2013-11-14 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,NOVEMBER 14,2013 PAGE 736
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday,
November 14, 2013, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center,
230 Government Center Drive, Wilmington,North Carolina.
Members present: Chairman Woody White: Vice-Chair Beth Dawson; Commissioner Jonathan Barfield,
Jr.:and Commissioner Thomas Wolfe. Commissioner Brian Berger was absent.
Staff present: County Attorney Wanda Copley; County Manager Chris Coudriet; and Clerk to the Board
Sheila L. Schuh.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman White called the Agenda Review meeting to order and announced that the purpose of the
meeting is to review and discuss the Board's November 18, 2013, Regular Session meeting agenda. The Board
reviewed the following items with discussion as noted:
Consent Agenda Item 1—Approval of Minutes.
Consent Agenda Item 2 — Adoption of Anniversary Celebration of North Carolina Sorosis
Proclamation.
Consent Agenda Item 3 — Ratification of Adoption of Resolution Supporting the Designation of
Wilmington,North Carolina as the First American World War II City.
Consent Agenda Item 4—Adoption of Resolution Authorizing the Repair,Restoration and Rebinding
of Register of Deeds Record Books.
Consent Agenda Item 5—Adoption of State Road Resolution.
Consent Agenda Item 6 — Adoption of Resolution Supporting NCDOT Efforts to Pursue Safety
Funds to Fund Preliminary Engineering Costs for the Study of Access Improvements in the Vicinity of the
Interchange at the US 17 Bypass and US 17 Business.
Consent Agenda Item 7 — Approval of Merit Compensation Increase for New Hanover County
Alcohol Beverage Control Chief Executive Officer Dan Sykes.
Consent Agenda Item 8—Approval for the New Hanover County Alcohol Beverage Control Board to
Increase the Funding Amount Set Aside for Capital Improvements.
Consent Agenda Item 9—Approval of CoastalCare Business Plan for 2013 - 2016 and Appointment
of a Commissioner to the Advisory Committee. CoastalCare Area Director Foster Norman provided an overview
of the CoastalCare Strategic Business Plan for 2013-2016 for the delivery of mental health sei ices highlighting that
five measureable goals are State initiatives and three are local initiatives. Vice-Chair Dawson added that the request
also includes her appointment as the representative to the Advisory Committee,which she is willing to do.
Consent Agenda Item 10—Approval of Seven Donations for Accession into the Museum's Permanent
Collection.
Consent Agenda Item 11 —Approval of Twenty-Six Items to be Deaccessioned from the Museum's
Permanent Collection.
Consent Agenda Item 12—Approval of Amendment to Records Retention and Disposition Schedule
as Pertains to the Register of Deeds.
Consent Agenda Item 13 — Adoption of Budget Ordinance Amendments. County Manager Chris
Coudriet and Shoreline Protection Coordinator Layton Bedsole reported that Budget Ordinance Amendment 14-034
has been added to this item to provide additional finding from Room Occupancy Tax Funds in the amount of
$312,551 to increase the amount to cover the required $2,150,000 matching non-Federal dollars to the US Army
Corps of Engineers for the Wrightsville Beach Coastal Damage Reduction program. The Board is being requested
to adopt the following Budget Ordinance Amendments:
14-029- Sheriffs Office
14-031 - Sheriffs Office
14-032 -Emergency Management
14-034-Finance
Regular Agenda Item 14—Adoption of Proclamation Recognizing the Fifteenth Anniversary of Cape
Fear Chorale.
Regular Agenda Item 15—Approval of Request for Additional Sheriff Deputies.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,NOVEMBER 14,2013 PAGE 737
Regular Agenda Item 16—Authorization to Submit a Grant Application to the Institute of Museum
and Library Services-Museums for America 2014.
Regular Agenda Item 17 — Adoption of Ordinance Regulating Electronic Cigarettes for County-
Owned Buildings and Vehicles and Amendment of Existing Smoking Prohibitions for Consistence.
Regular Agenda Item 18 — Consideration/Approval to Release the Request for Proposals for
Handling of the County's Solid Waste. County Manager Chris Coudriet and Strategy and Policy Manager Beth
Schrader provided a brief overview of the Request for Proposal(RFP)concerning the handling of the County's solid
waste. Also, a voluntary additional option for bidders to provide pricing based on a twenty-year term with no
renewals will be added to Section 5 of the RFP for the Board's consideration. Assistant County Manager Tim
Burgess added that staff is conducting a study on the property liability insurance coverage to assess reducing
coverage and whether the risk will be worth the cost savings. County Manager Chris Coudriet added that a fence is
being erected and there will be a reduction in staff when it is completed.
Regular Agenda Item 19—Fiscal Year 2014 Financial Update.
Regular Agenda Item 20 — Presentation and Adoption of Resolution Supporting the Public
Engagement Plan.
Regular Agenda Item 21 — Committee Appointments. The Board will consider appointments to the
following committees:
• Juiv Commission
• Juvenile Crime Prevention Council
•
Libraiv Advisor- Board
ADJOURNMENT
There being no further business, Chairman White adjourned the meeting at 4:25 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board