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12-18-20131 Board Members Present: Sandra Sheridan Nancy Ballard Cox Jack Mills Stuart Borrett Sandra Sheridan Allen Trask Dan Owen Mike Ryan Bill Terrell Beth Dawson Nancy Pritchett Tucker Stevens Absent: Gwen Brown, Linda Chapman Staff Present: Ruth Haas, Director Barbara Rowe, Curator Cindy Anzalotti, Donor Relations The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, December 18, 2013 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Allen Trask at 4:00 PM. Approval of Minutes: Allen Trask A motion to accept the November 2013 minutes was made, seconded and approved without opposition. Consideration of Absences: Allen Trask Gwen Brown and Linda Chapman indicated their inability to attend this meeting and have been excused. Chairman’s Report: Allen Trask Mr. Trask reported that the January 8th 2014 meeting will be a joint meeting with the Cape Fear Museum Associates Inc. Board of Directors. This meeting will be a meet and greet with light refreshments. A presentation will be given by Frank Braxton of Coastal Land Design and Mike Walker of Creative Strategy Inc. on the proposed design concepts for the Parks Bond Project. The other item on the agenda will be a roundtable discussion with Chris Coudriet, New Hanover County Manager and Tim Burgess, New Hanover County Assistant Manager on plans for recruiting and selecting a new museum director. Associates Report: Mike Ryan Mr. Ryan reported that the events committee has shifted focus in planning the annual fundraiser. Reach for the Stars a fundraiser luncheon will be held on Thursday, March 20th at the Union Station Building on the campus of Cape Fear Community College. Please look for information and invitations soon. Mr. Ryan reported that a Purse Walk, a friend raiser for women, will be held on February 12, 2014 from 7-10 pm here at the museum. Mr. Ryan reported the associate investment accounts continue to do very well and the finance committee was working on a spending policy for the unrestricted investment account funds. MINUTES MUSEUM ADVISORY BOARD MEETING December 18, 2013 2013-14 Board Allen Trask, III Chair Sandra Sheridan Vice Chair Linda Chapman Secretary Stuart Borrett T. Gwendolyn Brown Nancy Ballard Cox Jack Mills Daniel H. Owen Nancy Pritchett Tucker Stevens Bill Terrell Beth Dawson, NHC Commissioner Ex-officio: Mike Ryan CFMA, Inc. 2 Collections Committee: Nancy Pritchett Ms. Pritchett reported that the committee recommendations the list of proposed amendments to the Collections Policy sent out in the monthly board packet. After discussion, a motion was made, seconded and approved without opposition to amend the collections policy as presented. The Collections Committee recommended approval of the proposed list of acquisitions sent out in the board packet. A correction to the spelling of a name will be made. A motion was made, seconded, and approved without opposition to approve the acquisitions. The Collections Committee recommended approval of proposed list of deaccessions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the deaccessions. Strategic Planning Report: Tucker Stevens Mr. Stevens reported that there is no further progress on the strategic plan at this time. The FY 2014-2015 Museum budget is due to the county budget department by December 23, 2013. Parks Bond Plan Report: Bill Terrell Mr. Terrell reported that a full parks bond committee meeting is scheduled for December 9, 2013. Mr. Terrell gave an overview of the plans and specifications that have been submitted so far for the new outdoor space. Director’s Update: Ruth Haas Ms. Haas reported a proposed $1 increase in museum admission rates is being presented to the commissioners. The extra $1 will cover the new sales tax rates that are going into effect in 2014. Ms. Haas reported that she is requesting a new educator position for FY 14-15 budget and this position will focus on establishing early childhood education programs for the museum. Ms. Haas reported that the following enhancements are being requested in the FY 14-15 budget: $125, 000 for a new strategic planning initative for the museum; funds to mitigate 808 Meadow Lane; furniture for the new director’s office; and 25,000 for security cameras for the museum. Old/New Business: Allen Trask Joint Board meeting with Cape Fear Museum Associates on Wednesday, January 8, 2014 from 4-6 pm in the Williston Auditorium. Tim O’Brien speaking, Kenan Auditorium at UNCW on Wednesday, January 15, 2014 A motion was made that the meeting adjourn. With unanimous consent, the meeting ended at 5:10 PM. The next meeting will be held on Wednesday, January 8th, 2014 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.