1971-07-12 to 07-23 Budget Discussion 6'7 4
MINUTES OF THE MEETING - AUGUST 2, 1971 -(CONTINUED) -
i3NITED KI~ANS OF AMERICA - (CONTINUED) -
']. To take such action as will discourage and stop the intimidation of
school students by agitators making threats of retaliation if they refuse to
join them in their malicious and unlawful activities.
8. That the Superintendent of Schools instruct all principals and school
staffs to immediately stop any trouble that may arise, if necessary calling
in law enforcement officers to accomplish this end.
9. To punish firmly and suspend or expell any students who disobey any
teacher in the per£ormance of his or her duties, or who attacks any teacher
on or off the school campus.
10. That teachers at all times, either on or off school property, shall be
fully protected in the performance of their duties, and that any violations
be firmly dealt with.
11. Your attention is invited to the various reports of incidents re-
sulting from gan~s of school students attacking other students in school or
on school property, and on buses, to the extent that.large numbers of parents
have been and probably will continue to personally taking their children to
school and returning for them, because of the fear that their children will
be attacked and injured should they ride in a bus. It should be remembered
that many of these students have been caught carrying deadly weapons, and in
some instances students have been injured thereby. This has been and is
an intolerable situation and must be corrected immediately.
12. The unlawful activities of the hate groups, and bigots, have cost our
businessmen and taxpayers, who have done no wrong, many thousands of dollars,
and we submit in all sincerity that these good and law abiding citizens should
be protected and the offenders firmly dealt with to prevent recurrences.
13. Your petitioner, and its members, are law abiding American citizens,
freeholders and taxpayers, and has never been classed as "subversive" as
Z•ecently charged in a local news media. Further your petitioner and its mem-
bers have engaged in no unlawful activity, and this petition is submitted for
the purpose of ascertaining i£ the "Fair" or "equal" rule applies in New
Hanover County, where we wish to live in peace and tranquility.
Respectfully submitted,
G. D. "Tex" Gross
Exalted Cyclops
Unit 5, Province 7
United glans of America
J. Robert Jones ,
Grand Dragon
United Klans of America
And approved by the Members of the State Board of United Klans of America"
Chairman Harriss stated this wbuld be received and made a part of the minutes.
LETTER OF WELCOME TO MR. JOHN JONES, NEWI,Y APPOINTED CITY MANAGER -
Chairman Harriss stated he wished the Board to join him in welcoming the new City
Manager and wishing him well and offering him the Board's £ull cooperation. Mr. Bowden will
write a letter expressing these feelings.
ADJOURNMENT -
There bein~ no further business to come before the Board, Mr. Williams moved, seconded
by Mr. Marks, that the meeting adjourn. Notion carried unanimously.
Respectfully submitted,
Hazel Savage
Clerk to the Board
HS/by
BUDGET DISCUSSION MEETING
JULY 12, 1971 5:00 P. M.
ASSEMBLY -
The Board of New Hanover County Commissioners met on the above date and time to
d.iscuss the budget for the 19`71-72 fiscal year. The £ollowing were present: Chairman
Meares Harriss, Jr., Vice-Chairman Berry A. Williams, Commissioner John R, oxenfeld;
County Auditor Perry Shepard; and Hazel Savage, Clerk to the Board.
County Administrator Laurence 0. Bowden was absent due to illness.
INVOCATION -
Chairman Harriss called the meeting to order and asked Nir. Oxenfeld to give the
invocation.
6~5'
BUDGET DISCUSSION MEETING - JULY 12. 1971 -(CONTINUED) -
ESTABLISHI`1IIQT OF SAi~ARY POLICY FOR 19~1-72 -
Mr. Williams stated considerable consideration by the County Commissioners, County
Administrator and Mr. Lyman Melvin of the State Personnel Office had been given to the
overall salary plan for County employees with the idea o£ trying to bring about as equit-
able a salary range as possible in every department of the County. It was pointed out
Mr. Melvin is a specialist in this field and assists local governments upon thier-,request
and at no e~cpense.
Mr. Williams moved, seconded by Mr. Oxenfeld, that the Commissioners keep administrative
and professionals that are on merit now on standard range and establish clerical in both
merit and newly established classified non-merit employees on one step below normal range,
based on the 19`]1 Salary Schedule o£ the North Carolina State Personnel Department.
Mr. Harriss pointed out Mr. Melvin's study indicated there were some gross inequities
in the County's pay scale, and the County was not only not paying what the other counties
were paying but were not paying what private business pays for similar work, so with that
in mind, Mr. Melvin did make recommendations on how to rectify the situation.
Mr. Oxenfeld stated each employee will be assigned a classification number and this
is where they wi11 fit in the plan according to this classification.
Mr. Harriss stated employees will now understand better u~hat their obligations and
expectations are with the County.
Vote Vaas called on motion. Motion carried unanimously.
SOCIAL SERVICES BUDGET -
Miss Lela Moore Hall, Social Services Director, and Mr. J. 4J. Walton, Chairman of the
Social Services Board, 4aere present to discuss this budget.
Resolution Delegating Authority Pertaining to Aid to the Needy Blind to the Social
Services Director -
Miss Hall presented a resolution which, if adopted by the Board of Commissioners,
would authorize the Director of Social Services to take care o£ the aid to the Needy Blind.
Miss Hall stated this has been handled in this manner ~or a number of years and such.~.a
resolution had at one time been adopted by the Commissioners. She was oP the opinion
request for a new resolution is due to chan~e of Administration in the State Commission
£or the Blind.
Nir. Williams stated he felt it has been oaorking well in the past and there is no
reason to change it. Mr. Williams moved, seconded by Mr. Oxenfeld, that the Commissioners
approve the continuation of this program as it is now being handled and the chairman be
authorized to sign the resolution, subject to the approval of the County Attorney and
County Administrator. Motion carried unanimously.
Salaries of Board Members -
Mr. Williams asked if the General Assembly passed the bill authorizing the Commissioners
to change the compensation of the Board Members. Miss Hall stated they did. Miss Hall
recommended each of the members be paid $20 and the Chairman $30. The figure budgeted
also covers time they might attend meetings out of town. Mr. Williams moved, seconded
by Mr. Oxenfeld, that the Commissioners establish salary scale of $2~ for each member
and $30 for the Chairman for each meeting. It was pointed out the Board normally meets
monthly. Motion carried unanimously.
19.409 - Salaries -
Mr. Harriss questioned this item and Miss Hall pointed out the £igure was not under
the plan just adopted by the County Commissioners. She stated persons were put on the
same step of the new plan as they were on in the old plan and there v~ere seven merit
raises. Figures shown now will be adjusted to bring them in line with policy on salaries
just adopted by the Board of Commissioners.
19.416 - Food Stamp Protection -
Miss Ha11 stated money has not been spent because they have been using staff inembers,
since there is some question in Congress as to whether they want to cash out the food
stamp program. She advised if the food stamp program does stay in effect the money orill
be used.
Miss Hall advised the Social Services Building had been broken into again. Only
minor damage was done to the building. Also, she advised the food stamps are insured.
19.413 - Travel -
Mr. Oxenfeld inquired concerning this item. Miss Hall advised it includes case
workers also.
Medical Assistance -
Miss Hall advised the Board she was in receipt of a letter advising that effective
August 1, 19'71, people who have an income of over $115 per month will no longer be
eligible for aid in skilled nursing homes. There are now 41 persons who will not be
eligible after August lst. Under the old plan if a person had less than $235 they were
eligible. Without the federal dollar this means $162,528 County funds.
Mr. Williams asked if Social Services is diligently checking to prevent persons
from remaining in hospitals when they sh~uld not. Miss Hall assured the Board her
department does this.
Miss Hall pointed out one o£ the problems is that most people in urban Counties
do not receive the minimum social security; they have gone above the 9b115.
Miss Hall recommended the Commissioners hold her budget request of $252,440 for this
item. She stated she isnof the opinion that if a special session of the General Assembly
is held in October or November she felt something will be done because by that time enough
Counties will have felt the blow.
67b
BU-GET DISCUSSION MEETING - JULY 12, 1971 -(CONTINiTED) -
SOCIAI, SERVICES BUDGET - (CONTINUED) -
Mr. Williams asked Miss Hall did he understand correctly that even with the State
appropriating 85% she is still requesting the same amount and she replied yes.
Miss Hall stated that she is basing her request on the present population, but under
the new plan for persons who apply in the f~zture for skilled nursing care, eligibility
is to be based on the actual requirements in a private living arrangement.
Mr. Williams suggested reducing this figure to not more than $1~5,000.
Mr. Harriss reminded Mr. Williams more than this was spent last year. Mr. Williams
stated he understood this, but with the State taking over all except 15% he felt this
was as far as he could go.
Miss Hall stated if a person living in a housing project with basic needs of $~8.40
received social security in the amount of $90 per month, they would not be eligible for
skilled nursing home care under the Medical Assistance Program; they would have to remain
at the hospital or ~o out at County expense.
Mr. Williams asked what the federal goeernment was paying prior to this time. Miss
Hall stated Federal w~ paying 75%, State l~k /o and County l~k %• The St~e will get the
75% federal, but in order for them to take over they have had to cut programs; they will
now pay the doctors only 40'~; the doctors and dentists sa4 they are not going to see
these people. The State has also cut out skilled nursing home care for the so-called
medically indigent. Miss Hall stated it would have been better if the County had been
allowed to cut its request in one-half and hold the services; the state paying 18-3/4 %
of non-federal share and the County 6~ % o£ non-£ederal share.
Mr. Williams moved that the Board of Commissioners approve $200,000 for line item
18.409. Motion died for lack o£ a second.
Zater in the meeting Mr. Williams sestated his motion that appropriation for Zine
Item 13.409 on Page 52 be $200,000. Mr. Oxenfeld seconded the motion. Vote was called
on motion. It carried unanimously.
13.411 - Boarding Home £or Children -
Miss Hall requested permission to increase the rates in boarding homes as follows:
Pre-school £rom $~5 to $80 per month; lst through 6th grades from $80 to $85 per month;
High School, from $85 to $90 per month; and abnormal children from $100 to $105 per month.
This vrould not increase amount asked for. Miss Hall stated they were having a hard time
finding foster homes. Mr. Oxenfeld moved, seconded b9 Mr. William~ that these increases
be approved. Motion carried unanimously.
Meeting recessed at 6:15 P. M.
Meeting reconvened at ~:30 P. M.
SHERIFF'S BUDGET
11.710 - Auto Exoense - '
Mr. Williams questioned this item being increased from ~16,000 bud~eted last year
to $25,000 this year. Sheriff Millis stated they had run over last fiscal year by
$2,000. Also, another car had been requested and with anticipated increase in expenses,
he believes it will take $25,000.
11.728 - Capital Out1a;Y -
Capital chztlay Request covered: 4 New Cars (one outright and 3 trade-ins), $13,'700;
1 Car radio-installed, $1,060; 2 typewriters, $`700; 3 File Cabinets (2 letter size and
1 for 3" X 5" Cards), $450; 2 Desks with Chairs, $440; 1 blue light and siren £or patrol
car, $441; and convert frequency for base station and mobile units, 9~1,665 - Total $18,456.
After discussion, it was agreed to leave amount requested for this item as is.
Use of Denuties -
Discussion was held as to duties of school deputies now. Sheriff Millis stated they
are being used to patrol. Mr. Williams expressed concern over e~rpense of guards being
flzrnished by Security Companies to guard schools. Mr. Harriss stated school deputies
were advised they iaould be used to kaep dooan vandalism at the schools durin~ the
summer months.
Relief Matron -
Mr. Williams raised question concerning salary of relief matron. Mr. Williams
stated the Board was under the impression the relief matron would taork only one day
per week, but this budget request re£lects more hours.
Sheriff Millis explained Mrs. Rogers, the former matron, had left and another hired
who will be putting in more time.
Sheriff I~illis stated the jail census has gone up; between 5,000 and 6,000 more meals
were prepared last year.
Utilitv Men -
Sheriff Mi11is explained two utility men have to be hired now, since the Court
does not send men to the jail. These men are necessary to clean up and serve.
Elevator Contract -
Elevator Contract was discussed. Mr. Williams suggested the Chairman check into
gettin~ the contract transferred to a local concern. Sheriff Millis agreed this should
be done because having to send all the way to Washington is bad when someone is caught
between the floors.
Mr. Harriss requested Sheri£f NLillis check into the situation.
,
Reouest £or Secretars -
Sheriff Millis reguested a Secretary be added to his department which would relieve
a deputy who is tied up all the time.
Mr. Williams moved, seconded by Mr. Oxenfeld, that the Board of Commissioners authorize
position of Sento II for the 8heri££'s Department. Motion carried unanimously.
6'7'7 ~
BUDGET DISCUSSION MEETING - JULY 12, 19?1, (CONTINUED) -
SHERiFF' S DEPARTN[FN'P RTIDGET -( CONTINUED )-
11.717 - Radio~Maintenance -
Sheriff Millis requested more be added to this account because he ran over budget last
year in amount o£ approximately ~260. Mr. Williams su~gested holding item as is and if
additional funds are needed there might be a possibility of transferring vaithin the depart-
ments budget.
Photo~raphv Eauipment -
Sherif£ Plillis advised the Board his department had received the above eguipment, the
federal government paying 60'~o and County 40°/a. Also, if the County spends as much as
$1,000 for repairs to the room for this equipment it will receive 60% for renovation.
Mr. Shepard stated flands are available in the Courthouse budget.
Ammunitiori -
Sheriff Millis reported the FBI is going to furnish his department a course on this
and Cape Fear Tech will furnish a portion of the ammunition. The Pistol Range is located
back of the old County Farm.
This concluded discussion o£ the Sheriff's Department Budget.
AUDITOR'S BUDGET -
Tentatively approved as presented.
EXPENDITURES - OTHER
11.5~1 - Retirement Svstem - New Hanover County -
Mr. Shepard suggested reducing this item to $~5,000. Mr. Shepard stated the actuary
will not give him an 0. R. on this, but Cnunty will have sufficient funds. This is the
old retirement system. Mr. Shepard stated approximately $6,000 is paid out each month
and he has $150,000 on Certificate of Deposits, $90,000 on Treasury Bonds and around
$30,000 Cash. Mr. Shepard stated it takes about $~2,000 per year, plus $3,000 actuary.
Mr. Williams moved, seconded by Mr. Oxenfeld, that this item be reduced to $70,000
on recommendation of the County Auditor. Motion carried.
11.52~ - Insurance - General - W/C - M& E~ Etc. -
Mr. Shepard explained County probably spent $25,000 last year on this item and in
this budget item will cover quite a bit of neia equipment.
11.536 - Hospital Insurance - Emplovees -
Chairman Harriss expressed concern over jump in this item. Mr. Shepard stated the
County Administrator recommended this; this is what is being paid on personnel of the
library and dog contract.
11.547 - Pitney Bocaes Posta~e Meter -
Mr. Shepard explained this item dropped because last year it included cost of the
machine. '
11.551 - Demolition Contracts -
Mr. Shepard stated this item will cover demolition of James Walker Hospital and the
County Farm. Mr. Williams stated this had been discussed and this will not do all
demolition needed, but is a11 the County can stand in one year.
11.540 - Trash Disposal Contract -
Chairman Harriss stated iY the County does not continue present arrangement, it
will be necessary to buy more equipment for other County land£ills.
Chairman Harriss asked what the County is getting in way of income from the landfills.
Mr. Shepard stated practically nothin~. The Chairman requested list o£ haulers using
landfill sites.
11.548 - Service For The A~ed -
Mr. Shepard stated $6,000 had been requested, but he recommended same figure as
last year; namely $4,000.
__ Medical Examiners -
A£ter discussion it was decided to leave this figure at $6,000.
SCHEDULED BUDGET DISG`[TSSIONS -
The following departments were scheduled for Tuesday, July 13, 1971: Airport,
Charter Commission, Civil Defense, Superior Court, Court:_of Justice, and Museum.
The £ollowing departments were scheduled for Wednesday, July 14, 19'71: Advertising
Committee, Commissioners, and Sta£f, Coroner, County Garage, Election Board, Expenditures -
Other, and the Inspection Department.
MEETING RECESSED -
Mr. Oxenfeld moved, seconded by Mr. Williams, meeting recess until Tuesday, July 13,
19'71, at 5:00 P.M. Motion carried unanimously.
Respectfully submitted,
Hazel Savage
Clerk to the Board
HS/pb
J
b'«s
~ ' , BUDGET DTSCUSSION MEETING
JTTI,Y 13, 197i 5:0o P.M.
ASSEMBLY -
The Board o£ New Hanover County Commissioners reconvened on the above date and time to
•discuss the budget for the 19'71-'J2 fiscal year. The £ollowing were present: Chairman Meares
Harriss, Jr., Vice-Chairman Berry A. Williams, Commissioner John R. Oxen£eld; Count~ Auditor
Perry Shepard, County Administrator Laurence 0. Bowden; and Hazel Savage, Clerk to the Board.
INVOCATION -
Chairman Harriss called the meeting to order and asked Mr. Williams to give the
invocation.
AIRI~RT BUDGET -
Dr. C. E. Hartford, Chairman of the Airport Commission, Mr. John Westbrook, Airport
Manager, and Mr. Rudolph Shackleford were present. ~
11.422 - Repairs To Field -
523 Runway is cracking and Mr. Westbrook advised water is getting into cracks. The
F.A.A. has notified the Airport this runway has to be repaired.
11.429 - Salaries -
Chairman Harriss advised salaries will be adjusted in line with policy adopted by the
Board on July 12th.
11.412 - Easement Ri~hts -
This item will enable Airport to acquire cutting rights on ends o£ runways. Item
increased to $3'7,105. Mr. Westbrook advised County will eventually get one-half o£ this
amount back.
11.418 - Zabor And Professional Service -
This item covers labor fnr cutting trees for easements and architect fees for air
conditioning tower. Item increased to $11,500.
11.421 - Repairs to Buildin~ -
Item increased to $24,500. 9n insurance check was received in amount of $13,092 from
insurance company in settlement for recent fire at airport. The $5,000 that was budgeted
last year for putting in air conditioning and not used is also included in this item.
Terminal Reserve ~land -
Dr. Hart£ord reguested an item be included in the budget to be known as Terminal
Reserve ~ind in amount of $20,000; any surplus that the Airport might have at the end of
the year be.applied to that item. The purpose of this item is to provide money for a
terminal building in the future.
Chairman Harriss suggested name of account be Capital Reserve F~znd.
Mr. Williams suggested that after the Airport Commission finds out what the surplus
is, the~ come back with a request that the specific amount be appropriated to Capital
Reserve E1znd.
This concluded discussion of the Airport Budget.
CIVIL DEFENSE -
General Andrew H. Harriss was present.
Space -
It was pointed out County pays for space furnished by City but the County gets it
back from the government.
11.501 - Office Space, Heat, Water, Li~hts~ Radio Po~aer -
This item reverts back to $1200; the amount originally requested.
11.504 - Telephone Includin~;I,on~ Distance Calls -
This item reverts back to $60~; the amount originally requested.
11.506 - Travel Out of Countv - Schools and Seminars -
This item reverts back to $350; the amount originally requested.
11.512 - Bond For Special Deputs -
Mr. Shepard advised this is a new item - Bond for Deputy in amount of $150.
11.513 - Capital Out1aY -
Mr. Shepard advised this is a new item which covers Communication Radio Conversion in
amount of $500. -
Salaries -
Mr. Harriss advised General Harriss of the policy the Board of Commissioners adopted
Jul~ 12th concerning salaries.
CHARTER CONII`2ISSION -
Mr. Tim Wood was present.
Mr. Williams asked Mr. Wood how much longer he thought it would take to close out the
operation.
Mr. Wood stated they anticipated they will probably be through in November and the
budget is predicated on this.
Personal Service -
Mr. Williams asked for break-down.
Mr. Wood stated he had requested no increase; he was hired at salary of $14,000 and a
part-time secretary at $225 per month.
,
BUDGET DISCUSSION MEETING - JULY 13. 19?1 - CCONTINUED) -
CHARTER COMMISSION BUDGET - (CONTINUED) -
Consultant And Le~al Fees -
Mr. Wood stated when the Charter Commission got going he was informed the sum of ~15,000
would be appropriated for legal fees for services to be rendered by Mr. Cicero Yow. This
was presented and approved. Since that time it became rather obvious the Charter Commission
would not need that level of legal services, so the actual charge is considerable less.
Since that time Mr. Graham has discussed this with both Mr. Yow and with the Institute of
Government and what is planned for the remainder of the life of the Charter Commission is
for the legal services to be provided at cost by the Ins~itute of Government rather than by
Mr. Yow. This is satisfactory with Mr. Yow and an agreement has been worked out with the
Institute of Government based on a fairly firm estimate of $10,000 to complete the legal
services which includes providing any legal advice to Mr. Wood or to other members of the
Charter Commission; to complete an outline of the Charter, which they will get next week;
and to work on both the first and second drafts of the Charter; if necessary, and to
provide the proposed legislature.
This concluded discussion of the Charter Commission Budget.
BONDED DEBT -
Bonded debt approved.
NVENILE DETENTION FACILITIES -
By common consent, Mr. Charlie Brown, Chairman, Juvenile Detention Facilities, his
Board and Architect ~oill be asked to be present for a progress report on this facility.
11.849 - Prepaid Tax Discount -
11.850 - Sales Tax - ~
Both items remain as budgeted. Mr. Shepard stated Sales Tax,increased due to,increased
purchases.
Mr. Shepard stated County is not gettin~ many tax payments, because interest rates are
high.
RECESS -
Mr. Williams moved, seconded by Mr. Oxenfeld, that the meeting recess and reconvene at
']:30 P.M. Motion carried unanimously.
Meeting reconvened at ~:30 P.M.
SUPERIOR COURT BUDGET -
This page remains as is with exception of Item 11.7'74 - Court 0££icers Rental transferred
to Court oP Justice Budget.
COURT OF JUSTICE BUDGET -
14.401 - Ftzrniture. Fixtures And Maintenance -
Mr. Shepard stated Mr. PicKeithan requests $4200. Mr. Shepard had a list of items he
" had received from Mr. P1cKeithan. Item raas set to ~3500.
14.403 - Superior Court~oom Renovations -
Benches and Jury Boxes need repairing. Mr. Bowden stated it will cost $3500 to get
the seats reconditioned. Mr. Bowden stated the seats and jury box wi11 cost approximately
$5,000 to renovate. After discussion, it was agreed to add $2500 to this figure for labor.
TAXPAYERS ASSOCIATION BUESTIONS -
Civil Defense -
1. What portion of cost of Civil De£ense is paid by New Hanover County?
. Mr. Shepard stated 50'~ matching funds received from the State, therefore this year
cost to County will be $12,500, more or less.
2. Question o£ having spent only $16,745 last year was discussed. Mr. Shepard explained
this was amount spent for 10 months. His office has been billed very heavily for May and June.
Taxpayers Association asked i£ the work load in this office was great enough to employ
three people. Chairman Harriss stated this is a 24 hour operation at times, and it has to
be staffed in order to furnish this service. Mr. Williams pointed out budget £or this year
is $26,535 and last year it was $24,954 or $1581 more this year.
Commissioners' Bud~et -
This was not discussed because the Commissioners had not yet taken up this budget.
Juvenile Detention Center -
$g2,000 was reguested for construction and $20,000 for operation. Approval of this
budget is being deferred until Commissioners talk to the architect and find out when
completion is scheduled. Mr. Williams stated the $92,000 will be from the Governor's Law
and Order Committee and approximately $18,000 of the ~20,000 for operations will also
come from this source, however, if facility is not completed before 3/4 of the year has
passed onl~ a small amount of this will be needed.
Representatives asked if the Center could not be consolidated with the Jail Construction.
Mr. Williams stated this had been considered by the Juvenile Detention o££icials with the
State, and a£ter a lot of deliberation it was felt this is the most feasible way to handle
it. It is felt it is best to keep the juveniles away from the hardened criminals. Mr.
Williams pointed out County will receive this year 75% from the Federal Government but
next year it might change. Also, other counties will pay on a per diam basis for use
of the facility.
A~riculture and Economics -
Chairman Harriss stated there are not many £arms but there are many 4-H groups who work
with the young which is important. Also, one of the projects is the Harbor House Marine
Science Center. Three '7-day student work shops are conducted in oceanographic work. E~phasis
has been shi£ting from farms to business, poultry, and swine production, etc. It does
require salaries. You have to have a director and others to work on these programs. Harbor
House is largely funded by the State.
679
sso
BIIDGET DISCUSSION MEETING - JULY 13, 1971, -(CONTINUED) -.
TAX1'AYERS ASSOCIATION 9UESTIONS - (CONTINUED) -
Airnort -
Chairman Harriss stated Airport Accounting is verg difficult to understand because
the County has spent money which has not been paid back by the Federal Government, and
the Count~ will probably come out with a little balance this year, probably ~15,000
or $20,000 but this will be after the County £inishes purchasing easements and gets approval
for the whole Airport Plan.
The Taxpayers wanted to know if Piedmont paid property taxes on planes remainin~ over
night. The answer was no, but they pay a landing fee everytime they land and tax on
gasoline, which ~oes to the County of New Hanover and, this is part of the revenue of the
Airport which permits the County to operate usually a$15,000 to $20,000 surplus ~eneral
operating fund. The County is not supporting Piedmont. Piedmont also rents property
£rom the County and the County makes money on this.
Counts Gara~e -
County garage is being consolidated for purpose of covering all County vehicles which
will be serviced there.
General Con~in~encv ~znd -
$'75,UU0 was placed in Contingency Fund last year and most of it was spent. Chairman
Harriss sta~ed'•the:'County has to have a cushion to operate; cannot tell what might come up.
M[JSEUM -
Mr. Gary E~ster, Pluseum Director, and members of his Board of Trustees were present
for discussion of the Museum Budget.
Budget was approved as recommended by Mr. Shepard with following changes: $'750 was
added to Capital Outlay - Air Conditioning and $8800 reinstated for Capital Outlay Displays .
Mr. Eyster requested a secretary be added to his staff. The Chairman suggested
volunteer help be obtained. By common consent this request v~as denied.
This concluded discussion o£ this budget.
At this time Chairman Harriss continued discussion of the Taxpaye~s' questions as
follows:
Advertisin~ And Industrial Development -
$39,000 has been requested but only $36,000 has been recommended by the Auditor this
year. Mr. Harriss informed the Taxpayers Association. Mr. Williams sits on the Advertising
Committee of the Chamber o£ Commerce which watches over the spending of the funds. All
proofs o£ advertising are submitted to Mr. Shepard who pays for them if they are in order.
Mr. Williams stated he did not think this item should be included in the Budget as
Chamber of Commerce Advertising. This is misleading.
Mr:_:Wi13:iams.'.moved,.seconded by PTr. Oxenfeld, the name of this item be changed to
New Hanover 9dvertising by the Advisory Committee of the County Commissioners. Motion
carried.
Ca~ital Outlav -
$100,000 Jail in C. D. in 1970-']1 and $100,000 this year will be in C.D.
$50,000 Remodel James Walker Hospital is in surplus and will be carried £orward.
$11,6'7'] School Paving has reverted to surplus.
$1'7,250 Dog Pound - renovations and contract.
$75,000 Revaluation appropriated for 19'71-'72 fiscal year (now have $85,000); law
requires making provision for this in advance.
$55,329 C.F.T. Building on C. D. and drawing interest and restricted.
~38,500 School Sites - some was spent during emergency - set aside for sites where
additional schools will be needed.
New School Administration Buildin~ -
The Taxpayers Association recommended insurance money collected from fire insurance
coverage of Hemenway Hall be set aside for the purpose of a new Administration Building.
Chairman Harriss stated this is intention of the Commissioners.
Overspendin~ Bud~ets By Deuartments in 1971-72. -
Mr. Harriss stated this v~as not true only possibly in the Sheriff and School Budget
due to emergency during past year.
RECESS -
Mr. ~enfeld moved, seconded by Mr. Williams, that meeting recess until Wednesday,
July 14, 1971 at 5~00 P. M.
Respectfully submitted,
Hazel Savage
Clerk to the Board
HS/pb
s~~
BUDGET DISCUSSION MEETING - JULY 14. 1971 - 5:00 P. M. -
ASSEMBLY -
Budget Discussion Meeting was reconvened on the a~ove date and time with the £ollowing
present: Chairman Meares Harriss, Jr., Vice-Chairman Berry A. Williams, Commissioner
John R. Oxenfeld; County Administrator Laurence 0. Bowden; County Auditor Perry Shepard
and Hazel Savage, Clerk to the Board.
INVOCATION -
Chairman Harriss called the meeting to order and asked Mr. Shepard to give the invocation.
ADVERTISING ADVISORY COMMITTEE'S BUDGET -
Mr. Ed J. Menke of the Chamber of Commerce and members o£ the Advertising Committee
were present to discuss this budget.
This Committee's budget request for 1971-72 was ~39,000 but the County Auditor recommended
~36,000 the same as last year. Ohairman Harriss advised the name Sor this budget will be
Ne~a Hanover County's Advertising Budget in order to remove any lingering doubt that this is
a contribution that the County is making to the Chamber of Commerce which, of course, it is
not.
Mr. Harriss stated the County is fortunate in having the help of the Chamber of Commerce
in mailing and stuffing w}~ich would probably cost the County from $20,000 to $25,000
additional if it did not have this service.
Mr. Williams stated he would tentatively support the ~36,000 appropriation recommended
by the Auditor, but $39,000 would be considered as the Commissioners get further along
with the budget. Chairman Harriss concurred with Mr. Williams.
Mr. Sallade outlined the program followed last year and urged the County appropriate
the amount.requested. The Committee advised they proposed to do more of the same during
the ne~ct year.
The Committee stated $36,000 will.not be as effective this year as it was last year
and asked for further consideration for the $39,000.
Mr. Harriss pointed out the fact that the Chamber of Commerce had not received the
support they should from the motels and hoped the Chamber would make a particularly
concentrated effort this year to enlist many of the tourist oriented facilities.
Mr. Williams asked that New Hanover County be invoiced, but sent to the Chamber of
Commerce for ve~ification, and then the Chamber send it to the County Auditor for payment.
Mr. Williams moved, seconded by Mr. Oxenfeld, continuation of the program as has been
recommended by the Advisory Committee for the coming year within the limitations set by
the Commissioners in the final budget consideration. Motion carried unanimously.
CORONER -
Mr. Starr MacMillian, County Coroner, and Mr. Gross taere present to discuss the budget
£or this department.
Coroner MacMillian stated HB 34~ was not passed, and unless the lata is changed, the
Coroner in New Hanover County will be up for re-election at the end of his present term.
Discussion was held on the Medical Examiner System in which the Coroner stated in
places where he has worked the Medical Examiners do their own autopsies. Also, the
Coroner stated there are many autopsies being per£ormed which cost a lot of money.
Chairman Harriss advised the Cproner the Medical Examiners had been written a letter
concerning this, requesting autopsies not be made unless it was felt they are justified.
The Coroner also stated he had had difficulty in getting Medical Examiners when they
were called and cited certain instances. Chairman Harriss stated he would investigate these.
Budget was tentativel~ approved as recommended by Mr. Shepard.
COMMISSIONERS' BUDGET -
The Commissioners' Budget was tentatively approved as recommended by Mr. Shepard.
$11,868 was transferred from Professional salary £or an engineer.to Inspection Department's
budget.
Professional Services in the Commissioners' budget request were then split as £ollows:
Administrative 0£ficer I(67), which starts at 9b9,000 and who will take over personnel
and other duties. Remainder to go to consulting services.
Meeting recessed at 6:15 P.M.
Meeting reconvened at 7:45 P.M.
Mr. Hall joined the meetin~ after the recess.
BOARD OF ELECTIONS BUDGET -
Mr. Bill McEachern, Chairman, Mrs. Vivian Wright; and Mr. Newsome were present to
discuss the Board of Elections Budget.
Mr. McEachern stated he wished to cut this budget because he had just learned there
will only be two elections this coming fiscal year.
Discussion was held on Custodian Fee for voting machines. Mr. Williams moved, seconded
by Mr. Hall, that tentative figure be established at $2,000. Motion carried unanimously.
Final changes made in the Auditor's recommendations are as follows: Salaries - office -
Registration reduced to $1,000; Truck rental reduced to $200, Precinet Personal Service
reduced to ~16,000, Printing Ballots reduced to $2500, telephone reduced to $250, voting
ssz
BUDGET DISG`[TSSION MEETING - JULY 14, 1971. -(CONTINtJED) -
BOARD OF ELECTIONS BUDGET - (CONTINUED) -
machine custodian reduced to $2,000, extra hel for voting machine custodian reduced
to $350, and Capital Outlay reduced to $9,600 ~(eliminating IBM Typewriter.)
Salaries requested for the Chairman and other Board members were not reduced;
the Chairman's was increased this year by $1,000 and the Board members by $300 each.
Budget was tentatively approved.
DOG CONTRACT -
Mr. J. W. Johnson was present for this discussion.
Discussion was held on dog contract in which it was pointed out due to City
Dog Control I,aw it is costing the County more, therefore Mr. Williams moved, seconded
by Mr. Oxenfeld, that the ratio be ~0'~ City and County 30'~, with provision the City
not enact any new laws that would af£ect cost of contract without first discussing it
with the County. Motion carried unanimously.
INSPECTION BUDGET -
The Inspectors were present to discuss budget for the Inspection Office. Budget
was tentatively approved as recommended by the Auditor.
Additional personnel was requested; namely an additional Building Inspector,
Electrical Inspector and Plumbing Inspector.
Capital Outlay item was discussed . It was pointed out by Mr. Bowden that radios
will be needed for the three additional inspectors.
Justi£ication £or the additional personnel was given by Mr. Bowden by stating
that Building Inspection fees collected in 1969-70 amounted to $54,859. Also, there
needs to be a closer check on trailers.
By common consent the Inspection Budget was tentatively approved as recommended
by the County Auditor.
COUNTY GARAGE -
Mr. Harriss stated this budget would have to be approached this year on an
approval basis and hope that it is somewhere right.
Mr. Bowden called attention to the fact personnel was retained that had been at
the garage previously. Budget was tentatively approved.
TRASH DISPOSAL CONTRACT -
This was budgeted same as last year.
GENERAI, CONTINGENCY -
$'75,000 was budgeted same as last year.
MACRAE PARg AND OAB GROVE CEMETERY -
By common consent it was agreed to ask the County Attorney how to go about moving
graves from Oak Grove Cemetery.
By common consent this budget was tentatively approved as recommended by the
County Auditor.
RECESS -
Meetin~ was recessed until Thursday, July 16, 19'71, at 5~00 P.M.
Respectflzll~ submitted,
Hazel Savage
Clerk to the Board
HS/pb
~ BUDGET DISCUSSION MEETING
JULY 16, 1971 5~00 P.M.
ASSEMBI,Y
Budget Discussion Meeting was reconvened on the a'bove date and time in the Commission
Room. The following were present: Chairman Meares Harriss, Jr., Vice-Chairman Berry
A. Williams, Commissioners J. M. Hall, Jr., John R. Oxenfeld; County Auditor Perry Shepard;
County Administrator Zaurence 0. Bowden; and Hazel Savage, Clerk to the Board.
AGRICULTURE AND ECONOMICS BUDGET -
Mr. Durwood Baggett was present for discussion of this budget.
Chairman Harriss stated this budget was appro~dmately $7,000 more than last ~ear;
$4,000 being in salaries.
By common consent this budget was tentatively approved as recommended by the County
Auditor.
REGISTER OF DEEDS BUDGET -
Mrs. Zois LeRay, Register o£ Deeds, was present for discussion of this budget.
Discussion was 4~eld as whether to reduce Item 11.'701 - Data Processing - Merging
Old Indexes from $10,000 to $5,000. Mrs. LeRay advised that by appropriating ~10,000
annually for three years will save the County $2400 the first year. By common consent
it was agreed to leave this item at $10,000.
This budget was tentativelg approved as recommended by the Auditor with exception
o£ salaries. Policy on salaries was formerly set at first budget meeting.
~
~683
BUDGET DISCUSSION MEETING - JULY 16. 19~1 -~CONTINUED) -
REGISTER OF DEEDS BUDGET - (CONTINIJED) -
Mr. Bowden asked Mrs. LeRay if records of the Tax Department and Auditor can be duplicated.
Mrs. ZeRay stated these records can be filmed and stored in another place. Mrs. LeRay suggested
employing a veteran with film experience full time. Chairman Harriss suggested getting on raith
it, and Mr. Bowden supervise the operation. Mr. Harriss asked Mr. Bowden to furnish recommendations
before the budget discussions were finished in order to determine whare it should go.
CAFE FEAR TECH INSTITUTE BUDGET -
Mr. McLeod and members of his Board were present for dis~cussion of this budget.
Mr. McLeod stated there was one item he would like adjusted; Item 611 - Replacement
Motor Y'ehicles. He requested amount left over £rom Motor Vehicle operation last year be
trans£erred to this account for purpose of purchase. This item was increased to $1600.
Mr. McLeod stated he did not at the present time see where the County will get matching
funds for neva construction any time soon. Therefore, he requested the ~55,329 budgeted for
new construction be used £or Remodeling and Repairs to a barge 4ahich Cape Fear Tech obtained
for a cost of $500. This barge will provide approximately 28,000 square fee t floor space,
but it will take money to provide water, sewerage, lights and heat. He stated it would be
necessary to go to property control for advice as to what they can do. At this point
they cannot tell what it will cost but it looks like it will take approximately $50,000 to get
the barge in condition.
Mr. Harriss stated he would like to, with the concurrence o£ the other Commissioners,
put in the budget tentatively an additional $50,000 for this work and consider the budget
as a iahole. Mr. Williams stated he was inclined to keep this money where it is and give
the Institute authority to go ahead with this, and if matching £unds become available,
then the County can find funds for its share.
Mr. McZeod stated the Institute will have to spend money to begin with; they oaill need
some engineering plans.
Mr. Ha11 moved, seconded by Mr. Williams, that Cape Fear Technical Institute be
authorized to proceed with the renovation and repairs to the barge, and that this fund be
earmarked for this purpose. Notion carried unanimously.
MENTAI~ HEAI,TH BUDGET -
Mr. John Wilson and Dr. Schulte were present for discussion of this budget.
Discussion was held on Item 18.401. Mr. Williams asked why figure had doubled. Dr.
Schulte stated budget reguest was £or $5,000 instead of $8,000 as originally reguested due
to some programs being dropped.
Dr. Schulte stated drugs are down because patients are buying from prescriptions; they
are not dispensed from the Center now.
Rent was discussed. Mr. Wilson stated staff has doubled and at present have use of
upstairs o£ a house on 15th and Market Street. This hou'se is £or sale and if sold, Mental
Health will need to rent space. Location on South 1']th Street is not ade~quate for staff.
By common consent budget was tentatively approved as recommended by the Auditor with
exception of Item 18.425 - Consultants and Community Pro~rams being decreased to $5,000 and 18.4Q8 -
Rent increased to $4,000.
Salary Policy adopted by the Board was explained by Mr. Bowden.
Mr. Hall asked what County's share o£ budget will be. Mr. Shepard stated approximately
~33,089.
Mr. Williams stated Columbus County had e~rpressed desire to come in and hoped consideration
would be given.
Meeting Recessed at 6:30 P.M.
Meeting Reconvened at ']:45 P.M.
NF•QT,TH DEPARTMENT BTJDGET -
Chairman Harriss asked reason for large increase in Item 16.404 - Biological this year.
Dr. Knox stated it was for Measle vaccine. Item 16.401 Attendance Board of Health was
increased to $600 due to increase in number of inembers on the Board. Chairman Harriss stated
he was o£ opinion the Commissioners would be sub~ect to criticism and suggested it be checked
be£ore they accept payment for serving on the Board.
Mr. Williams asked if the law had been changed whereby the Board of Health members' fee
can be increased same as the Wel£are. Mr. Hall stated they did not have the same respon-
sibilities as the Welfare members.
$1450 was added to the budget for possible legal expense.
Item 16.42'] was discussed rahich is Major Repairs.
Nir. Fiall was of opinion a new building should be considered instead of renovatin6 the
o1d James Walker Hospital.
Dr. Knox stated the County is eligible for funds from the Hill Burton Foundation in
amount of 40'~ to building and 40'~ to movable equipment within the building. Dr. Knox
stated the County will have a better chance to get these funds if it is associated with the
New Hanover Memorial Hospital. Dr. Knox stated he had been informed that the Health
Department and Mental Health had been allocated grounds at the hospital,for building which
also includes parking space.
68~
BUDGET DISCUSSION MEETING - JULY 16, 1971 -(CONTINUED) -
~'•QT,TH DEPARTMENT BUDGET - (CONTINUED) -
Mr. Williams moved, seconded by Mr. Hall, that the 9b100,000 be left in the budget and
name it Building F1~nd and direct the Medical Director and County Administrator start re-
searching this proposed project and report back to the Commissioners at the earliest practical
date. Motion carried.
Bill From M,r. Henrs Von Oesen -
Mr. Bowden stated he had received a bill from Mr. Henry von Oesen in the amount of
$750 for services rendered in trying to renovate the James Walker Hospital for the
Health Department.
By common consent it mas agreed to budget $800 under Item 16.429 for the engineering
fee just mentioned.
Mr. Williams asked if position of Director, ~,hvironmental Sanitation was included in
salary plan adopted at first session of the budget session. It was determined this position
was covered.
Treatment o£ Jail Inma~es -
Chairman Harriss stated the Board felt it was the obligation of the Health Physician
to provide medical services for the jail. At one time it ~aas agreed the County o~ould hire
someone at a reasonable figure to handle this. Chairman Harriss stated he does not find
anything in the statutes that says that the Public Health Physician is not responsible
for the jail.
Dr. Knox stated the County can appoint~a County Physician to look after jail inmates;
that is the way the law reads. Dr. Knox stated the contract County has with the State
says he cannot prectice medicine.
After discussion, Chairman Harriss requested Mr. Bowden to ask Mr. Fox to research
the law on thi.s.
Item 16.448, Back Hoe Rental was discussed and item reduced to $8500.
Item 16.453, Capital Outlay was increased to $5500 for purchase of back hoe.
Garage -
Nir. Bowden discussed whether or not Mr. Shepard will remain as foreman of the Garage.
Dr. Knox stated this was the first he had heard but he l~ew Mr. Shepard vaas a heavy duty
equipment mechanic.
Discussion was held as how to operate the Garage. Chairman Harriss stated the Health
Department will be billed for services.
Sol~id Waste Aides -
Dr. Knox stated these men will supervise haulers bringing trash in telling them where
to put it. Dr. Knox stated large quantities of material has been carried to the Military
Cut-Off Zandfill which is presenting a problem.
Mr. Harriss stated commercial haulers have not been paying for use of the landfills.
Mr. Hall moved, seconded by Mr. Oxenfeld, that Mr. Shepard be authorized to exercise
his power to subpoena Commercial Haulers to collect these bills. Motion carried unanimously.
Nir. Harriss requested Mr. Bowden to refer this to Mr. Fox for a legal definition of
a commercial user. In the meantime, it is understood anyone hauling trash for hire shall
be subpoenaed for nonpayment.
Mr. Williams stated sometime ago the Board decided to get prices from commercial haulers
to handle landfills on a contract basis and inquired what the status is at this time;
whether to do this raould be better or for the County to purchase the equipment and whether
there is enough money in this budget to do which ever the County determines is best.
Chairman Harriss stated he felt Mr. Bowden is nrepared to agree there::.is no way that
the County can sufficiently control commercial operators in this process that will make it
satisfactory. Unless you watch them, you cannot know hoia many hours they will v~ork.
The Carolina Beach Landfill iahich the County operates with its own cr.awler loader
is operating on a hi~hly satisfactory basis. The one being operated on contractural basis
is operating on a highly unsatisfactory basis.
NLr. Harriss stated he was of the opinion that with equipment the County now has and
with addition of a tractor, 1ow boy and portable air compressor which is necessary to crank
the equipment up, the County can operate both landfills. This will cost approximately $'7800.
A duplicate set of equipment tiaill serve another two landfills and by common consent P7r.
Bowden was instructed to look for toao more sites. It was pointed out another crawler will
be needed which will cost about $40,000 and an operator at salary of $']800. After all
expenses o£ operation, maintenance etc. is taken into consideration, it will cost about
~55,00~.
Mr. Harriss recommended that Dr. Knox and Mr. Bowden make a study of the burning of
certain types of trash. Mr. Bowden said burning is pretty expensive.
Franchisinp~ CountY -
Chairman Harriss stated County has a very difficult situation in commencing franchising
because of overlapping routes. Chairman Harriss stated only suggestion he had was to call
the major operators in and tell them the County is going to have to be divided up and have
it in a more orderly and regimented fashion; license those people who are quahfied and
assign them to landfill sites which they will contract to use and pay certain amounts.
They will be infarmed they iai11 have to come to some agreement to divide up the territory.
The Board should try to get them to volunteer to do this; if not draw~~a line and tell them
the Board is going to franchise people in these areas and they can submit their quali£ications
to serve these areas.
6HJ
BUDGET DISCUSSION MEETING - JUI,Y 16. 1971 -(CDNTINUED) -
HEAI~TH DEPARTMENT BUDGET - ~CONTINUED) -
Mr. illiams stated the Board had been thinking about this for months and thought someone
vaas studying it with the idea of bringing some concrete recommendations to act on. Mr. Harriss
advised Mr. Williams Mr. Bowden had been studying it and hoped to be able to bring in something
to consider.
I,andfill Budget was changed as follows: Item 16.520, Capital O.utlay tivas. increased to
$48,000 in order to purchase a crawler loader, two tractors, a low boy and portable air
compressor. Item 16.521, Insurance was increased to $1,000; Contract Services'was reduced
to 9E12,000 and Item 16.51'], Site Acquisitions and Improvements was added to budget in amount
of $2,000.
Mr. Bovaden was instructed to proceed with purchase of the items authorized above.
Two -river Sanitarians were added @$7500 each, total ~$15,000 to operate the equipment.
Tuberculosis Pro~ram -
Item 16.544, Physician fee in amount of ~2100 for project under Tuberculosis taas
deleted by the State, there£ore the County increased their share of fee to the Physician
to ~5700.
Mr. Harriss requested Mr. Bowden check to determine if County might be in line for some
state or federal funds.
SAI~ARIES -
Mr. Williams asked that consideration be given to salaries of several positions that
4~ere not included in the motion at the first budget discussion meeting. Mr. Williams
stated he would like to be present when these are settled.
Mr. Oxenfeld moved, seconded by Mr. Williams, that the following salaries be granted:
To Elected Officials:
sheriff from $12,500 to $15,000
Register of Deeds from ~11,'700;to $13,000
Auditor from $12,500 to $15,000
Coroner from $ 5,409 to $ 6,000
To Annointed Officers:
County Administrator from $14,500 to $16,500
Clerk to the Board from $ 6,684 to $ 8,000
Tax Supervisor from $10,071 to $12,000
Director of Social Services from $16,332 to $1'7,460
(same grade & step)
After discussion, Mr. Harriss moved, seconded by Williams the motion be tabled until
Tuesday, July 20, 1971. Motion carried unanimously.
RECESS -
Mr. Hall moved, seconded by Mr. Williams, that the meeting recess until after the
regular meeting on Monday, July 19, 19'71. Motion carried unanimously.
Respectfully submitted,
HS/pb
Hazel Savage, Clerk to the Board
BUDGET DISCUSSION MEETING
auzY 19, 197i io:i5 n.rt.
ASSEMBLY -
Budget Discussion Meeting was reconvened on the above date and time in the Commission
Building with the following present: Chairman Meares Harriss, Jr., Commissioners J. M. Hall,
Jr., John R. Oxenfeld; County Auditor Perry Sheparcl, County Administrator Zaurence 0. Bowden,
and Hazel Savage, Clerk to the Board.
TAX LISTING BUDGET -
Mr. Powell was present to discuss this budget.
Budget was tentativel~ approved as recommended by the Auditor with exception of Item
11.816 - Data Processing Contract - Present which was decreased to #'S25o and Item 11.820
Postage increased to $4500. Capital Outlay represented following items to be purchased:
two multipliers, electric'typeV~riter, water cooler and copying machine.
COURTHOUSE BUDGET -
Mr. Bowden stated Repairs to the Courthouse
to both roofs, 566500; repainting of exterior; tw~
conditioners with larger ones and a small system
Tax Office. With dropped ceilings these systems
and electrical wiring is constantly having to be
to the Sheriff's Office.
and Other Buildings will consist of repairs
~ offices need replacement o£ window air-
in Mrs. LeRay's upstairs office and the
will cost $3500 each or ~'7,000 for both;
chan~ed. Also, minor repairs are needed
SERVICES TO THE AGED -
Mrs. Louise Love, Executive Secretary, o£ this organization, and Mr. Ed Snead appeared
to request the full $6,000 which they had requested in the budget ~e approved instead
of the $4,000 recommended by the Auditor,
After discussion, Mr. Hall moved, seconded by Mr. Oxenfeld, that the Board grant them
the $6,000 requested based on final analysis of the budget. Motion carried unanimously.
Later in the meeting Mr. Harriss stated he wanted to see itemized budget before agreeing
to even the $4,000 requested from the County.
686
BUDGET DISCUSSION MEETING - JULY 19. 197i -(CONT]NUED) -
NO WAF~ SIGNS -
Item 11.552 - No Wake Signs was discussed and $800 x~as budgeted for this item.
LAND SITES - I~ANDFILLS -
This item was deleted because ~2,000 was budgeted on Landfill Page.
11.551 - DEMOLITION CONTRACTS -
This item was tentatively budgeted at $30,000.
RECESS -
Meetin~ recessed at 11:35 A.M.
Respectflzlly submitted,
Hazel Savage
Clerk to the Board
HS/pb
JOINT BUDGET P`ZEETING
CITY COUNCII, - COUNTY COMMISSIONERS
JULY 19, 1971 2:00 P. M.
ASSEMBLY -
Budget meeting was reconvened and joint meeting of the Wilmington City Council and the
New Hanover County Board of Commissioners was held on the above date and time in the
Commission Building to discuss joint budgets for the 19'71-']2 fiscal year. The following
were present from the City; Mayor B. D. Schwartz, Mayor Pro Tem John Symmes, Councilmen
Luther Cromartie, Ben Halterman; City Attorney Cicero Yow; City Manager E. C. Brandon,
and Miss Claire Hu~hes, City Clerk. The following were present from the County: Chairman
Meares Harriss, Jr., Commissioners J. M. Hall, Jr., John R. Oxenfeld; County Attorney James
C. Fox, County Auditor Perry Bhepard; County Administrator Laurence 0. Bowden; and Hazel
Savage, Clerk to the Board.
SAI~ARIES -
Chairman Harriss advised the City Councilmen the County had adopted a pay plan which
brings all non-merit clerical personnel and merit personnel up to one below standard grade.
This has made very substantial changes in the County's budget. Mr. Harriss stated he
hoped the County will be able to get everyone on standard grade next year. Prior to this,
some of the County's employees have been grossly under paid.
M[TSEUM BUDGET -
The following changes were made in the recommendations of the Auditor concerning the
budget proposed for the Musuem: $750 added to Capital Qutlay - kir Conditioning, and
$8800 was bud~eted Yor Capital Outlay-Displays. Salaries were adjusted in line with the
pay plan adopted by the County.
Total of the adjusted budget is approximately $36,680, thus resulting in County and
City share being $18,340. Zast year each share was $16,042.
Mr. Symmes moved, seconded by Mr. Cromartie, the City approve their one-hal£ share
on the basis outlined. PTotion carried unanimously.
PLANNING AND ZONING DEPARTMENT -
Discussion was held con.cerning the need for an additional emplo~ee in this department.
By common consent both the City and County agreed to hire another person, thus making tot~l
share for each $35,284.
Mr. Bowden stated this Department needs a printing machine. They noia have to make a
trip to City Hall for such ~aork which is time consuming. Mr. Bowden stated this will require
$760 additional from the County. By common consent the County Commissioners agreed to
budget $'760 for the prin~ing machine for exclusive use o£ the County.
PUBLIC LIBRARY BUDGET
City Manager Brandon stated the City has budgeted 5% increases in Julg and 5% in
January for all library personnel. Mr. Brandon stated the City's Budget is the same this
year as it oaas last year except for the change in salaries. Based on this the County's
share will be $43,150.
Mr. Hall expressedconcern over line items o£ the Public Library which were requested
by the library bein6 reduced by the City without consideration being given. Mayor Schwartz
stated the City is budgeting all they can afford. Mr. Hall moved, seconded by Mr. Oxenfeld,
that the County adopt its share of the I,ibrary budget based on the County's share being
~43,150. Motion carried unanimously.
TAX COLLECTOR'S OFFICE BUDGET -
Chairman Harriss stated there was no point in going over the Tax Collector!s budget due
to the fact a bill in the General Assembly had recently been passed giving the County
authority to collect taxes under contractural agreements with municipalities paying a charge
for the services. A committee was appointed to study and work out an a~reement between
the City and County. Chairman Harriss appointed Commissioner~Hall, County Attorney Fox,
and County Administrator Bowden to this Committee. Playor Schwartz appointed Councilmen
Symmes, Cromartie, and City Attorney Yoar to the Committee.
Mr. Fox advised he had copy of the Raleigh agreement with Wake County and approved
their way of handling. Mayor Schwartz stated the City Attorney also approved it.
JOINT BUDGET MEETING - CITX AND COUNTY - JUI~Y 19, 1971 -(CONTINUED) -
TAX COLLECTOR'S OFFICE BUDGET - (CONTINUED) -
After a discussion, in which Mr. Iiall suggested that if it were determined the City is
paying too much for the service or the County is not charging enough, that the contract
be renegotiated during ~he fiscal year, Mr. Fox pointed out the Raleigh contract is based on
a year to year basis and is not bendable.
~'ir. Hall moved, seconded by Mr. Oxenfeld, tbat these joint boards sitting in joint
action adopt a schedule of fees the same as exist between the City of Raleigh and Wake County.
Mr. Fox stated he Selt the County should wait to see if this is adequate; to adopt a
contract based on fifty cents per each listing may or may not be adequate. Nir. Fox suggested
waiting in order for Mr. Shepard to determine whether this is adequate.
Mr. Fox stated he obtained a copy of the Raleigh contract and flirnished copy to the
City Attorney as a format to be considered, but he had never recommended adoption of the
schedule of fees the same as Raleigh nor did he believe any of the Commissioners had. City
Attorney Yow stated it may be cheaper for the City to collect their own taxes and the County
Attorney replied it might be conceivable.
Chairman Harriss stated this will nave to be worked out with the Committee and hoped
that it can be worked out immediately. Meeting of the Committee taas set for 8:30 4lednesday
morning, July 21, 19'71, at City Hall.
No action was taken on Mr. Hall's motion.
CHARTER COMMISSION BUDGET -
Chairman Harriss stated Mr. Tim 4Jood had advised he anticipated the Charter Commission
would be terminated by November and the budget is based on this. Budget share for City
and County is ~10,000 each.
Status of Mr. Wood's exinployment after tei~mination of the Charter Commission was
discussed. Mr. Brandan stated he was on leave of absence, bu~ would not go back to the
Planning ~epartment.
Mr. Hall moved, seconded by Mr. Oxenfeld, that the County adopt budget for the Charter
Commission, County's share being $10,000. rotion carried unanimously.
DOG CONTRACT BiJDGET -
Chairman Harriss stated the Commissioners were ~oing to propose a division of expense
more in line with the actual work. 961'J,250 was budgeted last year and it is expected to
be ~29,140 this year. About $5400 was due to the City's Leash Law, so the County took
$5,000 from the $29,140 which left approximatelv ~24,000 and the County proposed to spend
$12,000 which will leave the City's share about $1'7,000. This is about 60-40 ratio rather
than 50-50. Mr. Hall suggested if it is going to be based on percentage proportion,
something be included to the effect that there 'be no additional laws passed by the City
that would a~fect the dog pick-up or e~:pense o£ this operation. If additional laws are
passed by the City that would increase the cost, the cost will be absorbed by the City.
Mr. Bowden pointed out the County proposes to bug radios at County's expense for
Mr. Johnson and install them in his trucks; radios will belong to the County. Mr. Johnson
has had to purchase two trucks.
Mr. Cromartie stated Mr. Johnson is doing an excellent job and just about breaking
even; that Mr. ~7ohnson had told him that he e~pected to clear about $1700 this year for all
the time he has put in.. Mr. Cromartie was of the opinion Mr. Johnson's contract should
be increased by $2,000. Mayor Sch~~artz did not agree.
It was pointed out the City had never been char~ed for putting the dog pound in shape
which cost abou~ $2500.
After further discussion, by common consent it was agreed it would be a 50-50 proposition
and everything, including radios, rent, etc., will be divided. $5,000 will be added to
the budgeted figure of $2g,140 which will bring cost to the City approximately to $1'7,000.
Fees.~collected will be taken into consideration before the City is billed.
Meeting ~aas recessed until 5:00 P.M.
Respectfully submitted,
Haze1 Savage
Clerk to the Board
HS/pb
BUDGET DISCUSSION MEETING
~JI,Y 19, 1971 5:0o P.M.
ss~
ASSEMBLY -
Budget discussion Meeting was reconvened an the above date and time in the Commission
Buildin~ with the following present: Chairman Meares Harriss, Jr., Commissioners J. M. Hall, Jr.,
John R. Oxenfeld; County Auditor Perry Shepard; County Administrator Laurence 0. Bowden;
and HazeZ Savage, Clerk to the Board.
SCHOQZ $UDGET -
Dr. Bellamy and his staff were present for this budget discussion.
Dr. Bellamy stated it had been difficult to prepare a budget this year due to
legisla~ure sti11 being in session, the School Board not having as yet received a Court Order
which might ckange the whole organization of the schools this year, and almost all records
having been lost in the fire at Hemenway Hall,
~
~$ 8 BUDGET DISCUSSION MEETING - JULY 19. 1971 -(CONTINUED) -
SCHOOL BUDGET - (CONTINUED) -
Changes were made as follows in their budget reguests:
20.409 - Clerical Salaries increased to $89,360.
Salaries - 19 Teachers @ ~,100 reduced at first by $500 per teacHer, amount budgeted
~125,400.
Item 20.419 - Instructional Materials increased to $1~9,690 in order to purchase
library books.
Attention was called to Item 20.420 - Vocational Salaries and increase noted. Dr.
Bellamy advised this was due to salaries increased and additional 3 positions. Total
staf£ novr is 38.
Item 20.421 - Secretaries in School - increased to $194,626.
Item 20.424 - Wages of Janitors & Maids - increased to $215,34'7.
Item 20.425 - E~el reduced to $5,000.
Item 20.430 - Repairs & Replacement Ftiirniture & Inst. apparatus reduced to $61,000.
Vandalism cost the County $27,000 last year stated Dr. Bellamy.
CONTINGENCY -
Dr. Bellamy requested $25,000 be placed in a contingency fund for payment of outstanding
bills; only to ~e used to pay unpaid bills. Request was granted.
BACK HOE - '
By common consent it was agreed the School Board purchase a back hoe for their use
now and sell it to the County iahen they no longer have need for it.
Item 20.438 - Repair Parts & Replacement - Dr. Bellamy stated this item includes an
activity bus which would be nice but the School Board can provide for the program if the
Commissioners will provide a regular activity bus with travel seats. Dr. Bellamy stated
this type will cost around 9~8500 and this item can be reduced to $14,0'70.
Item 25.401 was increased'by $378,000, total figure $403,000 £or purpose o£ receiving
maximum insurance on the Hemenway Building and contents. Building was insured for $1'78,000
and the School Board has had an advanced payment of $78,000 on this which Mr. Shepard has
and the School Board hopes they can justify the entire contents.
Item 26.403 - Television Studio in amount of $4,600 was eliminated.
School Buses - Formal approval was ~iven at this session for the purchase of seven
instead o£ ten, thus reducing amount budgeted to $49,700.
SCHOOL PENSIONS - (COUNTY) -
Dr. Bellamy stated attrition will graduall~ cut this item out. Teachers hired now are
informed they will not come under this plan.
CAPITAI., RESERVE -
Dr. Bellamy explained they had purchased a payroll machine which he would like protected.
It will be paid for over a period of three years; $8800 being first payment. He requested
as much as possible be left for site acquisition.
Dr. Bellamy stated he wanted to discuss with ~the-Commissioners as soon as he can a year-
round program and extended day - split schedule to get double use out of the high schools.
Dr. Bellamy stated sites they will be looking for will be for elementary schools.
Mr. Hall suggested allocating $2,428,000 to School Budget disregarding line items and
let the School Board work it out the best way possible.
Dr. Bellamy did not think he could accept this without cutting people off.
Mr. Spencer stated they are requesting $82,0'70 less than what they first reguested in
the budget.
Total County participation will be $2,'759,000 of total budget (approximately).
$85,800 was transferred from regular budget Item 20.41'7 - Salaries - 19 teachers to the
school supplement budget, leaving $39,600 for 6 teachers on Page 94.
After discussion, it was agreed the Board would recess for a few minutes in order to
give Dr. Bellamy a chance to discuss possible further reductions with his staf£.
Neeting reconvened.
A£ter a very brief ineeting with his staff, Dr. Bellamy advised the Commissioners the
following items could be reduced in his budget; Page 95, Item 20.429 - Repairs to Building
and Grounds by $10,000; on Page 95, Item 20.430 - Repairs & Replacement Flzrniture & Inst.
Apparatus by $10,000; on Page 95, Item 20.436 - Wages of Drivers by $~10,000, on Page 98,
Total School Books, by $10,000; on Page 99, Item 26.401, F4zrniture & Inst. Apparatus, by
$~4,000; and on Page 99, Special Activity Bus, by $6,000, total $50,000.
With these reductions the school budget was tentatively approved.
Meeting recessed at 6:45 P.M.
Meeting reconvened at 7:45 P.M.
689.
BUDGET DISCUSSION P~EETING - JULY 19. 19?1 -~CONTINUED) -
JUVENII,E DETENTION FACILITY -
Mr. Charlie Brown, Chairman of the Committee on the Juvenile Detention Facility, P~ir.
Frank Ballard, Architect for this facility, and Mr. Ronald Knoff of the Social Services, who
has been tiaorking with the Committee, were present.
Mr. Brown stated total cost of facility will be $218,520.00, with County being funded
$91,'758.00. This will mean cost to the County taill be $126,'762. Mr. Brown stated it was
necessary for the County to Budget the full cost of $218,520.00 in order to receive funds
in the amount of $91~758•00 but operation of facilities budgeted can be reduced to $3,500
since the facility will not open until July l, 1972.
Bid opening date was scheduled for Thursday after Labor Day, September 9, 19'71 at
2:00 P.M.
Budget was tentatively approved.
OGDEN RESCUE S9UAD BUDGET -
Two representatives zaere present for discussion of this Budget.
Mr. Harriss advised that they will receive the same amount as the Volunteer Fire
Departments; namely $5,841, which is abnut a 10% increase over last year. This amount is
to be used for operating e~penses; cannot be used for equipment and cannot support the
ambulance service.
Mr. Hall moved, seconded by Mr. ~enfeld, that the appropriation be granted. Motion
carried unanimously.
Mr. Harriss thanked them for the service they are rendering the County.
VOLUNTEER FIRE DEPARTPIENTS' BUDGET -
Mr. Horace Murray was present for thi.s discussion.
~5840 was budgeted for each of the Volunteer Fire Departments with the exception of
$6104 being budgeted for the Winter Park Volunteer Fire Department.
Mr. Oxenfeld moved, seconded by Mr. Ha11, that the above amounts be appropriated.
Motion carried unanimously.
Mr. Murray stated the Volunteer Fire Departments had just entered into a fire insurance
policy which is based on pieces o£ equipment which will pay any person injured ~100 per
week £or life. Accidental Death, loss of limb or sight is $5,000. This is paid for by the
Department.
Mr. Harriss thanked the departments for their fine work.
RECESS -
Meeting recessed to reconvene Wednesday Morning July 21, 1971, immediately after joint
meeting with City Council.
Respectfl.illy submitted,
Hazel Savage
Clerk to the Board
HS/pb
BUDGET DISCUSSION MEETING
NLY 21, 1971 9~30 A.M.
ASSEMBI,Y -
Budget Discussion Meetin~ was reconvened on the above date and time in the Commission
Building with the following present: Chairman Meares Harriss, Jr., Vice-Chairman Berry A.
Williams, Commissioners J. M. Hall, Jr., John R. Oxenfeld; County Auditor Perry Shepard;
County Administrator Laurence 0. Bowden; and Hazel Savage, Clerk to the Board.
INTERSTATE 40 -
Mr. Berry A. Williams called attention to news item in a Raleigh paper on J~ly 21st
stating that the Planners of the Hi~hway Department have recommended that Interstate 40
be extended down to the vicinit,y of Selma and at a later date be e~:tended to Wilmington.
Mr. Williams pointed out this urould mean extra mileage from Wilmington to Raleigh and
ea~tra cost to the traveling public. Mr. Williams stated, in his opinion, the planners
rejected urhat he thou~ht was the most feasible alternate.
Mr. Williams recommended the Board be represented at the public hearing and stated he,
Mr. Williams, had made an unof£icial request that this Board be notified when hearing o~ill
be held. Mr. Williams felt an official request should be made and moved, seconded by Mr. _
Hall, that this Board officially request a hearing before the Highway Commission before a
final decision is made on this route. Motion carried unanimously.
Mr. flall suggested Mr. Zem Doss be asked to help on this matter. Mr. Williams suggested
getting all resolutions possible from local governing boards and from other interested
groups and have other representation at the meeting. Mr. 4lilliams also suggested using
material that has been gotten together by the Council of Governments in its transportation
study.
ssa
BtTDGET DISCUSSION MEETING - JULY 21, 1971 -(CONTII~TiJED) -
INTERSTATE 40 - (CONTINUED) -
Mr. Harriss advised PTr. Williams the Board would appreciate it if he would get the
information together and write the letter. Mr. Harriss stated this was very important.
TAX COLLECTIOId -
Mr. Hall stated the solution the City and County had arrived at just previous to this
meeting was that all the tax levies ~•~ere added; all of the municipalities, plus the £ive
million dollars which the County will put in:. This ca~ to approximately $8,~01,000 and
divided percentage wise into what had been esti.mated the operation of the whole office
would come to approximately 1.5 percent, so it i,~as a~reed that for this fiscal year, the
County will operate on a basis of charging the City 1.5 percent of the collections.
Mr. Hall stated there is a little discrepancy between the collections and the levy,tut
in the final analysis when qou take into consideration all of the other collections it
will run it up to about 97'~ to 98% of the total that the Board figured, so the County
did not think is sufficient to go into too much detail. The County is to pay the City
$375 per month rent for the present space and move the o£fice when the County can do so.
There is to be a get=together between the financial agents of the City and County
to make a rebate to the City for those people whose pensions require payments by the
City retroactive to July 1 and the County assume full responsibility £or the billing and
collection of taxes as of nova. Mr. Hall stated everyone felt it was a good and equitable
proposition.
Mr. Hall moved, seconded by Mr. Oxenfeld, that the County assume the operation and
expense of the billing and collection of taxes as outlined and this service be made available
for all municipalities on the same percentage basis•and it be subject to an annual re-
negotiation. Motion carried unanimously.
Mr. Williams stated that since the County has officially assumed responsibility for
collection of taxes, every e£fort should be made to secure the flzll time services of a
Tax Collector at the earliest possible date.
By common consent it was agreed to instruct Mr. Bowden to proceed with the reorganization
of the personnel, including the acquisition of a Tax Collector who is to be appointed by
the Board of Commissioners. Mr. Bowden stated he and Mr. Powe11 plan to visit three
offices which Mr. Henry Lewis had recommended next week for ideas on how to set up New
Hanover County's Tax Collection Office.
Mr. Harriss pointed out with the moving of the utilities from this office, and
streamlining of the procedures, the County should be able to operate more efficiently.
Mr. Bowden stated tentative plans on the location of the office have been started, but
he would like to develop them be£ore discussing them ilirther.
N(r. Harriss suggested Mr. Bowden look into the installation o£ a concrete vault.
Mr. Bowden stated there is one already; all that is needed are the doors.
Mr. Shepard reguested the Board to turn to Page 4'] of Budget Book and appropriate
$4500 for rent, and at the same time he stated he would anticipate revenue of 1%z percent
or $40,000 £or collection of taxes.
County's share of Tax Collector's Office will double due to fact County will be
assuming full responsibility of this operation.
N[r. Bowden stated some of the personnel
he would like to get them on the merit plan,
to work this out administratively.
are below and some above the merit plan and
and with the Board's permission he would like
~ Mr. Hall moved, seconded by Mr. Williams, that the personnel be brought into the County
pay plan with no one's salary being reduced. Motion carried unanimously.
SALARIES OF ELECTED OFFICIAI,S AND APPOl1v~r~D OFFICERS -
Mr. Williams requested that the motion which t,ras tabled on July 16th regarding salaries
for elected officials and appointed officers be restated: The motion was: "Mr. Oxenfeld
moved, seconded by Mr. Williams, that the following salaries be ~ranted:
To Elected Officials:
Sherif£
Register o£ Deeds
Auditor
Coroner
To Appointed Officers:
County Administrator
Clerk to the Board
Tax Supervisor
Director of Social Services
(Same Grade and Step)
from ~p12,500 to $15,000
from 11,'700 to 13,000
from 12,500 to 15,000
from 5,409 6,000
from $14,500 to $16,500
from 6,684 to 8,000
from 10,0~1 to 12,000
from 16,332 to 1~,460
Mr. Bowden stated salary of the Director of Social Services recommended in this motion
puts this position on standard same as other pro£essionals under merit system.
Chairman Harriss took each position, one at a time, and after discussion Chairman
Harriss stated he felt the Sheriff should be given $15,500 due to the fact the Sheriff
directs some 60 persons and that he has personal exposure same as his men and he, Mr. Harriss,
o~ould go along with other increases if the Sheriff is raised to 5~15,500.
Mr. Williams moved that the original motion be amended by increasing salary of the
Sheriff to $15,500 instead of $15,000 provided for in the original motion. Mr. Oxenfeld
seconded the motion. Vote was called. Motion carried unanimously.
Vote Vaas called on original motion. It carried unanimously.
.
691
BUDGET DISCUSSION MEETING - JTJLY 21, 19~1 -(CONTINUED) -
SAI/ARIES OF ELECTED OFFICIALS AND APPOINTED OFFICERS -(CONTINUED) -
Mr. Hall stated it should be understood that newly elected officials will not be drawin~
these salaries, these raises are based on the person's experience. Mr. Bowden was instructed
to place these positions on range.
SER~CES FOR THE AGED BUDGET -
Mr. Hall moved, seconded by Mr. Oxenfeld,
Motion carried unanimously.
that the budget request for $6,000 be granted.
RECESS -
Meeting recessed until Friday, July 23, 19']l.
Respectfully submitted,
Hazel Savage
Clerk to the Board
HS/pb
BUDGET DISCUSSION PIEETING
JiTI,Y 23, 1971 12:00 P.M.
ASSEMBZY -
Budget Discussion Meeting was reconvened on the above date and time in the Commission
Building with the following present: Chairman Meares Harriss, Jr., Vice-Chairman Berry A.
Williams, Commissioner John R. OxenPeld; County Auditor Perry Shepard; County Administrator
Laurence 0. Bowden, and Hazel Sayage, Clerk to the Board.
INVOCATIaN -
Chairman Harriss called the meeting to.,order and asked Mr. Bowden to give the invocation.
[dAIVER OF NOTICE OF I"~ETING - ~
Mr. Oxenfeld moved, seconded by Mr. Williams, that the formal three days notice required
for special meetings of the Commissioners be waived. Motion carried unanimously.
LETTER OF THANKS TO I,EGISLATORS -
P~r. Harsiss stated he raould like concurrence of the Board for him to thank the le~islators
£or representing our area and the State as a vahole so ably during this session of the Le~is-
lature. By common consent this was agreed to.
ADOPTION OF BUDGET -
County Auditor Perry Shepard pres ented the £inal proposal of Y und balance, revenue, and
expenditures for fiscal year 1971-72, advising total bud~et proposed is ~b13,318,23'7 and he
recommended tax rate of '79 cents based on 10~'~ valuation and using 94% of the tax base.
Mr. Shepard stated this is an exc ellent budget and the highest bud~et in the history of
the County.
Mr. Shepard stated the County is still in good sound financial condition.
Mr. Harriss stated a good part of the surplus, generally, represents savings during
the past year. Mr. Harriss stated the Commission should be con~ratulated, but a good deal
of praise goes to the department heads who certainly did a good job in keeping the expenses
as low as possible.
Mr. Shepard stated the Commission ers having adopted resolution to bring in the 1/ Sales
Tax will bring in about one mi.llion do llars. Otherwise the property owners would have had
to bear this to keep the County moving fortiaard.
Mr. Harriss read the following budget resolution:
"Be it Resolved, that for th e fiscal year be~inning July 1, 19'71, and
ending June 30, 19'72, the following appropriations are made to the various
funds o~hich are deemed sufficient for carryin~ out the necessary operations
of :the New Hanover County Government:
Total Tax
Bud~et Rate
General ~lxnd ~2,448,045 $0139
Agric. & Econ. 43,90'7 005'7
Public Assist. 2,386,628 0'761
Social Services 683,'731 0231
Health 843,436 0691
Mental xealth 171,099 0055
Debt Service 1,180,879 1532
C F T I Re~ular '72,II52 0096
C F T I Building 55,329 --
Revaluation 190,'741 013'7
District Courts 31,000 --
Jail Construction 200,000 0151
Juvenile Det. Fac. 218,520 0192
School Regular F1znd 2,560,965 2573
Supplement 9~a,975 1000
- Book F1ind 15,000 0004
Building rlind 25,000
Cap. Outlay 132,605 0148
Driver Training 132,000 --
Bond Const. -- --
Pensions 100,225 0133
Cap. Reserve 8,800 --
~
69 BUDGET DISCUSSION MEETING - Jt7I~Y 23, 1971 -(CONTINUED) -
ADOPTION OF BUDGET - (CONTINUED) -
Lunchrooms 450,000 ---
School Imp. ___ ___
Regional'Driv Edu. 18,500 ---
Building Reserve 378,000 ---
$13,318,237 ~~790
"Be it further resolved that a tax levy of '79 cents per $100 be 1'evied against all taxable
property in the County as of January 1, 19'71 to support the activities of the County Government
for the fiscal year 19~1-72 using a base valuation.of $689,000,000.
"Be it further resolved that $2.00 be levied on each taxable poll or male person between
the ages of 21 and 50 and the taxes levied and collected under this Section shall be for the
benefit of the Public School Fund and the poor of the County.
"Be i£ further resolved that the Budget be adopted in detail and spent in amounts appro-
priated for each item unless changes are approved by the New Hanover County Board of Comm-
issioners and except where administrative changes have been directed by the majority of the
County Commissioners."
Mr. Williams moved, seconded by Mr., Oxenfeld, that the above resolution be adopted and
that the tax rate be set at '79 cents per one hundred dollars based on 100'~ valuation and
estimating 94% collection. Motion carried unanimously.
ADJOURIdP1ENT -
There being no further business to come be£ore the Commission, Mr. Harriss declared the
budget meetings closed.
Respectfully submitted,
Hazel Savage
Clerk to the Board
H,S/pb
Minutes of the Meeting - August 16, 1971
ASSII`1BI,Y - •
The regular semi-monthly meeting of the New Hanover County Board of Commissioners was held
on the above date and time in the Commission Building with the following present: Chairman
Meares Harriss, Jr., Vice-Chairman Berry A. Williams, Commissioners J. M. Hall, Jr., John R.
Oxenfeld; County Attorney James C. Fox; County Auditor Perry Shepard; County Administrator
Laurence Q. Bowden; and Hazel Savage, Clerk to the Board.
INVOCATION -
Chairman Harriss called the meeting to order and in the absence of the scheduled minister
asked Mr. Hall to give the invocation.
APPROVAI, OF MINUTES - REGULAR MEETING, AUGUST 2, 1971 -
Mr. Williams stated his motion on Page 3, third paragraph, should read "Mr. Williams moved
that the Board o£ Commissioners recommend the Charter Commission restudy representation on the
Consolidated Government. Motion died for lack of a second."
Mr. Harriss requested correction on Page,S, next to last paragraph. The following words
should be added to the first sentence o£ this paragraph: "and east of the Intra-Coastal
Watero~ay."
Following these corrections, Mr. Williams moved, seconded by Mr. Oxenfeld, that the minutes
be approved as corrected. Motion carried unanimously.
APPROVAL OF BUDGET MINUTES~ NLY 12-23. 1971 -
In order to give the Commissioners more time to study these minutes, by common consent,
approval was deferred until next regular meeting, September 7, 19'71.
REPORTS -
No reports were due by or through the Commissioners at this time.
APPROPRIATION OF FUNDS - HEAI,TIi DEPARTMENT -
Mr. Bowden stated he was in receipt of a letter from Dr. Knox enclosing invoices from
E. F. Craven Compai~y amounting to ~5,401.91 for repairs to the crawler at Carolina Beach land-
fill ($2,182.52) and to the 15-B Dragline ($3,219•39)•
Mr. Bowden advised the Board that in answer to letter he had written Dr. Knox asking if
this would carry them through the year, Dr. Knox had replied stating he would estimate an
additional $5,000 at this time.
Mr. Williams suggested appropriating $6500 in order to have a cushion in the event there
might be need for some minor repairs. Mr. Bowden stated repairs to heavy duty equipment is
very costly.
Mr. Harriss was of the opinion funds should be appropriated to cover only this bill.
Mr. Williams moved, seconded by Mr. Hall, transfer of $5,401.91 be made from the Health
Department Surplus for repairs. Motion carried unanimously.