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11-13-20131 Board Members Present: Sandra Sheridan Nancy Ballard Cox Jack Mills Linda Chapman Stuart Borrett Sandra Sheridan Dan Owen Mike Ryan Bill Terrell Beth Dawson Nancy Pritchett Gwen Brown Tucker Stevens Absent: Allen Trask Staff Present: Ruth Haas, Director Barbara Rowe, Curator Cindy Anzalotti, Donor Relations The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, November 20, 2013 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Vice Chairman Sandra Sheridan at 4:00 PM. Approval of Minutes: Sandra Sheridan A motion to accept the October 2013 minutes was made, seconded and approved without opposition. Consideration of Absences: Sandra Sheridan Allen Trask indicated his inability to attend this meeting and has been excused. Chairman’s Report: Sandra Sheridan Ms. Sheridan reviewed the Code of Ethics for the 2013-2014 Advisory board members and asked that each member sign it. Associates Report: Mike Ryan Mr. Ryan reported that the events committee is planning the annual fundraiser to be held on March 22, 2014. A history based community wide scavenger hunt with 4-6 person teams which will conclude at the museum with a reception and awards. Mr. Ryan reported that the Associates board is soliciting one hundred percent participation in donations and membership to the museum from all members of both the Advisory board and the Associates board. Letters pledging support were passed out to the members. Mr. Ryan reported that the Eschleman Foundation awarded the Associates a $5000 grant to fund a museum field trip for the program “Forces in Motion” all New Hanover County 1st graders. MINUTES MUSEUM ADVISORY BOARD MEETING November 20, 2013 2013-14 Board Allen Trask, III Chair Sandra Sheridan Vice Chair Linda Chapman Secretary Stuart Borrett T. Gwendolyn Brown Nancy Ballard Cox Jack Mills Daniel H. Owen Nancy Pritchett Tucker Stevens Bill Terrell Beth Dawson, NHC Commissioner Ex-officio: Mike Ryan CFMA, Inc. 2 Collections Committee: Nancy Pritchett The Collections Committee recommended approval of the proposed list of acquisitions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the acquisitions. The Collections Committee recommended approval of proposed list of deaccessions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the deaccessions. Strategic Planning Report: Tucker Stevens Mr. Stevens deferred the report to Ms. Haas. Ms. Haas reported that she has inquired on costs for a full feasibility study and it would require between 100,000 and 150,000 for a full study to be completed. Ms. Haas indicated that in follow up discussions with county management that she will try to incorporate the initial costs into the upcoming budget planning process for FY14-15. Ms. Haas reported that the January 2014 meeting will be a joint board meeting between the Advisory board and the Associates board. The meeting will be held on Wednesday, January 8th from 4 -6 pm in the Williston Auditorium. An update on the parks bond project is on the agenda. County Manager Chris Coudriet and Assistant County Manager Tim Burgess were both invited and have accepted the invitation to the meeting. Mr. Coudriet and Mr. Burgess will facilitate a discussion and give an update on a succession plan for Ms. Haas’s replacement and how the board members may assist in that process. Parks Bond Plan Report: Bill Terrell Mr. Terrell reported that a meeting is scheduled for Friday, November 22, 2013. A full committee meeting is planned in December 2013. Director’s Update: Ruth Haas Ms. Haas also has a request from the North Carolina Grassroots Science Museum’s Collaborative director Steve Saucier to come and speak to both boards on behalf of the Collaborative. Ms. Haas introduced Adrienne Garwood, Exhibits Coordinator for the Museum. Ms. Garwood gave a presentation two new exhibits, Mail Call which opened on November 9th and Nano Technology which will open tomorrow, Thursday, November 21st . Ms. Garwood invited the board members to tour both exhibits at the end of the meeting. Old/New Business: Sandra Sheridan Joint Board meeting with Cape Fear Museum Associates on Wednesday, January 8, 2014 from 4-6 pm in the Williston Auditorium. Tim O’Brien speaking, Kenan Auditorium at UNCW on Wednesday, January 15, 2014 A motion was made that the meeting adjourn. With unanimous consent, the meeting ended at 5:15 PM. The next meeting will be held on Wednesday, December 18th, 2013 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.