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10-16-20131 Board Members Present: Sandra Sheridan Nancy Ballard Cox Jack Mills Allen Trask Linda Chapman Stuart Borrett Dan Owen Sandra Sheridan Bill Terrell Lynore Young Nancy Pritchett Absent: Gwen Brown, Beth Dawson, Mike Ryan, Tucker Stevens (?) Staff Present: Ruth Haas, Director Barbara Rowe, Curator Cindy Anzalotti, Donor Relations The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, October 16, 2013 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Allen Trask at 4:00 PM. Approval of Minutes: Allen Trask A motion to accept the September 2013 minutes was made, seconded and approved without opposition. Consideration of Absences: Allen Trask Gwen Brown, Beth Dawson and Mike Ryan indicated their inability to attend this meeting and have been excused. Chairman’s Report: Allen Trask Mr. Trask reviewed the first quarter achievement indicators for the museum. Participation in adult programming and adult night out events overall was higher. The membership program/structure is still being evaluated by the Associates board for possible changes. Mr. Trask reviewed the Code of Ethics for the 2013-2014 Advisory board members and asked that each member sign it. Associates Report: Lynore Young Mr. Trask welcomed Lynore Young, Vice President of the Cape Fear Museum Associates Board of Directors. Ms. Young reported Mr. Ryan that the Associates board is soliciting one hundred percent participation in donations and membership to the museum from both the Advisory board and the Associates board. Letters pledging support were passed out to the members. Collections Committee: Nancy Pritchett The Collections Committee recommended approval of the proposed list of acquisitions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the acquisitions. The Collections Committee recommended approval of proposed list of deaccessions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the deaccessions. MINUTES MUSEUM ADVISORY BOARD MEETING October 16, 2013 2013-14 Board Allen Trask, III Chair Sandra Sheridan Vice Chair Linda Chapman Secretary Stuart Borrett T. Gwendolyn Brown Nancy Ballard Cox Jack Mills Daniel H. Owen Nancy Pritchett Tucker Stevens Bill Terrell Beth Dawson, NHC Commissioner Ex-officio: Mike Ryan CFMA, Inc. 2 Strategic Planning Report: Allen Trask As previously reported Ms. Haas has been directed by county management to explore commissioning a study to define the strategic steps needed to position the museum as a vibrant and essential presence in New Hanover County for the future. A further discussion was held on what the potential questions that should be addressed in the study. It was determined that Mr. Tim Burgess, Assistant County Manager should be invited to a future meeting to further the discussion. Parks Bond Plan Report: Bill Terrell Mr. Terrell reported that another meeting has been held and there was good discussion and input from all of the participants. The group is still in the preliminary stages of the project. The next parks bond meeting will be held on October 23, 2013. The project is scheduled for completion in 2015. Director’s Update: Ruth Haas Ms. Haas reported that the opening reception for Mail Call will be Friday, November 8th from 5:30 – 7:00 pm. All four of the local federal officials will be invited. Ms. Haas proposed that the January 2014 meeting be a joint board meeting between the Advisory board and the Associates board to be held on Wednesday, January 8th from 4 -6 pm in the Williston Auditorium. An update on the parks bond project is a potential agenda item. Old/New Business: Allen Trask Science Spooktacular, Saturday, October 19th, 6-9 pm. Mail Call Exhibit Opens, Saturday, November 9th Adult Night Out, Artifacts of War, Friday, November 15th, 7-9 pm A motion was made that the meeting adjourn. With unanimous consent, the meeting ended at 5:05 PM. The next meeting will be held jointly with the Cape Fear Museum Associates Board on Wednesday, November 20, 2013 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.