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11-2013 November 7 2013 PB Agenda Package NEW HANOVER COUNTY PLANNING & INSPECTIONS DEPARTMENT 230 GOVERNMENT CENTER DRIVE, SUITE 110 WILMINGTON, NORTH CAROLINA 28403 TELEPHONE (910) 798-7165 FAX (910) 798-7053 NOTICE OF PUBLIC HEARING NEW HANOVER COUNTY PLANNING BOARD NOVEMBER 7, 2013 The New Hanover County Planning Board will hold a public hearing on Thursday, November 7, 2013 beginning at 6:00 p.m. or thereafter at the New Hanover County Historic Courthouse, 24 North Third Street (corner of Third and Princess Streets), Room 301 in Wilmington, NC to consider the following: Approval of October 2013 Planning Board Minutes Item 1: Special Use Permit Modification Request (S-525M, 11/13) – Request by Cindee Wolf of Design Solutions to modify the site plan for an existing special use permit by adding an additional 20 units to the Saylors Watch high density development, which was approved for a total of 82 units in 2005. The subject properties are currently zoned R-15, Residential District, and classified as Urban according to the 2006 CAMA Land Use Plan. Item 2: Special Use Permit Request (S-615, 11/13) – Request by SEL Property Investors, LLC to develop a community boating facility in conjunction with a single family detached residential community on a 75.17 acre parcel on Masonboro Loop Road near Aqua Vista Drive. The property is currently zoned R-15, Residential District, and classified as Watershed Resource Protection and Conservation according to the 2006 CAMA Land Use Plan. New Hanover County Comprehensive Plan: Progress Report #1 – In conjunction with New Hanover County’s process to create a Comprehensive Plan, this is the first of seven presentations that will be provided throughout that process to keep the Board abreast of progress and milestones that have been met. During this presentation, staff will provide a draft of the Public Engagement Plan that will be utilized to generate authentic public participation in order to ensure that the planning process engages all segments of the community. Technical Review Committee Report (October) The Planning Board may consider substantial changes in these petitions as a result of objections, debate, and discussion at the meeting, including rezoning to other classifications. Petitions for the above items may be viewed or inquiries made by contacting the Planning & Inspections Department at 798-7165, 230 Government Center Drive, Wilmington, NC. All interested citizens are invited to attend. Chris O’Keefe, AICP Planning & Inspections Director Dennis Bordeaux Inspections Manager Shawn Ralston Planning Manager PLANNING BOARD ITEM #1 S-525M, (11/13) Page 1 SPECIAL USE PERMIT S-525M, 11/13: Request to modify an existing Special Use Permit (S-525, 1/05) to increase total number of residential units from 82 to 102 in a High Density Residential Development in the R-15 Zoning District. Request By: Cindee Wolf of Design Solutions on behalf of Saylors Watch Development, Inc. and Saylors Watch HOA, Inc. Location: Saylors Watch, South College Road at Abaco Lane, PIDs R07100-003- 420-000, R07100-003-388-000, R07100-003-061-000, R07100-003-060-000 Summary of Request The request is to modify Special Use Permit S-525 (03/05) to add an additional 20 residential units to the site, bringing the total from 82 units to 102 units. At the time of the previous approval, the area currently proposed for the additional units was considered wetlands under the jurisdiction of the US Army Corps of Engineers. Since that time, the site characteristics have changed and the subject area is no longer considered wetlands, eliminating the previous development impediment. The increase to 102 total units would maximize the density allowed on the site, which is a High Density Residential Project within the R-15 Zoning District called Saylors Watch. The proposed change is in conformance to the additional requirements within the Zoning Ordinance and Subdivision Ordinance in regards to open space, landscaping and buffering requirements, parking, and impervious surface coverage. Access to the subject site is through an existing driveway to South College Road. A traffic count in October, 2013 near the subject site yielded that the average daily trip county (ADT) was 41,468. This figure represents an “F” Level of Service (LOS), meaning that traffic counts exceed the design capacity of the road, which is listed at 29,300. Based on the submitted Traffic Impact Worksheet, the modification does not warrant a Traffic Impact Analysis (TIA). On October 9, 2013, the Technical Review Committee (TRC) preliminarily reviewed the modification request. In general the TRC had no opposition to the modification request. After some discussion regarding a second vehicular access to the site, the item was tabled. On October 23, 2013, the TRC passed a motion to approve the modification request, which was altered from the previous TRC meeting to include a future stub to the adjacent, undeveloped property to the west of the site. S-525M, (11/13) Page 2 Preliminary Staff Findings of Fact (In Accordance with Section 71 of the New Hanover County Zoning Ordinance) Finding 1: The Board must find that the use will not materially endanger the public health or safety where proposed and developed according to the plan as submitted and approved. A. The subject property is located in the New Hanover County Fire Service District. B. The subject property is currently served by public water and sewer provided by the CFPUA. C. The site has direct access to South College Road which is classified by the Thoroughfare Classification Plan as an Arterial road. The Average Daily Trip count (ADT) on South College Road at Saylors Watch in October 2013 was 41,468 trips per day, representing a Level of Service (LOS) of “F”, meaning that traffic counts exceed the design capacity of the road, which is listed at 29,300. D. The subject property is not located within any flood or archaeological areas and does not host any CAMA Areas of Environmental Concern (AEC). Staff Suggestion: Evidence in the record at this time supports a finding that the use will not materially endanger the public health or safety where proposed. Finding 2: The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. A site plan that meets the requirements of the Zoning Ordinance has been submitted. B. No significant trees exist within the proposed development area. C. The primary entrance to the property is through an existing commercial driveway that aligns with a median crossover. The additional units warrant a driveway permit revision from NC DOT. D. The Zoning Ordinance allows a maximum density of 10.2 units per acre for High Density Development projects in the R-15 zoning district. An increase of twenty units to a total of 102 units would not exceed the allowable maximum density of the site. E. Prior to release for construction of the proposed final phase, all existing permits would need to be updated as necessary or required. Staff Suggestion: Evidence in the record at this time supports a finding that the use meets all required conditions and specifications of the Zoning Ordinance. S-525M, (11/13) Page 3 Finding 3: The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. The subject property is zoned R-15, Residential District. B. High Density Development is permitted by Special Use Permit in the R-15 zoning district. C. The proposed project is adjacent to an existing High Density Development and an existing church, and a large vacant parcel under the planning and zoning jurisdiction of the City of Wilmington and zoned for multi-family use. D. Other High Density Development projects exist to the north and south along the South College Road corridor. E. Adequate landscaping can be accommodated on site. F. No evidence has been submitted that this project will decrease property values of residents who live nearby. Staff Suggestion: The evidence in the record at this time supports a finding that the use will not substantially injure the value of adjoining or abutting property. Finding 4: The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The 2006 Wilmington-New Hanover County CAMA Land Use Plan classifies the subject tract as Urban. The purpose of the Urban land use classification is to provide for continued intensive development and redevelopment of existing urban areas. B. The subject parcel is proximate to a recommendation in the 2013 Wilmington-New Hanover County Comprehensive Greenway Plan called the Central College Trail, a 3.5 mile trail that would connect the Hugh McRae Complex with the Monkey Junction and Myrtle Grove neighborhoods. SUMMARY Staff concludes that the proposal meets the requirements of Section 72-37 of the Zoning Ordinance, the CAMA Land Use Plan and concludes that the findings are positive; however, staff recommends the following condition: (a) Dedication of a twenty (20) foot access easement along the frontage of South College Road on the subject property for future development of a multi-use S-525M, (11/13) Page 4 path, consistent with the Wilmington-New Hanover County Comprehensive Greenway Plan. Note: A Special Use Permit is a quasi-judicial action requiring an evidentiary hearing and findings of fact. ACTION NEEDED: (Choose one) 1. Motion to Recommend Approval (with or without conditions) 2. Motion to table the item in order to receive additional information or documentation (Specify). 3. Motion to Recommend Denial based on specific findings in any of the 4 categories above, such as lack of consistency with adopted plans or determination that the project will pose public hazards or will not adequately meet requirements of the ordinance. Staff suggests the following motion: Motion to Recommend Approval of the Special Use Permit Modification with the following condition: (a) Dedication of a twenty (20) foot access easement along the frontage of South College Road on the subject property for future development of a multi-use path, consistent with the Wilmington-New Hanover County Comprehensive Greenway Plan. S-525M, 11/13 Page 1 Case S-525M, (11/13) Request to modify an existing Special Use Permit (S-525, 1/05) to increase total number of residential units from 82 to 102 in a High Density Residential Development in the R-15 Zoning District. Petition Summary Data Parcel Location & Acreage: 4500 Block of South College Road, 10.02 acres Owner/Petitioner: Saylors Watch Development, Inc. and Saylors Watch HOA, Inc. Existing Land Use: High Density Residential Development Zoning History: Masonboro (October 15, 1969) Land Classification: Urban Water Type: Public Sewer Type: Public Recreation Area: Myrtle Grove Middle School Park (Athletic Fields), Arrowhead Park Access & Traffic Volume: Average Daily Trips (ADT) at 4590 South College Road (at Saylors Watch) in October 2013 was 41,468, representing a Level of Service (LOS) of “F”. Fire District: New Hanover County South Watershed & Water Quality Classification: Motts Creek, (C;Sw) Conservation/Historic/ Archaeological Resources: None Soils and Septic Suitability: Lynn Haven Fine Sand (Ly) – Severe: Wetness Leon Sand (Le) – Severe: Wetness Murville Fine Sand (Mu) – Severe: Wetness/Flooding Schools: Bellamy Elementary, Myrtle Grove Middle, Ashley High 21 19 68 0 29 40 2 20 1 3 22 9 5 7 873 6 11 4 67 13 15 17 16 12 14 10 18 COLLEGE RD S MOHICAN TRL PINE HOLLOW DR WEDGEFIELD DR CROSSWINDS DR HIDDEN VALLEY RD PRIOR DR PRIVATE TESLA PARK DR RUSHING DR SPLIT RAIL DR JASMINE COVE WAY GATE POST LN STILL MEADOW DR HONEYDEW LN ABACO LN WEYBRIDGE LN WHITEWELD TER TRUMPET VINE WAY WINDJAMMER DR EVERETTE CT ANDROS LN CLOVERLAND WAY COLLEGE RD S GATE POST LN PRIVATE PRIVATE PRIVATE PRIVATE PRIVATE PRIVATE 800Feet ®Parcels within 500 Feet of Case Site 2 0 68 3 1 47 76 72 48 38 33 62 4441 57 5258 81 66 77 39 56 61 37 24 2532 27 35 43 64 74 79 50 55 59 78 75 51 8280 70 54 71 60 53 63 69 65 49 4645 42 26 36 28 2330 3134 Neighboring Parcels ! ! ! !!!!!!!! ! ! !!!!!!!! S-525M Site 11/7/2013 Applicant and Owner:Case:Review Board:Planning BoardSpecial UsePermit Modification Request: Notes: S-525 M Modification of site plan for an existing special use permit Date: PLANNING & INSPECTIONSDirector: Chris O'Keefe Existing Zoning/Use: Residential, R-15 Cindee Wolf (Design Solutions)Saylors Watch Development, LLC.Saylors Watch HOA, INC. S-525M, 11/13 PB - Neighboring Property Owners List Neighbor ID Owner Neighbor ID Owner 0SAYLORS WATCH DEVELOPMENT INC32TROTT LAURYN ETAL 1SAYLORS WATCH DEVELOPMENT INC33MYERS JASON L BRANDY N 2SAYLORS WATCH HOA INC34AV HOLDINGS LLC 3SAYLORS WATCH DEVELOPMENT INC35BEATTY KEITH 4JORDAN HELEN G36JOHNSTON BARBARA S 5ALTAMIRANO ALVARO SANCHEZ MARIA A SOSA37BUNTING MICHAEL BRETT 6HINTON HAROLD MARTRICIA M38RIVERA DONNA A ETAL 7HOOD RANDALL S PATRICIA B39HENCE ENOLA G 8BLACKMAN PATRICK DECIA JOHN40SOUTH COLLEGE ASSOCIATES LLC 9HALL NOVELLA41LANE HANNAH RAE ETAL 10STOWE FAMILY TRUST42GULISH KRISTIN 11CUNNINGHAM LINDA J43MARTINEZ KATHLEEN M ETAL 12MCINTOSH ROBERT STEVEN44MARTINEZ ORLANDO J ETAL 13TEAGARDEN APRIL45MOORE ALLIE ETAL 14COTTER DAVID R BETHANY J46HUBER CYNTHIA M 15EDWARDS WILLIAM J ELIZABETH B47DILLARD DENNIS JANICE E 16LAROSE KENNETH E KOREEN M48COASTAL HOME RENTALS LLC 17JARVIS HAROLD W JENNIFER R49FREEMAN JOHNSON BRENDA F 18SAVIANO CLAUDIO50BIAGINI RICHARD H SR MAUREEN H 19STILL MEADOW VILLAGE LTD PTNRP51VASQUEZ JESSE L PAULA M 20WILMINGTON PRESBYTERY THE52GRUETTER DARLENE YAO ETAL 21SOUTH COLLEGE ASSOCIATES LLC53STEVENS BUILDING COMPANY 22CORBETT JAMES P JR54MORALES LEOCADIO JR SUZANNE J 23MACDOUGALL JULIA D55KELLER SUMMER M 24KNOX EDWARD M III KATHERINE E ETAL56SHARMA RAJEEVE ETAL 25RUST ALEXANDER T ERIKA B57STEVENS BUILDING COMPANY 26AV HOLDINGS LLC58STEVENS BUILDING COMPANY 27LASHLEY WENDY M59GILLESPIE SHARLENE M 28COASTAL HOME RENTALS LLC60PINO MADERA EDWARD 29STILL MEADOW VILLAGE LTD PTNRP61PINTER ELIZABETH K 30TURNAMIAN JANE MARIE62SMITH SYDNEY C 31AV HOLDINGS LLC63LAWSON SHARON M S-525M, 11/13 PB - Neighboring Property Owners List Neighbor ID Owner 64ROBINSON LAWRENCE J ETAL 65PEARSON STACI 66ZALDIVAR VICTOR M 67TUCKER BRIAN PATRICK ETAL 68VINEYARD COMMUNITY CHURCH 69STEVENS BUILDING COMPANY 70STEVENS BUILDING COMPANY 71STEVENS BUILING COMPANY 72STEVENS BUILDING COMPANY 73WEDGEFIELD/CROSSWINDS SO HOA 74STEVENS BUILDING COMPANY 75STEVENS BUILDING COMPANY 76STEVENS BUILDING COMPANY 77STEVENS BUILDING COMPANY 78STEVENS BUILDING COMPANY 79STEVENS BUILDING COMPANY 80STEVENS BUILDING COMPANY 81STEVENS BUILDING COMPANY 82STEVENS BUILDING COMPANY CITY B-2 CITY CITY B-2 CD R-10 B-2 CD CZD O&I B-2 CD 1,000Feet ! A-I AR B-1 B-2 CITY EDZD FF I-1 I-2 O&I PD R-10 R-15 R-20 R-20S RA RFMU SC WB Zoning ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! Z-525 M ® 11/7/2013 Applicant and Owner:Case:Review Board:Planning BoardSpecial UsePermit Modification Request: Notes: S-525 M Modification of site plan for an existing special use permit Date: PLANNING & INSPECTIONSDirector: Chris O'Keefe Existing Zoning/Use: Residential, R-15 Cindee Wolf (Design Solutions)Saylors Watch Development, LLC.Saylors Watch HOA, INC. COLLEGE RD S MOHICAN TRL CROSSWIN DS DR HIDDEN VALLEY RD WEDGEFIELD DR WOODS EDGE DR NAVAHO TRL WEYBRIDGE LN PINE HOLLOW DR PRIOR DR PRIVATE RUSHING DR MANGUM DR WOOD RIDGE RD CHEROKEE TRL TESLA PARK DR FORWALT PL STILL MEADOW DR OUTISLAND DR DOWNRIGGER DR GATE POST LN ABACO LN FOXWOOD LN EXUMA LN JAYBIRD CIR WILLOUGHBY PARK CT HONEYDEW LN WINDJAMMER DR H O N E Y B E E L N NORTHEASTER DR CLOVERLAND WAY TRIPLETT WAY TROPIC CT BULLITT LN BRENWOOD CT PRIVATE PRIVATE COLLEGE RD S PRIVATE PRIVATE PRIVATE PRIVATE PRIVATE PRIVATE MYRTLE GROVE RD RIVER RD COLLEGE RD S CAROLINA BEACH RD OLEANDER DR MASONBORO LOOP RD S H IP Y A R D B L V INDEPENDENCE BLV S A N D E R S R D CAROLINA BEACH RD 17TH ST S ^ ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!! 1,000Feet ® 11/7/2013 Applicant and Owner:Case:Review Board:Planning BoardSpecial UsePermit Modification Request: Notes: S-525 M Modification of site plan for an existing special use permit Date: PLANNING & INSPECTIONSDirector: Chris O'Keefe Existing Zoning/Use: Residential, R-15 Cindee Wolf (Design Solutions)Saylors Watch Development, LLC.Saylors Watch HOA, INC. APPLICANT MATERIALS PROPOSED SITE PLAN WET WET WET WET WET WET WET WET WET WET WET WET 6ƒ ( 6ƒ : 1ƒ : 1ƒ : 1ƒ ( 18' PRIMARY STREETYARD 9' CORNER STREETYARD WET WET WET WETWET FO FO FO 6ƒ (59.77' 6ƒ (385.86' N/F N/F N/F N/F N/F PLANNING BOARD ITEM #2 S-615, (11/13) Page 1 SPECIAL USE PERMIT S-615, 11/13: Request for a Special Use Permit to develop a community boating facility in conjunction with a single family detached residential community on a 75.17 acre parcel located in an R-15 Residential District. Request By: SEL Property Investors, LLC Location: 5200 block of Masonboro Loop Road near Aqua Vista Drive, PID R07600- 003-014-000 Summary of Request SEL Property Investors, LLC is requesting a Special Use Permit for a community boating facility to be developed in conjunction with a single family detached residential neighborhood on a 75.17 acre tract off of Masonboro Loop Road near Aqua Vista Drive. The subject property is currently vacant and undeveloped and was previously used for agriculture and timbering. The community boating facility would be comprised of an inland basin approximately 88,000 square feet in area (approximately 2 acres) and feature 75 slips for use by community residents only. The slips would be several sizes, including nineteen 25’ lift slips, two 25’ slips, twenty 30’ slips, twenty-six 35’ slips, and eight 40’ slips. The boating facility would also feature a canoe/kayak launch, also exclusively for use by community residents. The community boating facility would have direct access to the Intracoastal Water Way via a 40’ wide canal. Both the access canal and the basin would be created from dredging the existing land to connect to an existing basin near the Intracoastal Water Way. A total of 64 parking spaces are proposed to serve the community boating facility, with a mixture of 35 vehicular spaces and 29 golf cart spaces. The use of signage and neighborhood covenants will dictate all associated parking spaces be time limited and/or temporary access to the community boating facility. Dedicated pedestrian paths and bicycle racks will be provided to encourage walking and biking to the facility, and design of the residential neighborhood will encourage the use of golf carts and other non-vehicular modes of transportation. The project will be subject to all necessary reviews and approvals, including from the NC DENR Division of Coastal Management, NC DENR Division of Water Resources, NC DENR Division of Marine Fisheries, US Army Corps of Engineers, New Hanover County Engineering, and New Hanover County Planning and Inspections. S-615, (11/13) Page 2 Preliminary Staff Findings of Fact (In Accordance with Section 71 of the New Hanover County Zoning Ordinance) Finding 1: The Board must find that the use will not materially endanger the public health or safety where proposed and developed according to the plan as submitted and approved. A. Water and sewer are currently available to the subject property; however, the proposed use does not require water or sewer. The special use permit request is to construct the community boating facility, ancillary access channel, and associated parking areas. B. Vehicular and multi-modal traffic to the facility will originate solely from within the community that has exclusive use of the boating facility. The community boating facility itself will not increase traffic loads on the transportation network outside of the community, including Myrtle Grove Road. The residential community which the boating facility will serve is pending submittal but will require a Traffic Impact Analysis. C. The subject property is located in the New Hanover County South Fire Service District. D. The Average Daily Trip count (ADT) on Masonboro Loop Road at Aqua Vista Drive was 18,536 trips per day in October 2013, representing a Level of Service (LOS) of “F”, meaning that traffic counts exceed the design capacity of the road, which is listed at 16,200. E. The area for the proposed scope of work does not host any known cultural or archaeological resources; however, it is located in a CAMA Area of Environmental Concern (AEC) and AE and VE Special Flood Hazard Areas. Therefore, the project will be subject to a CAMA Major Permit and limited to 25% impervious surface. Additionally, the project will require review and approval from NC DENR Division of Coastal Management, NC DENR Division of Water Resources, NC DENR Division of Marine Fisheries, US Army Corps of Engineers, New Hanover County Engineering, and New Hanover County Planning and Inspections. Staff Suggestion: Evidence in the record at this time supports a finding that the use will not materially endanger the public health or safety where proposed. Finding 2: The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. Section 72-37(1) requires that the applicant demonstrate that the project will have minimal impacts on water quality, primary nursery areas, shellfish grounds, and conservation resources. Currently, the S-615, (11/13) Page 3 applicant has not submitted information to support this requirement. The proposal will be subject to a CAMA Major Permit which requires review by NC DENR Division of Coastal Management, NC DENR Division of Water Resources, and the US Army Corps of Engineers. At this time that review has not been completed. B. Proposed parking accommodations include 64 total spaces (35 vehicular and 29 golf spaces) to serve the community boating facility and additional amenities. Additional off-street parking is provided by residential driveways within a reasonable walking distance to the community boating facility, which has historically been acceptable to suffice Section 72-37(2) of the Zoning Ordinance. C. The number of boat slips does not exceed the number of residential lots or dwelling units proposed within the associated development, pursuant to Section 72-37(3) of the Zoning Ordinance. D. The right to use the use of the facility by community residents shall be conferred in the homeowners covenants by language and necessary restrictions deeming the community boating facility as private and only for use by community residents, as required per Section 73-37(4) of the Zoning Ordinance. E. Commercial activities or associated commercial type uses or amenities, such as the sale of gasoline, oil, marine supplies, and food stuffs, will be prohibited, consistent with Section 73-37(5) of the Zoning Ordinance. Staff Suggestion: Evidence in the record at this time does not support a finding that the use meets all of the required conditions and specifications of the Zoning Ordinance. Finding 3: The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. The proposed project will be a component of a proposed single family detached residential community which will meet all applicable landscaping and buffering requirements set forth in the Zoning Ordinance. B. The proposed facility will not generate any additional traffic on Myrtle Grove Road as the facility shall only be utilized by community residents whose trip origin is within the residential community. C. Similar water-dependent uses exist on adjoining properties to the north and south of the subject site. D. No evidence has been submitted that this project will decrease property values of residents who live nearby. S-615, (11/13) Page 4 Staff Suggestion: The evidence in the record at this time supports a finding that the use will not substantially injure the value of adjoining or abutting property. Finding 4: The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The subject property is located in an R-15, Residential District. Community Boating facilities are permitted by Special Use Permit in all residential districts, including R-15. B. The 2006 Wilmington-New Hanover County CAMA Land Use Plan classifies the subject site as Watershed Resource Protection and Conservation land use classifications. Impervious surface coverage will not exceed 25%, compliant with Policy 3.12(a) of the Plan. C. The project will utilize natural vegetative buffers to effectively filter runoff before it enters surface waters, consistent with the protection strategy for the Watershed Resource Protection and Conservation areas stated by Policy 3.12(c) of the 2006 Wilmington-New Hanover County CAMA Land Use Plan. D. The proposed scope of work falls within the definition of a community boating facility per the 2006 Wilmington-New Hanover County CAMA Land Use Plan. As defined, a community boating facility is “a private nonprofit boating facility including a dock pier, and/or launching ramp on property which has water frontage, the use of which is intended to serve 5 or more residential lots or units. The right to use such facility must be conferred by an easement appurtenant to the residential lot it is intended to serve. No commercial activities of any kind, including commercial letting of slips to parties who are not residents of the waterfront subdivision shall be allowed within confines of the facility.” E. The project will satisfy private riparian access needs by utilizing a shared-use facility, consistent with Policy 3.19 of the 2006 Wilmington-New Hanover County CAMA Land Use Plan. F. Policy 3.20 of the CAMA Land Use Plan prohibits new dredging activities in Primary Nursery Areas (PNA), Outstanding Resource Waters (ORW), and Shellfishing Waters (SA) with the exception of maintenance dredging activities. In order to meet the requirements for maintenance dredging, the applicant must demonstrate that a previously permitted channel exists, that the original depth and width would not be increased to allow for a new or expanded use, and that excavated material would be placed in an approved disposal area without significantly impacting adjacent nursery areas or submerged S-615, (11/13) Page 5 vegetation. At this time, evidence submitted as part of the Special Use Permit application has not demonstrated how the project is consistent with Policy 3.20 of the 2006 Wilmington-New Hanover County CAMA Land Use Plan, specifically Implementation Strategy 3.20.4. Staff Suggestion: Evidence in the record at this time does not support a finding that the use is general conformity with the plan of development for New Hanover County. SUMMARY Staff concludes that, with the information submitted, the applicant has not demonstrated how the proposal meets Section 72-37(1) of the Zoning Ordinance. Staff also concludes that, with the information submitted, the applicant has not demonstrated how the proposal is consistent with Policy 3.20.4 of the CAMA Land Use Plan. Note: A Special Use Permit is a quasi-judicial action requiring an evidentiary hearing and findings of fact. ACTION NEEDED: (Choose one) 1. Motion to Recommend Approval (with or without conditions) 2. Motion to table the item in order to receive additional information or documentation (Specify). 3. Motion to Recommend Denial based on specific findings in any of the 4 categories above, such as lack of consistency with adopted plans or determination that the project will pose public hazards or will not adequately meet requirements of the ordinance. Staff’s Recommended Motion: Staff recommends that the application be tabled in order to receive additional information or documentation in support of Section 72-37(1) of the Zoning Ordinance and Policy 3.20.4 of the CAMA Land Use Plan. S-615, 11/13 Page 1 Case S-615, (11/13) Special Use Permit Request for Community Boating Facility in R-15 Zoning District in conjunction with High Density Single Family Detatched Residential Subdivision Petition Summary Data Parcel Location & Acreage: Myrtle Grove Road at Aqua Vista Drive, 75.17 acres Owner/Petitioner: SEL Property Investments, LLC Existing Land Use: Vacant/Undeveloped Zoning History: Area 4 (April 7, 1971), “Masonboro” (October 15, 1969) Land Classification: Watershed Resource Protection/Conservation Area Water Type: Public Sewer Type: Public Recreation Area: Myrtle Grove Middle School Park (Athletic Fields), Arrowhead Park Access & Traffic Volume: Average Daily Trips (ADT) at Masonboro Loop Road and Aqua Vista Drive in October 2013 was 18,536, representing a Level of Service (LOS) of “F”. Fire District: New Hanover County South Watershed & Water Quality Classification: Peden Point (Drains Directly to AIWW), (SA;ORW) Conservation/Historic/ Archaeological Resources: Maritime Shrub Thickets adjacent to AIWW Soils and Septic Suitability: Johnston Soils (JO) – Severe: Flooding/Wetness Seagate Fine Sand (Se) – Severe: Wetness Lynn Haven Fine Sand (Ly) – Severe: Wetness Stallings Fine Sand (St) – Severe: Wetness Wakulla Sand – 1 to 8 Percent Slopes (Wa) – Slight Torhunta Loamy Fine Sand (To) – Severe: Wetness/Flooding Leon Sand (Le) – Severe: Wetness Tidal Marsh (TM) – Severe: Wetness/Flooding Rimini Sand – 1 to 6 Percent Slopes (Rm) – Slight Flood Hazard Areas: Shaded X, AE, VE Flood Zones Schools: Bellamy Elementary, Myrtle Grove Middle, Ashley High 0 104 96 113 6 102101 118 109 103 9 119 95 49 5 117115 7 107108 62 4 2 12 1 3 116 8 110 19 39 91 89 27 8865 16 92 90 14 30 25 78 22 42 44 38 114 73 79 70 84 35 47 11 74 85 66 41 29 17 43 40 46 56 50 18 6154 57 94 93 8120 100 72 112 26 98 53 87 31 13 1086 75 80 120 3771 82 32 34 15 55 67 4860 76 97 24 28 83 68 58 59 3351 52 77 23 69 21 36 64 63 105106 111 99 45 HOLT RD PRIVATE CAPTAINS LN HOLLIS LN SHOEMAKER LN MASONBORO LOOP RD AQUA VISTA DR PINER RD WOODS EDGE DR OLD MYRTLE GROVE RD GRISSOM RD MARINA CLUB DR BRIGHTON RD GREY SQUIRREL DR HORNDALE DR SEA GULL LN CHALICE LN CORONADO DR MARVIN K MOSS LN SKEET RD SOUTHWOLD DR FOXWOOD LN HIDDEN VALLEY RD ROSEMAN LN LONE EAGLE CT WEST GROVE DR WOOD DUCK CIR CONTENDER LN MARSH WOOD DR C R EE K D R N CORNWALL CT TRELLIS CT P RIV ATE PRIVATE FOXWOOD LN 1,000Feet ®Parcels within 500 Feet of Case Site 11/7/2013 Applicant and Owner:Case:Review Board:Planning BoardSpecial UsePermit Request: Notes: S-615 Date: PLANNING & INSPECTIONSDirector: Chris O'Keefe Existing Zoning/Use: Residential, R-15 SEL Property Investors, LLC.60 Gregory Rd. Suite 1Belville, NC 28451 Neighboring Parcels ! ! !!!!!!!!! ! ! !!!!!!!! S-615 Site S-615, 11/13 Planning Board Meeting Neighboring Parcel Owners List ID OwnerIDOwner IDOwner 0SEL PROPERTY INVESTORS LLC 45MASONBORO HARBOUR HOA 90BAGSHAW JEFFREY L MELINDA 1 CARNES J KENTON 46 ROSALIA STEVEN J MABEL 91 EMMART MAURICE S PATRICIA 2COUSLER JEFFERY M DANIELLE B47BENTZ CHRISTOPHER K LISA A92BADDOUR LINDA JAMES A WILLETTS 3 WALLEY READE A SHIRLEY ANNE 48 CANADY PAUL Y DEBORAH CHERYL 93 BORDEAUX CAROLYN HILLIARD 4PARE PHILIP H CATHY S49ROSEMAN HAROLD EUGENE E94BORDEAUX CAROLYN HILLIARD 5 FITZGERALD ALICIA M 50 TAYLOR GREGORY L REVOC TR ETAL 95 HORNE LOUIS H SR ELSIE G 6R & M RESTORATIONS LLC51WHITE WARREN CARLTON MARY E96HANNA DONALD A LISA N 7 CASAREZ DEBORAH MCMILLION LUIS V 52 HORNE ROBERT C PATRICIA A 97 BENTON ANDREA TERESA 8HACKNEY WILLIAM SPENCER II TARA S53SCOTT NANCY B TRUST98KING THURMAN HOWARD JR KAREN S 9 LYNRICH ASSOCIATES LLC 54 GORE STEPHEN A 99 NORTH CAROLINA STATE OF ETAL 10 GODWIN HEIDI SUZAN55 HUGHES JEFFREY W JAMIE M100 HUNOVAL MATHIAS P 11 WHITE WARREN C MARY ELIZABETH 56 BEALS JON D 101 UNCW ENDOWMENT OF 12 VASIL JAMES S57 KENNEDY RONALD D JR TAMMY E102 PAPAGIKOS MICHAEL A ETAL 13R & M RESTORATIONS LLC 58ROWE C JERYL BETTY P 103NORTH CAROLINA STATE OF 14 CROOM GENE MCDONALD JANE H59 STIKELEATHER PAUL T LISA P104 NC STATE OF 15CROOM GENE MCDONALD JANE H 60OCONNELL KEVIN M JENNIFER L 105MCGUIRE FAMILY REV LIV TRUST 16 JESSEN STEPHEN C JULIE A61 LAUGHEY SHERRI C106 GROH DEB 17WILLIFORD D VANN KATHY C 62TAYLOR GREGORY REV TRUST ETAL 107GAINEY JOSEPH 18 WHITE WARREN MARY ELIZABETH63 MASSENGILL WILBUR T JR108 LONG DORIS W 19CROOM GENE MCDONALD JANE H 64TALBERT DIMITRI A DANIELLE D 109NC STATE OF 20 TURNER JAMES L CONNIE G 65 ESPOSITO DAVID A KATHLEEN R 110 LONG DORIS R 21SWICEGOOD CYNTHIA M ETAL 66COOK RAYMOND R III JAMIE W 111BROWN VICTOR JR LINDA 22 SHERARD GENE S JR 67 TURNER WILLIAM P JANET M 112 CLARK JEFFREY SCOTT TAMMY W 23BROWN CHARLENE W 68JONES DENNIS D DEBORAH 113AQUA VISTA FARMS LLC 24 FINEMAN HOWARD A MAUREEN A 69 HUNTER ASHLEY A 114 NC STATE OF 25GASSER RICHARD T70BELLSOUTH TELECOMMUNICATIONS115GRENELL CHARLES N LEAH M 26 R & M RESTORATIONS LLC 71 RAMSEY BRYAN K 116 GRENELL LEAH MASSEY 27CROOM GENE MCDONALD JANE H72STURNIOLO WILLIAM K BARBARA R117GRENELL LEAH MASSEY 28 JENNINGS JOHN ETAL 73 BLUMBERG NOAH F CORDELIA T 118 NC STATE OF 29JOHNSON PAUL MOODY HRS74TODD FREDERICK A TEMPLE J119MASONBORO HARBOUR HOA 30 NELSON JEAN M MATTHEW DIGIOIA 75 BANOCZI ALYEECE W 120 BESSELLIEU ANTHONY LORI C 31 FITZGERALD ALICIA M76 RABON TRACY MCKEITHAN 32 HASELTINE MICHAEL H ANTOINETTE 77 HOMMES MARK TAMARA 33 KILLMAN HELEN78 CLAMSER KEVIN EMILY M 34 PERSICO STEVEN F 79 MCLAWHORN JIMMY 35 HICKEY LAURA M80 HOOKER BRIAN A REBECCA SARAH 36WINGO JOSHUA TAYLOR ETAL 81MOUNT CHRISTINA 37 MORGAN STEPHEN E AMY TUCKER82 PARHAM DANIEL R JACQUELNIE H 38SMITH GLENN MCKAY JR 83WATTS ALVA L ETAL 39 PLAZZO ROBERT LISA84 RECH CHARLES L ELEANOR L 40SZALOKY JOSEPH D DENISE D 85LEE WILLIAM D COURTNEY 41 JOHNSON EDWARD C JANE W86 THORNTON JANET L 42SINGER MICHELE L 87BINGHAM TAYLER B MARCIA Y REV TR 43 MURRELL WILLIAM W JR CATHY G 88 ESPOSITO DAVID A KATHLEEN R 44BEAM MARGARET G 89DUNCAN WILLIAM G LENEVE D CITY R-15 R-20 B-2 R-10 CITY O&I B-2 CD O&I O&I O&I CD O&I B-1 O&I CD O&I CD B-2 2,000Feet ! A-I AR B-1 B-2 CITY EDZD FF I-1 I-2 O&I PD R-10 R-15 R-20 R-20S RA RFMU SC WB Zoning ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! S-615 ® 11/7/2013 Applicant and Owner:Case:Review Board:Planning BoardSpecial UsePermit Request: Notes: S-615 Date: PLANNING & INSPECTIONSDirector: Chris O'Keefe Existing Zoning/Use: Residential, R-15 SEL Property Investors, LLC.60 Gregory Rd. Suite 1Belville, NC 28451 COLLEGE RD S PINER RD MOHICAN TRL MASONBORO LOOP RD CROSSWINDS DR WOODS EDGE DR NAVAHO TRL HIDDEN VALLEY RD HOLT RD WEDGEFIELD DR PRIVATE HOLLIS LN FRIENDLY LN SHOEMAKER LN CAPTAINS LN CHEROKEE TRL TRAILS END RD AQUA VISTA DR SOUND VIEW DR MOHAWK TRL CAROLINA BEACH RD SEMINOLE TRL WOOD RIDGE RD MARINA CLUB DR CHEYENNE TRL SEA GULL LN HOLIDAY HILLS DR MONTEREY DR THE KINGS HWY PELICAN POINT RD OLD MYRTLE GROVE RD MAKO DR G R I S S O M R D GREY SQUIRREL DR ROSEMAN LN HIGHGROVE PL PRIOR DR BRIGHTON RD HORNDALE DR TANGLEWOOD DR CORONADO DR WOOD DUCK CIR TESLA PARK DR SIERRA DR LONG POINTE RD MARVIN K MOSS LN RUSHING DR SKEET RD PINE HOLLOW DR MYRTLE GROVE RD FOXWOOD LN HEDGEROW LN OUTISLAND DR WINDCHASE LN CHANNEL HAVEN DR S CONTENDER LN MARSH WOOD DR COLCHESTER PL GUANA LN FOXWOOD LN COLLEGE RD S PRIVATE PRIVATE PRIVATE PRIVATE SIERRA DR PRIVATE PRIVATE P RIV ATE PRIVATE PRIVATE PRIVATE MYRTLE GROVE RD RIVER RD COLLEGE RD S CAROLINA BEACH RD OLEANDER DR MASONBORO LOOP RD S H IP Y A R D B L V INDEPENDENCE BLV S A N D E R S R D CAROLINA BEACH RD 17TH ST S ^ ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!! 2,000Feet ® 11/7/2013 Applicant and Owner:Case:Review Board:Planning BoardSpecial UsePermit Request: Notes: S-615 Date: PLANNING & INSPECTIONSDirector: Chris O'Keefe Existing Zoning/Use: Residential, R-15 SEL Property Investors, LLC.60 Gregory Rd. Suite 1Belville, NC 28451 APPLICANT MATERIALS PROPOSED SITE PLAN PLANNING BOARD ITEM #3 Page 1 of 2 NEW HANOVER COUNTY PLANNING & INSPECTIONS DEPARTMENT 230 GOVERNMENT CENTER DRIVE, SUITE 110 WILMINGTON, NORTH CAROLINA 28403 TELEPHONE (910) 798-7165 FAX (910) 798-7053 MEMORANDUM To: Planning Board From: Jennifer Rigby Date: November 1, 2013 Re: Comprehensive Plan Accreditation Program through APA and Public Engagement Plan APA Accreditation Program: The American Planning Association (APA) is in the process of creating an accreditation program for comprehensive plans. The purpose of this process is to develop standards that will help communities create exemplary plans which embody planning principles, best practices, and characteristics. New Hanover County is one of ten communities across the nation selected to serve as a pilot community. The role of a pilot community is to help APA refine the standards by implementing these standards into our planning process. Pilot Communities will be asked to attend monthly conference calls with other communities and attend the National Planning Conference in April to share the standards with fellow planners. We believe this is an excellent opportunity for New Hanover County to be recognized as a leader on the National level in planning. Additionally, this is a unique opportunity for NHC to work with other communities across the Country for the betterment of our community. Since our community will have direct access to APA and their resources, we feel this provides a level of investment that ensures the success of our comprehensive plan. APA outlined the standards in three categories: principles, processes, and attributes. The principles, or overall goals for the plan include Livable Built Environment, Harmony with Nature, Resilient Economy, Interwoven Equity, Healthy Community, and Responsible Regionalism. The process includes authentic participation and accountable implementation. The attributes outline the content and characteristics for the plan, including the plan to be; comprehensive, integrate previous plans, innovative and creative strategies, persuasively communicate, consistent format, coordinate with adjacent jurisdictions, comply with state requirements (such as CAMA), and provide transparent goals, objectives, policies, and plan maps. Chris O’Keefe, AICP Planning & Inspections Director Dennis Bordeaux Inspections Manager Shawn Ralston Planning Manager Page 2 of 2 We are excited about this unique opportunity to benefit our community and we look forward to updating you on this process. Public Engagement Plan: In July, staff launched the Comprehensive Plan with a joint work session between the Planning Board and the Board of Commissioners. Since that time, staff has refined the work schedule and developed a Public Engagement Plan to ensure authentic participation is achieved through this planning process. The draft Public Participation Plan is attached and will be presented at the work session on November 1st. Chapter 1: Public Engagement Plan 1 NHC Mission and Vision for New Hanover County: New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. We are a vibrant, prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Purpose: The purpose of NHC engaging our citizens is to:  Increase the likelihood that a common vision for our future will be widely accepted.  Create more effective policies.  Provide citizen direction for use of public funds and priorities  Improve citizens’ knowledge and skills on specific issues, allowing citizens to see multiple sides of complex issues.  Empower and integrate people from different backgrounds.  Create local networks of community members.  Create several opportunities for discussing solutions.  Increase trust in local governance. Trusting that our citizens can and will effectively engage the issues will result in a partnership that is healthy for our community. Our Values are:  Inclusivity – We are committed to providing an inclusive process where all citizens are encouraged to be involved.  Diversity – We encourage a representation of differing viewpoints in an effort to seek a workable solution.  Equality – Citizens should know that although it is not possible to implement all ideas, all ideas will be heard in a respectful manner and considered with equal value.  Transparency – All discussions, materials, and products will be available to the public on our website or by contacting staff.  Legitimacy – Decisions and recommendations will be justified through participants’ input.  Deliberation – The process will lead to consensus. Chapter 1: Public Engagement Plan 2  Substance – Opportunities for learning will be provided to all participants through webinars, field trips, and printed materials.  Influence – The outcome of the citizens’ work will result in policy changes.  On-going – The process will allow time to review and consider the issue before a decision is made.  Accommodating – Opportunities will be structured in a manner to accommodate all citizens and schedules. Targeted Populations: To ensure success with public engagement being inclusive of all residents, it is important to identify and seek out the involvement of groups of individuals that are typically not involved in county-wide planning efforts. These groups include college students, school-age children, seniors, and Hispanic persons. Local middle and high school students and UNCW and Cape Fear Community College students will be engaged through facilitated focus groups where students will be asked what they like most and least about their community, recommendations for improvement, and ways we can retain them in our community after graduation. Younger children are typically not included in planning efforts; however, their input is invaluable as a community plans for the future. Children’s artwork will be gathered to seek their input as they illustrate their vision for New Hanover County’s future, and appropriate children’s activities will be provided at large public meetings. Our community has experienced a significant increase in the senior population as the baby boomers have reached retirement age. Understanding the unique perspective this group of individuals brings to our community is important through the planning process. Specific efforts will be made to target seniors input through the Osher Lifelong Learning Institute at UNCW. The Hispanic community is often underrepresented in planning efforts. Staff will have translators at all public meetings. Likewise, brochures, press releases, and any other materials deemed necessary to engage the Hispanic population will be translated into Spanish. Process: The Comprehensive Planning process has been divided into sections or chapters. Each of these sections will build on the previous to create the entire plan for the Chapter 1: Public Engagement Plan 3 County. The plan is broken into these sections in order to provide a systematic approach for citizen engagement. Individuals will be allowed to participate in as many or as few opportunities as they desire. Each chapter, or phase, of the plan will be presented to the Planning Board and Board of Commissioners as it is completed. This allows opportunity for each section of the plan to have a public hearing and adoption period. Therefore, encouraging participation from all citizens. Winter 2014 Summer 2014 Fall 2014 Winter 2015 Opportunities for Involvement: Meetings: Public Meetings will be held throughout the planning process. Meetings will be held in familiar public buildings that provide a welcoming environment. Meeting times will vary throughout the day in order to gather input from as many different persons as possible. Below is an estimated timeframe of public meetings for this process. Additional meetings can be scheduled as needed or desired by the public throughout the comprehensive plan.  February 2014 – Public Launch to present current development trends and projected development trends.  September 2014 – Neighborhood Meetings in Southern NHC. A mapping demonstration to gather input on areas of stability versus areas of opportunity.  September 2014 – Neighborhood Meetings in Northern NHC. A mapping demonstration to gather input on areas of stability versus areas of opportunity.  October 2014 – Public meeting and presentation on development scenarios. Evaluating the Present •Public Launch •Survey •Website Launch •Sign up for Theme Committees Framing the Policy •Online Forum •Theme Committee Meetings •Citizen Advisory Committee Meets Visualizing the Future •Public Meeting in Southern NHC •Public Meeting in Northern NHC •Public Meeting on Scenarios Sustaining the Vision •Public Meeting to present policy, recommendations, and Future Land Use Map Chapter 1: Public Engagement Plan 4  January 2015 – Public meeting to present policy recommendations and future land use. In an effort for staff to speak with as many meeting attendees as possible and to build a welcoming and friendly environment, staff will wear navy shirts and khaki pants with their name badges. This allows citizens to immediately identify staff members in an informal and comfortable environment. Public meetings can be stuffy and intimidating, particularly when they are technical in nature. Each public meeting with have two meeting greeters at each entrance. The meeting greeters will be the speakers for the evening. The purpose of this is to put people at ease, welcome them to the meeting, and provide a friendly face. Additionally, music, balloons, and refreshments will be used to create a positive and inviting environment. In an effort to encourage participation and promote local businesses, door prizes will be provided at each public meeting. These will be centered on a community experience such as paddle boarding, canoeing, museum admissions, passes to Airlie Gardens, sporting games, etc. Finally, sign in sheets and name badges will be at every meeting and each meeting will be recorded to provide either a live feed or YouTube video of the presentation. Survey: Staff is committed to gathering authentic feedback on the Comprehensive Plan and process. Staff will create and administer a statistically valid email survey at critical phases during the plan in order to gather input and direction from the community. Website: New Hanover County staff understands that while public meetings will be scheduled at varying times and locations to encourage participation, it is not always convenient for individuals to participate in a public meeting. Therefore, a significance web presence will be developed to further engage NHC citizens. A dedicated website for the NHC Comprehensive Plan will be user-friendly and include:  The purpose of a comprehensive plan  An overview of the process  General questions and answers  Resources and articles of relevance  Press releases Chapter 1: Public Engagement Plan 5  Minutes and videos of previous meetings  All draft reports and maps  An online engagement tool, County Forum County Forum: An online public forum will be embedded into the County website. This forum will allow members of the public to read material about the project and to comment on it after completing a one-time registration with the site. Online photo contests and children’s artwork contests will be posted throughout the project as a source of input and a way to generate interest in the planning process. Theme Committees: Theme committees will be an exciting opportunity for citizens to participate in a round-table discussion where issues are identified, best management practices are discussed, and implementation strategies can be developed. Theme committees are identified and defined as:  Livable Built Environment: Ensure that all elements of the built environment, including land use, transportation, housing, energy, and infrastructure work together to provide sustainable, green places for living, working, and recreation, to produce a high quality life.  Harmony with Nature: Ensure the contributions of natural resources to human well-being are explicitly recognized and valued and that maintaining their health is a primary objective.  Resilient Economy: Ensure the community is prepared to deal with both positive and negative changes in its economic health and to initiate sustainable urban development and redevelopment strategies that foster business growth through technology and innovation and build reliance on local assets.  Interwoven Equity: Ensure fairness and equity in providing housing, services, health, safety, and livelihood needs of all citizen groups.  Healthy Community: Ensure public health needs are recognized and addressed through provisions for healthy foods, physical activity, access to recreation, health care, environmental justice, and safe neighborhoods.  Responsible Regionalism: Ensure all local proposals account for, connect with, and support the plans of adjacent jurisdictions and the surrounding region. Chapter 1: Public Engagement Plan 6 Citizens will be encouraged to sign up to participate in a theme committee of their choice. County staff members, elected officials and local agency representatives will be asked to participate on theme committees in order to provide knowledge and expertise on specific topics. Additionally, one member of each theme committee will be appointed by the County Board of Commissioners. It is anticipated each theme committee will meet four times for two hours each. Below is an estimated meeting time frame.  March 2014 – First meeting to discuss issues.  April 2014 – Second meeting to discuss best management practices and efforts other communities are implementing.  May 2014 – Third meeting to rank recommendations.  June 2014 – Fourth meeting to validate recommendations and select a member of the committee to serve on the Citizen Advisory Committee. In addition to these meetings, staff may schedule various webinars, speakers, and/or “on-site” learning opportunities for the committees to better understand the workings of a particular issue. For example, staff may organize an opportunity for theme committee members to ride public transportation in an effort to better understand the benefits and challenges of the transportation system in our community. These learning opportunities will be developed and scheduled based on the conversations of the theme committees throughout the process. Citizen Advisory Committee (CAC): The CAC will be comprised of the six representatives appointed by the Board of Commissioners to each Theme Committee and a representative of each theme group, selected by the group at large. The purpose of the Citizen Advisory Committee is to review the recommendations of all theme groups, identify policy conflicts, and finalize recommendations for the implementation plan. In addition to the committee meetings listed above, it is anticipated the Citizen Advisory Committee will meet three times for two hours each. Below is an estimated meeting time frame:  August 2014 – First meeting to review all theme group recommendations  September 2014 – Second meeting to review existing policies  October 2014 Third meeting to determine recommended policies Public Relations: Chapter 1: Public Engagement Plan 7 Media Relations: Developing a strong relationship with the media is an important part of communicating with the public. Staff will utilize current resources through the Public Affairs department and their staff to hold regular media work sessions at each phase of the comprehensive plan. These work sessions will provide the media with a “sneak peak”, answer questions, and provide information on important concepts and points. In order to reach our target populations, press releases will be provided in Spanish and efforts will be made to target Hispanic, Senior, and children’s newspapers and publications, in addition to traditional media outlets such as radio, television, and billboards. Staff will also participate in County television public service announcements and radio broadcasts. A video will be created to illustrate the purpose of the plan and opportunities for involvement. Social Media will be used as a mechanism for announcing public meetings and important dates, however; it will not be utilized as a source of information gathering. Community Relations: It is important for New Hanover County Planning Staff to develop community partners and relationships throughout this process. Talking points for each stage of the Comprehensive Plan will be developed and shared with partners so information can be easily distributed throughout the community. These community partners include, but are not limited to:  Educational Representatives  Business Development Leaders  Environmental Experts  Civic Organizations  Citizen Groups Festivals and Outreach Opportunities: Our community is fortunate to have many festivals and organized community events. New Hanover County Planning Staff is committed to provide brochures and materials at these venues to build awareness and encourage public participation. These events include, but are not limited to:  Airlie Concert Series  SENC African American Heritage Festival Chapter 1: Public Engagement Plan 8  Earth Day  Festival Latino  Azalea Festival  Riverfest Public Engagement Monitoring: The goal is to provide authentic public engagement, and it is important for staff to remain flexible in our approach. Staff will monitor and evaluate public engagement throughout the process to ensure all members of the community participate in the planning process. Staff will adapt engagement activities that may not be working and increase opportunities for new avenues of engagement, as needed. While the techniques may change slightly, the values will remain static. Updated 8/07/13 Southeastern North Carolina Regional Planning Coordination A number of simultaneous planning efforts are being conducted in the southeastern North Carolina region and these projects are being coordinated and integrated by the public agencies involved as listed below. The lead organizations are sharing data collection and management, consolidated consulting services, jointly defining the planning horizon and coordinating public engagement dates, process and findings. Each endeavor is charged with planning for a distinct set of services, geographic territory or set of conditions for the next 25 years. By the end of the planning processes these coordinated outputs will frame the opportunities and challenges of our communities, municipalities, counties, region and shared future.  The Cape Fear Public Utility Authority’s mission is to provide high quality water and sewer service in an environmentally responsible manner while maintaining the lowest practicable cost. Periodically, the Authority revisits its master plan and updates it to reflect growth progress, operating realities, projections and policy updates. The timing of this master plan update is synchronized to coincide with city and county comprehensive planning activities. One element of this master plan is to provide information on what water and sewer infrastructure would be required to implement the community’s harmonized comprehensive plans and vision for 2040.  The City of Wilmington is developing a new Comprehensive Plan with special emphasis on urban redevelopment and revitalization. Social, demographic and economic forces have been converging toward a renewed interest in urban living not seen in 75 years. Millennials prefer living close to jobs and a more vibrant urban lifestyle. Many baby boomers are downsizing--moving out of auto-dependent suburbs to lower maintenance urban enclaves near transportation networks and services. In turn, these new city residents are creating a growing demand for businesses and services nearby. Our population is expected to continue to grow, while our boundaries may not. Providing housing, roads, utilities, schools, and other services for a more densely developing city will be our challenge. Wilmington's new plan must be able to harness these forces and demands while becoming ever more urban-growing inward and upward while fostering the development of a more beautiful, functional city of the 21st century. Additional information can be found on the plan's website at www.CreateWilmington.com.  The New Hanover County Comprehensive Plan will serve as the guiding policy document for all land use and development regulations in unincorporated New Hanover County while satisfying the land use planning requirements of the Coastal Area Management Act. With the guidance of stakeholders and through extensive public outreach, the plan will create the vision and path for a wide range of decisions concerning land use, development and public investment through 2040.  The City of Wilmington, New Hanover County and University of North Carolina-Wilmington have partnered to conduct a 6-month study, Branding Project, to develop an action plan for an economic branding identity for New Hanover County and the City of Wilmington.  In May 2013, the Wilmington Metropolitan Planning Organization (WMPO) began work on the Cape Fear Transportation 2040 Plan. This metropolitan transportation plan will look 25 years into the future and address a broad spectrum of transportation requirements for the entire Wilmington MPO planning area. Creating a metropolitan transportation plan is a federal mandate for MPOs to receive federal and state transportation funding. The plan Updated 8/07/13 will include an examination and evaluation of potential roadway, rail, freight, bus, ferry, aviation, bicycle and pedestrian projects in New Hanover County and parts of Brunswick and Pender Counties. The plan will include an extensive public participation and outreach effort and enthusiastic public participation is essential in preparing a realistic transportation plan. Additional information can be found on the plan's website at www.transportation2040.org.  FOCUS, YOUR IDEAS.YOUR REGION. YOUR FUTURE. FOCUS, the regional planning initiative for the tri-county region of the Greater Wilmington Area, is a unique collaborative of local governments, non-profits, and other governmental agencies. FOCUS is funded through HUD, in cooperation with EPA, DOT and USDA, which emphasizes collaboration and the leveraging of resources among the public and private sectors. FOCUS is tasked with planning for the integration of such regional community elements as the economy, environment, health, housing, transportation, and unique opportunities into the Regional Plan for Sustainable Development (RSPD) for the tri-county region. The grant and project will operate through 2014. Additional information can be found on the plan’s website at www.FOCUSsenc.org. Project Organization Project Type Project Area Point of Contact Phone# Kick-off Date Close Date Goal Project Web Page Cape Fear Public Utility Authority Infrastructure Long Range Plan City of Wilmington and portions of New Hanover County Gary McSmith 910-332-6629 Internal Fall 2013 www.CFPUA.org City of Wilmington Comprehensive Plan City of Wilmington Christine Hughes 910-341-3258 May 14, 2013 Fall 2014 http://createwilmington.com New Hanover County Comprehensive Plan New Hanover Unincorporated Areas including Wrightsville, Carolina and Kure Beaches and Castle Hayne Jennifer Rigby 910-798-7237 July 26, 2013 Summer 2015 N/A at this time New Hanover County, City of Wilmington, and UNCW Branding Initiative City of Wilmington, New Hanover County and portions of Brunswick and Pender counties Beth Schrader/NHC, Roger Johnson/COW, Jenni Harris/UNCW 910-798-7491 910-341-3264 910-962-2736 Internal Fall 2013 N/A at this time Wilmington Metropolitan Planning Organization Long Range Transportation Plan City of Wilmington and portions of Brunswick, New Hanover and Pender counties Suraiya Rashid 910-341-3234 May 21, 2013 Winter 2014/15 http://www.transportation2040.org FOCUS Regional Plan Brunswick, New Hanover and Pender counties Adrienne Cox 910-795-2799 March 21, 2013 Winter 2014/15 http://www.focussenc.org NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION VALIDATING THE PUBLIC ENGAGEMENT STRATEGY FOR THE COMPREHENSIVE PLAN WHEREAS, New Hanover County is updating the CAMA Land Use Plan and creating a Comprehensive Plan for the unincorporated portion of the County; and WHEREAS, Public Engagement is a critical part of creating a plan that represents the community; and WHEREAS, staff has developed a Public Engagement Plan to provide authentic participation from a diverse group of citizens. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners hereby validates the Public Engagement Strategy as the first chapter within the Comprehensive Plan. ADOPTED this the 18th day of November, 2013. NEW HANOVER COUNTY ___________________________________ Woody White, Chairman ATTEST: ___________________________________ Sheila L. Schult, Clek to the Board PLANNING BOARD TRC REPORT TECHNICAL REVIEW COMMITTEE REPORT: OCTOBER, 2013 The County’s Technical Review Committee (TRC) met twice in October and reviewed one High Density project. Saylor’s Watch Saylor’s Watch is located near the 4700 block of South College Road in the south central portion of our jurisdiction and is classified as Urban on the County’s 2006 adopted Land Use Plan. The Urban classification provides for continued intensive development and redevelopment of existing urban areas. These areas are already developed at a density of approximately 1,500 dwelling units per square mile. Services are already in place. Project Information Saylor’s Watch was approved as a High Density project with Special Use Permit for 82 residential townhomes by the Board of County Commissioners in March, 2005. The petitioner for the project requested that 20 additional units be absorbed into the project for a total of 102. The units requested are a result of the release of 404 wetlands by the Army Corps of Engineers near the western portion of the project. The project is served by public water and sewer with a network of private roads/common area from South College Road. At the October 9, 2013 meeting, the TRC voted 5-0 to continue the petitioner’s request for 20 additional units until it was determined whether a Traffic Impact Analysis (TIA) was conducted along with providing secondary access meeting road inter-connectivity requirements. On October 23, 2013, information was presented to the TRC indicating that a TIA would not be required. The petitioner agreed to provide a secondary access from the “hammer head” turn-around located near the western end of the project for future access to the adjoining property. In a vote of 3-0, the TRC approved the technical site plan component to the project for 20 additional units with the following conditions: 1) A revised NCDOT Driveway Permit be required prior to final plat approval. 2) Buffer yards and setbacks be clarified prior to building permit approval. 3) No gates, obstructions or on-street parking be permitted in order to enhance emergency service delivery. 4) A modified Special Use Permit be required and approved by the Planning Board and Board of County Commissioners.