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2013-11-04 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 4,2013 PAGE 731 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, November 4, 2013, at 6:00 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington,NC. Members present: Chairman Woody White: Vice-Chair Beth Dawson: Commissioner Jonathan Barfield, Jr.: Commissioner Brian M. Berger:and Commissioner Thomas Wolfe. Staff present: County Attorney Wanda M. Copley: County Manager Chris Coudriet: and Clerk to the Board Sheila L. Schuh. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Chairman White led the audience in a moment of silence and Commissioner Wolfe led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman White requested a motion to approve the Consent Agenda as presented. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Berger, to approve the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes—Governing Body The Commissioners approved the minutes from the following meetings as presented by the Clerk to the Board: Special Meeting held on October 16,2013 Regular Meeting held on October 21, 2013 Adoption of Brain Aneurysm Ativareness Month in Nero Hanover County Proclamation—Governing Body The Commissioners adopted the proclamation declaring November 2013 as Brain Aneurysm Awareness Month in Nero Hanover County. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 19.1. Adoption of Proclamation Recognizing the Big Read Project—Cape Fear Museum The Commissioners adopted the proclamation recognizing The Big Read project which is funded by the National Endowment for the Arts that encourages community literacy. This year's book is entitled The Things They Carried by Tim O'Brien,a novel about a fictional platoon during the Vietnam War. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 19.2. Adoption of Capital Project Ordinance and Budget Ordinance Amendment 14-027 Funding the Landfill Leachate Treatment System Upgrade—Environmental Management The Commissioners adopted the Capital Project Ordinance and Budget Ordinance Amendment 14-027 finding the landfill leachate treatment system upgrade which is a requirement of the National Pollutant Discharge Elimination System(NPDES)Permit. A copy of the Budget Ordinance Amendment and Capital Project Ordinance is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 19.3. Adoption of Resolutions Accepting Clean Water State Revolving Fund Loans from the North Carolina Department of Environment and Natural Resources for Heritage Park and Marquis Hills Sewer Expansion— Finance Department The Commissioners adopted resolutions accepting Clean Water State Revolving Fund Loans for Heritage Park and Marquis Hills sewer expansion as follows: • $11,236,425 for Marquis Hills - estimated annual debt sei ice in the amount of $663,294: estimated closing costs in the amount of$224,729 • $5,725,759 for Heritage Park-estimated annual debt sei ice in the amount of$337,961:estimated closing costs in the amount of$114,515 Copies of the resolutions are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXXVI,Page 19.4. Adoption of Resolution Authorizing the Submission of a Grant Application for Transportation Alternatives Program—Direct Attributable Funds—Planning and Inspections Department NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 4,2013 PAGE 732 The Commissioners adopted the resolution authorizing the submission of a grant application for Transportation Alternatives Program — Direct Attributable Funds in the amount of$90,000 to extend the Middle Sound Greenway to Middle Sound Village slated to be constructed along Middle Sound Loop Road. The total project is estimated to cost$112,500. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 19.5. Adoption of Budget Ordinance Amendments—Budget Department The Commissioners adopted the following Budget Ordinance Amendments for fiscal year ending June 30, 2013: 14-020—Department of Social Seivices 14-022—Sheriffs Office 14-023—Senior Resource Center 14-024—Sheriffs Office 14-025—Sheriffs Office 14-026—Sheriffs Office 14-028—Finance Copies of the budget ordinance amendments are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXVI,Page 19.6. Ratification of Approval to Waive Landfill Tipping Fees for the Cape Fear Fair and Expo—Environmental Management The Commissioners,with consensus at their Thursday, October 31, 2013 Agenda Review meeting, ratified waiving the Landfill tipping fees for the Cape Fear Fair and Expo being held November 1 — 10, 2013, with the waiver request retroactive to October 31, 2013. The event is estimated to generate 45 tons of waste, resulting in the waiver of approximately$2,655 in tip fee revenues. REGULAR ITEMS OF BUSINESS PRESENTATION BY NORTH CAROLINA HOUSE OF REPRESENTATIVE RICK CATLIN Representative Rick Catlin presented an update on the Foreign Trade Promotion Council Organizational Committee highlighting that the mission was to coordinate, utilize, promote and educate to maximize benefits of existing programs to export and bring foreign investment to North Carolina. The North Carolina Foreign Trade Promotion Conference will be held November 13-14, 2013 at the Cape Fear Community College at the Union Station Building in downtown Wilmington. PUBLIC HEARING AND APPROVAL OF REQUEST BY JAMES C. WALKER, CBR WILMINGTON, LLC, TO REZONE APPROXIMATELY 11.43 ACRES OF PROPERTY LOCATED AT 4728 AND 4800 CAROLINA BEACH ROAD FROM R-15 ZONING DISTRICT TO R-7 CONDITIONAL ZONING DISTRICT TO DEVELOP A RESIDENTIAL SUBDIVISION(Z-928,10/13) Chairman White opened the Public Hearing and requested staff to make the presentation. Current Planner Ben Andrea presented the request by James C. Walker, CBR Wilmington, LLC, to rezone approximately 11.43 acres of property located at 4728 and 4800 Carolina Beach Road from R-15 Zoning District to R-7 Conditional Zoning District to develop a residential subdivision and presented a slide oveiview of the request. The proposed project, Adam's Landing, consists of 42 residential lots for single family detached residential structures with a minimal lot size of 5,000 square feet and average dimensions of 60' x 110'. The applicant has stated the density is approximately 3.7 units per acre which is under the maximum allowance of 6 units per acre. The Plaruring Board, at their October 3, 2013 meeting, voted 5-0 to recommend approval of the rezoning request. No one from the public spoke in support or in opposition of the request; staff recommends approval of the request as presented. Jim McDonald, Attornev for the Petitioner, stated on behalf of his client that then concur with the recommendation and findings of facts and requested approval of the rezoning request. Janice Ludwig, Carolina Beach Road, stated that she is not opposed to the proposed project but had questions concerning the proposed density, sidewalk requirements, private road or public road, the size of the proposed houses and the market that will be targeted. In response to Ms. Ludwig s concerns, Current Plarmer Andrea reported that sidewalks are required for this project on both sides of the street. The question concerning the proposed size of houses and the market target was deferred to the applicant. In response to Ms. Ludivig's concerns, Mr. McDonald reported that public streets and sidewalks are included in the proposed plan. There is a builder that has the property under contract with the anticipation that there will be a variety of available plans within the subdivision with the target market in the mid-$100,000 range. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 4,2013 PAGE 733 Hearing no fiurther comments, Chairman White closed the Public Hearing and requested direction from the Board confirming with Mr.McDonald that the Petitioner wished to proceed with the request. Motion: Commissioner Wolfe MOVED, SECONDED by Commissioner Barfield, to approve the request by James C. Walker, CBR Wilmington, LLC, to rezone approximately 11.43 acres of property located at 4728 and 4800 Carolina Beach Road from R-15 Zoning District to R-7 Conditional Zoning District to develop a residential subdivision as presented finding that the request is: 1) consistent with the Land Use Plan; and 2)reasonable and in the public interest to make changes that clarifies existing language in the ordinance. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF AREA 4 OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED April 7, 1971 is hereby incorporated as a part of the minutes and is contained in Zoning Book I, Section 4,Page 95. PRESENTATION AND APPROVAL TO DIRECT THE NEW HANOVER COUNTY SOCIAL SERVICES BOARD, NEW HANOVER COUNTY HEALTH BOARD AND COUNTY ADMINISTRATION TO DEVELOP A DETAILED ACTION PLAN TO ACHIEVE FUNCTIONAL COLLABORATION WITHOUT A MEMORANDUM OF UNDERSTANDING County Manager Chris Coudriet presented the following information concerning the proposed Consolidated Human Sei ices Agencies(CHSA): • Counties executing Health and Human Sei ices Consolidation Authority: • Currently sixty-one public health departments with county appointed Board of Health • Columbus Comit-v — Comit-v Commissioners abolished comit-v board of social sei ices and assumed powers and duties • Eight counties—County Human Sei ices Agency and Human Sei ice Board created • Nine counties — Department of Social Sei ices (DSS) Board and Board of Health eliminated, Board of Commissioners will perform all board fimctions • Cabarrus County is the sole Public Hospital Authority creating a CHSA with other sei ices including DSS but excluded Health • Alamance County recently voted to reverse their earlier decision after realizing they would not have time to seine as the governing board for both DSS and Health. • Twenty-two additional counties have a District Health Department of Public Health Authority • Study group findings: • Two large overly bureaucratic organizations • Same clients,unique sei ices • Poor collaboration(DSS,Health and whron-profits) • Pre-qualification;benefits from integrated sei ices • Employees lack knowledge about complementary programs • Clear duplication of back office/support fimctions • Opportunities to improve customer sei ice • Duplication: • 17 employees in DSS and Health finance: 17 in Finance seine the entire rest of the county • Community Outreach — Being done on a program basis in Health and DSS. Non-profits report being contacted by as many as five separate individuals asking for information or resources at the same time. Right hand has no idea what the left hand is doing—each was unaware that the others had called or what they were asking for. No coordination or effort or prioritization of needs • Duplicate call centers—DSS,Health and Senior Resource Center • Behavioral Health Program at Health—DSS children and their families eligible,but cannot access sei ices • Study group recommendation was to form a finctional collaboration model: • Two independent agencies,with employees subject to State Personnel Act(SPA) • Two independent boards, cross-staffed with same board member(s) • Regular joint meetings/joint plaiming/joint coordination,etc. (staff and board) • Boards sign memorandum of understanding to grant operational oversight (super isoiv, budget, staffing, etc.) to County Administration: Boards retain all rule and policy making and advisory fimctions • Consolidation of back office and support fimctions: ongoing evaluation and removal of other organizational silos and structural barriers • County Manager recommendation honors intent of study group recommendation: • Maintain independent subject matter expert boards,with cross membership, that retain policy and rule making roles • County Administration assumes operational oversight • Remove organizational silos and structural barriers to improve sei ice, communication, outcomes, and efficiency • Within statutory limitations, CHSA with an independent CHSA Board is the most predictable way to get desired outcomes and efficiency • Back Office — There are seventeen finance related employees in DSS and Health: there are seventeen in finance seising the entire remainder of the county • Call centers at DSS,Health and the Senior Resource Center: NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 4,2013 PAGE 734 • Could combine into one number • One place for customers to get data • Would allow us to redeploy resources back into direct sei ice deliveiv • Behavioral Health - DSS children and families are eligible for sei ices but cannot get access to this Health Department Sei ice • Prequalification required by DSS for folks to receive sei ices at the Health Department - participants in the Breast and Cei ical Cancer Control Program and Wise Woman have to be Temporary Assistance for Needy Families(TANF)eligible • Realities: • NHC spends—$22 MM per year on DSS,Health and Senior Resource Center • Board of Commissioners is held accountable by taxpayers: • For the performance of programs that NHC administers on behalf of the Federal and State Governments about decisions about which are rarely made by the Board • Study Group identified that there are real challenges that need to be addressed that will require doing business differently • Recommendation on how to move forward: • The Board of Commissioners direct the DSS and Health Boards and County administration to develop a detailed action plan to achieve fimctional collaboration (without a memorandum of understanding) that: • Reduces bureaucracy and administrative costs • Eliminates duplication and silos • Improves responsiveness and customer sei ice • Improves communication and coordination • Provides holistic and integrated sei ice • Improves overall outcomes • Is sustainable bevond anti individual's terrn/tenure • Present the recommended action plan,with consensus that it meets the seven identified criteria, to the Board of Commissioners on March 10,2014. After brief discussion, Chairman White requested direction from the Board. MOTION: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to direct the NHC Social Sei ices Board, NHC Health Board, and County administration to develop a detailed action plan to achieve fimctional collaboration, without a memorandum of understanding, as presented to be brought back to the Board on March 10,2014. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC COMMENTS ON NON-AGENDA ITEMS Chairman White announced that time has been reserved to allow the public to present an item that was not listed on the regular agenda with the following presenting comments: Roxanne Saunders voiced her concern about taxpayers having to pay through rate increases to the Cape Fear Water and Sewer Authority for the negative impact industries have had in the past, and the impact fixture industries may have, on our ground water resources. She encouraged the Board to look again at the Special Use Permit process which allows citizens the opportunity to be heard when industries are considering locating in our community. In response, Chairman White clarified that Duke Energy pays for its water usage and that studies have confirmed that no wells or ground water have been found to be contaminated. Duke Energy came forward voluntarily and provided the financial support to put water pipes in to provide water. The permitting and regulation process is in place for cleaning up of the ash ponds and Duke Energy will be required to follow those processes. Sherry O'Daniell requested the Board place the needs of residents, and the voices of citizens,before those of businesses and light and heavy industries. She stated that she supports the Special Use Permit process as it allows the citizens the opportunity to voice their concerns. In the approving of the proposed comprehensive Land Use Plan that is to be presented to the Board in January 2014, less invasive industries should be encouraged: heavy industry for too long has been given an easy pass. CLARIFICATION OF APPROVAL OF ADDITIONAL CONSENT AGENDA ITEM County Manager Chris Coudriet noted that at the Agenda Review meeting on Thursday, October 31, 2013, the Board by consensus, approved ratifying the application for the waiver of landfill tipping fees for the 2013 Cape Fear Fair and Expo, to be retroactive to October 31, 2013 and directed the item to be placed on the Consent Agenda for approval with the other Consent Agenda items that were presented. ADJOURNMENT There being no firrther business, Chairman White requested a motion to adjourn the meeting. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 4,2013 PAGE 735 Chairman White adjourned the meeting at 7:07 p.m. Respectfully submitted, Sheila L. Schult Clerk to the Board Please note that the above minutes are not a verbatim record of the l ew Hanover Couno)Board of Commissioners meeting. The entire proceedings are available for review and check-out at all Aei-Hanover Couno)Libraries and on innr.nhcgov.com HC'Live or innr.nhcgov.com pyges.BOCas py