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HomeMy WebLinkAbout05-15-20131 Board Members Present: Tucker Stevens Beth Dawson Bill Terrell Nancy Pritchett Ben Woodruff Stuart Borrett Allen Trask Jack Mills Dan Owen Absent: Gwen Brown, Linda Chapman Nancy Ballard Cox and Sandra Sheridan Staff Present: Ruth Haas, Director Barbara Rowe, Curator The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, May 15, 2013 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Jack Mills at 4:00 PM. Approval of Minutes: Allen Trask A motion to accept the April 2013 minutes as amended was made, seconded and approved without opposition. Consideration of Absences: Allen Trask Gwen Brown, Linda Chapman, Nancy Ballard Cox and Sandra Sheridan all indicated their inability to attend this meeting and have been excused. Chairman’s Report: Jack Mills No report at this time. Associates Report: Ben Woodruff No report at this time. Collections Committee: Stuart Borrett The Collections Committee recommended approval of the proposed lists of acquisitions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the acquisitions. The Collections Committee recommended approval of the proposed lists of deaccessions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the deaccessions. Program Committee: Jack Mills No report at this time Strategic Planning Committee: Tucker Stevens Mr. Stevens deferred the report to Mr. Terrell. Mr. Terrell gave a report on selecting a contractor for the parks bond planning phase. Mr. Terrell reported that five proposals were submitted and reviewed. Based on the numerical rankings, the contracting teams from two proposals were invited in for an interview. MINUTES MUSEUM ADVISORY BOARD MEETING May 15, 2013 2012-13 Board Jack Mills Chair Sandra Sheridan Vice Chair Allen Trask, III Secretary Stuart Borrett T. Gwendolyn Brown Linda Chapman Nancy Ballard Cox Daniel H. Owen Nancy Pritchett Tucker Stevens Bill Terrell Beth Dawson, NHC Commissioner Ex-officio: Ben Woodruff CFMA, Inc. 2 The interview panel consisted of the following: Jerome Fennel, New Hanover County Director of Property Management Andy Johnson, Assistant Director for New Hanover County Parks with oversight of grounds maintenance Bill Terrell, Museum Advisory Board member Ruth Haas, Museum Director Adrienne Garwood, Museum Exhibits Manager John Timmerman, Museum Exhibits Designer Barbara Rowe, Museum Curator Jan Davidson, Museum Historian Based on the proposal and interviews, the majority agreed to award the contract to Coastal Land Design. The reasons for the final decision: The team that they brought to the table was stronger in critical areas to the project including engineering, knowledge of city regulations, and recognition of unique issues / challenges of this particular site and facility The exhibit design partner is Mike Walker, who had already provided good guidance to the Museum for the “Land of the Longleaf Pine” installation. The team did not bring some of the more creative – “out-of-the-box” – recommendations to the table, but the majority felt that they were most likely to deliver a solid product within the proscribed budget. Director’s Update: Ruth Haas Mrs. Haas reported that the NHC county budget process continues. The budget will be presented by County Manager Chris Coudriet on May 20, 2013 and the commissioners will have the final vote on June 17, 2013. The development coordinator position has moved forward and is included at this time. Cape Fear Museum Associates will still receive admission revenue and that money will be used to help establish the development coordinator’s office and other efforts to help that person succeed. Mrs. Haas reported that based on the NC Senate recommendations the museum will see a 30% cut of the Grassroots Museum’s Science Collaborative funding in the NC budget. Mrs. Haas gave some highlights from the AASLH Visitor’s Count Survey that was conducted last fall: o 3% of visitors came from outside the U.S.; 52.3% were from more than 120 miles away; 7% came from 60 to 120 miles away; 37.7% came from within 60 miles. o The respondents most often visited or plan to visit beaches, followed by the aquarium and the battleship. o Visitor comments regarding exhibits and customer service were very positive. Mrs. Haas reported that Museum has received $16,000 for the Big Read Grant. There are 12 to 15 community sponsors/partners and the project is an effective collaboration of all parties involved. The first Big Read team meeting will be next week. Mrs. Haas reported that we have applied for a 5,000 grant to provide programming for the Mail Call exhibit. Mrs. Haas reported that the museum has put in an application to the NEH for 4 films on racial equality to be shown in conjunction with For All the World to See exhibit. Old/New Business: Jack Mills Mr. Mills reminded the board that the opening reception for Attack of the Bloodsuckers will be on Friday, May 24, 2013 at 5:30 pm at the Museum. A motion was made that the meeting adjourn. With unanimous consent, the meeting ended at 4:40 PM. The next meeting will be held on Wednesday, June 19, 2013 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.