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Home My WebLink AboutOctober 15 2013 Regular Minutes f New Hanover County ABC Board Meeting Minutes October 15, 2013 I. Call to order Chairman Cedric Dickerson called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 8:30am on October 15, 2013 in the General Office at 523 S. 17`h Street, Wilmington,NC. II. Roll calf Carol Martin, Board Secretary, conducted a roll call. The following Members of the Board were rem Cedric Dickerson, Chairman Robert W. Martenis, Vice Chairman Thomas Wolfe, Member Augustus C. Everett, Jr., Member David Matthews,Member Others in attendance were: Dan Sykes, Chief Executive Officer Gary Cain, Retail and LBD Operations Manager Carol Martin, Board Secretary Avril Pinder, Ex-Officio Member Wanda Copley, Legal Counsel Colonel Arch Jones,NHC Sheriffs Department Shea Carr, ABC Vacation/Relief Manager Charles Walker,Former ABC Board Chairman III. Conflict of Interest Reminder Mr. Dickerson verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute I8B-201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any !mown conflict of interest or appearance of conflict with respect to any matters coming before the Board today? Ifso,please identify the conflict or appearance of conflict and refrain from any undue participation in the particular matter involved." Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. IV. Approval of minutes from last meeting Mr. Dickerson presented the minutes from the Special Meeting of September 26, 2013. Mr. Martenis made the motion to approve the minutes as written,Mr. Wolfe seconded, all approved. 1 8, Z 'xafEUEW JaIIO-d/UOIIU3UA a se palouioxd.�Iluaaax sum puu sxeal oml JOAO xOJ pxeog oql gllm uaaq seq xxeo •sW •pxeog oql of xxeo uogS poonpoxlul soijKS •xW suotltu aaa-j JOglp ?+ SPAUM a aaiAaaS •IIA guT}Iuup a2exapun uo umop 2uTS101exo pule Suiloolop suiumax sTsegduza s,liun)Isel umolumop pule luauiaOxojua muI s,pxeog Oql lugl poluxall sauo f -Too sxnOH fuluiuxZ 9£palalduzoo* googo oouurldwoo ssouisng 0£pauxxo xad* uoAelOiA I POII!luVS* suoTloadsul ssauisng LZ paUxxoJxad* XDUOSV 11xag10„ Z PalslSSV* soiOuofV omelsgnS palloxluoo L palsissV* saTOUQBV meZ ogv t,palsissy* osuajj0 xagl0 ,LjlnessV/uodearn„ I polro* sasuO3j0 xag10«Ieuituu3„ OS POIIo* asua3.l0 xOW «OJ.Iux.L„ iS POIIO* sasua3j0 xagl0 ,,poildwj V IA1.Q„ S POIIo* u011ulOIA aOuelsgnS-palloxluoo «xagl0„ I POIIO* SUOTluIOIA aODUlsgnS-p011oxluoo «etleuxaTldexed,, 9 poll0* Su011ulOIA aOuelsgnS-pallOxluoo ,UOTSSOSSOd,, L pallo* uoTlelOIA aauulsgnS-p011oxluoo «2iUllOgjt l:[,I/xaniIaQ/IlOS/axTTIoejnul?W,, I POID* SUOTIEIOTA mil Og`d «iotlooly x01110„ 9v Palm* SUOTTROIA MWI ogV,,UOISSassod paZlxoglneufl„ g£ Pol!D* SUOTle10IA MVI ogy,,UOtssassod 02e1aPufl„ SZ POID* uoTlelOIA mleZ 3aV,,paluotxOluI of IiaS„ I Pallo* Uotle101A mleZ oS'V «a2exaPufl of IIaS„ I PaITo* slsaxxv S* s02xug3 S9* suoTle$Ilsanul oaplA S* slzsodaQ ofuego S* slisodaQ 7lueg IZZ* SI!SIA OxOIS L'bS* :£10Z `xaquzaldoS jo gluouz oql xoj SaIIIAIIOe Suimolloj oql pauuojxad sxaoujo •sauo f 'loo Xq paluasaxd sum xaquaaldoS xoj lxodoX (gZy),�igluoW liufl s,xaOlJO IUOUZaOxoJUg meZ ogy (e WO W%aAi)ealsiulUJPV 'IA •panoxddle IIe pue `papUOOaS llaxaAg -xW `lepuoRu 2upaotu aql ldaon of uoiloLu oql OpuTu siuolxuw 'xw •uallixm se epwOu poxedaxd aql of pappe sem •aF ura;x `aoumnsuj gllvDH dnOdD `uO'IIPPu auO epua a paso oa Jo IeAOa 'r •A VIII. Administrative Reports (cone.) b) Mr. Sykes presented the Board with Financial Statements for September, 2013. He reported that for the month, the Actual-to-Budget comparison showed that Gross Sales were less than projected by$209k(7.51%), Income from Operations was less than budget by$24k (6.61%), and that for the year,Net Income before Distributions was less than budget by $23.3k (6.45%). Mr. Sykes noted that September, 2012 included five(5) Saturdays,versus September, 2013 which included five (5)Mondays. c)Mr. Sykes briefed the Board on six(6)updates: 1)The Annual Board Update before the County_Commissioners will be presented by Mr. Dickerson on October 21, 2013 in the Historic Courthouse at 10:OOam, and all Board members are invited to attend. 2) The Board's Architect, LS3P, is hosting the New ABC Complex pre-construction meeting at 10:00am October 16, 2013, and Mr. Martens, Mr. Cain, and Mr. Sykes are expected to attend. 3)Evergreen, LLC,the Board's Employee Classification and Compensation Study consultant, has requested information to perform their study. Information requested includes job descriptions, pay scales, and employment policies. Mr. Sykes will attend the 8:30am October 28, 2013 orientation meeting at the Government Center with department heads. In separate meetings and on a voluntary basis, Board employees will be given their opportunity for input into the study. 4) The Independent Auditor contract for the year ending June 30, 2014 has been executed. 5) The County Purchasing Office will advertise the New Board Delivery Truck for bids soon,with an anticipated due date for bids near November 7, 2013. 6)Mr. Sykes presented Ms. Pinder with an$800.00 check written to Coastal Care. Ms. Finder serves on the Coastal Care board, and stated that these funds go to the schools for alcohol education. The Board has collected and remitted$1,750.00 to date from donations received for cardboard boxes and from the sales of wooden pallets. IX. New Business a)Mr. Sykes recommended the Board retain its commercial insurance coverage through HPB Insurance Group for the November I"annual renewal. Following a staff policy review meeting held on October 4, 2013 that also included Jennifer Stancil, County Risk Manager and HPB agent Jim Mahoney, it was recommended that the Board increase its Data Breach coverage from$250k to $500k, at an additional cost of$585; the total HPB premium is increasing about $5,400 from last year. Mr. Sykes noted that the HPB proposal did not include Flood Insurance or Public Officials Liability/Employment Practices Insurance, as these do not renew on November 15t. Mr. Martenis made the motion to authorize the Chair to 3 p , •panoiddB IIu put `papuooas sivaluuw •uw `.s2utuutg pouitlo-d uzouj luoiupuauiu loSpnq tj-£i0ZAj t uiA 000`00S`t,$ of sluauiaAouduil lulidu)joj paloulsoi lunouiu oqj asuauoui of uoiloui ogl Opum OJIorn •uW '£IOZ `8I .iogtuoAoN`XupuoW si 2iuilaaui pajnpagos lxau iiagl ltig put `asua.ioui agl uO OOA Is= suauoissiuiuioD f unoD jo pauog agl `panoiddu ji lugl putog oql posinpu off •xolduioZ) Dgy Mau agl-IOJ (050`VV6`I$JO OsuOUOUi uu) 000`009't$ of 056`999`Z$ WOJJ sluatuanoiduul lulidu:)uoj paloiulsau lunouiu uoilisod lam slt asuaaoui puuog agl posodoid soNAS -jW(p •paAouddu Ilu puu `papuooas siumiuW --iW `uallpm st sOUnp000u�l Put saioilod s,p.IuOg agl of soSuugo posodoid agl ldaoot of uoiloui Ogl apuui adorn '.'W [IttoodS put XuolnlulS `sassulo (Z) oAq 3o puolsut fav;unloA pub `lviaadS `droxlvlS `suoilonpap lloukud jo sossulo (£) aaull s1aAO3 sigl `uapuai] suollanpa(l 1I0.1sud -Ii Wu Uuld dud OU,–IIA atoiltV ('Z •(uognlllsul lulauuulj auo lu )unoaaU S5uIAUS.io 2uiVaga •a•l)lunoaau 7luuq al2uls u of apuuu aq IIiAi slisodap W Iaa i(j, :ppu `qZ gdtiSujud 'Al oloi:p V (-I •sOanp000ud put soioilod pasinau ZIOZ `uaquuaAON s,pitog ogl of optui aq pinogs (safutgo uoiluoiUlpoo xapul paluioossu uiagl Put) suoiluogpi3lo/suoiloonoo uouiui (Z) oml lugl puuog ogl pasiuddt sa31AS •.IW (o -XoTdoD •sjN iad`pOUinbo.i suns uoiloui oN •matnau Iunuuu uiagl lu sdugxad—popaau ji IaAOI lxOu agl olui dols Xllnjssooans of uapio ui wow of paau puu Maul kuuu Aogl uiuoltio Xuu jo lsuaugt lda�I oq saoXolduuo fuimsuo posodoid uosualloiQ •uW put `IuaAa Iunuuu-lq u of uuld Ogl Jo matAax puuog agl SUISuugo polsoHns siuoli-eW •.iW -dg2vuvN suazlvdad0 Q97 T IM109 (t puu `dOgvuvN suo' v radO sar sz207 T 2u2sv�Od'7d(£ `.'a2vuvN an'ly.Isruaurpl�� aauvz z& 2kim aoaay(Z `jaag0 a(gP7aaxgfa!gD (I :suoil;sod Awl ogl jo moiAai sig ui sanuiluoo 2uiuiu4 ssozo luouio2tulaIN -saltpiputo pagiluopi jo luauiaould luatua&uuuui put luouilin.iooz suuld `popaau jt put `luauidolOAOP Put'uotltonpO Ouinuiluoo `sossauNtom `sgjSuouls aaxoldw;) Aa-3I luouuno `uoiluziutBxo Ogl sassasst maiAa-i Oql -sistq Iunuuu uu uo uuld Ogl mainai of OgD Ogl swinbou tiuld ogZ -opuui Oq uuO saoisioap luouuuxuod atuil gotgm lu `s)IOam lg2!o of do uoj saouasqu 2uimp lauuosuad XaN uod 32uuOAO3 OP!Aozd of si utld uoissaoonS agl jo uuoouoo X.iuuiiud ags -paAlonui Iouuosuad palulau otp puu uuld Ogl jo mOiA31 anilnoaxO sig sluouinoop lugl £IOZ/SI/0I polup Buiuunij uolssaaanS–plon-d aql aoj oival/v sig put 0I/IZ/Zl polup `uuld uolssaaanS luonno Ogl jo Moo u glim puuog agl poluosaud so)jXS 'uW (q •paAOiddu llt puu `uoiloui agl papuooas smogne W -xW •slunotuu puu 09uu0n00 lumouoi gdH agl puiq put ldaoou e) Mr. Sykes apprised the Board that its health insurance provider, First Carolina Care, was offering early renewal for health insurance. The normal date of renewal is June 1",but by renewing effective December 1, 2013,the Board can lock into a firm one-year contracted rate. Mr. Dickerson stated that he had spoken with the Board's agent and that the agent expected a 10-15% increase at a June I"renewal. Mr. Dickerson, an insurance agent, said he felt that being proactive would be a wise move. The stated increase rate known at the date of the meeting was 4%. Mr. Sykes stated that early renewal will give the insurance industry time to settle-down after the Affordable Care Act has been in place longer. Mr. Martenis made the motion to accept First Carolina Care's early renewal option with a 4% increase effective December 1, 2013 for 12 full months. Mr. Wolfe seconded the motion, and all approved. X. Public Comments on Non-Agenda Items Mr. Walker rose to speak briefly. He stated that he had served on the New Hanover County ABC Board for 12 years, beginning about 1977 when there were only three Board members, and during that time the existing building at 17`'' and Castle Streets was expanded, and that the then-new Liquor By The Drink(LBD) division was first introduced. He stated that it appears that the current Board is doing a good job. XI. Closed Session The Board entered into Closed Session to discuss a personnel matter, pursuant to GS 143-318.II(a)(6). Mr. Martenis made the motion to enter into Closed Session,Mr. Matthews seconded, all approved. After several minutes in Closed Session, Open Session began again. Mr.Martenis made the motion to restart the Open Session; Mr. Wolfe seconded, all approved. XII. Return to Open Session It was stated that the Closed Session resulted in an exceptional, unanimous CEO appraisal, with both a recommended 6.67% base salary increase to be voted upon by the Board of County Commissioners, and an administrative directive. The administrative directive was a$75 monthly "technology allowance" supplement to be issued immediately to both Mr. Sykes and Mr. Cain, and to be reported on Form 1099. Ms. Copley and Mr. Wolfe recommended that the CEO look at additional ABC staff to assess any directive supplement need in accordance with the County's plan and to present the results at a later meeting. Mr. Wolfe made the motion to approve the $75 monthly technology allowance supplement to Mr. Sykes and Mr. Cain, Mr. Martenis seconded, and all approved. XIII. Adiournment Mr. Martenis made the motion to adjourn the meeting; Mr. Wolfe seconded, all approved. Minutes submitted by: 6u6o 1nw-k_ Carol E. Martin, Secretary Minutes approved by: .C�s&-' 4(l Date: Cedric Dickerson, Chairman 5 x