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1961-07-03 Regular Meeting Minutes of the Meeting June 26, 1961 (Continued RECE55 - Mr. Broadhurst then offered a motion that a recess be taken.until 9:00 on Wed- nesday, June 28th for the purpose of ineeting and further discussing the Budget Requests- of the Airport, Clerk of Superior Court, Coroner, Register of Deeds and the Sheriff's Department. The Executive Secretary was instructed to schedule the hear ngs at thirty minute intervals and notify the interested department heads. This mo on was seconded by Mr. Mayhan and unanimousiy approved. ?? e::- + A ;,.?! ?c SPECI.4L MEETING June 28, 1961 RECONVENTION - The special meeting was called to order by the Chairman as per recess June 26th 1961 with the following members present: Chairman J. M. Hall, Jr., Commissioners Peter H. Braak, L. E. Broadhurst, Ernest R. Mayhan and J. Van B. Metts, Jr.; County Attorney L. Bradford Tillery and County Auditor T. D. Love. HEARINGS - The proposed Budget requests for the following departments were considered in detail and adjustments noted wherever they seemed advisable: Airport, Clerk of Superior Court, Coroner, Register of Deeds, and Sheriff. INTERIM BUDGET - Upon motion of Mr. Broadhurst, seconded by NYr. Metts, the following Resolution was unanimously adopted: BE IT RESOLVED SY THE BOARD OF NEW HANOVER COUNTY COMMISSIONERS Section i- That in order to operate the County and its subdivisions from July 1, 1961 to date of adopt?ion of the 1961-62 Budget Resolu- tion, appropriations are hereby made for the purpose of paying salaries, the principal and interest on indebtedness and the usual ordinary expense of the County and its subdivisions at the same rate of expenditure as provided for in the 1960-61 Fiscal Budget Year. Section 2- This Resolution shall cease to be effective from and after the adoption of the 1961-62 Budget Resolution and all disbursements made in accordance with tIlis Resolution shall be chargeable to appropriations made in the 1961-62 Budget Appropriations. APPROPRIATION - ? County Auditor T. D. Love informed the Board that an adjustment of $470.21 r was needed to complete payment of the allocation promised the. Chamber of Commerce. ' Mr. Mayhan moved that $470.21 be appropriated from Unanticipated Revenue-Back Tax Inter- est to County Aid,- AdvertYsing. It was seconded by Mr. B'raak and unanimously approved. MUSEUM DIRECTOR - / Mr. Metts reported that Mr. J. C. Davis asked that the Committee of three per- sons be appointed to act as joint Directors with a like number to be appointed by the Ci.ty • for the Nuseum. Upon motion of Mr. Broadhurst, seconded by Mr. Metts, this request was tabled unf.il such-tfine as they considered the budgetary request. ! ADJOURNMENT - Upon motion of Mr. Metts, seconded by Mr. Broadhurst, the Boa na ously voted to adjourn. ? ?- ? , /Executi5e' Secretary Wilmington, N. C. July 3, 1961 ASSENBLY The regular semimonthly meeting of the New Hanover County Board of Commission- ers was held on this date at 9:00 A. M. with the following members in attendance: Chair- man J. M. Hall, Jr., Commissioners J. Van B. Netts, Jr., Peter H. Braak, Ernest R. May- han and L. E. Broadhurst, County Auclitor T. D. Love and County Attorney L. Bradford Tillery. Vice Chairman Metts presided over the first part of the day's session as Chairman Hall was unavoidably detained but arrived later on during the meeting. IIWOCATION - The invocation was given by the Executive Secretary in the absence of the min- ister scheduled to serve as Chaplain. APPROVAL OF THE MINUTES - By common consent, the Board unanimously agreed that in the Special Meeting of June 26th, it was their intent to appropriate funds for Wilmington College and in the meeting of June 28th under the paragraph relating to the Museum they asked that the Dir- ectors be appointed at the time the joint Budget requests were discussed and thaL the appointment be tabled until that time. After these amendments, Mr. Mayhan offered a mo- tion that the minutes of both meetings be approved as amended above. It was seconded by Nr. Broadhurst and unanimously approved. ` I FiJEL BIDS - atlJw` Complying with'the annual routine manner of advertising for fuel bids for supplying gasoline, fuel and lubricating oiis for the County during the next year, the Executive Secretary presented the following bids which were opened and read: , Ninutes of the Meeting July 3, 1961 (Continued) FUEL BIDS -(Continued) Gasoline Fuel Oil Lubricatinq Oil City Service Oil Co., 18.20 14.60 -?-3.75 _ 3,20 591 per gallon 14'45 11.40 $6.00 drum deposit •5 10.90 Sinclair Refining Co. 20.20 14•50 69e per ga'llong - 4.19 - 3.25 $6.00 drum deposit 16.01 11.25 after 90 days Pure Oil Co. 20.20 14.60 49.41 per gallon - 5.42 - 3.22 14.78 1 i. 38 - .5 10.88 After considering the overall net:..bids, it was found that the City Service Oil Company presented the lowest overall bid and Mr. Braak offered a motion that the contract be award- ed to the City Service Oil Company for supplyiny the fuel needs of the County for the fis- cal year 1961-62. It was seconded by Mr. Nayhan and unanimously approved by the Board. HEALTH BID - The Executive Secretary reported that the building occupied by the Consolidated N_alsxv? " Board of Health had been leaking for some time. It has been patched from time to time in an effort to stop the leak. In order for the Board to have some figures to consider, he had gotten statements from two roofing contractors. The Hanover Iron 4Jorks state that the roof has served its lif.e and needs replacing. They propose to replace it for $1341.00 plus $64.50 if a twenty year bond and flashing is required. The Densol Company proposes to repair the present roof with their materials and furnish a ten year bond for $1,035•05• This bid includes sealing the coping joints. After briefly discussing the matter, Mr. Broadhurst offered a motion t}iat the matter be further investigated by the Soard and that action be delayed until further advice had been received. This motion was seconded by Mr. Mayhan and unanimously adopted. HURRICANE DONNA DAMAGE ' The Executive Secretary reported that he had received a telephone call that approval had been given by the Federal government for using fill material from their Sunny Point BuH'er Zone property east of the Cape Fear River. He also reported that Mr. H. M. Von Oesen was out of town but that his office advises that the engineering fee is included in the OCDM approval of $37,460.00 for Hurricane Donna damage, By common consent of the Board, they decided to withhold the awarding of bids until Mr. Von Oesen could return. BRIDGE LIGHTING - fzo-"I? Pursuant to instructions at the meeting of June 19th, the County Attorney and the Executive Secretary reported that the County Commissioners did enter into an agree- ment on April 28, 1952 to share the costs of providing lights on the Northeast C.ape Fear River bridge. They presented a copy of the contract made at that time. They also report- ed that the Division Engineer for the State Highway Commission informed them that their electrical crew was doing some work on the drawbridoe in this vicinity and was ready to repair the lights on the Northeast River Bridge as soon as they receive assurance that current would be provided. He states that the State Highway Commission itself i5 not in- terested in lighting the bridge at all and only aareed to do so at the request of the City and County in 1952. The County Attorney advised that in his opinion the State Highway Commission could enforce the provisions of the contract if they so desired. After a brief discussion of the problem, Mr. Mayhan offered a motion that'tthe request be put in the waste paper basket" and that no action be taken on the matter. It was seconded by Mr. Broadhurst and when the ballot was taken, Messrs. Broadhurst and Mayhan voted in favor of the motion and Nr. Braak'voted aoainst the motion. The Chairman ruled the motion pre- va3led. NATIONAL RIVERS AND HARBORS CONGRESS ?- Notice was received from theNational Rivers and Harbors Congress that Wi2ming- ton Harbor has now been classified in Division II and that the Cape Fear River above Hilton bridge had been classified in Division III. The c;lassification as outlined in Division II is considered meritorius if presented by its sponsors with ,justifying evidence. Division III indicates an expiditious report and authorized an investigation for survey, to the end that appropriate further action may be had thereon. No action by the Board was necessary at this time. f AIRPORT COMMISSION A letter was received from the Jacksonville Chamber of Commerce addressed to the City and forwarded to the County requesting information about our Airport Ordinance and other pertinent information about the establishment of amm Airport Commission along with a budget and financial statement for their consideration for setting up a similar facility. By common consent, the Board directed the Executive Secretary to furnish them with the in- formation requested. ' HOSPITAL REFERENDUM - ?r Mrs. H. W. Primrose, President of the James Y7alker Memorial Auxilliary, pre- sented a request that the Commissioners take action today allowing the people of New Han- over County to vote on a hospital bond issue. She pointed out that in the past when this matter was discussed tempers had flared and secondary considerations had clouded the primary problem. She felt that in the past the Commissioners stated their concern over spending the taxpayers money in a special election. It is her understand•ing that a State general election is scheduled for sometime this fall and requests the Board approve the holding of a hospital bond election at the same time which wouPd make the cost to the tax- payers negli!gible. The responsibility for the health and welfare oP tha people of tfiS§ County rests squarely with the County Commissioners and she mequests once again that the people be alloaed to vote on the hospital question this fall. V.X. Braak remarked tBnat continued - J r 9Z z4L, Minutes of the Meeting July 3, 1961 Continued H05PITAL REFERENDLTM - (continued) serious consideration should be given to this request since it would not be an extra expense on the taxpayer. Mr. Hall stated that he feels that the sooner the election is held, the quicker the controversy over the matter would be resolved and made a motion that the action of the Board taken on April 4, 1961 deferring an election on the hospital in May 1962 be rescinded and that an election on this subject be held in the fall at the time of the general election already scheduled by the State and that a new registration be made prior tofihe election. This motion was seconded by Mr. Braak and when the ballot was cast, Messrs. Broadhurst and Niayhan voted "NO" and Messrs. Braak and Hall voted "YES". Mr. Metts who was acting as Chairman voted.with Messrs. Braak and Hall and deciared the motion prevailed. SCHOOL BUDGET - Mr. Emsley A. Laney, Chairman of the Consolidated School Board requested a date for meeting again with the Board of Commissioners for the purpose of supplying further de- tails with reference to the School Sudget Requests. He stated that at present he did not have all of the information necessary from the State but understood that he would receive it soon after July bth at which time he would let the Board know so that a firm date might be set up. RECESS - Chairman J. M. Hall, Jr. assumed the direction of the Board at this point and declared a short recess of the regular meeting and in order to comply with GS 108-38 re- quiring a joint meeting of the County Board of Commissioners with the Public Welfare Board. / PUBLIC WELFARE BOARD - Chairman i-Iall declarecl a joint meeting with the Public Welfare Board consisting in Mrs. T. J. Morris, P+lrs. Helen B. Sneeden, Superintendent, and Mr. Peter H. Braak, repre- senting the Commissioners, as Board Chairman and Attorney Napoleon B. Barefoot. Nrs. Sneeden reported that the State had set up a public allotment of $6,500 for improved administration which could include personnel and offices. This money is only available provided the Bud- get Request is in Raleigh on or before July 20th. She also stated that Mr. W. Allen Cobb whose term has just expired as a member of the Board has been handling the liens and as he is not eligibie for re-election, she wanted to know if the County Attorney was to handle them in the future. After considering the Welfare Budget in detail, it developed that there was some information that would be necessary before they could continue the discussion and Mr. Metts offered a motion that the joint meeting be recessed until they could receive more iniformation. It was seconded by Mr. Braak and unanimously approved.- RECONVENTION - The Chairman then called the regular meeting bbck to order. INDIGENT HOSPITAL COSTS - Messrs. M. C. Brown, R. H. Holland and D. H. Penton, members of the Executive Committee of the Board of Managers of James Walker Memorial Hospital, presented a problem with reference to the indigent cost being paid to the hospital amounting to $19.00 per day. They showed a record of the per diem patient cost since 1956, gradually increasing over the years from $17.39 per capita per day to the present per diem cost of $23.49. The County is presently paying $16.00 per day for indigents, other agencies are adding $3.00 to this making a total of $19.00 which leaves a deficit of $4.49 unrecovered costs. They' request the approval of an additionai payment of a minimum of 50% of the unrecovered costs or $2.?5 per day per patient. This would increase the Countyts participation per patient per day to $18.25, after adding $3.00 paid by others, making a total of $21.25. They also ask that the present clinic fee of $2.00 per visit for indigent patients be increased to a minimum of $3.00 per visit. Mr. Brown stated that they were not soliciting patients bvt that the costs had advanced on a national level and even the $21.25 per patient per day would not cover the total of the unrecovered expense. The Board agreed to take this matter under advisement. SCHOOL AID PROGRAM - County Auditor T.. D. Love called the Board's attention to an item considered very important to this area with reference to the federal "impacted area" school aid pro- gram. It is the program which reimburses counties for additional costs of educating chil- dren of parents who live or work on federal installations. The program expires as of June 30th unless it is renewed by the present Congress. The Senate has passed a 3 year extension but he uraed that Congressmen be contacted to keep it from expiring. By common consent, the County Attorney was instructed to call Congressman Alton A. Lennon and urge him to support an extension of this program. REPORTS The following reports were reviewed and ordered filed for future reference: 1- Home Agents Report, June 1961 2- Letter from Greater Wilmington & New Hanover County Advertising Fund show- ing their schedule of advertising for the next quarter. RECESS - By common consent, the Board recessed to meet again and resume Budget Discuss- ions at 9:00 July 7th, 1961. v W. G. Houck, Executive Secretary ?. L.