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HomeMy WebLinkAbout2014-06-04 Minutes New Hanover County Airport Authority June 4, 2014 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING June 4, 2014 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, June 4, 2014, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Barber called the meeting to order at 5:01p.m. Airport Authority members present were Tom Barber, Chairman; Jonathan Crane, Secretary; Carter Lambeth; and Al Roseman. Also present were Jon Rosborough, Airport Director; Jim Morton, Finance Director; Gary Broughton, Operations Director; Whitney Prease, Facilities Director; Rose Davis, Executive Assistant; Wanda Copley, New Hanover County Attorney; and Steve Bright and Amy McLane, Talbert & Bright, Inc. Guests present included Caitlin Dineen, Star News reporter; Carlos Melgarego, News 14; and Jonathan Spiers, Port City Daily News. Also, Desmond MacRae, Ryan Evans, Gerry Tremblay, Hal Reichardt, Sandy Collette, Elaine Mello, Hank Jones and Tom Goodwin. Other ILM staff members present included Caitlen Buffkin, Marketing and Accounting Assistant; Dani Neathery, Comptroller; and CPT Gary Taylor, Operations Manager. John Perritt, Vice-Chairman; and Julie Wilsey, Deputy Airport Director, were absent. PRESENTATION Chairman Barber turned the floor over to Dr. Roseman to introduce and present the Sun-n-Fun prize (two Bose headsets) to winner CPT (Ret.) Kevin Smith from Elizabeth City, NC. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Regular Public Meeting on May 7, 2014 and the Special Public Meeting on May 23, 2014. Mr. Lambeth MOVED, SECONDED by Dr. Crane, to approve the minutes of the May 7, 2014 Regular Public Meeting and the Special Public Meeting on May 23, 2014 as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Mr. Perritt was absent. PUBLIC COMMENTS None. SPECIAL EVENTS Mr. Broughton reported that there is a tentative Polo event scheduled by the Wilmington Polo Club on Saturday, June 21, from 12:30 4 pm with approximately 25 horses on the field at the Fairgrounds with about 300 expected to attend. FINANCE REPORT April 2014 financials, cash report and summary of accounts. New Hanover County Airport Authority June 4, 2014 Page 2 Mr. Morton recommended the approval of the following Finance action items: 1) the FY2015 Operating Budget of $7,445,200 and FY2015 Capital Budget of $17,689,200 and Schedule of Fees; (A copy of the FY2015 budget and Schedule of Fees is hereby incorporated as part of the minutes and is contained in Exhibit Book III, Page 190.) 2) the approval of end of year budget adjustments; (A copy of the end of year (FYE 2014) budget adjustments is hereby incorporated as part of the minutes and is contained in Exhibit Book III, Page 191.) 3) the approval of a contract for $38,500 with McGladrey, LLP for the FY2014 annual audit; 4) the approval of an amendment to the lease with AviatMall deferring 4 months rent to full over the ensuing 12 months; and, 5) the approval of a lease with Air Logistics Support for the Morris Road hangar for $5,500 per month for a 1 year lease. and for the most part the changes are the 3% increases on the lease rates. Dr. Roseman proposed that a lien be placed on the fuel tanks to prevent similar problems in the future. Mr. Lambeth suggested that this topic be reviewed from a legal standpoint and discussed in a later work session and Mrs. Copley agreed to look into it. After some discussion, Mr. Lambeth MOVED, SECONDED by Dr. Crane to approve the Finance action item(s) discussed above. The MOTION WAS APPROVED UNANIMOUSLY. Mr. Perritt was absent. FACILITIES Mr. Prease recommended the approval of the following Facilities items: 1) a contract for easement clearing (AIP 49) at the approach of RWY 17 to Hibbert Enterprises, Inc. in the amount of $173,220; 2) a work authorization with Talbert & Bright Inc. for the construction administration, inspection and surveying for the easement contract awarded to Hibbert Enterprises, Inc. with the cost not to exceed $44,150; and, 3) a change order for the TWY A lighting project with Cedar Peaks in the amount of $25,311 for 8 additional light cans, larger junction boxes, additional light base covers, and other minor changes to the specifications. New Hanover County Airport Authority June 4, 2014 Page 3 original bid. This is an area from another project. Savings from a prior project allows the additional LED lights. There is funding available to cover the changes. lighting after this, except for the RWYs. It is aCIP with the FAA to upgrade the lighting vault. After some discussion, Dr. Roseman MOVED, SECONDED by Dr. Crane to approve the Facilities action item(s) discussed above. The MOTION WAS APPROVED UNANIMOUSLY. Mr. Perritt was absent. Mr. Prease reported that the RWY 17-35 Rehabilitation Project is ahead of schedule and the th airport closures will actually start on June 12 when the runways and taxiways are shutdown from the last arrival around 12:15 am and reopen at 5:05 am, prior to the first commercial flight leaving. This will be 36 consecutive nights due to work in the RWY 6-24 safety area near the intersection. Mr. Prease updated the Authority on the status of the South Ramp Remediation and removed contaminated soil and stated that soil samples were taken and we should have results in approximately 3 weeks. There could be additional work required. Staff asked the Authority to empower the Chairman to approve additional funds, if additional work is required. Dr. Crane MOVED, SECONDED by Mr. Lambeth to empower the Chairman to move forward with a cap of $20,000. The MOTION WAS APPROVED UNANIMOUSLY. Mr. Perritt was absent. Chairman Barber asked for clarification that the costs of that remediation and perhaps othercosts would fall to the previous leaseholder. Staff confirmed and is accumulating that information. Mr. Prease updated the Authority on other information items listed in the agenda. Mr. Prease shared photos of the new ILM trucks. GOVERNMENT Mr. Rosborough updated the Authority on the status of the FAA Reauthorization Bill. MARKETING AND PUBLIC RELATIONS Dr. Roseman indicated he has been in contact with Butch Truelove of Truelove Fabrications regarding a memorial to Anna Pennington at ILM. Dr. Roseman asked for a motion for a place to put the memorial and stated that Mr. Truelove would fabricate the memorial at a cost of materials only estimated at $1,500. Dr. Roseman stated he has asked around and already received donations of $300. Mr. Lambeth MOVED for staff to meet with Mr. Truelove regarding size, type, and possible location on site for the memorial. The motion was SECONDED by Dr. Crane. The MOTION WAS APPROVED UNANIMOUSLY. Mr. Perritt was absent. New Hanover County Airport Authority June 4, 2014 Page 4 PLANNING & DEVELOPMENT Mr. Morton reported on the status of the Business Park Phase I roadway completion and the rd potential long-term lease of the 23 Street Building (formerly Conway Freight) for a dog training facility. OPERATIONS REPORT Using charts for illustration, Mr. Broughton reported total passengers handled, seats available and customs traffic for May 2014. indicated that most of that loss was because of schedule changes and smaller aircraft from last year versus lost flights. Broughton responded that for this calendar year, the YTD total passengers handled is down 3.6%. Mr. Rosborough complimented the Authority on doing a great job in selecting Mrs. Wilseyas Rosborough shared that she is in Raleigh, representing the airport, for the NC Airport Legislative Day. Mr. Rosborough updated the Authority on a meeting with the local DENR office regarding the piping project. The local group thought it should be designated a high density project which would have added $1.2 M to the project cost. Mrs. Wilsey, Mr. Prease and Mr. Bright met with DENR representations to convince them that it was low density. Regarding air service development, Mr. Rosborough reported that staff will be going to Jumpstart in June. Mr. Rosborough invited the Authority to join staff in welcoming the Barbados delegation when th they visit ILM on Thursday, June 5. Mr. Rosborough shared an update of his goals and achievements with the Authority for their review. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Mr. Rosborough wished a happy birthday to Mr. Lambeth. Dr. Crane initiated a discussion about the golf tournament scheduled for the area in 2017 and ways to plan ahead for the anticipated increase in traffic. Chairman Barber asked that this be added to the priority list. New Hanover County Airport Authority June 4, 2014 Page 5 Dr. Crane asked about potential expansion to the ramp on the south side and Mr. Rosborough indicated the airport has no plans to expand it but the new leaseholder may invest money to do this expansion, Mr. Bright indicated that the FAA does fund this type of expansion but not for singular events. Dr. Roseman asked for an update regarding the potential location of a restaurant on site and Mr. Rosborough indicated that some progress has been made but other issues came up and took precedence. Staff has looked at potential locations on the west ramp between the Customs facility and the cargo area. Dr. Roseman indicated a location with complete visibility of the runway was preferred. Discussion followed about security issues and entry to restaurant through A presentation from staff regarding a potential restaurant will be made at the August board meeting. (Amended 7/9/14) Chairman Barber asked that this item be put on the agenda to talk about in future meetings regarding options and choices. ADJOURNMENT There being no further business to come before the Board, Dr. Roseman MOVED, SECONDED by Mr. Lambeth to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Mr. Perritt was absent. Chairman Barber adjourned the meeting at 5:40 p.m. Prepared by: Respectfully Submitted: Rose M. Davis _______________________________ Dr. Jonathan S. Crane, Secretary Date of Approval: July 9, 2014