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03-20-20131 Board Members Present: Tucker Stevens Beth Dawson Bill Terrell Stuart Borrett Jack Mills Nancy Pritchett Ben Woodruff Nancy Ballard Cox Sandra Sheridan Absent: Gwen Brown, Linda Chapman, Dan Owen and Allen Trask Staff Present: Ruth Haas, Director Barbara Rowe, Curator The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, March 20, 2013 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Jack Mills at 4:00 PM. Approval of Minutes: Jack Mills A motion to accept the February 2013 minutes as amended was made, seconded and approved without opposition. Consideration of Absences: Jack Mills Gwen Brown, Linda Chapman, Dan Owen and Allen Trask all indicated their inability to attend this meeting and have been excused. Chairman’s Report: Jack Mills Mr. Mills reported that on April 22, 2013 board member Tucker Stevens will present the Museum’s annual update to the New Hanover County Commissioners. Mr. Mills encouraged the other board members to attend the meeting to show support for Mr. Stevens and the Museum. Associates Report: Ben Woodruff Mr. Woodruff thanked everyone for all of their support of the Vintage and Vine fundraiser. Mr. Woodruff indicated that event would net about $7700.00. The CFM Associates board recognizes and supports the Museum’s need for a full-time Development Coordinator. Mrs. Haas has requested the position be funded in the Museum’s FY 13-14 budget. The position is still included in the budget at this time and the county has requested that Mrs. Haas come up with a set of benchmarks and measures of success for this position. Mrs. Haas reported that she is working with the Museum’s budget analyst to supply the requested information. MINUTES MUSEUM ADVISORY BOARD MEETING March 20, 2013 2012-13 Board Jack Mills Chair Sandra Sheridan Vice Chair Allen Trask, III Secretary Stuart Borrett T. Gwendolyn Brown Linda Chapman Nancy Ballard Cox Daniel H. Owen Nancy Pritchett Tucker Stevens Bill Terrell Beth Dawson, NHC Commissioner Ex-officio: Ben Woodruff CFMA, Inc. 2 Collections Committee: Stuart Borrett The Collections Committee recommended approval of the proposed list of acquisitions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the acquisitions. The Collections Committee recommended approval of the proposed lists of deaccessions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the deaccessions. Barbara Rowe, Museum Curator, gave a detailed update on the artifacts included in the board packet that are currently being conserved. Program Committee: Nancy Ballard Cox PI Days was held March 12, 13 and 14 and served over 1100 students and 280 educators in the three half day sessions. History Day was held March 19 and had 132 students participating in various projects. The Museum is collaborating with the Cape Fear Camera Club and will host “Impressions of the Cape Fear” an exhibit of handpicked photographs taken by club members. The exhibit opens April 9, 2013 with a reception from 5:30 – 7:30 pm. The Museum is collaborating with several local organizations to host the NC Science Festival’s Statewide Star Party on Friday, April 5, 2013 at Airlie Gardens. The event begins at 7:00 pm. The Museum had previously received a $1000 donation from PPD that will be used to cover the costs of the bus fees for 4 Title I schools to attend the Forces in Motion program. These students would have been unable to attend the program without this additional support. Strategic Planning Committee: Tucker Stevens Mr. Stevens reported in conjunction with the N.C. Science Festival that a science themed bar trivia night will be held on Wednesday, April 10 at 8:00 pm. Director’s Update: Ruth Haas The FY 13-14 NHC budget workshops are on-going. The request for a full-time Development Coordinator position is still in the budget. The request for proposal for the $500,000 parks bond has gone out and several teams have shown interest in submitting bids. Bid packages are due to the Museum on Wednesday, April 10, 2013. Two grant applications are currently in progress. The Museum is submitting a letter of interest for the Win Grant. The Museum is also re-submitting for the Burroughs Welcome grant. This is a 3-year grant to fund a middle school junior interpreter program. Old/New Business: Jack Mills “Impressions of the Cape Fear” exhibit opening and reception, Tuesday, April 9, 2013 from 5:30-7:30 pm. “Fragments of War”, Patricia Ewer, Conservator Talk, 7:00 pm in the Williston Auditorium. A motion was made that the meeting adjourn. With unanimous consent, the meeting ended at 5:10 PM. The next meeting will be held on Wednesday, April 17, 2013 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.