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03-19-20141 Board Members Present: Nancy Ballard Cox Jack Mills Allen Trask Mike Ryan Dan Owen Beth Dawson Bill Terrell Tucker Stevens Nancy Pritchett Linda Chapman Absent: Stuart Borrett, Gwen Brown & Sandra Sheridan Staff Present: Ruth Haas, Director Barbara Rowe, Curator Cindy Anzalotti, Donor Relations Adrienne Garwood, Exhibits Manager The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, March 19, 2014 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Allen Trask at 4:00 PM. Approval of Minutes: Allen Trask  A motion to accept the February 2014 minutes was made, seconded and approved without opposition. Consideration of Absences: Allen Trask  Stuart Borrett, Gwen Brown and Sandra Sheridan have indicated their inability to attend this meeting and have been excused. Chairman’s Report: Allen Trask  Mr. Trask reported the Reach for the Stars Luncheon ticket sales are going well and people are excited about the event.  Mr. Trask reported that the county commissioners are currently accepting applications for appointments to the museum advisory board. There will be two board positions to fill and Mr. Trask encouraged board members to submit the names of colleagues and other interested people they may know. Applications are available at www.nhcgov.com and Ms. Haas would be happy to answer any questions people might have. Associates Report: Mike Ryan  Mr. Ryan reported the associate investment accounts continue to do very well. The finance committee is set to propose an updated spending policy for the investment account funds.  Ms. Anzalotti reported that 159 tickets for the Reach for the Stars luncheon have been sold, and she has also received some donations for the new planetarium. The luncheon is being held Thursday, March 20, 2014 at 11:30 am at the Cape Fear Community College’s Union Station in downtown Wilmington. This is a fundraising event to purchase a new digital planetarium for the museum. MINUTES MUSEUM ADVISORY BOARD MEETING March 19, 2013 2013-14 Board Allen Trask, III Chair Sandra Sheridan Vice Chair Linda Chapman Secretary Stuart Borrett T. Gwendolyn Brown Nancy Ballard Cox Jack Mills Daniel H. Owen Nancy Pritchett Tucker Stevens Bill Terrell Beth Dawson, NHC Commissioner Ex-officio: Mike Ryan CFMA, Inc. 2 Collections Committee: Nancy Pritchett  The Collections Committee recommended approval of the proposed list of acquisitions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the acquisitions.  The Collections Committee recommended approval of proposed list of deaccessions sent out in the board packet. A motion was made, seconded, and approved without opposition to approve the deaccessions. Strategic Planning Report: Tucker Stevens  No report at this time. Parks Bond Plan Report: Bill Terrell  Mr. Terrell deferred the report to Ms. Haas. Ms. Haas reported that the museum exhibit staff has concerns regarding the concepts and budgets proposed by the parks bond project design team at the January 2014 joint board meeting. Several museum staff members have spent considerable time recently analyzing the proposal, and they feel more exploration for a conceptual design is necessary before moving forward with phase two of the project. A meeting with county manager Chris Coudriet and assistant county manager Tim Burgess is scheduled for Friday, March 22nd at 2 pm to discuss the options that the museum can consider moving into Phase II of the project. Director’s Update: Ruth Haas  Ms. Haas reported that the county has finished the museum’s new web site, and it is up and running. Please check it out at www.capefearmuseum.com  Ms. Haas mentioned that letters – a copy of which was shared with all board members – were sent to all of our state legislators thanking them for their support, documenting how the funds are making a difference at the Museum, and inviting them to attend one of a number of STEM-related events to see the contributions that Grassroots Science funds make. The best follow-up to the letters would be if board members who have a personal connection with any of these legislators made contact and encouraged their attendance. Old/New Business: Allen Trask  Reach for the Stars Luncheon, Thursday, March 1st at 11:30 am at Union Station  Adult Night Out, Small Science, Friday, March 28th beginning at 7 pm at the museum  National History Day, Tuesday, April 1st all day, at the museum A motion was made that the meeting adjourn. With unanimous consent, the meeting ended at 5:15 PM. The next meeting will be held on Wednesday, April 16th, 2014 at 4:00 pm in the Williston Auditorium, Cape Fear Museum.