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HomeMy WebLinkAboutMinutes 11 21 2013 LABLAB Minutes 11 21 2013 Page 1 Library Advisory Board November 21, 2013 Assembly: The Library Advisory Board met in Regular Session on Thursday, November 21, 2013 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Members Present: Conrad Luhmann, Ellen O’Malley, Deloris Rhodes, Harriet Smith, Emilie Swearingen, Virginia Teachey, Bradford Walker Members Excused: Gwendolyn Brown, Kemp Burdette, Denise Chadurjian, John Osinski, Elizabeth Stanfield Members Absent: Library Staff Members: Harry Tuchmayer, Paige Owens The meeting was called to order by Chair, Conrad Luhmann at 2:00 p.m. Public Comment and Agenda Review No members of the public were present. Chair, Conrad Luhmann asked if any members of the board would like to remove or add any item(s) from the Agenda. Being no changes, the board accepted the Agenda. Approval of Minutes of Previous Meeting The minutes from the last board meeting on September 19, 2013 had been sent to the board prior to the meeting for review. The minutes were approved as written. Motion: Virginia Teachey MOVED, SECONDED by Bradford Walker, to approve the September 19, 2013 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence Harry Tuchmayer stated that we had received several letters and emails that were all positive. He distributed them to the Board for review. The library has also received a lot of wonderful press and radio coverage on our events, such as Food for Thought, Haunted Library and Gaming Day. LAB Minutes 11 21 2013 Page 2 FRIENDS’ REPORT Harriett Smith reported the following: The Annual meeting last week was a success with over 90 people in attendance. We had a great speaker, approved our new slate of officers, and accepted new board members. DIRECTORS REPORT Harry Tuchmayer distributed the Director’s report to the board prior to the meeting. In addition to the items covered in the report, he reported on the following:  The kick off for the PNC Grant ($75,000) was a huge success. The Grant is for financial literacy for children. It teaches them how to save and the difference between wants and needs. The initial phase of the grant pays for materials we can add to our collection and for books that can be given out to the kids.  We have prepared the Library’s Capital Improvement Plan for the FY15 budget. The requests address the long term needs of the system and include: o A 16,000 sq. ft. branch in the NorthChase area. The county already owns the land, but we are requesting the adjacent lot be purchased in preparation for further growth. o Completion of the Myrtle Grove expansion project with a concept to purchase the bank beside the branch to become a Children’s library. o Expansion of the facility in Carolina Beach to include a community center within a 8,500 sq. ft. building. o Continuation of the Carolina Courtyard project.  We are partnering with a community group and the County Parks Dept. to create a Seed Lending Library. Justine Roach our Business/Law Librarian will head up the project. The concept will allow patrons to check out seeds with instructions on how to plant and grow them. Details are still being worked out but special events are also being planned.  We have applied for a Smart Money Grant made available thru the American Library Association. The grant is to teach children about stocks and bonds. OLD BUSINESS Committee Assignments Conrad Luhmann asked the board to consider staying on the board they are currently on. Please contact him directly regarding your placement committee assignments. Currently we have the following placements:  Strategic Issues Committee: Virginia Teachey, Conrad Luhmann, John Osinski  Policy Committee: Kemp Burdette, Gwendolyn Brown  Intellectual Freedom Committee: Ellen O’Malley, Deloris Rhodes, Elizabeth Stanfield  (Ad Hoc) Myrtle Grove Expansion: Harriet Smith, Conrad Luhmann, Ellen O’Malley, Elizabeth Stanfield  (Ad Hoc) Grounds Enhancement: Virginia Teachey, Kemp Burdette NEW BUSINESS LAB Minutes 11 21 2013 Page 3 Library Holiday Schedule Prior to the meeting, the board was sent a copy of the Library’s proposed holiday schedule. Harry Tuchmayer discussed and reviewed the proposed schedule with the board. Motion: Ellen O’Malley MOVED, SECONDED by Harriet Smith, to approve the Library’s Holiday Schedule as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Meeting Times & Locations Conrad Luhmann asked the board if meeting times and frequency needed to be changed. After discussion, the board agreed to keep the meeting time at 2:00 p.m. on every third Thursday of the month. At the January meeting, the board will decide on the frequency of the meetings. Currently we meet every month except for July & December. Once the frequency of meeting has been decided, the staff will check the meeting room calendars to check availability of meeting in locations other than just at the Main Library. It will be beneficial for board member to meet at the other branches as well. Commissioner’s Report The LAB Chair is required to present an annual report to the County Commissioners at the December meeting. Conrad Luhmann presented his presentation to the board and invited all board members to attend the meeting on Monday, December 9th. The meeting will be held on the 2nd Floor of the County Courthouse and will start at 4:00 p.m. Adjournment There being no further business, Chair Luhmann adjourned the meeting at 3:10 p.m. Respectfully submitted, Kemp Burdette New Hanover County Library Advisory Board Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.