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2013-11-18 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 738 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, November 18, 2013, at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington,NC. Members present: Chairman Woody White: Vice-Chair Beth Dawson: Commissioner Jonathan Barfield, Jr.:and Commissioner Thomas Wolfe. Commissioner Brian M. Berger arrived at 10:35 a.m. Staff present: County Attomey Wanda M. Copley: County Manager Chris Coudriet: and Clerk to the Board Sheila L. Schult. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Chairman White led the audience in a moment of silence. Commissioner Barfield led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman White asked if anti- member of the Board would like to remove or discuss anti- item on the Consent Agenda. Hearing no comments, Chairman White requested a motion to approve the Consent Agenda as presented. Motion: Commissioner Wolfe MOVED, SECONDED by Commissioner Barfield, to approve the Consent Agenda as presented. Upon vote, the MOTION CARRIED 4 TO 0. CONSENT AGENDA Approval of Minutes—Governing Body The Commissioners approved the minutes from the following meetings as presented by the Clerk to the Board: Agenda Review Meeting held on October 31,2013 Regular Meeting held on November 4,2013 Adoption of Anniversary Celebration of North Carolina Sorosis Proclamation—Governing Body The Commissioners adopted a proclamation recognizing December 7, 2013 as Amriversary Celebration of North Carolina Sorosis Day. A copy of the proclamation is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.1. Ratification of Resolution Supporting the Designation of Wilmington, North Carolina as the First American World War II City—Governing Body The Commissioners ratified the adoption of the resolution supporting the designation of Wilmington,North Carolina as the First American World War H City. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.2. Adoption of Resolution Authorizing the Repair, Restoration and Rebinding of Record Books — Register of Deeds The Commissioners adopted a resolution authorizing the repair, restoration and rebinding of Register of Deeds Real Estate Books. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.3. Adoption of State Road Resolution—Governing Body The Commissioners adopted the North Carolina Department of Transportation State Road Resolution supporting the addition of Albemarle and Sturbridge Courts located within the Lantana Crossing Subdivision(Phase 3)in New Hanover County(Division File No. 1198-N)to the state road system. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.4. Adoption of Resolution Supporting NCDOT Efforts to Pursue Safety Funds to Fund Preliminary Engineering Costs for the Study of Access Improvements in the Vicinity of the Interchange at the US 17 Bypass and US 17 Business—Planning and Inspections Department The Commissioners adopted the resolution supporting NCDOT efforts to pursue safety fiords for preliminary engineering costs for the study of access improvements in the vicinity of the interchange at the US 17 Bypass and US 17 Business(Market Street). A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.5. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 739 Approval of Merit Compensation Increase for New Hanover County Alcohol Beverage Control Chief Executive Officer Dan Sykes—County Manager's Office The Commissioners,at the request of the New Hanover County Alcohol Beverage Control Board,approved the merit compensation increase for Chief Executive Officer Dan Sykes in the amount of$7,000. Approval for the New Hanover County Alcohol Beverage Control Board to Increase the Funding Amount Set Aside for Capital Improvements—County Manager's Office The Commissioners, pursuant to North Carolina General Statute 1813-805(4) and at the request of the New Hanover County Alcohol Beverage Control Board, approved the setting aside of retained earnings for capital improvements. The fiords in the amount of$1,944,050 will be combined with fiords in the amount of$2,555,950 and used to construct a new 32,000 square foot building to house the main warehouse, a distribution center for sales to mixed beverage permit holders, and administration offices. The building will be located near the intersection of Market Street and Judges Road. Approval of CoastalCare Business Plan for 2013-2016 and Appointment of a Commissioner to the Advisory Committee—County Manager's Office The Commissioners, pursuant to a requirement of the North Carolina Department of Health and Human Sei ices and at the request of the CoastalCare Area Board, approved the CoastalCare Strategic Business Plan for 2013-2016 for the delivery of mental health sei ices for their catchment area. The Commissioners also appointed Vice-Chair Dawson as the representative to the Ads-ismy Committee. Approval of Seven Donations for Accession into the Museum's Permanent Collection—Cape Fear Museum The Commissioners accepted seven donations for accession into the Museum's Permanent Collection. A complete list of the items is available for review at the Cape Fear Museum. Approval of Twenty-Six Items to be Deaccessioned from the Museum's Permanent Collection — Cape Fear Museum The Commissioners approved the deaccessioned of twenty-six items from the Museum's Permanent Collection. A complete list of the items is available for review at the Cape Fear Museum. Approval of Amendment to Records Retention and Disposition Schedule as Pertains to the Register of Deeds —Register of Deeds The Commissioners, as required by the North Carolina Division of Archives and History Office, approved the August 2013 amendments to the Records and Retention and Disposition Schedule as pertains to the Register of Deeds. North Carolina records retention and disposition schedules can be viewed on the North Carolina Department of Cultural Resources website(www.NCDCR.ga). A copy of the amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.6. Adoption of Budget Ordinance Amendments—Budget Department The Commissioners adopted the following Budget Ordinance Amendments for fiscal year ending June 30, 2013: 14-029- Sheriffs Office 14-031 - Sheriffs Office 14-032 -Emergency Management 14-034-Finance Copies of the budget ordinance amendments are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXVI,Page 20.7. REGULAR ITEMS OF BUSINESS ADOPTION OF PROCLAMATION RECOGNIZING THE FIFTEENTH ANNIVERSARY OF CAPE FEAR CHORALE Vice-Chair Dawson presented the request for the Board's consideration to adopt the proclamation recognizing the Cape Fear Chorale's fifteenth amriversary of sei ice to New Hanover County and its citizens. Cape Fear Chorale Executive Vice-President Jim Glasenapp and Second Vice-President Patty Conner were in attendance to receive the proclamation. Vice-Chair Dawson read the proclamation into the record and moved for adoption. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Wolfe, to adopt the proclamation recognizing the Cape Fear Chorale's fifteenth amriversary of sei ice to New Hanover County and its citizens as presented. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the proclamation is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.8. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 740 ADOPTION OF BUDGET ORDINANCE AMENDMENT 14-030 APPROVING ADDITIONAL SHERIFF DEPUTIES Sheriff Ed McMahon reported that the New Hanover Sheriff s Office and City of Wilmington Police Department began a collaborative effort to focus on crime in public housing communities and gang related violence. The Sheriff s Office is requesting six new deputy positions and one new sergeant position dedicated to this effort due to the recent peak in crime activity. Since 2009, the Sheriffs Office has turned in from their budget nearly $2 million to the County's General Fund by doing more with less through collaborative efforts with the City of Wilmington. The request is part of a long-term solution. If the Board approves the request, the related Budget Ordinance Amendment 14-030 in the amount of $262,000, will fiord the remainder of salary and fringe costs for FY13-14. The cost of positions for a full year in FY14-15 is estimated to be$407,033. The Sheriff has agreed to absorb in the Sheriffs Office budget the hardware costs of these positions which will include equipment and vehicles. New Beginning Christian Church Pastor Robert Campbell reported that he has spoken with five resident- presidents of the housing developments relaying that in his conversations with them they are supportive and optimistic about the increase in the presence of officers. In response to Board questions, Sheriff McMahon reported that the collaborative effort will benefit the entire County; sharing resources and working together makes everyone more effective. In response to Board questions concerning the timing of the request, Sheriff McMahon reported that currently there are no vacancies available at the Sheriffs Office. The request is not reactionary to any one incident but a continued partnership as crime doesn't know jurisdictions and sharing resources is a proven method of dealing with crime. After brief discussion and hearing no more questions, Chairman White requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to adopt Budget Ordinance Amendment 14-030 approving the allocation of$262,000 to fiord the salary and Tinge costs for six deputy positions and one sergeant position as presented. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the budget ordinance amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.9. AUTHORIZATION TO SUBMIT A GRANT APPLICATION TO THE INSTITUTE OF MUSEUM AND LIBRARY SERVICES-MUSEUMS FOR AMERICA 2014 Cape Fear Museum Director Ruth Haas reported that the Museum is seeking authorization to submit a grant application to the Institute of Museum and Libraiv Sei ices for the Museums for America 2014 grant cycle in the amount of$150,000. If awarded, the grant will supplement funds supporting the outdoor improvements plarmed in the Museum's Parks Bond project for the purchase of sei ices, supplies, and equipment. Parks Bond fiord will be used as the County's match with no additional County appropriation required. The project will be completed within the FYI budget year by existing staff. After brief discussion, Chairman White requested direction from the Board. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Wolfe, to authorize the Museum to submit a grant application to the Institute of Museum and Library Sei ices for the Museums for America 2014 grant cycle in the amount of$150,000 as presented. Upon vote the MOTION CARRIED 4 TO 0. A copy of the grant application is available for review in the Finance Department. ADOPTION OF ORDINANCE REGULATING ELECTRONIC CIGARETTES FOR COUNTY-OWNED BUILDINGS AND VEHICLES AND AMENDMENT OF EXISTING SMOKING PROHIBITIONS FOR CONSISTENCY Strategy and Policy Manager Beth Schrader presented the request for the Board's consideration to adopt the ordinance regulating the use of Electronic cigarettes (e-cigarettes) in County-owned and controlled vehicles and buildings, including within fifty-foot of any public entrance to such structures and amend the existing smoking prohibitions for consistency. The fifty feet measurement would make the County ordinance consistent with the Board of Health rule in effect for the Health Department. At its November 6, 2013 meeting, the Board of Health endorsed the ordinance. The ordinance addresses: • Workplace environment appropriateness — cigarettes and smokeless tobacco products are currently prohibited in County buildings: staff is recommending that e-cigarettes be treated similarly to tobacco related products. • Health and safety issue—The Food and Drug Administration warns consumers about potential health risks associated with electronic cigarettes finding that in addition to nicotine e-cigarettes contain carcinogens and toxic chemicals. Given the potential health risks posed to users and the unknown and unquantifiable risk of adverse effects on others, staff is recommending that e-cigarettes be treated similarly to tobacco related products. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 741 In response to Board questions, Strategy and Policy Manager Schrader confirmed that the existing ordinance contains a civil citation in the amount of $100 per offense: staff is bringing foiNvard, for Board consideration in December 2013, this persormel policy update as well as others. Staff is working on a plan to have signage installed as well as implementing an education plan. Hearing no fiarther discussion, Chairman White requested direction from the Board. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Barfield, to adopt the ordinance regulating the use of Electronic cigarettes in County-owned and controlled vehicles and buildings,including within fifty feet of any public enhance to such structures and amend the existing smoking prohibitions for consistency as presented. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the ordinance is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.10 and will be codified as a part of the NHC Code of Ordinances. BREAK Chairman White called for a break from 9:30 a.m.until 9:51 a.m. AUTHORIZATION TO RELEASE THE REQUEST FOR PROPOSAL 14-0190 - SOLID WASTE MANAGEMENT SERVICES TO INCLUDE LANDFILL OPERATION AND MAINTENANCE, TRANSFER STATION OPERATION,RECYCLING AND HOUSEHOLD WASTE COLLECTION Strategy and Policy Manager Beth Schrader provided an overview of the Solid Waste Request for Proposal (RFP) 14-0190 addressing transfer station operations, hauling, and disposal of municipal solid waste (MSW) as follows: • RFP Timeline: • November 19, 2013-advertise RFP • December 4,2013-pre-proposal conference(mandatory) • December 13,2013 -deadline for questions • December 31,2013 -final proposals due • Januaiv 2-10,2014-Comit-v team evaluations • Januaiv 14-15,2014-short-list interviews • Januaiv 21,2014-committee recommendation • Februaiv 3,2014-Commissioners authorization to negotiate • RFP Structure required bid: • Required in bid-transfer station,hauling,and disposal of MSW • Optional/additional sei ices: • Landfill(compliance/leachate/wetlands/site maintenance) • Hazardous household waste and E-waste collection site and disposal • Recycling convenience sites, collection,and marketing • Yard waste collection and processing • Construction and demolition diversion and recycling • Policy considerations: • Term-ten-years with two optional five year renewals at County option: optional additional bid for one riventti-near term with no renewals • Bidder-prime contractor(one contract): solely responsible for performance of self and subs: subs subject to County approval • Permits - bidder responsible for, and bears cost of, obtaining and maintaining all permits, licenses and regulatory approvals for operation: County to actively assist • Other-non-collusion, predatory pricing or anti-trust activities. No conflict of interest: anti- bribery: OSHA compliance: environmental representations,warrantees and indemnifications • Taxes-bidder shall pay all applicable sales/use taxes • Other - no hiring or equipment purchase requirements: assumes County operation and maintenance of scales/gate:bidder financial assurances and insurance requirements • Additional information: • Allows bidders flexibility to build,renovate, or use an existing or mobile transfer station • No expansion of sei ice or sei ice levels - landfill operations dialed back to compliance levels and maintains existing hours of operations • RFP review committee evaluation will include: • Must meet minimum acceptable qualifications and provide all requested information to be deemed responsive. • Evaluation criteria: • Sei ices/experience: substantiated qualifications of management and firm to provide sei ices and act as prime contractor • Historical performance: strength of operational experience and references • Cost effectiveness: rationality in ability to provide sei ices: net cost over life of contract: documentation of final disposal site availability • Financial stability: depth and strength of financial capability (guarantees, insurance, bonds,letter of credit)over contract life NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 742 Vice-Chair Dawson suggested amendments to the proposed RFP: the Board held a discussion on each item with staff,. with the Board coming to consensus as noted: • Twenty year option with or without renewal option. After discussion conceiving the difficulty of providing documentation past a riventy year term,the consensus of the Board was to keep the language as is. • In the paragraph directly above Section 5.1 BASIC SERVICES: Transfer and Disposal of Solid Waste the recommendation was to add the language "in addition to responding to Basic Sei ices": the consensus of the Board was to add this language. • In the section following Section 5.1.16 add the following language: `New Hanover County wants to clarify that Option A: Landfill Maintenance and Operation does not anticipate the operation of the NHC Landfill for disposal of MSW, except as necessary to keep permits active and not to trigger an accelerated closure schedule requirement as the intent of this RFP is to preserve this landfill capacity for fixture usage beyond the term of this anticipated agreement", the consensus of the Board was to direct staff to add such language for clarity, as appropriate. • In section 5.2.5 add the following language to the last sentence: MSW "dropped off at the citizens' drop-off area" shall be disposed of in the County landfill: the consensus of the Board was to add the proposed language for clarity. • Discussion on the County maintaining the scales: the consensus of the Board was to keep the language as presented. • Sunday operation for recycling: the consensus of the Board was to keep the language as presented as the recycling sites are well utilized on the weekends. In response to Board questions,Environmental Management Director Joe Suleyman reported that the North Carolina Department of Environment and National Resources (NCDENR) has confirmed to him that the County does not have to add any waste to maintain the current permit in active status apart from maintenance requirements. For this reason, staff has recommended that the waste from the citizens' drop-off area be disposed of in the County landfill in order to postpone the acceleration of firll closure of the 43 open acres of landfill, at a cost of approximately $300,000 per acre. County Manager Chris Coudriet reported that the NCDENR opinion is only verbal: staff will continue to ask for that opinion in writing. In response to Board questions concerning optional sei ices, Strategy and Policy Manager Schrader stated that companies can elect not to do them and will have the opportunity to bid on them or not. The County is currently providing those sei ices and will have the option of rvrming another RFP process specific to those sei ices. She also confirmed that the language addressing non-collusion and anti-bribery are standard terms to be included in contracts. Hearing no firrther discussion, Chairman White requested direction from the Board. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Wolfe, to direct staff to release Request for Proposals 14-0190 Solid TTaste _Management Services to Include Landfill Operation and Maintenance, Transfer Station Operation,Recycling and Household TTaste Collection with the approved amendments as noted. Upon vote, the MOTION CARRIED 3 TO 1. Commissioner Barfield voted in opposition. A copy of RFP 14-0190 is available for review in the Legal Department. FIRST QUARTER FISCAL YEAR 2014 FINANCIAL UPDATE Finance Director Lisa Wurtzbacher presented a fiscal summary for select New Hanover County fiords for the quarter ended September 30, 2013. The County financial audit is performed armually following the end of the fiscal year which is June 30t"each year: therefore, the information presented has yet to be audited. Following is a summary of revenues and expenditures for the General,Environmental Management,and Fire Sei ices Funds: • General Fund: • Revenues: • Many revenues are not received, nor expenses paid,evenly throughout the year. • The bulk of ad valorem taxes are received in December and January, as real property taxes are not considered late and subject to interest until after Januaiv 6, 2014. Ad valorem taxes collected year to date represent 8.48% of the estimated amount relate primarily to motor vehicle taxes collected. • Sales taxes are received from the State rivo and one half months following the month in which then are collected by the vendors across North Carolina. No sales tax revenues are received for the current year until October so at this time none are reported. • Expenditures—year to date%: • General Government—18.06% • Human Sei ices— 17.70% • Public Safety—22.13% • Economic and Physical Development—8.09% • Culture and Recreation—20.5% • Education—Community College—25% • Debt Sei ice—40.13% NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 743 • Total Expenditures—22.49% • Fire SeivIces Fund: • As with the General Fund, many revenues (including sales taxes) and expenses do not fall evenly throughout the year for Fire Sei ices. • The bulk of ad valorem taxes are received in December and Januaiv, as property taxes are not considered late and subject to interest until after Januaiv 6,2014. • Year to date revenues collected—7.0% • Year to date expenditures—25% • Environmental Management Fund: • As with the other fiords, many revenues and expenses do not fall evenly throughout the year for Environmental Management. • Charges for Sei ices, or tipping fees, of approximately $1 million per month are on target with budgeted revenues. • Year to date revenues collected — 3.4%: the low percentage of fees collected resulted from a timing issue in recording revenues from the landfill's separate system to the County's accounting system. • Year to date expenditures—20.6% • Revenues from Long Term Debt Issued will be recorded when debt proceeds are received, which will only be when needed. Similarly, capital expenditures occur when those related capital assets are needed. Transfers are recorded when capital project finding is required or at the end of the fiscal near. In response to Board questions, Finance Director Lisa Wurtzbacher reported that overall the County is in good shape with nothing found to be alarming. Sales tax projections with one month of data appear to be consistent with the same period from last year. In response to Board questions, Finance Director Lisa Wurtzbacher confirmed that for the first quarter of the fiscal year, the County spent approximately $41 million more than what was taken in, clarifying that Fund Balance is used for that purpose. After a brief question and answer period, hearing no firrther discussion, Chairman White thanked Ms. Wurtzbacher for the update. PRESENTATION AND ADOPTION OF RESOLUTION SUPPORTING THE PUBLIC ENGAGEMENT PLAN OF THE COMPREHENSIVE PLAN FOR NEW HANOVER COUNTY Long Range Planmer Jenmifer Rigby reported that in July 2013 staff met with the Planning Board and Board of Commissioners to launch a Comprehensive Plan for New Hanover County. Since that time, staff has refined the time frame and work plan to better coordinate with simultaneous planning efforts and created a Public Engagement Plan aimed at engaging New Hanover County residents with highlights as follows: • Themes to be addressed in the Comprehensive Plan: • Livable built environment • Harmon with nature • Resilient econoniv • Interwoven equity • Healtliv communit-v • Responsible regionalism • Proposed timeline: • Winter 2014—public launch:website launch; sign up for Theme Committees • Summer 2014—online forum;Theme Committee meetings:Citizen Ads-isoiv Committee meets • Fall 2014—public meeting in southern NHC: public meeting in northern NHC: public meeting on scenarios: suivev • Winter 2015 -public meeting to present policy, recommendations,and Future Land Use map • The purpose of the Public Engagement Plan is to: • Increase the likelihood that a common vision for our fixture will be widely accepted. • Create more effective policies. • Provide citizen direction for use of public finds and priorities. • Improve citizens'knowledge and skills on specific issues, allowing citizens to see multiple sides of complex issues. • Empower and integrate people from different backgrounds. • Create local networks of communit-v members. • Create several opportunities for discussion solutions. • Increase trust in local government. • Opportunities for involvement: • Public meetings • Sure ev • Website • Count-v fonrm • Theme Committee NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 744 • Citizens Ads-isoiv Committee • Public relations • Public engagement monitoring • The comprehensive planning process has been divided into sections or chapters. Each of these sections will build on the previous to create the entire plan. Each chapter, or phase, of the plan will be presented to the Board as it is completed. This will allow opportunity for each section to have a public hearing and adoption period encouraging participation from all citizens. • Staff is requesting the Board adopt the resolution supporting Chapter 1: Public Engagement Plan of the Comprehensive Plan. In response to Board questions, Long Range Planner Rigby reported that the typical life span of a Comprehensive Plan is 25 years with an update within the first ten years. The CAMA Land Use plan will be blended with the Comprehensive Plan for countywide cohesiveness. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Barfield, to adopt the resolution supporting Chapter 1:Public Engagement Plan as presented. Upon vote,the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 20.11. A complete copy of the Power Point presentation and Chapter 1: Public Engagement Plan is available for review in the Planning and Inspections Department and on their website. COMMITTEE APPOINTMENTS Approval to Table Appointment to the Jury Commission Chairman White requested a motion to table the appointment to the Jury Commission and direct the Clerk to the Board to continue advertising the vacancy. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Wolfe, to table the appointment to the Jury Commission and directed the Clerk to the Board to continue advertising the vacancy. Upon vote, the MOTION CARRIED UNANIMOUSLY. Appointment to the Juvenile Crime Prevention Council Chairman White reported that vacancies exist on the Juvenile Crime Prevention Council with one new application available for consideration and requested direction from the Board. Commissioner Barfield nominated Christine McDow for appointment in the Student Category. The nomination was seconded by Vice-Chair Dawson. Vote Results: The Board voted UNANIMOUSLY to appoint Christine McDow to seine a two-year term on the Juvenile Crime Prevention Council with the term to expire on September 30, 2015 in the student under age 18 category. Appointment to the Library Advisory Board Chairman White reported that one vacancy exists on the Library Advisory Board with three new applications available for consideration and requested direction from the Board. Commissioner Barfield nominated Emilie F. Swearingen. Vice-Chair Dawson nominated William A. Oder III. Chairman White called for a vote on the nominations. Vote Results: The Board voted 3 TO 2 to appoint Emilie F. Swearingen to an unexpired term on the Library Advisory Board. Commissioners Barfield,Berger and Wolfe voted in favor. Vote Results: The Board voted 3 TO 2 to appoint William A. Oder, III to an unexpired term on the Library Ads-isory Board. Chairman White and Vice-Chair Dawson voted in favor. Chairman White announced that by a majority vote, Emilie F. Swearingen was appointed to fill an unexpired term on the Library Advisory Board with the term to expire August 31,2015. PUBLIC COMMENTS ON NON-AGENDA ITEMS Chairman White welcomed comments from the following persons on non-agenda items as follows: • Judith Chandler stated her support to protect our community from firrther environmental pollution and the need to ensure that light and heavy industrial development has a positive impact. She encouraged the use of the Special Use Permit process as a way of protecting the environment and monitoring proposed uses. • Ashley Daniels stated her support of the Special Use Permit process as a way of protecting our natural resources. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,NOVEMBER 18,2013 PAGE 745 ADJOURNMENT Hearing no further business, Chairman White adjourned the meeting at 11:04 a.m. Respectfully submitted, Sheila L. Schult Clerk to the Board Please note that the above minutes are not a verbatim record of the l ew Hanover Couno)Board of Commissioners meeting. The entire proceedings are available for review and check-out at all Aei-Hanover Couno)Libraries and on-line at innr.nhcgov.com.