HomeMy WebLinkAboutAgenda 2014 01-21AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
WOODY WHITE, CHAIRMAN - BETH DAWSON, VICE -CHAIR
JONATHAN BARFIELD, JR., COMMISSIONER - BRIAN M. BERGER, COMMISSIONER - THOMAS WOLFE, COMMISSIONER
CHRIS COUDRIET. COUNTY MANAGER - WANDA COPLEY. COUNTY ATTORNEY - SHEILA SCHULT. CLERK TO THE BOARD
JANUARY 21, 2014 9:00 AM
MEETING CALLED TO ORDER (Chairman Woody White)
NON - SECTARIAN INVOCATION (Rabbi Paul Sidlofsky, Temple of Israel)
PLEDGE OF ALLEGIANCE (Commissioner Jonathan Barfield, Jr.)
APPROVAL OF CONSENT AGENDA
CONSENT AGENDA ITEMS OF BUSINESS
1. Approval of Minutes
2. Approval of Six Donations for Accession into the Museum's Permanent
Collection
3. Approval of Additional Grant - Funded School Resource Officers for New
Hanover County Elementary Schools
4. Approval of December 2013 Tax Collection Reports
5. Adoption of Budget Amendments
ESTIMATED
MINUTES
REGULAR AGENDA ITEMS OF BUSINESS
20
6. Presentation of Service Awards to Retirees and Employees
20
7. Presentation and Acceptance of the Audit Report for the Fiscal Year
Ended 6/30/2013
5
8. Public Hearing
2010 Scattered Site Housing (SSH) Program for New Hanover County:
Community Development Block Grant (CDBG) Closeout
15
9. Consideration of Conceptual Plan for Museum Outdoor Learning
Environment
10
10. Consideration of Adopting Budget Amendment and Resolution to Award
Bid and Authorization to Execute Contract with Monteith Construction
Corporation for the Public Health Clinic Renovations at the New
Hanover County Health Department
PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes)
Board of Commissioners - January 21, 2014
ESTIMATED
ADDITIONAL AGENDA ITEMS OF BUSINESS
MINUTES
10
11. Additional Items
County Manager
County Commissioners
Clerk to the Board
County Attorney
ESTIMATED
CLOSED SESSION AGENDA ITEMS OF BUSINESS
MINUTES
60
12. Closed Session Pursuant to North Carolina General Statute 143 - 318.11
(a)(3) to Consult with the County Attorney Regarding a Matter of
Potential Litigation
13. ADJOURN
Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will
move forward until the agenda is completed.
Mission
New Hanover County is committed to progressive public policy, superior
service, courteous contact, judicious exercise of authority, and sound fiscal
management to meet the needs and concerns of our citizens today and tomorrow.
Vision
A vibrant prosperous, diverse coastal community,
committed to building a sustainable future for generations to come.
Core Values
Integrity - Accountability - Professionalism - Innovation - Stewardship
Board of Commissioners - January 21, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Chairman White
CONTACT(S): Sheila L. Schult, Clerk to the Board
SUBJECT
Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Agenda Review Meeting held on January 2, 2014
Regular Meeting held on January 6, 2014
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Keep the public informed on important information
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
COMMISSIONERS' ACTIONS:
Approved with corrections 4 -0.
Board of Commissioners - January 21, 2014
ITEM: 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Barbara L. Rowe, Museum Curator
CONTACT(S): Barbara L. Rowe, Museum Curator
SUBJECT
Approval of Six Donations for Accession into the Museum's Permanent Collection
BRIEF SUMMARY:
The Museum collects objects pertaining to the history, science, and cultures of the Lower Cape Fear
region. Submitted for approval are six donations to be added to the Museum's permanent collection.
Donations are carefully documented. The Curator reviews each item's provenance, condition, relevance to
the collection, potential for exhibition, and room required for storage. A report on each object is reviewed
carefully by the Director and Collections Committee. The objects presented have passed this scrutiny and
were approved by the Museum Advisory Board at meetings on November 20 and December 18, 2013.
Each item offered has a special story to preserve. From a brick section of Babies Hospital to porch furniture
made by German POW's encamped here during WWII, the objects help to document 300 years of the
region's stories.
STRATEGIC PLAN ALIGNMENT:
Intelligent Growth and Economic Development
• Enhance and add recreational, cultural and enrichment amenities
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Move to accept six donations of regional artifacts into the Cape Fear Museum Permanent Collection.
ATTACHMENTS:
Acquisitions Chart
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - January 21, 2014
ITEM: 2
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anuary 21, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Sheriff McMahon
CONTACT(S): Cam Griffin, Budget Director
SUBJECT
Approval of Additional Grant - Funded School Resource Officers for New Hanover County Elementary
Schools
BRIEF SUMMARY:
The Board of Education will contract with the Sheriff Office to place an additional 11 positions in the
elementary schools. The grant is for a three -year period.
The Board of Education will fund the equipment for the positions from the Board of Education Capital
Outlay Contingency.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Increase public safety and crime prevention
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve New Hanover County Budget Amendment number 14 -049 and New Hanover County Schools
Budget Amendment number 3 and the creation of 11 additional deputy positions in the Sheriffs Office.
Positions are contingent on the availability of grant funding.
ATTACHMENTS:
Budget Amendment 14 -049
Board of Education Capital Outlay Fund Budget Amendment #3
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - January 21, 2014
ITEM: 3
AGENDA: January 21, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 049
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -049 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Increase public safety / crime prevention
Fund: General
Department: Sheriff / Schools
Expenditure:
Decrease
Increase
Sheriff
$386,000
$693,022
Schools Transfer
$386,000
$307,022
Total
$386,000
$693,022
Revenue:
Decrease
Increase
Sheriff
$386,000
$307,022
Total
$0
$307,022
Fund: Schools
Department: Schools
Expenditure:
Decrease
Increase
Schools Contribution- Capital Outlay
$386,000
Total
$386,000
$0'
Revenue:
Decrease
Increase
Schools Transfer In
$386,000
Total
$ 386,000
$0
Section 2: Explanation
New Hanover County Schools will contract with New Hanover County to fund 11 Deputies to be
assigned to the elementary schools for additional security during the regular school calendar year.
Revenues received from Schools will be appropriated to the County to fund Sheriffs Office positions.
Contribution to the School for Capital Outlay will be reduced so the Sheriff can directly purchase the
items he needs for the positions. The Schools have reduced their capital outlay contingency account.
Section 3: Documentation of Adoption
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -049, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 21st day of January, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - January 21, 2014
ITEM: 3 - 1 - 1
New Hanover County Board of Education
Capital Outlay Fund Budget Amendment #3
Be it resolved by the New Hanover County Board of Education that the following amendments be made
to the Budget Resolution for the fiscal year ending June 30, 2014, on the 7th day of January, 2014:
Revenue by Source:
Increasel(Decrease)
Expenditures by Purpose/Function:
(386,000.00)
Regular Instruction
$
Capital Outlay
442,000.00
Technology Support
Operational Support
Unbudgeted (Contingency)
828,000.00
Transfers from Other Funds
(386_000.00)
Revenue by Source:
New Hanover County
(386,000.00)
DPI School Bus Revenue
PSBCF - Lottery Revenue
QSCB Revenue
Bond Revenue
Insurance Proceeds
Transfers from Other Funds
Fund Balance Appropriated
$ (386,000.00)
Explanation:
To reduce County Appropriation to fund SRO Equipment in the Sheriffs Budget, and to
budget projects held in contingency until
SRO Grant was approved.
Total Appropriation in Current Budget
$ 9,732,995,35
Amount of Increasel(Decrease) of above Amendment
(386,000.00)
Total Appropriation in Current Amended Budget
$ 9,34095.35
Passed by majority vote of the Board of Education of New Hanover County on the 7 day of
20 ly-.
a
Chairmodsoard of Edvcaffo
Secrefa , Board of Alucation
Board of Commissioners - January 21, 2014
ITEM: 3 - 2 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Michelle Harrell, Collector of Revenue
CONTACT(S): Michelle Harrell
SUBJECT
Approval of December 2013 Tax Collection Reports
BRIEF SUMMARY:
Tax collection reports for the month of December 2013 are submitted for approval.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Keep the public informed on important information
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the reports.
ATTACHMENTS:
December 2013 Collection Report
December 2013 Fire District Collection Report
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - January 21, 2014
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Cam Griffin, Budget Director
CONTACT(S): Cam Griffin
SUBJECT
Adoption of Budget Amendments
BRIEF SUMMARY:
The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30,
2014:
14 -044 - Health
14 -047 - Social Services
STRATEGIC PLAN ALIGNMENT:
Strong Financial Performance
• Control costs and manage to the budget
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of the ordinances for the budget amendments listed.
ATTACHMENTS:
B/A 14 -044
B/A 14 -047
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - January 21, 2014
ITEM: 5
AGENDA: January 21, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 044
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -044 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Provide health / wellness education, programs, and services
Fund: General Fund
Department: Health Department
Expenditure:
Decrease
Increase
Health Department
$17,069
Total
$0
$17,069
Revenue:
Decrease
Increase
Health Department
$17,069
Total
$0
$17,069
Section 2: Explanation
The Health Department has been awarded a grant in the amount of $17,069 from the NC Department of Public
Health, Healthy Communities Program. The funding will be used to support evidence -based programs such as
Eat Smart Move More, Quitline NC, and Diabetes Education Recognition Program to promote active living,
healthy eating, tobacco prevention, obesity reduction, diabetes self - management and environmental changes
that result in positive healthy behavior in New Hanover County. No County match is required for this funding.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -044, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 21st day of January, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - January 21, 2014
ITEM: 5 - 1 - 1
AGENDA: January 21, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 047
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -047 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Provide health / wellness education, programs, and services
Fund: General
Department: Social Services
Expenditure:
Decrease
Increase
Day care
$38,269
Total
$38,269
$0'
Revenue:
Decrease
Increase
Da care
$38,269
Total
$38,269
$0
Section 2: Explanation
The 2013 -2014 fiscal year budget allocation came to us under the budget estimate for Adult Daycare /Health
services. Revenues will be reduced by $3,269. NCDHHS has reverted $35,000 from our allocation for
childcare services. Revenues will be reduced by $35,000. The decrease will not affect services. Based on the
State's projection, the County would not have been able to spend all the funds they had received.
Section 3: Documentation of Adoption
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -047, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 21st day of January, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - January 21, 2014
ITEM: 5 - 2 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
REGULAR
DEPARTMENT: PRESENTER(S): County Commissioners and Chris Coudriet,
County Manager
CONTACT(S): Tracy Dawson, Human Resources Specialist
SUBJECT
Presentation of Service Awards to Retirees and Employees
BRIEF SUMMARY:
Service awards will be presented to retirees and employees.
STRATEGIC PLAN ALIGNMENT:
Effective County Management
• Hire, develop and retain talented people
• Recognize and reward contribution
• Create and support an engaged workforce
RECOMMENDED MOTION AND REQUESTED ACTIONS:
ATTACHMENTS:
November, December and January Retirees and Service Awards
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Present service awards.
COMMISSIONERS' ACTIONS:
Presented service awards.
Board of Commissioners - January 21, 2014
ITEM: 6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
REGULAR
DEPARTMENT: PRESENTER(S): Paula P. Hodges, Audit Partner, Martin Starnes &
Associates, CPAs, PA
CONTACT(S): Lisa Wurtzbacher, Finance Director; Jennifer Maready, Accounting Manager
SUBJECT
Presentation and Acceptance of the Audit Report for the Fiscal Year Ended 6/30/2013
BRIEF SUMMARY:
The New Hanover County Comprehensive Annual Financial Report for the fiscal year ended 6/30/2013 is
completed. The results of the audit and financial report will be presented by Paula P. Hodges, Audit Partner
with Martin Starnes & Associates, CPAs, PA.
Finance made the audit package available to the Board on December 19, 2013.
STRATEGIC PLAN ALIGNMENT:
Strong Financial Performance
• Enhance and maintain effective policies
• Deliver value for taxpayer money
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request Commissioners listen to the presentation and approve the New Hanover County Comprehensive
Annual Financial Report for fiscal year ended 6/30/2013.
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval of the FY13 audit.
COMMISSIONERS' ACTIONS:
Heard presentation and approved the audit report 4 -0.
Board of Commissioners - January 21, 2014
ITEM: 7
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
REGULAR
DEPARTMENT: Planning PRESENTER(S): Wanda Coston, Community Development Planner
CONTACT(S): Wanda Coston and Chris O'Keefe, Planning & Inspections Director
SUBJECT
Public Hearing
2010 Scattered Site Housing (SSH) Program for New Hanover County: Community Development
Block Grant (CDBG) Closeout
BRIEF SUMMARY:
In accordance with CDBG Program requirements and regulations, a public hearing must be held to closeout
the 2010 SSH Program for New Hanover County. The County was awarded $400,000 in SSH funds. Five
very low income, owner occupied households received housing assistance. Two houses were
reconstructed for two female- headed households on their existing parcels. One of the reconstructed houses
was completed through a partnership /collaborative effort between the County and Cape Fear Community
College's Vocational Department. SSH funds were also used to rehabilitate three houses. The average cost to
reconstruct the houses was $87,571 and the average cost to rehabilitate the houses was $39,489. The total
cost to implement the County's SSH Program was $337,215.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Understand and act on citizen needs
• Deliver value for taxpayer money
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct public hearing in accordance with the CDBG requirement and regulations to solicit citizen
comments concerning the implementation and closeout of the County's 2010 SSH Program.
ATTACHMENTS:
2010 CDBG -SSH Closeout Performance Report
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Conduct public hearing.
COMMISSIONERS' ACTIONS:
Conducted public hearing.
Board of Commissioners - January 21, 2014
ITEM: 8
CLOSEOUT PERFORMANCE REPORT
Grantee Name: — New Hanover County Grant Number:
1 O-C-2171
Grantee Addres Government Center Drive Suite 175, Willinington NC 28403
1. Citizens' Written Comments. (Attach the following three items unless each item was previously submitt
to DCA, in which case they may be incorporated by reference.) I
a. A copy of each written citizen comment, which was received during the reporting
period on the grantee's community development performance under this grant;
b. The grantee's assessment • the comment; and
c. A description of any action taken or to be taken in response to the comment as
required • 4 NCAC 19L.1002.
2. The grantee's authorized official representative must certify the following:
C.
Apl Rn
available upon request; and
*f 1974, the assistance made available under this CDBG grant is not substantially
reducing, below the level • support prior to start-up • the CDBG grant reported
' the amount of local financial support for community development activities.
Chris O'Keefe
Typed Name of Chief
Planning & Inspections Director
Title'
Ufflial
Zj��=�tiuthorized Representative DaM
I
A•• res 230 Government Center Drive, Ste. 110, Wilmington NC 28403
, E %
ress: wcosto enh
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 1
@33M=
2010 Scattered Site Housirig Program New Hanover County
C-1 I
Name
Title
Preparer of Information
Email Address
zmy��, . , Imgmql
Chris O'Keefe
Planning & Inspectlofis Director
Wanda B. Colton
230 Government Center Drive, Ste, 110, Wilmington NC 28403
910- 798-7442 1
❑ 2] No
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 2
Grantee
Lq_1V11L(&1%1,Af .1-ti
Acct Number
Activity Code
Budgeted
New Hanover County Activity Name
10-C-2171 Project:
1034
2
Clearance Activities
2010 Scattered Site Housing Program
- $ - 4 - 0,000.00 Expended $ 290,27 6 "70 # I
2
2
1
1
3
3
2
2
Micro Enterprise
- -- -------- --- - - - ---- --- ---- --
Female Head of Household
- .... ..... .. ...... . ... ..... .. . . . ......... . . .. . .... .......
Hispanic
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
American Indian or Alaska Native & White
------- -- -
Asian & White
Black or African American & White
American Indian or Alaska Native & Black or African American
Other Multi-Racial
Non-Hispanic
American Indian or Alaska native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
American Indian or Alaska Native & White
Asian & White
Black or African American & White
American Indian or Alaska Native & Black or African American
Other Multi-Racial
2
2
1
1
3
3
2 2
2 2
I I
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 3
rr.""
Linear Feet
Properties
Units, Dwelling 2 2
• by percentage • HUD Median Family Income Levels
Above Moderate Income Households > 80%
.. ....................
Moderate Income Households 51-80%
Low Income Households 30-50%
Very Low I n co me H • use holds _<30%
Total Households 2 2
Persons by percentage of HUD Median Family Income Levels
Above Moderate Income Households > 80%
Moderate Income Households 51-80 %
Low Income HousehoI_ds_,30-50%_,_,_
Very Low Income Households <30%
Total Persons
Jobs
Micro Enterprise
Fri- "NT 0 VOY WOW. 110 ff 17-3 MOP 49
2 2
Hispanic
American Indian or Alaska Native
Asian
2
2
3
3
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 4
Actual
Low Income Households 30-50•
-- Very Low Income Households <30%
Total Persons
Jobs
Micro Enterprise
2
2
7
8
10
10
Asian
Female Head of Household
4 4
Hispanic
American Indian or Alaska Native
Asian
Black or African American
5
Native Hawaiian or Other Pacific Islander
5
American Indian or Alaska Native & White
Asian & White
Black or African American & White
American Indian or Alaska Native & Black or African American
_._...._._Oth.er_M.ulti
Non-Hispanic
American Indian or Alaska native
Asian
Black or African American
7 5
Native Hawaiian or Other Pacific Islander
it
5
American Indian or Alaska Native & White
Asian & White
Black or African American & White
American Indian or Alaska Native & Black or African American
Other Multi-Racial
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 5
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 6
IFICATE OF COMPLETION
1. Grantee: New Hanover Coun
2. Grant Number:
10-C-2171
3. Project e: 2010 Scaftered. Site Housing Pro n
4. Project Number:
-1
ro Be'Com leted by Recipient.
Paid Costs
Unpaid Costs
Total Costs
Approved
Program Activity Categories
(Col. b + c)
Total Costs
(a)
(b)
c
(d}
(e)
a. Acquisition
$0.00
$0.00
b. Disposition
$000
$0-00
c. Public facilities and improvements
im
(1) Senior and handicapped centers
$0,00
$0.00
(2) Parks, playgrounds and recreation facilities
$0.00
$0.00
(3) Neighborhood facilities
$000
$0.00
(4) Solid waste disposal facilities
$0.00
$0.00
(5) Fire protection facilities and equipment
$0.00
$0.00
(6) Parking facilities
$000
$0.00
(7) Street improvements
$(1 1 '00
$0.00
(8) Flood and drainage improvements
$6 &.00
$0.00
(9) Pedestrian improvements
$0.00
$0.00
(10) Other public facilities
$000
$0.00
(11) Sewer improvements
$0.00
$0.00
(12) Water improvements
$000
$0.00
d. Clearance activities
$1 ',972 00
2795
$20,767.00
e. Public services
$66.00
$0.00
£ Relocation assistance
$9,A56 0 1 0
2:331 o
$11,787.65
g. Construction, rehab. and preservation activities
(1) Construction or rehab. ofcom. & indust. bldgs.
$0,00
$0.00
(2) Rehabilitation of privately owned buildings
$252,757.45
4028728
$293,044.73
(3) Rehabilitation of publicly owned buildings
$000
$0.00
(4) Code enforcement
$000
$0.00
(5) Historic preservation
$0001
$0.00
h. Development financing
(1) Working capital
W 416)
$0.00
(2) Machinery and equipment
$0.061
$0.00
i. Removal of architectural barriers
$0,00
$0.00
'. Other activities
'0.00
$0.00
L Subtotal
$280,185.45 $
45, 13.93
$325,599.38
1. Planning
$000
$0.00
m. Administration
$8,857.74
'T97.04
11, 54.78
n. Total
$289,043.19 $
48,210.97
$337,254.16
o. Less: Program Income Applied to Program Costs
$0.00
p. Equal: Grant Amount Applied to Program Costs
1 $289,043.191
48,210.97
$337,254.16
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 7
IMMI1, "M
If program income exists or is
WOO
$0.00
Are there any unpaid costs or unsettled third party claims against the recipient's grant? Type "yes" or "no." YES
If yes, In the box below describe the circumstances and amounts involved.
Unpaid cost in the amount of $45,104.44 consists of accounts payable invoices received by the County and currently in the payment
process.
Please note that all financial records, supporting documents and other records pertinent to the
connnunity development program must be retained for a minimum of five (5) years from the date
this letter.
Board of Commissioners - January 21, 2014
ITEM: 8 - 1 - 8
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
REGULAR
DEPARTMENT: Museum PRESENTER(S): Ruth Haas, Museum Director
CONTACT(S): Ruth Haas
SUBJECT
Consideration of Conceptual Plan for Museum Outdoor Learning Environment
BRIEF SUMMARY:
Cape Fear Museum was approved for $500,000 in the 2006 Parks Bond Referendum. With $25,000 allocated
from those funds, Museum staff have been working with Frank Braxton, Coastal Land Design; John Sawyer,
architect; and Mike Walker, exhibit designer, to design an exciting proposal that will transform the Museum
grounds into an attractive and engaging learning environment. The proposal turns parking into a small urban
park which supports the Museum mission to teach about the history, science, and cultures of the Lower Cape
Fear River; demonstrates best practices in sustainable landscapes; and enhances the neighborhood.
After seeing our proposal, we request that you grant permission to move forward on contracting for the
$475,000 remaining of the Parks Bond approved for the Museum.
STRATEGIC PLAN ALIGNMENT:
Intelligent Growth and Economic Development
• Enhance and add recreational, cultural and enrichment amenities
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Move that the Museum be granted permission to move forward on completing and implementing a contract
not to exceed $475,000 with principle contractor Coastal Land Design in collaboration with John Sawyer
Architects and Mike Walker of Creative Designs.
ATTACHMENTS:
Museum Parks Bond Project Presentation
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - January 21, 2014
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: January 21, 2014
REGULAR
DEPARTMENT: PRESENTER(S): Lisa Wurtzbacher, Finance Director
CONTACT(S): David Rice, Health Director; Joshua Swift, Deputy Health Director
SUBJECT
Consideration of Adopting Budget Amendment and Resolution to Award Bid and Authorization to
Execute Contract with Monteith Construction Corporation for the Public Health Clinic Renovations at
the New Hanover County Health Department
BRIEF SUMMARY:
At the agenda review on Septermber 12, 2013, staff updated the Board on the status of the Public Health Clinic
Renovations project at the New Hanover County Health Department. Sealed bids for this project were
received and opened on Thursday, December 19, 2013. The bids included a base bid for the standard
renovations and four (4) alternates. Alternate 1 involved constructing a lobby with a canopy to connect the
existing Health Department building to the newly renovated building. Alternate 2 allows for replacing the
aluminum framed storefront in the renovated building. Alternate 3 is to install lock sets by Yale in the
renovated building, which are consistent with those that are currently being used in the existing building. The
last, Alternate 4, is for a new engine generator and associated work. A recap of all bids received is detailed
below:
Contractor
Base Bid
Alt 1
Alt 2
Alt 3
Alt 4
Total Bid
Monteith
$2,379,900
$409,000
$57,000
$2,500
$16,000
$2,864,400
Construction
Resolute
$2,430,700
$427,000
$99,000
$2,600
$53,400
$3,012,700
Building
Group II
$2,480,000
$409,000
$102,000
$2,600
$53,000
$3,046,600
Management
Daniels &
$2,558,000
$351,000
$100,000
$2,700
$66,000
$3,077,700
Daniels
Muter
$2,463,000
$466,000
$104,000
$2,900
$62,200
$3,098,100
Construction
Monteith Construction Corporation is the lowest responsive, responsible bidder with a total bid of $2,864,400
The total cost for this phase of the project is $3,667,745, which includes this bid for the public health clinic
renovations, architect/engineering fees, furniture and equipment, permitting and surveying, as well as
contingencies. While the current capital project fund includes a budget of $2,755,254, in order to complete this
phase including the four (4) alternates, a budget amendment of $912,491 is needed to increase the capital
project funds.
The base bid included the cost of re- roofing the building. As part of the County's maintenance program under
our Property Management Department, funds to repair the building's roof were originally budgeted in the
General Fund for FY 2014. Staff is requesting that funds totaling $181,276 be moved from Property
Management to the Capital Project to cover the cost of the roofs replacement which leaves a remaining need
of $731,215. No new County funds are required to complete this phase of the project. The Health Department
Board of Commissioners - January 21, 2014
ITEM: 10
has $874,426 of Medicaid Maximization Funds in escrow that are available to be used towards completing this
phase of the project. This escrow fund is the same revenue source used to originally fund the project. A budget
amendment has been prepared for your consideration and approval.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Provide health and wellness education, programs, and services
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt budget amendment 14 -045 and resolution awarding bid to Monteith Construction Corporation in the
amount of $2,864,000 for the Public Health Renovations and authorize the County Manager to execute the
contract.
ATTACHMENTS:
Health Clinic Renovations Resolution
Budget Amendment 14 -045
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Adopted budget amendment 14 -045 and awarded contract to Monteith Construction Corporation 4 -0.
Board of Commissioners - January 21, 2014
ITEM: 10
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
RESOLUTION
AWARD OF PUBLIC HEALTH CLINIC RENOVATIONS BID
WHEREAS, after due advertisement, bids were received and publicly opened by LS3P, architects for the
project on Thursday, December 19, 2013, and the following bids were received for the Public Health
Clinic Renovations; and
Contractor Base Bid Alt 1 Alt 2 Alt 3 Alt 4 Total Bid
Monteith
Construction $2,379,900 $409,000 $57,000 $2,500 $16,000 $2,864,400
Resolute
Building $2,430,700 $427,000 $99,000 $2,600 $53,400 $3,012,700
Group II
Management $2,480,000 $409,000 $102,000 $2,600 $53,000 $3,046,600
Daniels &
Daniels $2,558,000 $351,000 $100,000 $2,700 $66,000 $3,077,700
Muter
Construction $2,463,000 $466,000 $104,000 $2,900 $62,200 $3,098,100
WHEREAS, the architects recommended to staff that Monteith Construction Corporation, the lowest
responsive, responsible bidder be awarded the contract; and
WHERAS, staff agrees and recommends to the Commissioners that the contract be awarded to Monteith
Construction Corporation, in the amount of two million eight hundred sixty -four thousand four
hundred dollars ($2,864,400).
NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board Commissioners that the
award for the renovations of the Public Health Clinic is awarded to Monteith Construction Corporation in
the amount of $2,864,400 and associated budget amendment 4 14 -045 is adopted and that the County
Manager is hereby authorized and directed to execute the contract, contract form to be approved by the
County Attorney.
ADOPTED this the 21S day of January 2014
NEW 14ANOVER COUNTY
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - January 21, 2014
ITEM: 10-1 -1
AGENDA: January 21, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 045
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -045 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Provide health / wellness education, programs, and services
Understand / act on citizen needs
Fund: General
Department: Property Management and Health Department
Expenditure:
Decrease
Increase
Transfer to capital project fund
$912,491
Property Management
$181,276
$731,215
Total
$181,276
$912,491
Revenue:
Decrease
Increase
Contribution from Health escrow
$731,215
Total
$0 ;
$731,215
Fund: Health Department Renovation Capital Project
Department: Health Department
Expenditure:
Decrease
Increase
Capital project expense
$912,491
Total
$0;
$912,491
Revenue:
Decrease
Increase
Transfer in from general fund
$912,491
Total
$0;
$912,491
Section 2: Explanation
This budget amendment will authorize a transfer from the general fund to the Health Department Renovation
Capital Project Fund in the amount of $912,491. This amount is comprised of the Health Department's
Medicaid Maximization Funds of $731,215 and money originally allocated in Property Management's budget
for the Health Department's roof replacement in the amount of $181,276.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -045, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 21st day of January, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - January 21, 2014
ITEM: 10- 2 - 1