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HomeMy WebLinkAboutJuly 15 2014 Board Meeting Minutes F New rover County ABC Board Meeting Minutes July 15, 2014 I. a order Chairman Cedric Dickerson called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 8:30am on July 15,2014 at the General Office; 523 S. 17th Street, Wilmington, NC. . IL Roll can Carol Martin, Board Secretary, conducted a roll call. The following_Members of the Board were present: Cedric Dickerson, Chairman Robert W. Martenis, Vice Chairman Thomas Wolfe, Member Augustus C. Everett, Jr., Member David Matthews, Member , her in attndan wore: Dan Sykes, Chief Executive Officer Carol Martin, Board Secretary Wanda Copley, Legal Counsel Avril Pinder, Ex-Officio Member Colonel Arch Jones, NHC Sheriffs Department nt Charles Hill, Acting Retail & LBD Operations Manager Jonathan Spiers, Port City Daily News Reporter Nikkena Blanding, ABC Board Sales Associate Bobby Futrell, Principal of Security Plus, Inc. III, Conflict oaDterest Reminder Mr. Dickerson verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute 18B-201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest o r appearance o'f conflict with respect to any matters coming before the Board oday If so, please identify the conflict or appearance of conflict and refrainfrom any undue participation in theparticular matter involved. " Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. IV. Approval of min t 1 ire Mr. Dickerson presented the minutes from the last Regular Meeting of June 17,2014. Mr. Martenis made the motion to approve the minutes as written, Mr. Wolfe seconded, all approved. V. Approval of proposed agenda Wage Two changes, the inclusion of agenda Item 3.e. Flood Insurance, and a public comment to e made by Mr. Futrell was made to the prepared agenda as written. Mr. Martenis made the motion to accept the proposed meeting agenda with the change, Mr. Everett seconded, and all approved. VI. Organizational Issues July is the Board's regular month to discuss organizational issues. Mr. Matthews made the motion to renew Mr. Martenis's capacity as Vice Chairman for one year Mr. Wolfe seconded the motion, and all approved. Mr. Martenis made the motion to renew Ms. Martin in her capacity as Board Secretary for one year. Mr. Wolfe seconded the motion, and all approved. Ms. Martin will relay the Board's votes to the Clerk to the Board of County Commissioners. VII. Service Awardl & Other Public Comments Qn____NgliAgenda Items Mr. Sykes introduced Ms. Blanding to the Board. Ms. Blanding has served the Board since June 4,2012. Mr. Sykes noted that according to her annual performance reports, she is doing an exceptional job. Mr. Sykes introduced Mr. Futrell with Security Plus, Inc. Mr. Futrell made a brief statement regarding his company's long service history with the Board,and implored them to consider that history when it votes on the Burglar&Fire Alarm Monitoring Service agenda item. VIII. Administrative Reports a) ABC Law Enforcement Officer's Unit Monthly (ALB) Report for June was presented by Col. Jones. Officers performed the following activities for the month of June, 2014: *482 Store Visits *267 Bank Deposits *8 Change Deposits *9 Video Investigations *17 Charges *8 Arrests *3 Searches *Cited 6 "Underage Possession" ABC Law Violations *Cited 10 "Unauthorized Possession" ABC Law Violations *Cited 9 "Other Alcohol" ABC Law Violations *Cited 2 "Possession" Controlled-Substance Violations *Cited I. "Paraphernalia" Controlled-Substance Violation *Cited 3 "Other" Controlled-Substance Violations *Cited 8"Traffic' Other Offenses *Cited 7 "Criminal" Other Offenses *Cited 2 "Weapons/Assaults" Other Offense *Assisted 4 ABC Law Agencies *Assisted 6 Controlled Substance Agencies *Assisted 7 Other Agencies I Pag *Performed 26 Business Inspections *Noted I Miscellaneous Violations Submitted *Performed 35 Business Compliance Checks *Completed 24 Training Hours Mr. Sykes, on behalf of the Board, presented Col. Jones with an engraved plaque, thanking him for his many years of service to the Board, and congratulating him on his upcoming retirement from the sheriff's office. Col. Jones thanked the Board,and wittily reminisced about his time serving both the ABC Board and the County. He said this Board is the most.cohesive Board he's worked with, and that it stays on task with what it is charged to do. b) Mr. Sykes presented the Board with Financial Statements for June, 2014. Mr. Sykes reported that Year-To-Date, the A= l-to-Actual comparison showed Gross Sales were up $1.4m (4.02%); and Total Cost-of-Sales was up only (3.44%), with Gross Profits up over$477k (5.34%). For June, the Actual-to-Budget comparison showed Gross Sales less than projected by $68k (2.13%), Operating Expenses less than budget by $88k (21.57%), and Income from Operations better than budget.by $84.9k (22.1 %). The "Restricted Net Position Analysis""details the New ABC Complete contractually committed dollars set aside in the approved $4.5m Restricted Net Position, the amounts paid to date, and the balance due on each contract as of the Net Position date. The rounded balance of Restricted Net Position at June 30, 2014 was $1.6m. c) The Board was apprised of three updates: 1) Mr. Cain had provided a brief written summary of the New ABC Complex progress for the past 30 days (as of 07/07/14): • Bordeaux Construction reports that the project is 75%complete (as of 6/20/14). Mr. Ben Warren, the Vice President of Operations for Bordeaux Builders, reports that the project will by 90% complete on 7/31/14. • Owner Supplied Items remain on schedule: Carton Flow System will be installed by Carolina Material Handling, Inc. The installation will be coordinated with Bordeaux and should begin in August • Phone Service Providers-The Board will retain EarthLink for the phone and data service needs. • Low Voltage Cabling will be installed by Peerless Communications. • Security and Surveillance will be installed by Hooks Alarm Co. ▪ Office Furniture-Bids have been reviewed and a recommendation has been submitted for Board review. Furniture moving proposal bids have been reviewed and a recommendation has been submitted for Board review. ▪ Ms. Simms, LS3P Project Manager, reports to Mr. Cain that the "project is on schedule/budget at this time". • Mr. 7'J Land, Construction Manager for the Board, reports that change orders remain within budget. 2) 176 & Castle Street Project 31 Page This is still in the, loon layout stage. The Building Committee is to meet again at 11:00am today. 3) ABC Officer Detective Joe Jewell and Mr. Cain are in Raleigh today to meet with ABC Commissioner Jim Gardner to discuss a study regarding compliance in checking IDs at all stores that sell alcohol. Ix. New Business a) Mr. Sykes presented the Board with Mr. Cain's written 7/09/14 recommendation regarding the Board's Burglar&Fire Alarm Monitoring Service Bids. Mr.Cain wrote that the monitoring service is a contract reviewed every 36 months. Three companies were contacted to submit bid proposals, and the qualifying annual bids ranged in price from $4,300 to $5,040. Mr. Wolfe made the motion to authorize the CEO to select the service company for an amount not to exceed$5,040 annually. Mr.Matthews seconded the motion, and all approved. b) Mr. Sykes presented the Board with Mr. Cain's written 7/09/1 recommendation regarding the Board's Furniture& Fixtures Moving Service. Mr. Cain wrote that the office furniture in the current administrative building is in good condition and is very well constructed. He made contact with local movers and feels that this is a viable solution that adds value to the new headquarters. Mr. Martenis made the motion to authorize the Chair/Vice-Chair to execute appropriate documents for Furniture Fixtures Moving Service in the approximate amount of$6,000. Mr. Everett seconded the motion, and all approved. c) Mr. Sykes presented the Board with Mr. Cain's written 7/09/14 recommendation regarding the Board's Furniture Bids. Mr. Cain wrote that he reviewed all of the five qualifying bids received in his Request for Proposals. He checked the references for the two bids that met the Boards specifications and offered the most competitive prices. The lowest bid was $28,599 and the second lowest bid was $31,477. Mr. Martenis made the motion to authorize the Chair/vice-Chair to execute appropriate documents to purchase office furniture and fixtures needed for the ABC Complex for an amount not to exceed $40,000. Mr. Matthews seconded the motion, and all approved. d) Mr. Sykes presented the Board with the need for both a computer and related peripherals for the Purchasing Assistant, and a second register computer(and related peripherals) for the new LBD outlet at the ABC Complex. He also recommended that the Board contract with Carolina Data to provide the necessary hardware, software, manpower, etc. to remove the current system (and this new equipment)and re-install it at the new ABC Complex. Mr. Wolfe made the motion to authorize the Chair/vice-Chair to execute the necessary documents to purchase new equipment per Carolina Data quote and relocate existing IT equipment to the ABC Complex for an amount not to exceed $20,000. Mr. Martenis seconded the motion, and all approved. 1Page e) Mr. Sykes apprised the Board that the three primary renewal notices for Flood Insurance for the Carolina Beach, Wrightsville Beach and Castle Mayne stores have been received, have been submitted to the County Risk Manager for review, and are to renew the first week in September. The information for the supplemental insurance (to renew the same time) for Carolina Beach store has not been received. The Board discussed the flood insurance and no changes were made at this time. Mr. Martenis made the motion to authorize the Chair/Vice-Chair to make the ultimate decisions on the insurance renewals after review by the County Risk Manager to then disburse the renewal payments. Mr. Everett seconded the motion, and all approved. X. Adjourniligni Mr. Martenis made the motion to adjourn the meeting; Mr. Matthews seconded, and all approved. Minutes submitted by: ad Carol E. Martin,n, Secretary Minutes approved by: 4 Cedric Dickerson, Chairman 51 Page