Loading...
HomeMy WebLinkAbout1966-10-31 Regular Meeting~9~~ Mittutes of the meeting October 2!}, 1966 continued Mr. and~Nrs: Marshall expect to purchase a home in New Hanover County as soon as possible. He will assume his duties around November 15th. His family wii2 come to Wilmington as soon as suitable arrangenients with respect to their presently owned home in Clifton Forge and new home in New Hanover County can be completed. Mr. Marshall was selected as New Hanover County Manager after consideration of some 30 applications and interviews with selected applicants in Wiimirigton from Florida, South Garolina, Georgia, Pennsyivania, Michigan and North Carolina. In addition to these interviews, a committee of Commissioners visited Mr. P7arshall's present home, and inter- viewed various citizens and business leaders with respect to his work in that community. Mr. Marshall was the youngest applicant interviewed by the Commissioners: His selection was influenced not only by the Commissioners~ conviction that Nr. Marshall by personal capacity and experience was qualified for the job, but that as a younger man he and the County could together grow into a new management prooram that will materially ~~benefit all our citizens. The Commissioners know that New Hanover County is on the threshold of significant industrial and population grorJth. They feel fortunate to have Mr. Marshall to assist them with the management problems of the county. The Commissioners, in making this move, believe they are preparing to meet demands::of the near future, as I,they arise, rather than after they have become difficult problems through neglect. I~ The people of New Hanover County should understand the position of the County Manager will replace the position of the Executive Secretary. The total number of persons 'in the office of the Commissioners will remain two, as the present, the manager and his secretary. It is the intention of the Board to place the Executive Secretary in complete ~charge of the tax listing and assessing office in a concentrated effort to streamline and make this office more efficient." ADJOURNMENT - Upon motion of Mr. Bowden, seconded by Mr. Vaughan, who th ed the other members of the Board for the time and effort they had spent in ~9akin$-~-i ~eyction, the Board I unanimously adjourned. ~ ~ ~ retary. Wilmington, N. C. October 31, 1966 JOINT MEETING ASSEN,BLY - A joint meeting of the City Council and County Commissioners was held in the Council Room `at City Hall on the above date at 9:30 a.m. Those present f,rom the City Council were: N,ayor Allsbrook, presiding; Councilmen Batuyfos, Cromartie, Harrington and Symmes; City , Manager Brandon and City Attorney Yow. Those present from the County were: Dr. Jos. W. Hooper, Chairman; Commissioners Hall and Vaughan; Exec. Sec!y Houck and County Attorney Tillery. Also present was W. H. Cranford,:Sanitarian, Board ofi'Health. CONSOLIDATED INSURANCE ADVISORY COMMITTEE - - The meeting was called for the purpose of discussing items of joint interest to the City and County governments. ~ ' Dr. Hooper introduced the first item for consideration, the establishment of a Consolidated Insurance Advisory Committee for the placing and handling of insurance for ,the City and County, to operate according to the same plan as the City~s present Insurance Advisory Commission. It was agreed to enter into a~joint operation in that the plan has proven very advantageous to the City and would provide a more efficient and better insurance coverage.at a savings to the taxpayers. ~See .~:~ ) MOBILE HOME FEE The next item considered was recommendation of the Wiimington-New Hanover Planning Commission, as set forth in memo to the City and County dated Oct. 7, 1966, that a nominal fee be charged each mob3le home owner throughout the County for inspection, registration, and application of an identifying decal and that the City~s F'vre Prevention and Minimum Housing personnel assist the Health Department in registration of mobile homes within the City and one-mile area. Discussion brought out several problems in connection with the proposals and the City Attorriey was of the opinion that Lhe City is without authority to require a fee. County Attorney Tillery suggested that the intent of the recommendation may have been to have the Health Department attach this fee, which could be justified, whereas the City or County could not justify the charee. It was the concensus that more study be given any involvement in this registration, and Commissioner Vaughan moved that the matter be re-submitted to the Wilmington-New Hanover Planning Commission for their consultation with the City and Covnty Managers and City and County Attorneys for further recommendation to the two governing boards. Th'e motion rras seconded by Councilman Symmes and unanimously adopted. I~MEMORANDUM OF UNDERSTANDING, STATE HIGHWAY CONA'fISSION - Upon recommendation of the City Attorney, a discussion of the Memorandum of Under- ~standing, proposed by the State Highway Commission in preparation of the Major Thoroughfare IiPlanning for the City, was deferred because of its complicated nature. Councilman Batuyios moved that,the matter be referred to the County Chairman and IMayor, along with the two attorneys and managers, for review and recommendation to the joint bodies. The motion was seconded by Commissioner Vaughan and unanimously adopted. The City Manager reported that the City~s suggested changes to the Memo have gone ~forward to the State Hiahway, who have replied under date of Oct. 3 that a re-draft of the Memo will be made as soon as comments from all local governmental agencies have been received. He suggested that this information to the State should not be delayed too long !since the City will be required to have a Major Thoroughfare Plan in order to participate in Federal Aid Highway Projects. ~ ~~~ Minutes of ineeting , October 31, 1966 continued~ DOG POUP]D - The members of the two Boards discussed problems with regard to dogs running at large and the City Manaaer outiined the City~s policies in operation of the City Dog Pound. Dr. Hooper presented proposal for a county~aide approach to solving these problems, if the City is in acreement, necessitating legislation to permit certain financing to cover costs of enforcement. Upon motion of Dr. Hooper, seconded by Councilman Batuyios and unanimously adopted, the attorneys were requested to draft suggested legislation for consideration ~ of the two Boards, prior to next session of Legislature, to permit the County-wide enforcement. I Commissioner Vaughan proposed that the City and Cdunty N~nagers be requested to work with the attorneys on this matter. Commissioner Hall suggested that, until the County Manager arrives, Mr. Houck confer with this group. TAXES, COMMJNITY HOSPITAL The County reported on a proposal to lease the Community Hospital, upon completion of the New Hanover Memorial Hospital, to a private operator for use as a welfare nursing and boardinc home for the aged and inquired as to the City's attitude with regard to taxinc the facility. It was the City AtCorney!s opinion that the City is without authority to waive taxes where the property is leased to private operator for profit. The County Attorney concurred in this opinion. The Council members expressed a desire to cooperate with the County in seeing that this facility is continued in use to fill a need for service to indigent persons. Various suggestions were made for equalizino the tax expense and the matter was left with the County to work out with the operator, possibly through the lease agreement. JOINT lANDFILL Dr. Hooper introduced the next item, that of a joint landfill operation, stating that the County realizes that the waste disposal problem is one for the City and the County and that the Commissioners are willing to go into some type of joint operation with the City if the landfill is properly run to measure up to the standards of the 5tate Board of Health. The Council and Manager agreed with the County that a joint operation wou:Td be desirable, but that this problem cannot be solved today. Councilman Batuyios moved that the Niayor and County Chairman appoint a committee to study the possibilities of a joint City-County landfili operation, for report and recommendation to the two governing bodies. The motion was seconded by Commissioner Vauohan and unanimously adopted. ' Mr. Cranford suggested that the entire area, including Carolina Beach, 6~Jrightsville Beach and other municipalities having private trash disposal operations, be included in any de2iberations. This suggestion was adopted and a time limit of January 1 set for submission of report. UNCOLLECTED TAXES Commissioner Vaughan called attention to uncollected taaes in the amount of approximately $30,000; as shown in audit for past tax year, and recommended that steps be taken to determine the reasons for this balance. Councilman Symmes pointed out that the percentage of collection, as reported by the Tax Collector, was very good. The City Manager reported that he has requested a breakdown from the Collector in seeking an explanation for the uncollected 2mount. There being no further business, the meeting adjovrned. Claire Hughes City Clerk .. -. W I LN.I NGTON-NE4IHANOVER COlJNTY I NSURANCE ADV I SORY COMMI TTEE A. (1) For the purpose of more efficiently and economically providinc the necessary coverage in all phases of insurance for the City of Wilmington and New Hanover County, the Wilmington-New Hanover County Insurance - Advisory Committee is created to handle any and all such insurance coveraoe for the said city and county and their related orgar~izations w'i'th.the "Participating Agencies" (as hereinafter defined), in theCity of Wilmington or the County of Ide~d Hanover. (2) The members of the Eommittee shall be six individuais t~fho are officers, owners or partners of Sndependent insur~ance acencies directly qualified as "Participating Agents", (as-flereinafter defined).'~;ho are resideuis of the City of Wilmington or New Hanover County, three to be appointed by the City of Wilmington and three to be appointed by the Commissioners of New Hanover County, for terms of three years from agents recommended by the locai insurance associations, provided the term of the initial appointees shali be so arranged that the term of two members shall expire each year hereafter. No member shall succeed himself without one year's absence from the committee, B. Participatinq Aqencies (1) a. Any qualified independent insur2nce of Property and Casualty Insurance required by the City or County, and office in the City of Wilmington or participate in the commissions from agent of a company writing the lines ind Fidelity and Surety Bonds as who either resides or maintains an County of New H2nover is eligible to the City and County insurance; \ ~~~~ Minutes of ineeting II provided, that any City of Wilmington ' in any commissions i its boards, agenci Octbber 31, 1966 continued such agent who does not maintain an office in the open during normal business hours shall not participate from insurance for the City of Wilmington or any of zs and departments. I (b) A"Qualified Independent Agent" is any agent who contracts with insurance I companies to place business on behalf of insureds remitting net premiums only to his companies, and who remains owner and with sole control over the use and sale of expirations. (2) In order to qualify, each agency must compiete and sian (a) the Eligibility Questionnaire, and (b) the Information Questionnaire, copies of which are I attached as Exhibits A and B respectively. Both questionnaires shall be ~ based upon the agency's experience for the preceding calendar or fiscal j year and shall be filed with the Committee on or before November 15th of ' each year, provided that the first questionnaire shall be filed on or before November 15th. ~ (3) Participating Agencies shall be rated by the Committee under the following point system: a. i. If office is exclusively in the insurance business - 5 points ~ 2. Not exclusively insurance but with at least one person engaged in insurance - 3 points. 3. Neither of above - 1 point. I b. 1. For each active officer, owner, or partner residing within the City of Wilmington or New Hanover County (maximum of 6 points) 2 points. 2. For each full-time employee, other than those specified in B, 1 ~ above residing in the County of New Hanover and devoting at least 50% of his time to the fire and casualty insurance business ', {maximum of 5 points) 1 point. c. Payrolls for employees attributable to Property and Casualty I, insurance work: (Exclusive of earnings to owners, partners and salaries to officers) 1. Over $25,000 - 10 points 2. Between $20,000 and $25,000. - 8 points 3. Between $15,000. and $20,000. - 6 points I 4. Between $l0,000. and $is,ooo. - l} points 5. Between $ 5,000. and $10,000. - 3 points 6. Betwee.n $ 2,500. and $ 5,000. - 2 points 7. I:e'ss~;than $2,500. - 1 point. d No more than 11} points may be assigned to any one agency. C. Services {1) The Committee, in cooperation with the City Manager, the County Manager or Secretary and the administrative head of any board or agency (or their delegates) shall study and survey the insurance and surety policies in force, and the adequacy and cost of such insurance, with a view to providing the greatest protection aL the least cosL. (2) The Committee shall assist in the adjustment of claims and losses. (3) The Committee shall arrange to have the properties of the City and County inspected at regular intervals with a view to Accident Prevention Loss of Property Prevention. Maintaining Lbw Insurance Rates I I)• '(l}) a. The committee shall compile underwriting information and submit to any ' interested participating independent agents for proposal to the Committee. b. The Committee shall negotiate with insurance companies through the participating independent agent or agents and place in the name of the insured all insurance ordered by the City and County. All premiums for such insurance shail be collected by the Committee. Orqanization and Administration (1) The Committee shall hold meetings at such times and places as required, but shall meet not less than once each month. A majority of the members of the Committee shali constitute a quorum for the transaction of business. (2) The Committee may contract for the ser.vices of a person,firm or corporation to handle the administration of the plan, the position for such services to be known as Executive 5ecretary. If an Executive Secretary is employed, he shail be qualified as an experienced insurance person who has been or is actively engaged in the business. He shall not be a member of the Committee ~ ~~~ Minutes of ineeting October 31, 1966 continued and employment of his services may be terminated at voLe of the members of the Committee. He shall mak the Committee~s annual meeting, covering the year~s which shall be sent to the City Manager, the County and the President of the local Independent Casualty Associations. IIE~ F ~ G.. ASSEMBLY Wilmington, N. C. November 7, 1966 8:0o a. N. The regular semi-monthly meeting of the New Hanover County Board of Commissioners was held on the above daLe at 8:00 A.M. in the County Court House with the following members present: Chairman, Dr. Jos. W. Hooper, Commissioners, Laurence O. Bowden, Peter H. Braak, J. M. Hall, Jr. and M. H. Vaughan, and County Attorney L. Bradford Tillery. Courity Auditor T. D. Love, Jr. was unable to be present. INVOCATION - The Chairman called the meeting to order and asked Rev. D. P. Herbert, Pastor of the Seventh Day Advent Churcn, to give the invocation. APPROVAL OF THE MINUTES - Before approving the minutes of the regular meeting of October 17th, the Board made the foliowing corrections or amendments in the paragraph headed "SCHOOL - PHYSICAL EDUCATION UNIT", insert after "during the last fiscal year" "It is the understanding of the Board of Commissioners that the rate of interest would not be more than 4% and the tn,rm ofthe'note would not exceed .__ ~_~ 10 years." In the paragraph headed "DELEGATIOI4" include the signature and title of the James Walker Memorial Hospital Auxiliary, Upon motion of Mr. Braak, seconded by Mr. Hall, the minutes of the meeting of October 17th were unanimously approved as amended above. any time by a majority ~ a written report, at activities, a copy of Secretary or Manager and Property Insurance (3) The Committee shall elect one of its members to serve as Chairman. The Chairman shall be responsible for the calling of all meetings and shall preside at all meetings. The Chairman so elected shall serve for one year and he may succeed himself. {(}) The Committee shall elect one of its members~ to serve as Chairman-Elect in the absence of the Chairman. (5) The Executive Secretary shall serve as Secretary to the Committee. The Secretary shall record the minutes of all meetings, prepare the annual report on behalf of the Committee and perform such other duties usual to the position. Responsibilities (1) The Committee shall endeavor to provide adequate and proper insurance and surety coverage for the CiLy of Wilmington and New Hanover County on behalf of participating aoents and shall collect all premiums for the policies, deduct the full commissions thereon and remit the net premiums to the insurance companies through their authorized local agancies. (2) The Committee may withhoid a reasonable amount of the commissions to defray expenses of the Committee. Such expenses shall include byt not be limited to payment of services of an Executive Secretary and all expense in connection with the establishment and proper administration of the plan. (3) The Committee shall distribute to the participating agencies at least once each year the earned commissions less the amount withheld for services and adminstration. The amount of commissions to be distributed and the time of distribution shall be determined by a majority vote of the Committee. Any agent may assign his commission to his local Association of Insurance Agents by written notice to the Committee. (1}) An audit statement of the Committee's transactions shall be prepared by a C.P.A. annually and made available for inspection by any participating agency and by any governmental unit or board receiving the Committee~s services. Finances (1) Ail commissions shall be deposited in an operating account, and the net premiums shall be deposited in a separate account in a bank, selected by a majority vote of the Committee, and shall be withdrawn only by checks drawn in the name of the Committee and signed by the Executive Secretary or the Chairman or Chairman-Elect, whose signatures shail be filed with the bank, and who shall be covered by an appropriate bond. Amendments (1) These regulations may be amended or repealed after approval of the City Council and County Commissioners by a majority vote of the members of the Committee present. (2) The local Associations of Participating Independent Insurance Agents shall be advised of any proposed changes in these regulations prior to approval by City Council and County Commissioners. ~