2014-08-07 Agenda Review
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33
AGENDA REVIEW MEETING, AUGUST 7, 2014 PAGE 124
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday, August
7, 2014, at 4:01 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230
Government Center Drive, Wilmington, North Carolina.
Members present: Chairman Woody White; Vice-Chair Beth Dawson; Commissioner Jonathan Barfield,
Jr.; and Commissioner Thomas Wolfe. Commissioner Brian Berger was absent.
Staff present: County Attorney Wanda M. Copley; County Manager Chris Coudriet; and Deputy Clerk to
the Board Kymberleigh G. Crowell.
CLOSED SESSION
Chairman White called the Agenda Review meeting to order and called for a motion for the Board to enter
into a Closed Session to consider a personnel matter pursuant to North Carolina General Statute 143-318.11(a)(6).
Motion:
Commissioner Wolfe MOVED, SECONDED by Commissioner Barfield, pursuant to North Carolina
General Statute 143-318.11(a)(6), to enter into a Closed Session to consider a personnel matter. Upon vote, the
MOTION CARRIED 4 TO 0.
The Board members convened to the Commissioners’ Office Conference Room, Room 610.
RECONVENE TO AGENDA REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman White reconvened to open session at 4:23 p.m. and reported that the Board has concluded its
Closed Session concerning a personnel matter and called for a motion to appoint Teresa P. Elmore as the Interim
Clerk to the Board.
Motion:
Vice-Chair Dawson MOVED, SECONDED by Commissioner Wolfe, to appoint Teresa P. Elmore as
Interim Clerk to the Board. Upon vote, the MOTION CARRIED 4 TO 0.
The Board reviewed the following August 11, 2014 Regular Session meeting agenda items with discussion
as noted:
Consent Agenda Item 1 – Approval of Minutes.
Consent Agenda Item 2 – Approval of an Application for the Waiver of Landfill Tipping Fees for
Kids Making It.
Consent Agenda Item 3 – Appointment of New Members to the Cape Fear Community College
Public Safety Center Training Facility Advisory Board.
Consent Agenda Item 4 – Approval of Agreement to Accept 808 Meadow Street Property as a Gift.
Consent Agenda Item 5 – Acceptance of Four Donations for Accession into the Museum’s Permanent
Collection.
Consent Agenda Item 6 – Adoption of a Resolution Authorizing the Repair, Restoration and
Rebinding of Register of Deeds Record Books.
In response to Board questions, staff reported that while electronic
preservation is being utilized these older books are the originals and have to be retained due to their historical value.
Consent Agenda Item 7 – Approval of June 2014 Tax Collection Reports.
Consent Agenda Item 8 – Adoption of Budget Ordinance Amendments.
Regular Agenda Item 9 – Consideration of Proclamation to Declare August 2014 as Coast Guard
Month in New Hanover County.
Vice-Chair Dawson will read the proclamation into the record. It was noted that
th
USCG Sector North Carolina Captain Sean Murtagh would be attending the August 11 meeting.
Regular Agenda Item 10 – Cape Fear Museum Advisory Board Annual Update.
Regular Agenda Item 11 – New Hanover County Juvenile Crime Prevention Council Annual Update.
Regular Agenda Item 12 – Consideration of Award of Contract to April S. Lee & Associates to
Furnish and Install Security Wire Mesh Partitions at the County's Detention Facility.
Regular Agenda Item 13 – Consideration of Bicycle and Pedestrian Local Match Commitment
Awareness Letter.
Regular Agenda Item 14 – Consideration of Program to Waive Landfill Tipping Fees for Source-
Separated Sheetrock and Wood Waste Being Sent for Recycling.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33
AGENDA REVIEW MEETING, AUGUST 7, 2014 PAGE 125
Regular Agenda Item 15 – Consideration of Approval to Purchase a Replacement Fire Aerial/Quint
Truck in the Amount of $883,500.00 from Atlantic Emergency Solutions and to Sell a 1997 Sutphen Aerial
Truck.
In response to Board questions, County Manager Chris Coudriet reported a piggyback agreement with
another agency is being utilized to obtain a lower price. The price would have been higher if the matter had gone out
for bid. Finance Director Lisa Wurtzbacher confirmed that a Performance Bond equal to 100% of the total contract
amount is required; purchase price includes a $32,782.00 discount for prepayment within 15 days of contract
acceptance; and funds will be from the Fire Service District fund.
Regular Agenda Item 16 – Consideration of Appointments of Tax Assessor (Tax Administrator) and
Tax Collector (Collector of Revenue) and Charge of 2014 Levy.
Chairman White expressed his preference for a
two-year appointment and received Board consensus and directed staff to amend the Oath of Office to reflect this
term.
Regular Agenda Item 17 - Consideration of Interim Appointment of Clerk to the Board and a
Resolution Delegating Supervisory Authority to the County Manager.
Regular Agenda Item 18 – Committee Appointments.
Regular Agenda Item 19 – Public Hearing on Bond Order Authorizing Issuance of $160,000,000
General Obligation School Bonds; Adoption of Bond Order and Resolution Calling for Election.
Regular Agenda Item 20 - Public Hearing on Rezoning Request (Z-934, 7/14) - Request by New
Hanover County Regional Medical Center to Rezone 26.93 Acres Located at 151 Scotts Hill Medical Drive
from (CUD) O&I, Office and Institutional Conditional Use District to (CZD) O&I, Office and Institutional
Conditional Zoning District for the Addition of a Helicopter Pad to the Previously Approved Site Plan.
Commissioner Barfield left the meeting at 4:30 p.m.
STAFF UPDATES:
Museum Property Update
Museum Director Ruth Haas and Exhibit Coordinator and Project Manager Adrienne Garwood provided an
update on the Cape Fear Museum’s Outdoor Learning Environment project:
The Outdoor Learning Environment (OLE) will:
Be an interconnected park-like landscape and interactive exhibit introducing visitors to some of
the ways that history, science, and cultures intersect in the Lower Cape Fear (LCF) region.
Creatively employ a range of layered, playful, inquiry-based teaching techniques to appeal to
multi-generational visitors. The project will creatively use historic objects, native plantings,
hands-on activities, and judicious use of signage to encourage visitor exploration.
Project status:
Summer/Fall 2014 - Design phases:
A new design teamalready familiar with the project has been brought onboard through proper
county procedures.
Gathering input from key stakeholders in community and visitors.
Developing a much improved entry experience for visitors.
Lessons learned from Phase I:
Viable projectthat could have profound impact on visitor experience.
Developed an understanding of what would be required to develop the site for immediate
and long term value.
Ensure receiving the best return on investmentfor the choices being made.
Ensure moving forward into Phase II, the right people and resources were in place to
accomplish vision.
Property Management Facilities Project Coordinator Kevin Caison is co-managing project with a
focus on construction bidding, contract execution, and construction administration after the design
phases.
Fall/Winter 2014-15 - Permitting, construction documents, bidding.
Winter 2015 - Contract execution.
-
Winter/Spring/Summer 2015Fabrication, construction, opening.
Land donation:
Serendipitous opportunity presented to staff during Museum site redevelopment.
Provides options to link parking lot with OLE that didn’t exist before.
Possible entry path with anchor artifacts or ADA parking.
Funding:
Maximize the Parks Bond funding and leveraging it with additional grants:
Grants totaling $77,000 from:
Lowes
Cape Fear Garden Club
Residents of Old Wilmington
TD Bank
International Paper
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33
AGENDA REVIEW MEETING, AUGUST 7, 2014 PAGE 126
Additional Funding Pledged:
$10,000 – PNC Bank
$3,000 – NHC Soil & Water Conservation District
Awaiting funding awards of up to $150,000 from the Institute of Museum and Library Service
(IMLS) to be announced in September 2014.
Eastern Carolina Human Services Agency Request
County Manager Coudriet reported that Eastern Carolina Human Services Agency is adding New Hanover
County to its service area as of October 1, 2014 via the Community Services Block Grant - Family Self-Sufficiency
Program. The agency submitted a written request on August 5, 2014 explaining it is a grant requirement that each
service community appoint members to its board. There are three slots for New Hanover County with one slot
requiring appointment by the Board of Commissioners. The appointed person has to have an interest in advocating
th
for low-income families. The agency is requesting that the Board make the appointment during its August 11
th
Regular Session in order for that person to be able to attend the agency’s Tuesday, August 12 Public Hearing and
be sworn in by their chairperson.
After a brief discussion, Board consensus was to appoint DSS Director LaVaughn Nesmith as DSS works
th
with clients that may be assisted by this agency. Staff was directed to place the item on the August 11 Consent
Agenda for approval and notify Director Nesmith of the appointment.
ADJOURNMENT
There being no further business, Chairman White adjourned the meeting at 4:45 p.m.
Respectfully submitted,
Kymberleigh G. Crowell
Deputy Clerk to the Board