,000. - 3 points
6. Betwee.n $ 2,500. and $ 5,000. - 2 points
7. I:e'ss~;than $2,500. - 1 point.
d No more than 11} points may be assigned to any one agency.
C. Services
{1) The Committee, in cooperation with the City Manager, the County Manager or
Secretary and the administrative head of any board or agency (or their
delegates) shall study and survey the insurance and surety policies in
force, and the adequacy and cost of such insurance, with a view to providing
the greatest protection aL the least cosL.
(2) The Committee shall assist in the adjustment of claims and losses.
(3) The Committee shall arrange to have the properties of the City and County
inspected at regular intervals with a view to
Accident Prevention
Loss of Property Prevention.
Maintaining Lbw Insurance Rates
I
I)•
'(l}) a. The committee shall compile underwriting information and submit to any
' interested participating independent agents for proposal to the Committee.
b. The Committee shall negotiate with insurance companies through the
participating independent agent or agents and place in the name of the
insured all insurance ordered by the City and County. All premiums for
such insurance shail be collected by the Committee.
Orqanization and Administration
(1) The Committee shall hold meetings at such times and places as required,
but shall meet not less than once each month. A majority of the members
of the Committee shali constitute a quorum for the transaction of business.
(2) The Committee may contract for the ser.vices of a person,firm or corporation
to handle the administration of the plan, the position for such services to
be known as Executive 5ecretary. If an Executive Secretary is employed, he
shail be qualified as an experienced insurance person who has been or is
actively engaged in the business. He shall not be a member of the Committee
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Minutes of ineeting October 31, 1966
continued
and employment of his services may be terminated at
voLe of the members of the Committee. He shall mak
the Committee~s annual meeting, covering the year~s
which shall be sent to the City Manager, the County
and the President of the local Independent Casualty
Associations.
IIE~
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G..
ASSEMBLY
Wilmington, N. C. November 7, 1966
8:0o a. N.
The regular semi-monthly meeting of the New Hanover County Board of
Commissioners was held on the above daLe at 8:00 A.M. in the County Court House
with the following members present: Chairman, Dr. Jos. W. Hooper, Commissioners,
Laurence O. Bowden, Peter H. Braak, J. M. Hall, Jr. and M. H. Vaughan, and
County Attorney L. Bradford Tillery. Courity Auditor T. D. Love, Jr. was unable
to be present.
INVOCATION -
The Chairman called the meeting to order and asked Rev. D. P. Herbert,
Pastor of the Seventh Day Advent Churcn, to give the invocation.
APPROVAL OF THE MINUTES -
Before approving the minutes of the regular meeting of October 17th, the
Board made the foliowing corrections or amendments in the paragraph headed
"SCHOOL - PHYSICAL EDUCATION UNIT", insert after "during the last fiscal year"
"It is the understanding of the Board of Commissioners that the rate of interest
would not be more than 4% and the tn,rm ofthe'note would not exceed .__ ~_~
10 years." In the paragraph headed "DELEGATIOI4" include the signature and
title of the James Walker Memorial Hospital Auxiliary, Upon motion of Mr.
Braak, seconded by Mr. Hall, the minutes of the meeting of October 17th were
unanimously approved as amended above.
any time by a majority
~ a written report, at
activities, a copy of
Secretary or Manager
and Property Insurance
(3) The Committee shall elect one of its members to serve as Chairman. The
Chairman shall be responsible for the calling of all meetings and shall
preside at all meetings. The Chairman so elected shall serve for one year
and he may succeed himself.
{(}) The Committee shall elect one of its members~ to serve as Chairman-Elect
in the absence of the Chairman.
(5) The Executive Secretary shall serve as Secretary to the Committee. The
Secretary shall record the minutes of all meetings, prepare the annual
report on behalf of the Committee and perform such other duties usual to
the position.
Responsibilities
(1) The Committee shall endeavor to provide adequate and proper insurance and
surety coverage for the CiLy of Wilmington and New Hanover County on behalf
of participating aoents and shall collect all premiums for the policies,
deduct the full commissions thereon and remit the net premiums to the insurance
companies through their authorized local agancies.
(2) The Committee may withhoid a reasonable amount of the commissions to defray
expenses of the Committee. Such expenses shall include byt not be limited
to payment of services of an Executive Secretary and all expense in connection
with the establishment and proper administration of the plan.
(3) The Committee shall distribute to the participating agencies at least once
each year the earned commissions less the amount withheld for services and
adminstration. The amount of commissions to be distributed and the time of
distribution shall be determined by a majority vote of the Committee. Any
agent may assign his commission to his local Association of Insurance Agents
by written notice to the Committee.
(1}) An audit statement of the Committee's transactions shall be prepared by a
C.P.A. annually and made available for inspection by any participating agency
and by any governmental unit or board receiving the Committee~s services.
Finances
(1) Ail commissions shall be deposited in an operating account, and the net
premiums shall be deposited in a separate account in a bank, selected by
a majority vote of the Committee, and shall be withdrawn only by checks
drawn in the name of the Committee and signed by the Executive Secretary
or the Chairman or Chairman-Elect, whose signatures shail be filed with
the bank, and who shall be covered by an appropriate bond.
Amendments
(1) These regulations may be amended or repealed after approval of the City
Council and County Commissioners by a majority vote of the members of
the Committee present.
(2) The local Associations of Participating Independent Insurance Agents shall
be advised of any proposed changes in these regulations prior to approval
by City Council and County Commissioners.
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