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HomeMy WebLinkAboutWAVE Agenda Packet 02 27 14 Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transporta Thursday, February 27, 2014 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1)Call to Order 2)Moment of silence 3)Pledge of Allegiance 4)Public Comment Period 10 minutes 5)Consent agenda 05 minutes 1.Approval of minutes from the January 23, 2014 meeting (p. 2.Amended Meeting Schedule (p. 3.Job Access Reverse Commute (JARC) Agreement 4.Operations Center funding Resolution 5.Apprentice funding Resolution 6)Committee Reports 30 minutes Executive Committee, Mr. David Scheu, Chairman Interlocal agreement update and meeting with NHC Commissioners and Wilmington City Counci Planning & Operations Committee, Mr. Henry Adams, Chair January 2014 operating & statistical reports (p. Finance & Budget Committee January 2014 financial statement (p. FY 2015 budget calendar Facilities Committee, Mr. Jeff Petroff, Chair Operations center update (p. February change orders (p. Construction contract add alternate Consideration of contract for CNG Fueling Station (the contract will be available on Tuesday, February 25, 2014 at http://www.wavetransit.com/Portals/0/documents/CNG_Contract.pdf) 7)Staff report 10 minutes Legislative updates Winter storm debrief 8)New business 05 minutes 9)Old business 05 minutes 10)Adjournment A special meeting of the Authority is scheduled for Thursday, March 20, 2014 at 3:00 pm in room Harrell Conference Room, 601, 230 Government Center Drive, Wilmi. The next regular meeting of the Authority is scheduled for Thursday, March 27, 2014 in the Wave Transit Board Room at Forden Station, 505 Cando Street, Wilmington, NC 28405. CONSENT AGENDA The following items are attached for consideration. A brief exp follows: 1)Approval of minutes from the January 23, 2014 meeting (p. ) 2)Amended Meeting Schedule (p Due to the cancellation and subsequent rescheduling of the January 30, 2014 special meeting between the Authority, Wilmington City Council and the New Hanov Commissioners, a revised Meeting Schedule is attached for consid 3)Job Access Reverse Commute (JARC) Agreement The goal of Job Access and Reverse Commute Program (JARC) 5316 g access to transportation services to employment and employment-related activities for welfare recipients and low-income individuals. The §5316 grant funding would support operations for Route 108 Market Street express route which serves Forden and Downtown more frequent service between the Authoritys main transfer stat transportation passengers additional access to employment opportunities on a more frequent basis. This area was determined to have high levels of employme population density as identified in the Authoritys Short Range The grant would provide funding for fifty percent (50%) of the operation from July 01, 2013 through It would also fund eighty percent of the cost of one CNG bus. L assistance is included in the current budget. Local capital mae been requested from the City of Wilmington. Since the document is lengthy, and to keep the board agenda pack been uploaded to the following URL: http://www.wavetransit.com/Portals/0/documents/14-JA- 052_Contract.pdf. 4)Operations Center Funding Resolution (p. On February 07, 2014, the North Carolina Department of Transport amount of $469,261.00 for the Wave Transit Operations Center. T cost of the corresponding FTA grant for the project. Prior to aard from the North Carolina Board of Transportation, the Authority is required to approve a resolu guaranteeing local matching funds. In-kind matching funds from the Authority in the amount of $469,261.00 have been allocated to the grant in the form real property. 5)Apprentice Funding Resolution (p. In January 2014, the North Carolina Department of Transportation apprentice. The Authority submitted a project for an apprentice to develop an asset management plan that includes all capital asset inventories, condition asse to meeting the defined state of good repair. In order to meet this requirement, the Authority must compile a comprehensive inventory of all assets and develop maintenance plans for all new assets. This requirement is compounded by the timing of the opening of C and operations facility. The facility will be outfitted with new tracking, preventive maintenance program development and warranty pro The role of the apprentice will be to work with the Director of develop the asset management plan to meet the MAP-21 requirement. The apprentice will work with vendors to identify preventive maintenance programs and war all equipment and update CFPTA inventory as required. The timefr conjunction with preparations for the opening of the new maintenance and operations facility will be the most efficient way to ensure that all assets are included Plan. The Authority has been a strong proponent of the apprentice prog future transit leaders, three of whom remain employed in the tra long term success of the Authority to ensure that young professi leadership roles in the future. The grant is for 90% funding of a full time employee for a period of one year. The apprentice would begin employment on or about July 01, 2015. Reimbursement for capped by NCDOT at $32,219.00. If approved, the Authority would 2015 budget for the local matching requirement. Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY January 23, 2014 Mr. David Scheu, Chairman, Presiding MEMBERS PRESENT Mr. David Scheu, Chairman Mr. Henry Adams, Vice Chairman Mr. Don Betz, Secretary Mr. Jonathan Barfield Mr. Beck Smith Mr. Bill Bryden Mr. Euran Daniels Mr. Chris Hawkins Mr. Kevin O’Grady Mr. Jeff Petroff MEMBERS ABSENT None STAFF PRESENT Mr. Albert Eby, Executive Director Ms. Megan Matheny, Director of Planning & Development Mr. Joe Mininni, Director of Finance & Administration Ms. Jean Smith, Director of Operations Ms. Kathy Williams, Board & Customer Service Clerk Mr. Michael Williams, Paratransit Manager CONTRACT MANAGEMENT STAFF PRESENT Mr.Andrew Olsen,Elder Law Firm, Attorney Mr.Chris Greenman, Fixed Route Operations Manager Mr. Jeremy Miller,VehicleMaintenanceManager GUESTS PRESENT Ms. Caitlin Dineen, Star News Ms. Anne K. Ryan, Citizen CALL TO ORDER Mr. Scheu called the meeting to order at 12:03 pm The board meeting began with a moment of silence followed by reciting the Pledge of Allegiance RECOGNITIONS Mr. Eby recognized Mr. Greenman to present operator safety awards Mr. Greenman presented Mr. Gary Fullard and Ms. Lisa Phillips five year safe driving awards Mr. Fullard and Ms. Phillips received a safety pin, certificate and twenty-five dollar check Mr. Scheu introducednew Authority member Mr. BeckSmith Mr. Smithoffereda brief introduction Mr. Eby introduced new Paratransit ManagerMr. Michael Williams Mr. Williams offereda brief introduction PUBLIC COMMENT Mr. Scheuopened the public comment period Ms. Ryan inquired about the cleaning of vehicles Mr. Eby said that cleaning is a priority and efforts are in place to maintain the appearance of the fleet to a high standard He stated that the infrastructure to more efficiently and effectively maintain theappearance of the fleet is being integrated into the new operations center Ms. Ryan inquired if there is a way to enforce passengersto take their trash with them when they exit the bus Ms. Ryan inquired about running Route108 on weekends Mr. Eby stated that weekend service on Route 108will be evaluated during the FY 2015 budget process Ms. Ryan asked if e-cigarettesare permitted on Wave Transit vehicles Mr. Eby stated that Authority prohibits electronic cigarettes on Authority vehicles and in Authority facilities Ms. Ryan expressed appreciation for usingsmaller buses on weekendsand would like to see more smaller buses utilized during weekends Mr. Eby stated that Authority policy is to utilize the most economical, efficient and effective vehicles asservice levels dictate Hearing no further comments, Mr. Scheu closed the Public Comment period CONSENT AGENDA Mr.Scheu presented the January 2014consent agenda for approval Mr. Betzmade a motion to accept the January 2014consent agenda Mr. Brydenseconded and the motion carried unanimously EXECUTIVE COMMITTEE Mr. Scheu stated the committee did not meet Mr. Scheu asked for discussion regarding the draft Interlocal Agreement presented at the December 2013 meeting Mr. Betz inquired about the Rural Operating Assistance Program(ROAP) Mr. Eby stated that the ROAPprovides approximately$200,000 annually Program funding is a combination of federal and state dollars administered by NCDOTfor the purpose of serving non urbanized areas The NC General Statutes allow Authorities to serve as designated recipient of ROAP funds Currently New Hanover County serves as the recipient of ROAP funding Mr. O’Grady stated that a good approach would be todevelop a multiyearfinancial projection so funding partners are aware of the short term capital and operating needs of the Authority Mr. Betz moved to amendthe draft Interlocalagreement to add bi-annual minimum funding levels Mr. Adams seconded the motion Hearing no further discussion Mr. Scheu called the question The motion carried nine in favor and none opposed Mr. Barfield abstained Mr. Scheu stated that the draft Interlocal would be amended and distributed to the City and County for consideration Mr. Scheu stated that the Chairman typically makesannual appointments to Authority committees at the January meeting With the departure of the current finance and budget committee chairman, Mr. Scheu requested Mr. Bryden serve as committee chair He alsoasked Mr. Smith to serve on the finance and budget committee The Finance committee is as follows: Mr. Bryden (Chairman), Mr. Scheu, Mr. O’Grady, Mr. Betz and Mr. Smith Mr. Scheu stated that the facilities committee, the planning and operations committee and the executive committee would continue without revisions Mr. Petroff would continue to serve as facilities committee chairman Mr. Adams would continue to serve as planning and operations committee chairman The executive committee would continue to be chaired by the Authority Chairman PLANNING& OPERATIONS COMMITTEE Mr. Scheurecognized Mr. Adamsto give the committee report Mr. Adams stated that fare revenue is increasing Ridership on the Seahawk Shuttle is up dramatically Fixed route ridership remains down from 2013 but is beginning to stabilize from the route restructuring and fare increase in February 2013 Mr. Betz asked about the usageof Paratransit serviceon Sunday Mr. Eby stated that complementary Paratransitservice on Sunday is a federal requirementwhich is costlybut unavoidable Mr. Adams saidabus shelteronMedical Center Drive,being built by an Eagle Scout, should be completedby the end of February Mr. Adams also said that the Rotary Club is working with staffon a shelter near Hanover Center Mr. Adams said that the committee isseeking organizations to assist with the local match for shelters As a TMA, federal funds are available for shelters but being underutilized due to the lack of local matching funds st Mr. Adams said that the committee wasworking on amenities at a new stop on 41Street Mr. Adams said that the final draft for the trolley map is almost complete Mr. Adams said that Street Level Media Advertising has begun to advertise on the inside and outside of buses Mr. Hawkins recognizedMs. Smith for her efforts to manage the Paratransit Division while the department was absent a manager FINANCE & BUDGET COMMITTEE Absent a committee Chairman, Mr. Scheupresentedthe committee report Mr. Scheu referred Authority members to the financial statement in the board packet Mr. Scheu statedthat the Authority is still waiting on somegrants to be approved,and cash flow is challenging Mr. Hawkins inquired about Paratransit operatorspay rate Mr. Eby said he is working with Mr. Mininni, Mr. Williams and Ms. Smith to address a pay increase forParatransitoperators He stated that it was a priority of staff to increase Paratransit Operator wages to market level or near market level in the upcoming budget FACILITIES COMMITTEE Mr. Scheurecognized Mr. Petroff to give the committee report Mr. Petroff said that sitework at the Operations Centeris completeand the building should go vertical soon Mr. Petroff stated that staffhas been working with the contractors and project managers to offset unexpected costs Mr. Petroff stated that additional unsuitable soils required mitigationduring January The cost was offset by eliminating translucent roof panels which were problematic Other savings wouldbe realized by changing the small vehicle lift The total changes in January would result in a net savings of $15,111 Mr. Scheu stated that a motion to approve the January change orders as presented was made by the facilities committee No second wasrequiredandthe motion carried unanimously Mr. Petroff stated that bids for construction of the CNG fueling station were extended until January 30, 2014 The committee expects to bring a recommendation to the Authority at the February 27, 2014 meeting Mr. Petroff stated that the project budget is currently .8% under budget STAFF REPORT Mr. Scheurecognized Mr. Eby to present the staff report Mr. Ebystated that staff was developing a legislative agenda Mr. Eby stated that the 2014 federal budget passedin January includes an additional $125,000,000 in TIGER funding Mr. Eby stated that the Authority would seek funding for CNG buses from the TIGER program which was highly competitive Mr. Eby requestedfeedback from the board regarding the size of the board packets Mr. Eby stated that some members were concernedthat the board packet can be too large Mr. Betz suggested dropping the signature and notary pagesof contracts Mr. Barfield suggested hyperlinking large documents to the website Mr. Bryden suggested linking each item so that items can be printed at their owndiscretion OLDBUSINESS No old business NEWBUSINESS Mr. Scheu remindedthe board ofthe January 30,2014meeting between City Council and the County Commissioners ADJOURN Mr.Betzmade a motion to adjourn the January, 2014board meeting Mr. O’Gradyseconded and the motion carried unanimously SCHEDULING OF NEXT MEETING The Authority’s next meetingis scheduled for January 30, 2014at 3:00 pm in the New Hanover County Government Center, Room 601 The Authority’s next regular meetingis scheduled for February 27, 2014at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Executive Director /kw Cape Fear Public Transportation Authority Pursuant to NCGS § 143-318.12, the Cape Fear Public Transportation Authority has establ the following schedule of meetings for 2014. The schedule is on file with the Authority Secretary and available for public inspection by contacting Wave Transit at (910) 343-0106 and at the following URL: http://www.wavetransit.com/Portals/0/documents/2014_Meeting_Sche Any changes to the following schedulewill comply with NCGS § 143-318.12. Day Date Time Location Thursday January 23, 2014 12:00 pm Forden Station, 505 Cando Street 1 ThursdayJanuary 30, 20143:00 pm230 Government Center Dr. # 601 Thursday February 27, 2014 12:00 pm Forden Station, 505 Cando Street 2 Thursday March 20, 2014 3:00 pm 230 Government Center Dr. # 601 Thursday March 27, 2014 12:00 pm Forden Station, 505 Cando Street ThursdayApril 24, 201412:00 pmForden Station, 505 Cando Street ThursdayMay 22, 2014 12:00 pmForden Station, 505 Cando Street Thursday June 26, 2014 12:00 pm Forden Station, 505 Cando Street Thursday July 24, 2014 12:00 pm Forden Station, 505 Cando Street Thursday August 28, 2014 12:00 pm Forden Station, 505 Cando Street Thursday September 25, 2014 12:00 pm Forden Station, 505 Cando Street Thursday October 23, 2014 12:00 pm Forden Station, 505 Cando Street Thursday November 20, 2014 12:00 pm Forden Station, 505 Cando Street Thursday December 18, 2014 12:00 pm Forden Station, 505 Cando Street 1 Special meeting of the Cape Fear Public Transportation Authoritymissioners cancelled due to inclement weather. Meeting rescheduled for Mar 2 Special meeting of the Cape Fear Public Transportation Authority RESOLUTION _____________________________________________________________________ Introduced by: Joseph Mininni, Director of Finance & Administration Date: February 27, 2014 RESOLUTION AUTHORIZING CONTRACTWITH NCDOT FOROPERATING AND PLANNING GRANT PROGRAM - 5307 A motion was made by ___________________ and seconded by ______________for adoption of the following resolution and upon being upto a vote was duly adopted. WHEREAS , the Cape Fear Public Transportation Authority has requested the N.C. Department of Transportation to assist in funding of construction and planning related to the Wave Transit Operations Facility expendituresunder the Operating and Planning Grant program;and WHEREAS ,the Cape Fear Public Transportation Authority will provide tenpercent (10%) of the cost of the above described projectup to four hundred sixty nine thousand two hundred and sixty three dollars ($468,263) byin-kind match; NOW THEREFORE, BE IT RESOLVED that theChairman of theCape Fear Public Transportation Authority is hereby authorized to enter into a contract with the N.C. Department of Transportation and execute all agreements and contracts with the N.C. Department of Transportation, Public Transportation Divisionregarding the project. ------------------------------------------------------------------------------------------------------------------------------ I, Don Betz, Secretary do hereby certify that the above is a true and correct copy of an excerpt for the minutes of a meeting of the Cape Fear Public Transportation Authority duly held th on the 27day of November, 2014. _____________________ Don Betz Secretary Certifying Official (seal) RESOLUTION _____________________________________________________________________ Introduced by: Joseph Mininni, Director of Finance & Administration Date: February 27, 2014 RESOLUTION AUTHORIZING CONTRACTWITH NCDOT FORINTERNSHIPGRANT PROGRAM A motion was made by ___________________ and seconded by ______________for adoption of the following resolution and upon being upto a vote was duly adopted. WHEREAS , the Cape Fear Public Transportation Authority has requested the N.C. Department of Transportation assist inthefunding ofan Intern to assist in the operations of the Authority under the NCDOT Apprenticeship program;and WHEREAS ,the Cape Fear Public Transportation Authority will provide tenpercent (10%) of the cost of the above described projectnot to exceedthree thousand two hundred and twenty two dollars ($3,222); NOW THEREFORE, BE IT RESOLVED that theChairman of theCape Fear Public Transportation Authority is hereby authorized to enter into a contract with the N.C. Department of Transportation and execute all agreements and contracts with the N.C. Department of Transportation, Public Transportation Divisionfor the project. ------------------------------------------------------------------------------------------------------------------------------ I, Don Betz, Secretary do hereby certify that the above is a true and correct copy of an excerpt for the minutes of a meeting of the Cape Fear Public Transportation Authority duly held th onthe 27day of February 2014. _____________________ Don Betz Secretary Certifying Official (seal) Monthly Passenger Summary January 2014 Total Passengers Fixed Route 180,000140,000 160,000 120,000 140,000 100,000 120,000 80,000 100,000 80,000 60,000 60,000 40,000 40,000 20,000 20,000 00 JulAugSepOctNovDecJanJulAugSepOctNovDecJan 2012/2013108,152135,470155,461170,712147,877113,003145,9332012/2013102,054112,743109,078121,151103,73696,608107,954 2013/201496,540124,927153,473159,527138,395110,281108,5852013/201490,75899,47898,451101,71190,79990,69578,845 Change-10.74%-7.78%-1.28%-6.55%-6.41%-2.41%-25.59%Change-11.07%-11.77%-9.74%-16.05%-12.47%-6.12%-26.96% Seahawk Shuttle Paratransit 60,000 7,000 6,000 50,000 - 5,000 40,000 4,000 30,000 3,000 20,000 2,000 10,000 1,000 0 JulAugSepOctNovDecJan 0 JulAugSepOctNovDecJan 2012/201381416,51941,25244,01739,73012,60733,171 2012/20135,2846,2085,1315,5444,4113,7884,808 2013/201482320,42950,43352,33543,22015,37325,981 2013/2014 4,9595,0204,5895,4814,3764,2133,759 Change1.11%23.67%22.26%18.90%8.78%21.94%-21.68% Change -6.15%-19.14%-10.56%-1.14%-0.79%11.22%-21.82% Passengers by Route January 2014 Fixed Route PassengersTransfers No. Name 101Princess Place14,8772,164 103Oleander East5,239920 104Northeast4,480723 105Medical Center6,222913 106Shipyard Blvd5,160698 107College Road1,654300 108Market Street4,555656 201Carolina Beach Road7,567821 202Monkey Junction5,830654 203Trolley3,880 204Brunswick Connector1,798219 205Longleaf Park7,044837 207North3,283606 209Independence6,519653 301Pleasure Island737 TOTAL 78,84510,164 UNCW 701Blue3,513 712Teal2,654 702Green2,907 703Red2,895 704Yelow4,326 705Loop1,015 706Point to Point189 707Red Express6,768 709Loop Express1,519 710CMS195 UNCW Total 25,981 Para-Transit Services ADA Passengers 1,164 Non-ADA Passengers 2,595 Para-Transit Total 3,759 TOTAL PASSENGERS 108,585 FIXED ROUTEMONTHLYFiscal Year to Date This Month % Change Ridership Statistics Current% ChangeCurrentPrior Last Year Total Bus/Trolley Passenger Trips78845107954-26.96%650737729267-10.77% Total UNCW Passenger Trips2598133171-21.68%20859418562812.37% Total Fixed Route Passenger Trips 104826141125-25.72%859331914895-6.07% Average Weekday Passenger Trips49856082-18.04%3502838434-8.86% Average Saturday Passenger Trips18132160-16.06%1368215126-9.55% Average Sunday Passenger Trips10011048-4.48%696169350.37% Operating Statistics - Fixed Route Total Revenue Miles85921111554-22.98%702918766402-8.28% Total Revenue Hours60927625-20.10%4982152541-5.18% Accidents Non Preventable11-100.00%1115-26.67% Accidents Preventable110.00%812-33.33% Passenger Trips/Revenue Mile1.221.27-3.56%1.221.192.41% Passenger Trips/Revenue Hour17.2118.51-7.03%17.2517.41-0.95% Operator Overtime 1.86%2.33%-20.17% Farebox Revenue $62,389$62,543-0.25%$568,612$474,59519.81% Average Fare per Bus Passenger$0.79$0.5836.58%$0.87$0.6534.27% MONTHLYFiscal Year to Date PARATRANSIT This Month Ridership Statistics % Change Current% ChangeCurrentPrior Last Year Total ADA Passenger Trips116411223.74%918789232.96% Total Non ADA Passenger Trips25953686-29.60%2321026664-12.95% Total Paratransit Passenger Trips 37594808-21.82%3239735587-8.96% Average Weekday Passenger Trips220222-0.90% Average Saturday Passenger Trips353016.67% Average Sunday Passenger Trips6520.00% Operating Statistics - Paratransit Total Revenue Miles2823935786-21.09%219355239438-8.39% Total Revenue Hours15472002-22.73%1186114247-16.75% Accidents Non Preventable01-100.00%27-71.43% Accidents Preventable01-100.00%67-14.29% Passenger Trips/Revenue Mile0.130.130.00%0.150.150.00% Passenger Trips/Revenue Hour2.432.401.18%2.732.509.35% Operator Overtime 2.90%1.66%74.70% WavePool Passengers205N/AN/A1588N/AN/A Revenue Miles4456N/AN/A3287N/AN/A Revenue Hours74N/AN/A579N/AN/A Special Services Greyhound Ticket Revenue$2,224$1,17389.60%$19,684N/AN/A Amtrak Passengers On and Off15365135.38%1209N/AN/A Cape Fear Public Transportation Authority Statement of Operating Position Date : 7/1/2013 - 1/31/2014 Budget Scenario : 2014 (1) (Board Adopted Budget Original) Annual ActualBudget Variance58% GL account Operating revenues Farebox revenues 667,620639,33328,28760.91%1,096,000 Passes 132,058120,75011,30863.80%207,000 Contracted services 596,213605,208-8,99557.47%1,037,500 Total: Operating revenues 1,395,8911,365,29130,60059.64%2,340,500 Operating expenses Salaries and wages 2,022,7892,065,90643,11757.12%3,541,553 Taxes and benefits 646,225702,08055,85553.69%1,203,565 Fuels and lubricants 588,311642,30853,99753.43%1,101,100 Maintenance 221,713363,417141,70435.59%623,000 Communications 13,75414,8171,06354.15%25,400 Tires 34,41862,49528,07732.13%107,134 Professional services 241,084245,7394,65557.23%421,267 Other services 30,56545,96715,40238.79%78,800 Utilities 48,38940,425-7,96469.83%69,300 Insurance 665,873344,136-321,737112.87%589,947 Office supplies and expenses 16,31320,8834,57045.57%35,800 Marketing 3,88325,31721,4348.95%43,400 Other expenses 64,20773,2739,06651.12%125,612 Total: Operating expenses 4,597,5244,646,76349,23957.72%7,965,878 Nonoperating revenues Subsidies Federal grants1,502,1201,782,041-279,92149.17%3,054,928 State grants231,871592,754-360,88322.82%1,016,150 Subsidy from primary government1,558,000831,250726,750109.33%1,425,000 Subsidy from other governments91,87576,34415,53170.20%130,875 Local Government Pledged to Capital-9199190.00%-1,575 Total: Subsidies 3,383,8663,281,470102,39660.15%5,625,378 Net Results 182,233 Cape Fear Public Transportation Authority.Page 1 of 12/17/2014 1:22 PM Cape Fear Public Transportation Authority Operations Center Project Update February 2014 Construction The winter storms in late January and early February impacted co addition to conditions too cold to work in, the site encountered which impacted progress. Sitework including underground utilities, rough-in plumbing and electrical, elevator, lift and bus wash pits have been ongoing are mostly complete. The slab on grade in the administrative area was poured and steel for the administrative st February. Erection of the steel began on February 21. Site utilities are 100% complete and the only sitework remaining is final grading and installing the vehicle a-engineered metal maintenance building was released during the month and is expected to be installed in April. Change Orders To meet the need to offset increases in the project cost with savings that do not dr facility, February change orders were offset with reductions. Added costs in February included sewer revisions to reroute PVC lines and add ductile iron lines runninThis scope entails scope changes to the utility contractor and plumbi stated. Final engineering for the sewer lines could not be determined until the vehicle wash engineering was complete. The cost of the sewer line revisions parking lot which was determined to be over-engineered. The change would reduce the paving depth from 6 to 4. It would also change the structural support from change would more closely align the employee parking area to ind vehicles will utilize the north parking lot. The total change o reduction in the project cost by $8,784. Budget The project budget for the period ending February is 0.81% under available revenues. This assumes approval of the change order in the section above and inclusion of Add Alternate #3 and Add A #4. On February 07, 2014, NCDOT awarded $ 469,261.00 for the project. Staff is preparing the necessary submittals to secure the revenue. The funding completes all pro With all funding secured, the Facilities Committee will consider two Contractor. The alternates are for a direct digital controller (DDC) to manage the HVAC system and for pre- engineered metal canopies in the plaza area. The DDC controller would add $76,000 to the project cost. It would allow facilities maintenance personnel the ability to p efficient levels. It would also allow HVAC interface to diagnos detailed cost benefit analysis for the DDC controller is not pos efficiency of the HVAC system without DDC controls. The DDC con to be a valuable investment and HVAC operation and maintenance costs have been reduced by having the DDC controller. Pre-engineered metal canopies would provide shelter from the element utilizing the operations center. They would also provide an aesthetic arcal element to the facility similar to that of Forden Station. MEMO TO: Wave Transit Employees FROM: Albert Eby, Executive Director DATE: February 14, 2014 SUBJECT: Appreciation On behalf of the Board of the Cape Fear Public Transportation Au Wave Transit employees for your efforts during the most recent winter storms. prepared to deal with emergency situations commonly associated with hurricanes, our communication and response to the winter storms was exceptional. These unprecedented events challenged our policies and procedures and I am pleased to report that we had z During the February storm, Wave Transit employees manned the Int-agency Care Coordination Center (IC3) operated by the New Hanover County Emergency Operations De Our role in the IC3 was to transport our neighbors to Codington g power outages. Our Paratransit Division (with the assistance ofserved 24 hour shifts in the IC3 ensuring no one would have to suffer in freezing conditions Our efforts to get service resumed after each storm was no small task and everyone demonstrated the highest level of professionalism. The efforts and cooperation from each of you made the storms and manageable as possible. Your commitment to safety, your passengt is appreciated. Keep up the good work.