Agenda 2014 05-05AGENDA
MAY 5, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
WOODY WHITE, CHAIRMAN - BETH DAWSON, VICE -CHAIR
JONATHAN BARFIELD, JR., COMMISSIONER - BRIAN M. BERGER, COMMISSIONER - THOMAS WOLFE, COMMISSIONER
CHRIS COUDRIET. COUNTY MANAGER - WANDA COPLEY. COUNTY ATTORNEY - SHEILA SCHULT. CLERK TO THE BOARD
6:00 PM
MEETING CALLED TO ORDER (Chairman Woody White)
NON - SECTARIAN INVOCATION (Pastor Wayne Johnson, Sr., St. Stephen A.M.E. Church)
PLEDGE OF ALLEGIANCE (Vice -Chair Beth Dawson)
APPROVAL OF CONSENT AGENDA
CONSENT AGENDA ITEMS OF BUSINESS
1. Approval of Minutes
2. Approval of 2014 Legislative Items
3. Adoption of a Resolution Authorizing the Repair, Restoration and
Rebinding of Register of Deeds Record Books
4. Approval of Board of Education General Fund Budget Amendment #8
and Capital Outlay Fund Budget Amendment #6
5. Adoption of Budget Amendments
ESTIMATED
MINUTES
REGULAR AGENDA ITEMS OF BUSINESS
5
6. Consideration of Preservation Month Proclamation
5
7. Consideration of May is Mental Health Month Proclamation
20
8. School Bond Plan Presentation
10
9. Community Child Protection Team Annual Report
15
10. Consideration of Carolina Beach (CB) Fall 2014 US Army Corps of
Engineers (USACE) Coastal Storm Damage Reduction (CSDR) Project
15
11. Consideration of Kure Beach (KB) and US Army Corps of Engineers
(USACE) Advancing the Three -Year Coastal Storm Damage Reduction
(CSDR) Project Cycle
10
12. Consideration of Adopting Resolution to Award Bid and Authorization to
Execute Contract with Monteith Construction Corporation for 320
Chestnut Street Additions and Renovations
20
13. The Health and Human Services Functional Collaboration Group Action
Plan Presentation
Board of Commissioners - May 5, 2014
PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes)
ESTIMATED ADDITIONAL AGENDA ITEMS OF BUSINESS
MINUTES
10 14. Additional Items
County Manager
County Commissioners
Clerk to the Board
County Attorney
15. ADJOURN
Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will
move forward until the agenda is completed.
Mission
New Hanover County is committed to progressive public policy, superior
service, courteous contact, judicious exercise of authority, and sound fiscal
management to meet the needs and concerns of our citizens today and tomorrow.
Vision
A vibrant prosperous, diverse coastal community,
committed to building a sustainable future for generations to come.
Core Values
Integrity - Accountability - Professionalism - Innovation - Stewardship
Board of Commissioners - May 5, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Chairman White
CONTACT(S): Sheila L. Schult, Clerk to the Board
SUBJECT
Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meeting:
Regular Meeting held on April 21, 2014
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Keep the public informed on important information
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Carey Disney Ricks, Public and Legislative Affairs
Director
CONTACT(S): Carey Disney Ricks
SUBJECT
Approval of 2014 Legislative Items
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This year's legislative agenda is a concise three- pronged approach establishing the County's intent to focus
advocacy efforts on:
Education
Monitor and advocate for the lottery fund reallocation and distribution for school construction
Advocate for increased teacher pay and funding sources
Monitor and advocate for policies, programs and funding to promote child preparedness
Environment and Ecology
Monitor and advocate for shoreline stabilization, policies, reauthorization and funding
Review and provide comments regarding "Waters of the United States definition"
Economic Vitalitv
Monitor and advocate for laws, practices and funding mechanisms to encourage job
creation, retention, and growth
Monitor and advocate for film incentives and /or film promotion in New Hanover County
Monitor and advocate for continuation of NC Historic Preservation Tax Credits
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Productive Strategic Partnerships
• Influence legislation and external mandates to enhance local autonomy
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends the Board adopt this outline of our 2014 legislative intent to establish monitoring and
advocacy efforts of General Assembly and Congressional items relevant to New Hanover County.
COUNTY MANAGER'S COMMENTSAND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 2
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
CONSENT
DEPARTMENT: Register of Deeds PRESENTER(S): Tammy T. Beasley, Registrar
CONTACT(S): Tammy T. Beasley and Kimberly Phillips, Administrative Assistant
SUBJECT
Adoption of a Resolution Authorizing the Repair, Restoration and Rebinding of Register of Deeds
Record Books
BRIEF SUMMARY:
Register of Deeds Tammy T. Beasley requests a resolution for the removal of record books from the registry
for repair, restoration and rebinding.
STRATEGIC PLAN ALIGNMENT:
Effective County Management
• Increase efficiency and quality of key business processes
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the resolution.
ATTACHMENTS:
Register of Deeds Resolution
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 3
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING THE REPAIR, RESTORATION AND
REBINDING OF REGISTER OF DEEDS BIRTH AND FETAL DEATH BOOKS
WHEREAS, North Carolina General Statute 132 -7 provides that Board of County
Commissioners of any county may authorize that any county records in need of repair,
restoration or rebinding be removed from the building or office in which such records are
ordinarily kept, for the length of time required to repair, restore, or rebind them; and
WHEREAS, New Hanover County Birth Book 1; Book 2; Book 3 pages 1 -324; Book 3
pages 325 -670; Book 4; and Fetal Death Book IA are in desperate and dire need of
repair, restoration and rebinding due to years of constant handling and use; and
WHEREAS, it is our obligation to maintain and preserve the historical documents
contained in the New Hanover County Registry to ensure for future generations that the
people will have access to historical documents in their original condition; and
WHEREAS, New Hanover County has entered into a contract with the C. W. Warthen to
deacidify, encapsulate, mend, and rebind New Hanover County Birth Book 1; Book 2;
Book 3 pages 1 -324; Book 3 pages 325 -670; Book 4; and Fetal Death Book IA.
NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of
County Commissioners does hereby authorize and sanction Tammy T. Beasley, New
Hanover County Register of Deeds, to remove New Hanover Birth Book 1; Book 2;
Book 3 pages 1 -324; Book 3 pages 325 -670; Book 4; and Fetal Death Book IA from the
New Hanover County Registry located in the New Hanover County Registry for the
purposes of repair, restoration and rebinding by the C. W. Warthen.
ADOPTED this the 5th day of May, 2014.
NEW HANOVER COUNTY
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 3 - 1 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Cam Griffin, Budget Director
CONTACT(S): Cam Griffin
SUBJECT
Approval of Board of Education General Fund Budget Amendment #8 and Capital Outlay Fund
Budget Amendment #6
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On April 1, 2014, the New Hanover County Board of Education approved General Fund Budget Amendment
48 and Capital Outlay Fund Budget Amendment 46. Both budget amendments appropriate the Board of
Education Fund Balance. This Fund Balance includes local funding that has previously been contributed by
the County to the Board of Education.
General Fund Budget Amendment 48 appropriates fund balance - $196,024 for Furniture & Equipment and
$360,800 for Re- opening College Road Early Childhood Center.
Capital Outlay Budget Amendment 46 appropriates fund balance- $80,000 for the Virgo Lighting Project and
$319,524 for Mobile Classrooms.
After this fund balance appropriation in the NHC Schools General Fund the Estimated Unassigned Fund
Balance is $17,481,753.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Support programs to improve educational performance
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the Board of Education budget amendments.
ATTACHMENTS:
Board of Education General Fund Budget Amendment 48
Capital Outlay Fund Budget Amendment 46
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 4
General Fund Amendment ,
Be it resolved by the New Hanover County Board of Education that the following amendments be made
to the Budget Resolution for the fiscal year ending June 30, 2014, on the 1st day of April, 2014:
System -wide support services:
Increasel(Decrease)
Expenditures by Purpose/Function:
65,839,19
Instructional services;
26,301.12
Regular Instruction
$ (299,177.86)
Special Populations
283,051,88
Alternative Programs
202,691.21
School Leadership
(82,581.09)
Co- Curricular
11,083.00
School -Based Support
(234,131.76)
System -wide support services:
Support and Development
65,839,19
Special Population Support and Development
26,301.12
Alternative Program Support and Development
16,406.00
Technology Support
14,413.00
Operational Support
426,437.31
Financial and Human Resources
55,831.80
Accountability
(3,300.00)
System -Wide Pupil Support
45,750.20
Policy, Leadership and Public Relations
(3,925.00)
Ancillary:
Community Services
100.00
Nutrition Services
33,075.00
Non - programmed Charges:
Payments to Other Governments
Interfund Transfers
Scholarships
$
557,874.00
Revenue by Source:
New Hanover County $
Federal Sources
Other Revenues
1,050.00
Fund Balance Appropriation
556,624.00
$
557,874.00
Explanation;
Transfer to reduce the SRO Grant Match due to State funding increase; Appropriate Fund Balance for capital projects approved for
Furniture d Equipment Request ($196,024) and Re -open costs for College Road Eady Childhood Center ($360,800); Laney HS
reimbursed the Art Dept for School Clinicians ($1.050), and miscellaneous program transfers between purpose codes,
Total Appropriation in Current Budget $
74,922,161-54
Amount of Increase/(Decrease) of above Amendment
557,874.00
Total Appropriation in Current Amended Budget $
75,480,035.54
Passed by majority vote of the Board of Education of New Hanover County on the .. _ 51` day f
�
20� . Y
Board of Commissioners - May 5, 2014
ITEM: 4 - 1 - 1
VDArmuT, w"n
Capital Outlay
Be it resolved by the New Hanover County Board of Education that the following amendments be made
to the Budget Resolution for the fiscal year ending June 30, 2014, on the 1 st day of April, 2014:
Expenditures by Purpose /Function:
Increasel(Decrease)
Regular Instruction
$ (10,000.00)
Capital outlay
399,524.00
Technology Support
w
Operational Support
(20,000.00)
Pupil Support
30,000.00
ttnbudgeted (Contingency)
_
399,524.00
Revenue by Source.
New Hanover County $
DPI School Bus Revenue _
PSBCF - Lottery Revenue
QSCB Revenue
Bond Revenue
Insurance Proceeds
Transfers from Other Funds
Fund Balance Appropriated $99,524.00
$ 399,524,00
Explanation:
To transfer $30 000 in savings from Lakeside Abatement project to Johnson Abatement Project; To transfer $4,695 in savings from
Vehicles to Contingency; and to appropriate capital fund balance for the Virgo Lighting project ($80, 000) and Mobile Classrooms
($319,524).
Total Appropriation in Current Budget
Amount of Increasel(Decrease) of above Amendment
Total Appropriation in Current Amended Budget
$ 11,513,245.43
399,524.00
$ 11,912,769.43
Passed by majority vote of the Board of Education of New Hanover County on the � day of
20/4. r1
Board of Commissioners - May 5, 2014
ITEM: 4 - 2 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
CONSENT
DEPARTMENT: PRESENTER(S): Cam Griffin, Budget Director
CONTACT(S): Cam Griffin
SUBJECT
Adoption of Budget Amendments
BRIEF SUMMARY:
The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30,
2014:
14 -073 Department of Social Services
14 -074 Sheriff
14 -075 Sheriff
STRATEGIC PLAN ALIGNMENT:
Strong Financial Performance
• Control costs and manage to the budget
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of the ordinances for the budget amendments listed.
ATTACHMENTS:
B/A 14 -073
B/A 14 -074
B/A 14 -075
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 5
AGENDA: May 5, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 073
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -073 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Increase public safety / crime prevention
Fund: General Fund
Department: Department of Social Services
Expenditure:
Decrease
Increase
Department of Social Services
$27,823
Total
$0
$27,823
Revenue:
Decrease
Increase
Department of Social Services
$27,823
Total
$0
$27,823
Section 2: Explanation
On Decemeber 31, 2013, the NC Department of Health and Human Services (DHHS) took S35,000 from our
County for reallocation to other counties. On February 28, 2014 DHHS gave back S27,823 to New Hanover
County. With these funds DSS can provide daycare subsidy services for up to 25 children. Currently, there
are 112 children on the waiting list. The funds were reverted to the state in Januaray 2014 on the State's
projection; the County would not be able to spend all the funds they had received
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -073, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 5th day of May, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schutt, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 5 - 1 - 1
AGENDA: May 5, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 074
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -074 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Increase public safety / crime prevention
Fund: Federal Forfeited Property Fund
Department: Sheriff
Expenditure:
Decrease
Increase
Sheriffs Office
$98,485
Total
$0
$98,485
Revenue:
Decrease
Increase
Sheriffs Office
$98,485
Total
$0
$98,485
Section 2: Explanation
To budget Federal Forfeited Fund receipts for 3/24, 3/26, 4/18. Federal Forfeited Property funds are budgeted
as received and must be used for law enforcement as the Sheriff deems necessary. The current balance in the
Federal Forfeited Property Fund is S22,124.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -074, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 5th day of May, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schutt, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 5 - 2 - 1
AGENDA: May 5, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 075
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -075 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Increase public safety / crime prevention
Fund: Controlled Substance Tax Fund
Department: Sheriff
Expenditure:
Decrease
Increase
Sheriffs Office
$2,764
Total
$0
$2,764
Revenue:
Decrease
Increase
Sheriffs Office
$2,764
Total
$0
$2,764
Section 2: Explanation
To budget Controlled Substance Tax receipts for 3/18, and interest on investments. Controlled Substance Tax
funds are budgeted as received and must be used for law enforcement as Sheriff deems necessary. The current
balance in the Controlled Substance Tax fund is S6,285.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -075, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 5th day of May, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schutt, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 5 - 3 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: County Manager PRESENTER(S): George Edwards, Executive Director, Historic
Wilmington Foundation
CONTACT(S): Chris Coudriet, County Manager
SUBJECT
Consideration of Preservation Month Proclamation
BRIEF SUMMARY:
The Historic Wilmington Foundation and the National Trust for Historic Preservation are cosponsoring
National Preservation Month in May 2014. This year's theme is "New Age of Preservation, Embark, Inspire,
Engage."
George Edwards and /or Michael Murchison, President, Historic Wilmington Foundation Board of Trustees,
will attend the meeting to receive the proclamation.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Keep the public informed on important information
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the proclamation.
ATTACHMENTS:
Preservation Month Proclamation 2014
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
NATIONAL PRESERVATION MONTH PROCLAMATION
WHEREAS, historic preservation is an effective tool for managing growth and sustainable
development, revitalizing neighborhoods, fostering local pride and maintaining community
character while enhancing livability; and
WHEREAS, historic preservation is relevant for communities across the nation, both urban and
rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and
WHEREAS, it is important to celebrate the role of history in our lives and the contributions
made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has
shaped us as a people; and
WHEREAS, "New Age of Preservation, Embark, Inspire, Engage" is the theme for National
Preservation Month 2014, cosponsored by Historic Wilmington Foundation and the National
Trust for Historic Preservation.
NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of
Commissioners that May 2014 be recognized as "National Preservation Month" in New Hanover
County and that the people of New Hanover County are called upon to join their fellow citizens
across the United States in recognizing and participating in this special observance.
ADOPTED this the 5th day of May, 2014
NEW HANOVER COUNTY
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 6 - 1 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: County Manager PRESENTER(S): Foster Norman, CoastalCare Area Director
CONTACT(S): Kate Murphy, CoastalCare Member Communication Specialist
SUBJECT
Consideration of May is Mental Health Month Proclamation
BRIEF SUMMARY:
CoastalCare is the local government agency that provides access and oversight of services for Mental Health,
Intellectual /Developmental Disabilities and Substance Use. They serve five counties: Brunswick, Carteret,
New Hanover, Onslow and Pender.
For "May is Mental Health Month" CoastalCare has partnered with several different agencies to provide
awareness activities and events throughout our community.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Keep the public informed on important information
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the proclamation.
ATTACHMENTS:
May is Mental Health Month Proclamation
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 7
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
MAY IS MENTAL HEALTH MONTH PROCLAMATION
WHEREAS, mental health is essential to everyone's overall physical health and emotional well- being;
and
WHEREAS, mental illness will strike one in four Americans in a given year regardless of age, gender,
race, ethnicity, religion or economic status; and
WHEREAS, people who have mental illness do recover and lead full, productive lives, but the stigma
surrounding mental illness can prevent people from seeking the medical attention they need; and
WHEREAS, forty - percent of those living with mental illness have been arrested one or more times, and
one in three of those experiencing homelessness also suffer from severe mental illness; and
WHEREAS, an estimated two - thirds of adults and young people who have mental health disorders are
not receiving the help they need and nearly 30,000 American lives are lost each year to suicide and
mental illness; and
WHEREAS, the cost of untreated and mistreated mental illness and addictive disorders to American
businesses, governments and families has grown to over $100 billion annually; and
WHEREAS, community -based services that respond to the needs of the individual and family are cost -
effective and beneficial; and
WHEREAS, Mental Health Month is observed every May nationwide by advocacy organizations to raise
awareness and understanding of issues related to mental health and to eliminate the stigma associated
with seeking mental health services.
NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners
that May 2014 be recognized as "Mental Health Month" in New Hanover County, and call upon the
citizens, government agencies, public and private institutions, businesses, and schools in New Hanover
County to recommit to increasing awareness and understanding of mental illness and the need for
accessible services for all people who suffer from mental disorders.
ADOPTED this the 5th day of May, 2014.
NEW 14ANOVER COUNTY
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 7 - 1 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: PRESENTER(S): Dr. Tim Markley, Superintendent, New Hanover
County Schools
CONTACT(S): Chris Coudriet, County Manager
SUBJECT
School Bond Plan Presentation
BRIEF SUMMARY:
The school system will present its school bond plan; there is no formal ask of the County Commission at this
time. The goal of the presentation is to inform the Board in detail of school facility needs.
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Keep the public informed on important information
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Hear presentation.
COMMISSIONERS' ACTIONS:
Heard presentation.
Board of Commissioners - May 5, 2014
ITEM: 8
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: DSS PRESENTER(S): LaVaughn Nesmith, Social Services Director; and
Wanda Marino, Social Services Assistant Director
CONTACT(S): Wanda Marino
SUBJECT
Community Child Protection Team Annual Report
BRIEF SUMMARY:
N.C. General Statute requires that a report be made to the Commissioners regarding gaps in services that are
not available to children as well as achievements of the Community Child Protection Team (CCPT).
STRATEGIC PLAN ALIGNMENT:
Superior Public Health, Safety and Education
• Understand and act on citizen needs
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Accept report and make recommended appointments.
ATTACHMENTS:
Community Child Protection Team Annual Report
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Accept report and make recommended appointments.
COMMISSIONERS' ACTIONS:
Accepted report and made appointments as requested 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 9
�}1
COMMUNITY CHILD PROTECTION TEAM
New Hanover bounty
5
1650 Greenfield Streel -- P. 0. Draaver 1559 Wilmington, NC 28402
Telephone (910) 798 -3476 - -- Pax (910) 793 -3491
(A) 't a n €r fted I` il<errrinaaa.;. and
Current Repres'entativ.,".
April 22, 2014
New Hanover County Board of Commissioners
Director, NBC DSS
LaVaugdm Nesmith
Mr. Woody White, Chairman
Assistant Director, NHC DSS
Ms, Beth Dawson, Vice - Chairman
Wanda Marino, MSW
And Commissioners:
Law Enforcement
Mr. Jonathan Barfield, Jr., Mr. Brian Berger and Mr. Thomas Wolfe
NHC Sheriffs Office — Amy Womble
230 Government Center Drive, Suite 175
Wrightsville Beach PD - Vacant
Wilmington, NC 28403
Wilmington PD -- Melissa Moore
Carolina Beach — Chris Spivey
Kure Beach -- Vacant
Dear Commissioners:
District Attorney's Office
Benjamin R. David,
District Attorney, 5`t' Judicial District
This report is being submitted by the New Hanover County Community
NHC Community Action, Inc. (open)
Child Protection Team (designated as the NC Citizen Review Panel) to
NHC Schools
meet the federal Child Abuse Prevention and Treatment Act (CAPTA) as
Dr. Rick Holliday /Lisa Burris
NHC DSS Board Designate
amended in 1998 and the Keeping Children and Families Safe Act of 2003
Diana Woolley
and enable the state and counties to draw down funds for these purposes.
Mental Health Professional
Coastal Care - Amy Horgan
The laws direct:
5 "' Judicial District Guardian adLitem
1. A review of CPS (Child Protection Services) "practices" as well as
Liz Kachris- .tones
NHC Department of Health
policies and procedures, looking beyond the case decisions and
David E. Rice, MPH /Carla Turner
services to add a community dimension to address ongoing
NHC Health Care Provider
Dr. Pam Taylor
services and accessibility for all families;
(M A €1¢dffiknia� "Me gibers
2. Public comment on the impact of CPS procedures and practices;
Emergency Medical Services Provider
NHRMC— Christy Spivey
and
5 "' Judicial District Court Judge
3. Recommendations to improve state and local CPS with outcomes
J. H. Corpening, Chief
County Medical Examiner
that result in identification of a gap in services, a need for
Vacant
additional services or resources needed in the community or a
Local Child Care Facility representative
NHC Smart Start — Mebane Boyd
collaborative recommendation of action that may remove a risk
fr r r 01 a r a At -1 rtge APP0h1A -Q'a Of the
situation for a child.
Board of Cr7nnnissiu,rk'n%
Mary Ann Lama, ED, Domestic Violence
Shelter and Services, hro.
North Carolina has established Community Child Protection 'Teams in all
Robert J. Speight, ChiefCourt Counselor
100 counties and has directed that the actions of such teams will insure the
Div. Juvenile Justice, Dept. of Public Safety
Amy Feath, Executive Director, Carousel
following outcomes:
Center for Abused Children
1. Families will have resources available to them to enhance the
family's ability to provide safe environments for their children;
2. 'The community will be informed regarding child protection and
issues that impact the family and the community's ability to
protect children;
3. The collective knowledge of the team will be utilized to promote
change for families and children.
Board of Commissioners - May 5, 2014
ITEM: 9 - 1 - 1
Dozens of members of our Community Child Protection Teams met 16 times throughout 2013 to extensively review I I
cases. Please remember that the 11 cases reviewed do not mean that these were the only such cases in New Hanover
County. Rather, they were selected as representative of serious unmet needs that impact many families' ability to provide
safe environments for their children. These reviews also serve to brim to the surface underlying problems that impact the
entire community. All of the cases reviewed in 2013 fell into the NC General Assembly Juvenile Code definition of
`Child Neglect ". which includes:
1. Lack of proper care and supervision
2. Inappropriate discipline
3. Abandonment
4. Lack of necessary medical or remedial care
5. Injurious environment
6. Illegal placement
The CPS kev factors found in the 11 Neglect cases reviewed by the NHC CCPT (and found for more than three
years) included the following. (Note: The Recommendations made to the state are included with each finding):.
(a) Limited family support and inappropriate supervision of children, together with the parent(s) employment
(un- or under - employed) status that contributed to unsafe and unstable housing, lack of reliable transportation, and
limited private insurance coverage for non- Medicaid cases. Many of these situations involve parents and kin that
have extensive history with DSS and the foster care system themselves and who lack adequate parenting or proven
evidence -based practice and programming.
a. Recommendation:
i. Expand funding for evidenced -based practices and programs with long term, verifiable results that
can positively affect long -term change for families with this history
ii. Revise and strengthen the supports of youth that age out of the foster care system. Provide funding to
investigate innovative ways and test programs of other states that are showing improved outcomes
for this population.
(b) Substance abuse - involved families and gang - related issues;
a. Recommendation: Improve the early identification of at -risk caretakers of substance abuse issues for earlier
intervention and better outcomes.
(c) Lack of consistent, accessible, effective mental health services to diagnose and treat needs, together with the
significant problems presented when children come into DSS custody and their parents lose their Medicaid benefits.
This creates major obstacles to CPS work toward potential family well -being and reunifications and results in many
children remaining in foster or kinship care,
a. Recommendation: Work with NC MH /DD /SAS to strengthen the awareness of this problem and to find a
way to help these parents in order to help the affected children and reduce both the recidivism rate and the
time a child has to spend in foster or other kinship care.
Although the teams worked diligently together to help these and other- families, these key factors are beyond the ability of
any single team or county to resolve and, unless significantly addressed, will continue to impede optimal child and youth
development and a family environment that helps build a safer, stronger community.
Board of Commissioners - May 5, 2014
ITEM: 9 - 1 - 2
We also Nvanted to summarize some of the other work of the CCPT during 2013:
t,d 4" ;Pli r ti
New Hanover County CCPT worked diligently with community partners to address prevention and awareness efforts:
• Community Drug Task Force
• Law Enforcement & DSS joint training on child injury case response
• Protective Factors education and introduction to the language and work of the CCPT and its partners
• DSS & Law Enforcement Child Fatality Investigations training
• Multi- Disciplinary team to improve service delivery and address gaps in the investigation of sexual maltreatment
• Basic safety programs
• The CCPT Child Abuse Prevention Coalition, sponsor of April Prevention Month activities
• The New Hanover County Sexual Assault Response Team (SARI).
• Establishment of the Multi- Disciplinary Team (MDT) to support the reorganization and full accreditation of
Carousel Center for Abused Children
It should also be noted that NC DSS has begun reorganization of the state office of the CCPT with the assignment of a
new state coordinator and the expansion of the volunteer Advisory Board to include members that closely mirror those
mandated for local teams. A web site and other support systems have been established.
REQUEST TO THE COMMISSIONERS FOR LOCAL APPOINTMENTS TO THE CCPT:
In addition to those members mandated or the additional designated by NC G.S. 7B 1406 shown on our letterhead, the
statute provides for appointment by the county commissioners of an additional member from and up to five At -Large
members. We ask your approval of these appointments for terms April 2014 through April 2015.
• At -Large Members:
• Mary Ann Lama, Executive Director, Domestic Violence Shelter and Services, Inc.
• Robert J. Speight, Chief Court Counselor, Department of Public Safety, Division of Juvenile Justice
• Amy Feath, Executive Director, Carousel Center for Abused Children
• Chris Preston, Youth Empowerment Services Manager, NHC Community Justice Services
We recognize the challenges you address every day for the citizens of New Hanover County and thank you for this
opportunity to discuss this matter with you. We ask that you hold these unmet needs as priorities in your contacts with
state and /or national government representatives and in your local decision making. The CCPT member agencies are
committed to continuing to work with you to promote child safety and prevent child maltreatment.
Sincerely,
Wanda Marino, Chair
NHC Community Child Protection Team
�r
IMCEYEPo ➢!OA`'
LaVaub n Nesmith, Director
NHC Department of Social Services
Board of Commissioners - May 5, 2014
ITEM: 9 - 1 - 3
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: County Manager PRESENTER(S): Layton Bedsole, Shore Protection Manager
CONTACT(S): Jim Iannucci, County Engineer and Layton Bedsole
SUBJECT
Consideration of Carolina Beach (CB) Fall 2014 US Army Corps of Engineers (USACE) Coastal
Storm Damage Reduction (CSDR) Project
BRIEF SUMMARY:
In the spring of 2013, the USACE hypothesized a "CSDR what if' scenario for CB's 50th birthday. That
USACE "what if scenario" was a line item by NC Division of Water Resources ( NCDWR) in their FY14 at
$727K based on the USACE's provided construction general balance at that time. On 22 January 2014, the
USACE called a meeting to initiate the first formal discussion of a potential CB CSDR effort for the fall of
2014. On 5 March, the USACE shared their FY14 work plan receipts of $2.7M for CB CSDR fall of 2014
potential efforts and their residual FY13 construction general funds of $2.1M totaling $4.8M available
federal funds. On 3 April 2014, the USACE called a meeting with the principals of CB, KB and NHC.
During the 3 April meeting, the USACE proposed a fall 2014 CB CSDR effort facilitating current funding
balances for CB totaling a combined cost estimate of $7.4M. The USACE is proposing an —500K cubic yard
placement within the applicable CB template reaches. Based on an anticipated dredge plant capability, the
mobilization costs shouldered solely by the CB project and the USACE's projected volume of sand, the
USACE's proposed CB 2014 event is feasible. A smaller CB veneer project was considered until the
USACE acknowledged the inability to bundle another similar dredging effort with CB's CSDR in an attempt
to reduce or share mobilization costs.
The USACE's proposed fall 2014 CB event could be the last federal dollars expended on the Carolina Beach
CSDR project. The next CSDR event may likely be funded by NC, CB and the ROT. Therefore the
proposed funding breakdown for what could be CB's final federal participation is as follows.
Total Project Cost — $7.40M
Federal Participation — $4.81M
Non - federal Participation — $2.59M
Non - federal
NCDWR $727K
ROT $1.863M
The County will initially pay the state and local portion of the Carolina Beach nourishment project and will
be reimbursed the state's portion of $727K after payment to the USACE.
STRATEGIC PLAN ALIGNMENT:
Intelligent Growth and Economic Development
• Implement plans for land use, economic development, infrastructure and environmental programs
Productive Strategic Partnerships
Board of Commissioners - May 5, 2014
ITEM: 10
• Develop appropriate public /private partnerships
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends the Board approve the ordinance for budget amendment 14 -076 to appropriate funds to
complete the dredging from April 2014 through June 2014.
ATTACHMENTS:
Budget Amendment 14 -076
Coudriet to Cramer email
Carolina Beach Resolution
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0.
Board of Commissioners - May 5, 2014
ITEM: 10
AGENDA: May 5, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET
BY BUDGET AMENDMENT 14 - 076
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the following Budget Amendment 14 -076 be made to the annual budget ordinance for the fiscal year ending
June 30, 2014.
Section 1: Details of Budget Amendment
Strategic Focus Area: Intelligent Growth / Economic Development
Strategic Objective(s): Innovate programs to protect the environment
Understand / act on citizen needs
Fund: Room Occupancy Tax Fund
Department: Engineering
Expenditure:
Decrease
Increase
Erosion Control Payment
$2,590,000
Total
$0 1E
$2,590,000
Revenue:
Decrease
Increase
Contribution from NCDWR
$727,000
Appropriated Fund Balance
$1,863,000
Total
$0
$29590,000
Section 2: Explanation
The US Army Corps of Engineers' project for the Carolina Beach Fall 2014 Coastal Storm Damage Reduction
is projected to cost S7.4M. The non - federal portion is S2.59M. This budget amendment appropriates Room
Occupancy Tax fund balance in the amount of SI.863M towards the project. The NC Department of Water
Resources ( NCDWR) is contributing the balance of the non - federal portion which is S727K.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 14 -076, amending the annual budget
ordinance for the fiscal year ending June 30, 2014, is adopted.
Adopted, this 5th day of May, 2014.
(SEAL)
Woody White, Chairman
ATTEST:
Sheila L. Schutt, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 10- 1 - 1
From: Coudriet, Chris
Sent: Tuesday, April 22, 2014 1:22 PM
To: 'Michael Cramer'
Cc: Dan Wilcox; Gary Doetsch; LeAnn Pierce; Sarah Friede; Steve Shuttleworth; White, Woody; Dawson,
Beth; Barfield, Jonathan; Berger, Brian; Wolfe, Tom; deanlambeth @townofkurebeach.org;
craigbloszinsky @townofkurebeach.org; emilieswearingen @ townofkurebeach.org;
davidheglar @townofkurebeach.org; stevepagley @townofkurebeach.org; Bedsole, Layton; Wurtzbacher,
Lisa; tom.reeder @ncdenr.gov; Darren England; Keistler, Robert W SAW; Executive Leadership Team
Subject: RE: Town of Carolina Beach Calls an Emergency Meeting
forward Thank you for the e-mail and a copy of the resolution. Our team met this morning to
debrief last night's session and to talk about financial stability of the RoT. I'm prepared
to bring an agenda item May 5 asking the board of o o - to allocate
$ . the RoT to match currently - • e federal and - funds
aside for sand placement along ,. o ,. Beach.
If we are lucky enough to win renewed federal support with reauthorization of the Water
Resources Development t •+ like to have the conversation delaying the
nourishment cycle until 2016 so as not to exert too much pressure on the RoT. This is a
point of discussion for future.
Layton and Lisa are preparing the agenda item. I'd like to ask that you plan to attend
Monday, May 5 at 6 p.m. to lend your support to our recommendation.
Board of Commissioners - May 5, 2014
ITEM: 10- 2 - 1
�� �,AN�LJyYN
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PROJECT FEDERAL FUNDS IN THE TOWN OF CAROLINA BEACH FOR A COASTAL STORM DAMAGE REDUCTION
0
WHEREAS, The Town of Carolina Beach has been the beneficiary of a federally sponsored storm
damage reduction program for almost 50 years.
WHERAS, The Corps of Engineers has received an additional appropriation of $4,800,000 that
can be used as the last federal contribution to Coastal Storm Damage Funds for the Town of Carolina
Beach.
ERAS, The State of North Carolina has authorized the use of $727,000 to help match the
federal funds.
WHEREAS, This process allows for increased efficiency by bundling projects together, therefore
saving substantial amounts of ROT funds by spreading the costs between multiple community projects.
WHEREAS, The Corps of Engineers is recommending that the Town of Kure Beach and the Town
of Carolina Beach take advantage of this opportunity to synchronize a combined Coastal Storm [carnage
Reduction Program in the fall of 2014.
A
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est_ Lynn Prusa, Town Clerk
Board of Commissioners - May 5, 2014
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: PRESENTER(S): Layton Bedsole, Shore Protection Manager
CONTACT(S): Jim Iannucci, County Engineer and Layton Bedsole
SUBJECT
Consideration of Kure Beach (KB) and US Army Corps of Engineers ( USACE) Advancing the Three -
Year Coastal Storm Damage Reduction (CSDR) Project Cycle
BRIEF SUMMARY:
On 5 March, the USACE shared their FY14 work -plan receipts of $5.4M for Kure Beach (KB). The KB
work -plan funding was allocated for use in FY15 for plans and specifications and in FY16 for CSDR
construction. On 3 April 2014, the USACE called a meeting with the principals of CB, KB and NHC. During
the 3 April meeting, the USACE proposed advancing KB's three -year cycle by nearly two years. The
USACE's proposal would expend the targeted FY15 and FY16 funds in the fall and winter of 2014/2015.
NHC and Kure Beach are in an extraordinary position having been advanced federal dollars for FY15 and for
FY16. Expending our federal FY15 and FY16 dollars this coming fall /winter could likely jeopardize our next
federal appropriation cycle placing the ROT and Kure Beach in a fiscal FY17 /FY18 challenge. Staff is
recommending maintaining KB's three -year cycle and having the USACE award the routine cycled contract
in October FY16 ensuring the potential of an early project start, competitive bids and another robust
placement within the Kure Beach template. Five hundred fifty thousand cubic yards of sand were placed
within the Kure Beach template just a year ago and the historical three -year maintenance cycle will be
initiated again in 18 months.
STRATEGIC PLAN ALIGNMENT:
Intelligent Growth and Economic Development
• Implement plans for land use, economic development, infrastructure and environmental programs
Productive Strategic Partnerships
• Develop appropriate public /private partnerships
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff does not recommend advancing the KB CSDR three -year project cycle.
ATTACHMENTS:
Coudriet to Kure Beach email
USACE Kure Beach Project
Kure Beach letter and resolution
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Board of Commissioners - May 5, 2014
ITEM: 11
I do not recommend advancing the KB CSDR three -year project cycle.
COMMISSIONERS' ACTIONS:
The Board engaged Kure Beach officials and staff in conversation regarding the request. No action was
taken.
Board of Commissioners - May 5, 2014
ITEM: 11
From: Coudriet, Chris
Sent: Friday, April 25, 2014 1:57 PM
To: Nancy Avery; Schult, Sheila; County Commissioners
Cc: Dean Lambeth; Craig Bloszinsky; Emilie Swearingen; Steve Pagley; David Heglar; Nancy Hewitt;
Bedsole, Layton; Executive Leadership Team; Wurtzbacher, Lisa; michael.cramer @carolinabeach.org; Tim
Owens (towens @towb.org)
Subject: RE: Town of Kure Beach letter and resolution
Importance: High
flim"INTOT-M
following I have calenclared your ask for the May 5 county commission meeting immediately
the Carolina Beach nourishment question.
I am not recommending the Board of Commissioners proceed with using RoT dollars for
a Kure i •;
* �*
NZIM
Chris Coudriet I County Manager
County Manager I New Hanover County
230 Government Center Drive, Suite 1
Wilmington, NC 28403
Board of Commissioners - May 5, 2014
ITEM: 11-1 -1
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Board of Commissioners - May 5, 2014
ITEM: 11- 2 -1
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Board of Commissioners - May 5, 2014
ITEM: 11- 2 -1
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Dean Lambeth
Mayor
Emilie Swearingen
Commissioner
Steve Pagley
Commissioner
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re I I [61 TV d W-Wol 1, Il I AVA
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Town of Xure Beach
117 Settlers Lane - Kure Beach, NC 28449
(910) 458-8216 - (910) 458-7421 Fax
www.townojkurebeach.org
230 Government Center Drive, Suite 17'
Wilmington, NC 28403
Craig Bloszinksy
Mayor Pro Teen
David Heglar
Commissioner
Nancy Avery
Town Clerk
The Town of Kure Beach is submitting the enclosed resolution for your consideration. The
purpose • the resolution is to request funding in the amount • $1,747,000 from the New
Hanover County (NHC) Room Occupancy Tax (ROT) fund for a storm damage reduction project
in 2014.
The Town was contacted by the US Army Corps of Engineers (USACE) with a requ-
• •- oving the scheduled 2016 storm damage reduction project to 2014. This is the same
timeframe the Town of Carolina Beach is scheduled to receive their last authorized storm
damage reduction project.
The USACE stated it would be financially beneficial to reduce mobilization costs • providin.#4
this service to both towns, island wide, at the same time. Federal funding is available for this
�• ,rcject whether it is done in 2014 • 2016 in the amount • $4,745,000. State funding is also
available in the amount of $808,000.
As per the attached updated budget estimate from the USACE, the non-Federal ROT amount
needed to do the project is $2,555,000. Subtracting the available State funding in the amount of
$808,000, leaves a balance of $1,747,000 from the ROT fund to do the project in 2014. The non-
Federal ROT amount needed to do the project in 2016 is $1,277,500. This results in an additional
$469,500 needed from the ROT fund in 2014 to proceed.
The Town Council is seeking the Board's support and approval of the request from the USACE
by authorizing the fu-nding,,in the amount of $1,747,000 in 2014.
Sincerely,
Dean Lambeth, Mayor
Board of Commissioners - May 5, 2014
ITEM: 11- 3 - 1
ILVIET-tto MID1,11,01111100V _J WE a-1 aw 10
HWEREAS, the US Army Corps of Engineers (USACE) recently contacted the Town of Kure
Beach with a request to consider moving the scheduled 2016 storm damage reduction project to
2014; and
WHEREAS, this is the timeframe the Town • Carolina Beach is scheduled to receive their last
authorized storm damage reduction project; and
WHEREAS, the USACE stated it would be financially beneficial to reduce mobilization costs ILE
providing this service to both towns, island wide, at the same time; and I
I H I • i 1 • 2 111"
amount • $808,000; and
WHEREAS, per the attached updated budget estimate from the USACE, the non-Federal amoulm
needed for the project is $2,555,000. This amount less the State funding • $808,000, leaves
balance • $1,747,000 from the ROT fund to complete the project in 2014; and I
WHEREAS, the non-Federal ROT amount needed to complete the project in 2016 is $1,277,500,
resulting in an additional $469,500 needed from the ROT fund in 2014 to proceed.
NOW, THEREFORE, BE IT RESOL VED THA T the Kure Beach Town Council petitions the
New Hanover County Board • Commissioners to authorize the expenditure • $1,747,000 from
the ROT funds to allow participation in the USACE storm damage reduction project in 2014.
Failure of the Board to authorize the funds will result in the Town not being able to participate in
the project in 2014 as requested and recommended • the USACE.
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ean`Lambetfi, Mayor Attest: Nancy
Board of Commissioners - May 5, 2014
ITEM: 11- 3 - 2
TOWN COUNCIL
TOWN OF KURE BEACH, NC
CJ�XSOLUTIDN
R14-05
ILVIET-tto MID1,11,01111100V _J WE a-1 aw 10
HWEREAS, the US Army Corps of Engineers (USACE) recently contacted the Town of Kure
Beach with a request to consider moving the scheduled 2016 storm damage reduction project to
2014; and
WHEREAS, this is the timeframe the Town • Carolina Beach is scheduled to receive their last
authorized storm damage reduction project; and
WHEREAS, the USACE stated it would be financially beneficial to reduce mobilization costs ILE
providing this service to both towns, island wide, at the same time; and I
I H I • i 1 • 2 111"
amount • $808,000; and
WHEREAS, per the attached updated budget estimate from the USACE, the non-Federal amoulm
needed for the project is $2,555,000. This amount less the State funding • $808,000, leaves
balance • $1,747,000 from the ROT fund to complete the project in 2014; and I
WHEREAS, the non-Federal ROT amount needed to complete the project in 2016 is $1,277,500,
resulting in an additional $469,500 needed from the ROT fund in 2014 to proceed.
NOW, THEREFORE, BE IT RESOL VED THA T the Kure Beach Town Council petitions the
New Hanover County Board • Commissioners to authorize the expenditure • $1,747,000 from
the ROT funds to allow participation in the USACE storm damage reduction project in 2014.
Failure of the Board to authorize the funds will result in the Town not being able to participate in
the project in 2014 as requested and recommended • the USACE.
KU
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1947
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ean`Lambetfi, Mayor Attest: Nancy
Board of Commissioners - May 5, 2014
ITEM: 11- 3 - 2
IIIIII: In 11! 11 1 1!
Carolina Beach Portion
Mob & Demobilization 1 LS $ 3,500,000.00 $ 3,500,000.00
Pipeline Dredging (Borrow Source: Carolina Beach Inlet) 490,000 CY $ 5.50 $ 2,695,000.00
_Beach Tiling 35 ACRE $ 600.00 $ 21,000.00
Total Beach Replinishment Contract (Carolina Beach): $ 6,216,000.00
Total Contract W1 Contingency (IS%):
Planning, Engineering, & Design Costs:
Construction Management Costs:
U1 1 M
I ft t I I
7 o Z a , Project Cost (Carolina' Beach): 7 , 398,4 , 00.0 , 0
Rounded figure: 7,400,000.00
Federal Funds Available (65%): $ 4,810,000.00
Non-Federal Matching Funds (35%): $ 2,590,000.00
Mob & Demobilization 1 LS $ 800,000.00 $ 800,000.00
Pipeline Dredging (Borrow Source:Offshore) 590,000 CY $ &50 $ 5,015,000.00
Beach Tiling 50 ACRE $ 600.00 $ 30,000.00
Total Beach Replinishment (Kure Beach): x 11 11
Total Contract W/ Contingency (20%):
$ 160,000.00
$ 100,000.00
Total Project Cost (Kure beachy $ 7,264,000.00
Rounded figure: $ 7,300,000.00
Federal Funds Available (65%): $ 4,745,000.00
Non-Federal Matching Funds (35%): $ 2,555,000.00_
Total Contract Cost: 14,700,000.00
Total Federal Cost:
Total Non-Federal Cost:
Board of Commissioners - May 5, 2014
ITEM: 11- 3 - 3
ill r1.
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1101, ii
Nittached is an updated budget estimate for three possible options for the
proposed sand placement on the Carolina Beach & Vicinity Project. This is
information that can be used to make your decision on project scope. Listed
below is a list of the three options identified in the attachment.
SAW is not able at this time to identify another project that we could pair the
Carolina Beach solicitation package with to try and save on mobilization costs.
Please let me know if you have any additional questions.
Robert (Bob) W. Keistler, Pf:
Project Manager
USACE - Wilmington District
69 Darlington Avenue
Wilmington, NC 28403
Board of Commissioners - May 5, 2014
4/24/2014 ITEM: 11- 3 - 4
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: Engineering PRESENTER(S): Jerome Fennell, Property Management Director
CONTACT(S): Kevin Caison, Facilities Project Coordinator
SUBJECT
Consideration of Adopting Resolution to Award Bid and Authorization to Execute Contract with Monteith
Construction Corporation for 320 Chestnut Street Additions and Renovations
BRIEF SUMMARY:
Sealed bids for 320 Chestnut Street Additions and Renovations were received and opened on March 27, 2014 at
3PM. The bids included a base bid for the standard renovations and four (4) alternates. Alternate 1 involved
constructing a dumpster pad and enclosure and Alternate 2 consisted of improving accessibility between Thailian
Hall and 320 Chestnut. Both of these alternates were requested by and were to be funded by the City of Wilmington.
However, although Monteith's base bid was the lowest, their bid to perform Alternates 1 and 2 were more expensive
than the other bidders. The City chose not to accept the project as bid by Monteith, electing to bid the project
separately at a later date. Alternate 3 involved reducing the glass on the stairwell which deviated from the designed
plans, but could have been accepted if the project came in over budget. This reduction will not be necessary since
the bid price is within budget. The last Alternate 4 was the cost to install all lock cylinders, cores, and keying system
using "Best Access Systems" locks. Since there was no additional charge for this alternate, the County will accept as
part of the bid. A recap of all bids received is detailed below:
Contractor
Base Bid
Alt 1
Alt 2
Alt 3
Alt 4
Total Bid
Daniels &
Daniels
$7,862,000
$17,500
$13,000
($56,000)
$0
$7,836,500
Monteith
Construction
$7,104,000
$37,000
$18,000
($48,000)
$0
$7,111,000
Thomas
Construction
$7,652,007
$25,495
$7,945
($56,000)
$0
$7,629,447
JM
Thompson
$7,715,000
$16,000
$12,300
($50,000)
$0
$7,693,300
McKinley Building Corporation - bid rejected due to error in written amounts provided
STRATEGIC PLAN ALIGNMENT:
Intelligent Growth and Economic Development
• Build and maintain infrastructure
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution awarding bid to Monteith Construction Corporation for the base bid amount of $7,104,000 which
Board of Commissioners - May 5, 2014
ITEM: 12
includes Alternate 4 at $0 additional cost for 320 Chestnut Street Additions and Renovations and authorize the
County Manager to execute the contract.
ATTACHMENTS:
Certified Bid Tab
Resolution 320 Chesnut
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 4 -0
Board of Commissioners - May 5, 2014
ITEM: 12
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Board of Commissioners - May 5, 2014
ITEM: 12- 1 - 2
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
RESOLUTION
AWARD OF 320 CHESTNUT ADDITIONS AND RENOVATIONS CONTRACT
WHEREAS, after due advertisement, bids were received and publicly opened by John Sawyer Architects
for the project on March 27, 2014, and the following bids were received for 320 Chestnut Street additions
and renovations as follows:
Contractor
Daniels & Daniels
Monteith Construction
Thomas Construction
Base Bid
Alt 1
$7,862,000
$17,500
$7,104,000
$37,000
$7,652,007
$25,495
Alt 2
Alt 3
Alt 4
Total Bid
$13,000
($56a000)
$0
$7,836,500
$18,000 (�? 4� ',',a000) $0 $7,111,000
$7,945 ($56a000) $0 $7,629,447
J.M. Thompson $7,715,000 $16,000 $12,300 ($50a000) $0 $7,693,300
The McKinley Building Corporation bid was rejected due to an error in written amounts provided; and
WHEREAS, the architect recommended to staff that Monteith Construction Corporation, the lowest
responsive, responsible bidder be awarded the contract; and
WHEREAS, staff agrees and recommends that the contract be awarded to Monteith Construction
Corporation, in the amount of seven million one hundred four thousand dollars ($7,104,000).
NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board Commissioners that the
award for 320 Chestnut Street additions and renovations is awarded to Monteith Construction Corporation
in the amount of $7,104,000 and the County Manager is hereby authorized and directed to execute the
contract, contract form to be approved by the County Attorney.
ADOPTED this the 5th day of May, 2014
NEW 14ANOVER COUNTY
Woody White, Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
Board of Commissioners - May 5, 2014
ITEM: 12- 2 - 1
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: May 5, 2014
REGULAR
DEPARTMENT: PRESENTER(S): Beth Schrader, Strategy and Policy Manager; Avril
Pinder, Assistant County Manager
CONTACT(s): Beth Schrader and Avril Pinder
61101.11/ Bra 9
The Health and Human Services Functional Collaboration Group Action Plan Presentation
BRIEF SUMMARY:
In January 2013, the New Hanover County Board of County Commissioners directed staff to evaluate the
effectiveness and efficiency of health and human services in New Hanover County. Due to the depth and
breadth of issues under consideration, a 14- member multi - disciplinary team of community stakeholders
(called the Health & Human Service Study Group) was assembled to assist staff with the analysis.
After 5 months of study and analysis, the Health & Human Service Study Group shared their findings and
recommendations in a formal report. Based on the report findings, the County Manager recommended
forming a working group to develop a detailed action plan.
At the November 4, 2013 meeting, the New Hanover County Board of County Commissioners accepted the
Study Group's final report and County Manager's recommendation, and directed the Board of Social
Services, Board of Health, and County Administration to form a working group to develop a detailed action
plan to specifically address the issues identified in the report.
After months of additional data analysis and study, this working group, called the Functional Collaboration
Group, is ready to present its recommended action plan to the Board of County Commissioners for approval.
STRATEGIC PLAN ALIGNMENT:
Effective County Management
• Increase efficiency and quality of key business processes
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation and approve implementation of action plan.
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Hear presentation and approve implementation of action plan.
141619I►9I I%11 16101II.Malt ll Y 161010
Heard presentation and approved implementation of the action plan 3 -1, Commissioner Barfield dissenting.
Board of Commissioners - May 5, 2014
ITEM: 13