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Agenda 2014 10-06AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC WOODY WHITE, CHAIRMAN - BETH DAWSON, VICE -CHAIR JONATHAN BARFIELD, JR., COMMISSIONER - BRIAN M. BERGER, COMMISSIONER - THOMAS WOLFE, COMMISSIONER CHRIS COUDRIET, COUNTY MANAGER - WANDA COPLEY, COUNTY ATTORNEY - TERESA ELMORE, INTERIM CLERK TO THE BOARD OCTOBER 6, 2014 4:00 PM MEETING CALLED TO ORDER (Chairman Woody White) MOMENT OF SILENCE (Chairman Woody White) PLEDGE OF ALLEGIANCE (Vice -Chair Beth Dawson) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Appointment of Rick Richards to the Cape Fear Public Transportation Authority (CFPTA) as the Human Services Agency Representative 3. Adoption of Disability Awareness and Employment Month Proclamation 4. Adoption of Fire Prevention Week Proclamation 5. Adoption of Budget Amendments ESTIMATED MINUTES REGULAR AGENDA ITEMS OF BUSINESS 5 6. Consideration of Domestic Violence Awareness Month Proclamation 5 7. Consideration of Request to Waive Park Fees for the 2014 Crop Hunger Walk 10 8. Consideration of Construction Prequalification Process 40 9. Public Hearing Special Use Permit Request (S -619, 5/14) - Request by Inlet Watch Development Partners to Develop a Mixed Use Development on Three Parcels Totaling 7 Acres Located at 7261 & 7275 Carolina Beach Road PUBLIC COMMENTS ON NON - AGENDA ITEMS (limit three minutes ESTIMATED ADDITIONAL AGENDA ITEMS OF BUSINESS MINUTES 10 10. Additional Items County Manager County Commissioners Clerk to the Board County Attorney Board of Commissioners - October 6, 2014 11. ADJOURN Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Mission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity - Accountability - Professionalism - Innovation - Stewardship Board of Commissioners - October 6, 2014 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 CONSENT DEPARTMENT: Governing Body PRESENTER(S): Chairman White CONTACT(S): Teresa P. Elmore, Interim Clerk to the Board SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Special Meeting held on August 26, 2014 Regular Meeting held on September 15, 2014 STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - October 6, 2014 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 CONSENT DEPARTMENT: Commissioners PRESENTER(S): Chairman White CONTACT(S): Teresa Elmore, Interim Clerk SUBJECT: Appointment of Rick Richards to the Cape Fear Public Transportation Authority (CFPTA) as the Human Services Agency Representative BRIEF SUMMARY: A vacancy has occurred for a human services agency representative on the CFPTA. Wilmington City Council has voted to recommend the appointment of Rick Richards as this position is a joint appointment of the City and County. Mr. Richards is the new CEO of Elderhaus, replacing Linda Pearce, the former Executive Director and former member of the CFPTA. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Appoint Rick Richards to the Cape Fear Public Transportation Authority Board. ATTACHMENTS: CFPTA - Richards Information COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - October 6, 2014 ITEM: 2 1739 ., CITY of WILMINGTON North Carolina P.O. BOX 1810 28402 Ms. Kym Crowell Deputy Clerk to the Board of Commissioners New Hanover County '230 Government Center Drive, Suite 17-, Wilmington, NC 28403 Dear Kym: OFFICE OF THE CITY CLERK (910) 341 -7816 Fax (910) 341 -5823 TDD (910) 341 -7873 August 6, 2014 RECEIVED AUG 11 Z014 NHC BOCC The Council of the City of Wilmington, in a regular meeting on August 5, 2014, voted unanimously to recommend the joint appointment of Mr. Rick Richards, CEO, Elderhaus, to represent a human services agency on Cape Fear Public Transportation Authority Board. The Council - recommends and requests that the New Hanover County Board of Commissioners accept the appointment of Mr. Richards as well. Attached is a copy of Mr. Richards information for consideration. If questions or if you need additional information, please let me know. Sincerely, CM z Penelope Spicer- Sidbury, CMC /MMC City Clerk PSS /tm cc: Mr. Jeffrey Petroff, Chairman, Cape Fear Public Transportation Authority Board Mr. Albert Eby, Executive Director, WAVE Transit Mr. Rick Richards, CEO, Elderhaus Board of Commissioners - October 6, 2014 ITEM: 2 - 1 - 1 2222 South 17th Street Wilmington, North Carolina 28401 Phone (990) 343 -82091 Fax (910) 343 -8836 www.eiderhaus.com July 14, 2014 JUL 2014 rn tiVa, EW ED OFFICE of YHE CITY CLERK City of Wilmington '9ZSA q X Attn: Penelope Spicer - Sidbury P.O. Box 1810 Wilmington, IBC 28402 Dear Ms. Spicer - Sidbury, gjrrl '4� v,4 ss� SeAA vi u Q. t. MA is Ctr-ti -��d Please accept this letter as my acceptance to the Council's request to serve on the Cape Fear Public Transportation Authority Board of Directors. Respect Y Rick Rich s CEO, Elderhaus rick.richards @elderhaus.com Eiden aus PACE Services for Seniors ,Pro�dtcQi�Y&{e{��r� 14 ITEM: 2 - 1 - 2 ,c N try 171 Mr. Rick Richards, CEO Elderhaus 2222 South 17'/Street 7 A iLnuir Ci 6on, N.C. 28401 Dear Mr. Richards: CITY of WILMINGTON North Carolina P.O. BOX 1810 28402 July 8, 2014 OFFICE OF THE CITY CLERK (910)341.7816 Fax (9i0) 341 -5823 TDD (910) 341 -7873 Welcome to Wilmington. Please accept this letter as a follow -up request from the Wilmington City Council. The City Council appoints all members of the Cape Fear Public Transportation Authority Board of Directors. The Board of Directors currently has a vacancy that must be filled by a Human Services Agency. Ms. Linda Pearce, former Executive Director of Elderhaus,,-served in this capacity.. Council's Appointments Committee for Boards and Commissions is seeking a replacement and has requested that I ask you to serve on this Board. Please advise me by July 15, 201.4 if you are able to serve in this capacity. If you need further information, please let me know. Thank you for your consideration. Sincerely, Penelope Spicer- Sidbury, CMCIMMC City Clerk PSSltm cc: • Carolyn. Soders,. Chairman, Elderhaus Board of Directors Board of Commissioners - October 6, 2014 ITEM: 2 - 1 - 3 CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY WAVE TRANSIT AUTHORITY Number of Members: The Authority consists of 11 members: 1 County Commissioner, 1 City Council member, 4 members appointed by the County Commissioners, 4 members appointed by Wilmington City Council, and 1 member appointed by the Authority from a human service agency served by public transportation services. Term of Office: Three years Regular Meetings: The Authority meets on the fourth Thursday of every month at 12:00 noon in the Wave Transit Conference Room located at 505 Cando Street. Statute or Action Creating Board: In July of 2004 the WNHTA, the WTA and NHTS were dissolved and a new transportation Authority was created utilizing NC §160A -25. The merged entity officially became the Cape Fear Public Transportation Authority effective July 1, 2004. The new Authority kept the name Wave Transit. Function: The Authority is to develop and maintain an effective, efficient, and safe system of public transportation services within the county. Transportation services provided shall be designed to maintain and encourage the use of public transit and shall contribute to the economic vitality of the community, the conservation of natural resources and the protection of the environment. Board of Commissioners - October 6, 2014 ITEM: 2 - 1 - 4 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Don Betz, Secretary Unexpired 9118107 12/31/08 2518 Park Avenue First 12/15/08 12/31/11 Wilmington, NC 28403 Second 12/19/11 12/31/14 763 -7997 (H) 383 -1919 (W) Chris Hawkins First 1119110 12/31/12 520 Taylor Street, Apt. 102 Second 12/17/12 12/31/15 Wilmington, NC 28401 910- 343 -5209 Jeffrey B. Petroff First 1119110 12/31/12 5480 Eastwind Road (28403) Second 12/17/12 12/31/15 P.O. Box 1172 Wilmington, NC 28403 796 -9922 (H) 254 -9333 (W) 540 -1346 (C) Wylie Beckman Smith III First 1219113 12/31/16 5227 Marina Club Drive Wilmington, NC 28409 799- 3182(H) 352 -4671 Board of Commissioners - October 6, 2014 ITEM: 2 - 1 - 4 CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY WAVE TRANSIT AUTHORITY PAGE 2 Revised: 12/12/2013 Board of Commissioners - October 6, 2014 ITEM: 2 - 1 - 5 TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION County Commissioner Representative: Appt. 12/15/08 Not designated Jonathan Barfield, Jr. 230 Government Center Drive, Suite 175 Wilmington, NC 28403 233 -8780 Wilmington City Council Representative: 11111 Kevin O'Grady P.O. Box 1810 Wilmington, NC 28402 341 -7815 City Council Appointees: Henry Adams, Vice- Chairman 8725 Fazio Drive Wilmington, NC 28411 520 -1434 William Bryden 805 Gull Point Road Wilmington, NC 28405 910 -509 -9713 Euran S. Daniels 3301 Market Street Wilmington, NC 28403 763 -6070 (W) Captain David R. Scheu, Chairman 5708 Ruxton Way Wilmington, NC 28409 452 -9068 (H) Human Services Agency Representative: Vacant Director: Albert Eby WAVE Transit File: NVAVE 505 Cando Street BIC#31- 12.13 P.O. Box 12630 Wilmington, NC 28405 202 -2053 Office 202- 2035(P) 343 -8317 Fax Revised: 12/12/2013 Board of Commissioners - October 6, 2014 ITEM: 2 - 1 - 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 CONSENT DEPARTMENT: County Manager PRESENTER(S): David Morrison, Chair, Cape Fear Disability Commission CONTACT(S): Chris Coudriet, County Manager SUBJECT: Adoption of Disability Awareness and Employment Month Proclamation BRIEF SUMMARY: David Morrison is the Chair of the Cape Fear Disability Commission. He has submitted a proclamation to recognize October 2014 as Disability Awareness and Employment Month in New Hanover County. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: Disability Awareness Month Proclamation 2014 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - October 6, 2014 ITEM: 3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS DISABILITY AWARENESS AND EMPLOYMENT MONTH PROCLAMATION WHEREAS, more than one million people with disabilities have entered the labor force since the passage of the Americans with Disabilities Act in 1990; and WHEREAS, as taxpayers, consumers, and workers, people with disabilities are contributing to our society and to their own fulfillment of the American dream; and WHEREAS, new generations of young people with disabilities are growing up in Wilmington, NC and surrounding counties, graduating from high school, going to college, and preparing to participate in the workplace; and WHEREAS, job seekers with disabilities, regardless of age, are striving to attain economic independence through self - sufficiency and gainful employment; and WHEREAS, both students and job seekers with disabilities have the right to maximize their potential by making the most of their intellect, talents, and abilities in an environment free of physical, programmatic, and attitudinal barriers; and WHEREAS, employers from the private, governmental, and non - profit sectors may benefit from mentoring people with disabilities as a way of learning about the experience of disability, developing lasting relationships with disability community leaders, and recruiting new and emerging talent for meaningful internship and employment opportunities; and WHEREAS, these efforts are made possible through a broad partnership with the American Association of People with Disabilities and a dedicated local team of organizers from businesses, non - profit organizations, school districts, colleges and universities, and government agencies. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that October 2014 be recognized as "Disability Awareness and Employment Month" in New Hanover County. ADOPTED this the 6th day of October, 2014. NEW 14ANOVER COUNTY Woody White, Chairman ATTEST: Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 3 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 CONSENT DEPARTMENT: Fire Services PRESENTER(S): Donnie Hall, Fire Chief and Frank Meyer, Deputy Fire Chief CONTACT(S): Frank Meyer SUBJECT: Adoption of Fire Prevention Week Proclamation BRIEF SUMMARY: New Hanover County Fire Rescue requests that the week of October 5 -11, 2014 be recognized as Fire Prevention Week in New Hanover County. The 2014 theme is, "Working Smoke Alarms Save Lives: Test Yours Every Month! ". STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Increase public safety and crime prevention • Provide health and wellness education, programs, and services RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: Fire Prevention Week Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - October 6, 2014 ITEM: 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS FIRE PREVENTION WEEK PROCLAMATION WHEREAS, New Hanover County is committed to ensuring the safety and security of all those living in and visiting our county; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half, and WHEREAS, three out of five residential fire deaths result from fires in properties without working smoke alarms; and WHEREAS, one -fifth of all residentially installed smoke alarms do not work; and WHEREAS, when smoke alarms should have operated but did not do so it was usually because batteries were missing, disconnected, or dead; and WHEREAS, New Hanover County residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home; and WHEREAS, New Hanover County residents should install smoke alarms and alert devices that meet the needs of people who are deaf or hard of hearing; and WHEREAS, New Hanover County residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, New Hanover County first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, New Hanover County residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2014 Fire Prevention Week theme, "Working Smoke Alarms Save Lives: Test Yours Every Month!" effectively serves to remind us that we need working smoke alarms to give us the time to get out safely. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that October 5- 11, 2014 be recognized as "Fire Prevention Week" in New Hanover County. All the people of New Hanover County are urged to test their smoke alarms at least every month by pushing the test button, and to support the many public safety activities and efforts of New Hanover County Fire and Emergency Services during Fire Prevention Week 2014. ADOPTED this the 6th day of October, 2014. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 4 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 X61010 OWN I DEPARTMENT: Budget PRESENTER(S): Cam Griffin, Budget Director CONTACT(S): Cam Griffin SUBJECT: Adoption of Budget Amendments BRIEF SUMMARY: The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30, 2015: 15 -015 Sheriff 15 -016 Department of Social Services 15 -017 Sheriff 15 -018 Department of Social Services 15 -020 Emergency Management & 911 Communications STRATEGIC PLAN ALIGNMENT: Strong Financial Performance • Control costs and manage to the budget RECOMMENDED MOTION AND REQUESTED ACTIONS: Adoption of the ordinances for the budget amendments listed. ATTACHMENTS: B/A 15 -015 B/A 15 -016 B/A 15 -017 B/A 15 -018 B/A 15 -020 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Approved 4 -0. Board of Commissioners - October 6, 2014 ITEM: 5 AGENDA: October 6, 2015 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2015 BUDGET BY BUDGET AMENDMENT 15 - 015 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 15 -015 be made to the annual budget ordinance for the fiscal year ending June 30, 2015_ Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: General Fund Department: Sheriff Expenditure: Decrease Increase Sheriffs Office $37,384 Total $0 $37,384 Revenue: Decrease Increase SCAAP Grant $37,384 Total $0 $37,384 Section 2: Explanation To budget the 2015 State Criminal Alien Assistance Grant (SCARP) in the amount of $37,384 from the Bureau of Justice Assistance (BJA). BJA administers the SCAAP in conjunction with the Bureau of Immigration and Customs Enforcement, Citizenship and Immigration Services, and the Department of Homeland Security (DHS). SCAAP provides federal payments to state and localities for incarcerating undocumented criminal aliens with at least one felony or two misdemeanor convictions, for violations of state or local law and is incarcerated for at least four consecutive days during the report period. The annual amount of $37,384 is based on the number of foreign -born persons housed at the facility for any stay over two or three days. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 15 -015, amending the annual budget ordinance for the fiscal year ending June 30, 2015, is adopted_ Adopted, this 6th day of October, 2015. (SEAL) Woody White, Chairman ATTEST: Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 5 - 1 - 1 AGENDA: October 6, 2015 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2015 BUDGET BY BUDGET AMENDMENT 15 - 016 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 15 -016 be made to the annual budget ordinance for the fiscal year ending June 30, 2015_ Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health/ wellness education, programs, and services Fund: General Fund Department: Department of Social Services Expenditure: Decrease Increase Department of Social Services $53,567 Total $0 $53,567 Revenue: Decrease Increase Department of Social Services $53,567 Total $0 $53,567 Section 2: Explanation To budget Federal and State funding for the Family Reunification Program. Services and activities for this program are intended to help families re- integrate children into their homes after they have been placed in foster care or other types of out -of -home placement. Eligible services and activities include, counseling, substance abuse treatment, mental health, domestic violence assistance, child care, mentoring, and transportation services_ This is all federal money and no County match is required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 15 -016, amending the annual budget ordinance for the fiscal year ending June 30, 2015, is adopted. Adopted, this 6th day of October, 2015. (SEAL) Woody White, Chairman ATTEST: Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 5 - 2 - 1 AGENDA: October 6, 2014 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2015 BUDGET BY BUDGET AMENDMENT 15 - 017 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 15 -017 be made to the annual budget ordinance for the fiscal year ending June 30, 2015_ Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: General Fund Department: Sheriff Expenditure: Decrease Increase Sheriffs Office $31,603 Total $0 $31,603 Revenue: Decrease Increase Sheriffs Office $31,603 Total $0 $31,603 Section 2: Explanation To budget Federal Forfeited Property Fund receipts for 9/4/14. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary. The current balance in the Federal Forfeited Property Fund is $55,142_ Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 15 -017, amending the annual budget ordinance for the fiscal year ending June 30, 2015, is adopted. Adopted, this 6th day of October, 2014. (SEAL) Woody White, Chairman Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 5 - 3 - 1 AGENDA: October 6, 2015 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2015 BUDGET BY BUDGET AMENDMENT 15 - 018 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 15 -018 be made to the annual budget ordinance for the fiscal year ending June 30, 2015_ Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Provide health/ wellness education, programs, and services Fund: General Fund Department: Department of Social Services Expenditure: Decrease Increase Department of Social Services $12,662 Total $0 $12,662 Revenue: Decrease Increase Department of Social Services $12,662 Total $0 $12,662 Section 2: Explanation Received additional allocation over the FYI 4-15 budgeted amount for the Adult Day Care /Day Health Program. County match is required in the amount of $1,809, which is included in the existing budget. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 15 -018, amending the annual budget ordinance for the fiscal year ending June 30, 2015, is adopted_ Adopted, this 6th day of October, 2015. (SEAL) Woody White, Chairman ATTEST: Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 5 - 4 - 1 AGENDA: October 6, 2015 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2015 BUDGET BY BUDGET AMENDMENT 15 - 020 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 15 -020 be made to the annual budget ordinance for the fiscal year ending June 30, 2015_ Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health, Safety and Education Strategic Objective(s): Increase public safety / crime prevention Fund: General Fund Department: Emergency Management & 911 Communications Expenditure: Decrease Increase Emergency Management & 911 Communications $39,600 Total $0 $39,600 Revenue: Decrease Increase Department of Homeland Security $39,600 Total $0 $39,600 Section 2: Explanation To budget funds from the Department of Homeland Security Grant Program_ Funds were awarded to the NC Department of Public Safety and then awarded to this regional area with New Hanover County being named as the sub - grantee. The funds have been awarded for the specific purchase of a solar mobile light tower, which will provide sustainable lighting for any event that requires lighting at night. No County match is required. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 15 -020, amending the annual budget ordinance for the fiscal year ending June 30, 2015, is adopted. Adopted, this 6th day of October, 2015. (SEAL) Woody White, Chairman ATTEST: Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 5 - 5 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 REGULAR DEPARTMENT: County Manager PRESENTER(S): Andrea Stough, Advocate /Outreach Coordinator, Domestic Violence Shelter & Services, Inc. CONTACT(S): Chris Coudriet, County Manager SUBJECT: Consideration of Domestic Violence Awareness Month Proclamation BRIEF SUMMARY: Andrea Stough is the Advocate /Outreach Coordinator for Domestic Violence Shelter & Services. She requests that the Board adopt a proclamation to recognize October 2014 as Domestic Violence Awareness Month in New Hanover County. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation. ATTACHMENTS: Domestic Violence Awareness Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - October 6, 2014 ITEM: 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION WHEREAS, domestic violence transcends all ethnic, racial, gender, and socioeconomic boundaries, weakening the very core of our community; and WHEREAS, the effects of domestic violence are far - reaching and may cause families to seek safe shelter, the criminal justice system to expend valuable resources, and families and friends to experience grief and concern for their loved ones; and WHEREAS, 1,433 adults and children received direct services such as court accompaniment, advocacy, empowerment groups and counseling and 247 adults and children received emergency shelter through Domestic Violence Shelter and Services, Inc. in the year 2013; and WHEREAS, Domestic Violence Shelter and Services, Inc. provides emergency support and ongoing services in New Hanover County for victims and survivors of domestic abuse; and WHEREAS, on September 4, 2002, Gladys Bryant, an employee of New Hanover County for more than two decades, and on August 6, 2008, Tarica Pulliam, an employee of New Hanover County for two years, lost their lives in acts of domestic violence exhibiting to all their coworkers and friends, the prevalence of domestic violence and its consequences; and WHEREAS, many other persons throughout New Hanover County and the United States find themselves in abusive relationships and need to find a safe and empowering environment. NOW, THEREFORE, BE IT PROCLAIMED, that the New Hanover County Board of Commissioners refuses to tolerate domestic violence in any form and wishes to create a society that promotes strong values, fosters a safe and loving home environment for every family, and encourages our citizens to enhance their efforts to work together to address the problem of domestic violence. BE IT FURTHER PROCLAIMED by the New Hanover County Board of Commissioners that October 2014 be recognized as "Domestic Violence Awareness Month" in New Hanover County. ADOPTED this the 6th day of October, 2014. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Teresa P. Elmore, Interim Clerk to the Board Board of Commissioners - October 6, 2014 ITEM: 6 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 REGULAR DEPARTMENT: Parks PRESENTER(S): Tara Duckworth, Parks & Gardens Director CONTACT(S): Tara Duckworth SUBJECT: Consideration of Request to Waive Park Fees for the 2014 Crop Hunger Walk BRIEF SUMMARY: Each year Hugh MacRae Park is the host to numerous non - profit walks and runs to support local charities. New Hanover County currently charges $150 for walk -a -thons in the parks. These rates are generally consistent with those of neighboring communities. Thus far, the Crop Hunger Walk is the only non - profit that seeks the Commission's waiver of these fees. Last year over 200 people participated in the event and it raised nearly $11,000 with approximately 25% of the funding coming back to NourishNC for New Hanover County Schools' weekend backpack food program. STRATEGIC PLAN ALIGNMENT: Productive Strategic Partnerships • Develop appropriate public /private partnerships • Understand and act on citizen needs • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Decline fee waiver. Staff has surveyed neighboring communities and has found they consistently charge for similar uses. Though annually the revenue is only approximately $4,000, staff is concerned that a precedence would be set for waiving fees. Staff certainly applauds the efforts of non - profits like this one and appreciate all they do for our community, but typically events like this are held on weekends when the park is already heavily utilized. Staff is concerned that if we attract too many new events due to the waiving of fees, the facilities would become overburdened and it could negatively affect the experience for all park users. ATTACHMENTS: Crop Walk letter COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend decline of the fee waiver as outlined in the recommended motion. Board of Commissioners - October 6, 2014 ITEM: 7 COMMISSIONERS' ACTIONS: The request to approve waiver of the fee was approved with the condition that no pets are allowed in the playground area 4 -0. Board of Commissioners - October 6, 2014 ITEM: 7 September 15, 2014 A I A I I IVI C ROP HUNGER WALK Chairman Woody White New Hanover County Board of Commissioners 230 Government Center Dr. Wilmington, NC 28403 Dear Chairman White, Once again, we are respectfully asking for the continued support of the New Hanover County Board of Commissioners for the Wilmington Area CROP Hunger Walk. Each October for more than 30 years, a CROP Hunger Walk has been held in New Hanover County. For the past 4 years, the Walk has taken place at Shelter #5 and the walkway around Hugh MacRae Park. Last year, over 200 people attended to enthusiastically show their support for the efforts of Church World Services to end poverty and hunger worldwide and in New Hanover County by raising nearly $11,000. This year twenty -five percent of donations will come back to NourishNC (the weekend backpack food program in the New Hanover County Schools). Last year the Commissioners graciously waived the fees charged for use of the Park facilities. A waiver of the facilities use fee and the banner fee again this year would allow us to use our funds for fighting hunger rather than for administration. These fees equal almost 25 bags of food that could be given to hungry children in our County. Again this year we hope that you will prayerfully consider our request for a fee waiver. Of course, we would also be excited for you and your fellow Commissioners to join us Sunday, October 12th at 1:30 at Hugh MacRae Park (Shelter #5) for our 2014 CROP Hunger Walk. For more information, please feel free to contact me at 619 -3490 or hald4 @aol.com. Thank you for your consideration of our request. Sincerely, Lynn Weaver CROP Hunger Walk Committee Cc: New Hanover County Commissioners Chris Coudriet Tara Duckworth Board of Commissioners - October 6, 2014 ITEM: 7 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 REGULAR DEPARTMENT: County Attorney PRESENTER(S): Jim Iannucci, County Engineer; Kevin Caison, Project Manager; & Kemp Burpeau, Deputy County Attorney CONTACT(S): Jim Iannucci, Kevin Caison and Kemp Burpeau SUBJECT: Consideration of Construction Prequalification Process BRIEF SUMMARY: In the last legislative session, the General Assembly enacted Session Law 2014 -42, requiring local jurisdictions to adopt written procedures should they chose to prequalify construction contractors. Such procedures are to address assessment criteria, scoring and appeal rights. The County has prequalified construction work for several decades pursuant to a special act of the General Assembly. Given the new statewide legislation, the County proposes the following amendments and processes: 1. Prequalify construction contracts exceeding $300,000 unless the County Manager identifies a need for lower thresholds for specific projects. 2. Utilize two types of Prequalification: a. General Prequalification utilizing the existing attached forms. b. Project Specific Prequalification for work requiring special expertise, skill, and documented expertise. Any contractor satisfying project specific qualification will also be placed on the General Prequalification roster. The forms for project specific prequalification are based on the state construction format and are attached. 3. Modify New Hanover County Code Chapter 2, Division 2, Capital Improvement Bids by deleting the existing Section 2 -134, Appeal Rights, and substituting protest procedures consistent with General Statutes 143- 135.8(c) subsections (5) and (6). The amendment is attached. New Hanover County 's process complies with the new regulations. New Hanover County's current process meets the intent of the new regulations. However, ordinance revisions were required to meet the regulations and clarify appeal rights. Staff also wanted the overall process and forms to be easier for the contractors to complete. The proposed procedure accomplishes these goals and is in compliance with the new regulations. Per the guidance requirements we received: The local government is using one of the construction methods authorized in G.S. 143- 128(al)(1) through G.S. 143- 128(al)(3)(single- prime, separate -prime or dual bidding). 1. The governing body adopts an objective prequalification policy applicable to all construction or repair work; the policy must be adopted prior to advertising the contract for which the governmental entity intends to prequalify bidders. 2. The local government adopts the assessment tool and criteria for that specific project, which must include the pre qualification scoring values and minimum required score for prequalification on that Board of Commissioners - October 6, 2014 ITEM: 8 project. Item 1. was satisfied by limiting the process to single prime contractors. Item 2. was satisfied by the current prequalification form to do construction or repair work for the County before being able to bid. Item 3. Was satisfied for specific projects by using a combination of the current form plus the NC State Construction pre qualification form and scoring matrix. In the proposed prequalification procedure, the current prequalification form remains unchanged. The form to be used for project specific pre qualification was revised and combines the New Hanover County prequalification form with the NC State Construction form and scoring matrix. This was done so that the contractors will only have to fill out one form to satisfy the NHC criteria as well as the project specific criteria. The recommended process is a refinement of the items listed above to improve the overall process plus the required ordinance language. The statute does require that the process be adopted prior to advertising for bids. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Implement plans for land use, economic development, infrastructure and environmental programs RECOMMENDED MOTION AND REQUESTED ACTIONS: Recomend approval. ATTACHMENTS: Gen. Contractor Prequalification Matrix Gen. Contractor Project Specific Pre qualification Form - Scoring Gen.Contractor Project Specific Pre qualification Form General Prequalification form Ordinance Amendment COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 4 -0. Board of Commissioners - October 6, 2014 ITEM: 8 New Hanover County - Pre - qualification Ratings Matrix for Single Prime Contractors Pre -q uaI ification_Form_04_18_14 Project Name: SC® ID #: 1 2 3 Contractor Name: a U = O V 0 U Y 0 V 0 V 0 U Date of Evaluation: 1. MINIMUM REQUIREMENTS _ 1.b. Business Type I.C. 1.d. Type of Work NC License Type i.d. NC License # Bonding Letter _1.e.(1) 1.e.(2) Funds Expended by Surety? l.e.(3) List Surety Companies in past 5 yrs l.f.(1) lawsuits or Arbitrations? _ 1.f.(2) Judgements, Claims, Arbitrations, Lawsuits? 1.f.(3) Failed to complete work on the job 1.f.(4) Anyone serving as principal or director failed to perform a job I.g. Evidence of Insurance 1.h. Size /Capacity, Questions 1, 2 & 3 4. Signature (See end of form) 4.a. Signed /Dated 4.b. Notary Certification v� (Must meet minimum requirements to proceed to Section 2.) 2. GENERAL REQUIREMENTS 2.a.(1) 2.a.(2) # years under current name >5 yrs_(_5)_or 0 -5 yrs (2) Date, state, type of establishment 5 2.a.(3) Names of principals 2.a.(4) Previous public in NC (range 0 -5) 5 2.a.(5) Prequalified and failed to submit bid w/o notice of good cause (No =2, Yes, w /good cause =2, Yes, w/o cause =0 2 2.b. NC Office Management (0 or 5) 5 2.C.(1 -2) Workload (0 or 1) 1 2.d.(1) QC Admin processes (0 or 5) 5 2.d.(2) Management Plan Process (0 or 4) Financials - Listed /attached (0 or 4) 4 2.e. 4 3 2.f.(1) Failed to complete construction contract (0 or3) 2.f.(2) 2.f.(3) Paid liquidated damages? (0 or 2) Filed claims) w /SCO in past 5 yrs (Yes, w/o cause =0, Yes, w /good cause= 2,No =2) 2 2 2.f.(4) Convicted of charges (0 or 2) Barred from bidding (0 or 2) EMIR rate less than /equal 1(0 or 3) 2 _ 2.f.(5) _ _ 2.g. 2 3 Board of Commissioners - October 6, 2014 ITEM: 8 - 1 - 1 New Hanover County - Pre - qualification Ratings Matrix for Single Prime Contractors Pre -qua lification_Form_04_18_14 Project Name: SCO ID #: 1 2 3 0 0 0 Contractor Name: C O C 0 C 0 Ld Date of Evaluation: 2.h.(1) Documented HUB Plan (0 or 2) 2 2.h.(2) Typical % HUB participation, similar projects listed (0 or 3) 3 Subtotal so so 0 0 0 (Must have 30 to proceed to Section 3.) 3. PROJECT SPECIFIC REQUIREMENTS 3.a. Project - Specific References (D to 20) 20 3.b.(1) Staff Qualifications (0 to 5) 5 3.b.(2) Project- specific staff experience (0 to 5) 5 3.b.(3) Staff availability (0 to 5) 5 Specific or other Unique Requirements (expand line items and distribute points consistent with any additions to the prequal form. 3.G. If no specific or unique requirements required, award 15 points.) I 15 Subtotal 501 50 0 0 0 TOTAL POINTS I 1 100 1 1 0 1 0 1 0 Board of Commissioners - October 6, 2014 ITEM: 8 - 1 - 2 VNTY.N O O S O n z p o 3: A NEW HANOVER COUNTY 230 Government Center Drive — Suite 4 125 Wilmington, NC 28403 Phone: 910 - 798 -7153 — Fax: 910 - 798 -7157 CONTRACTOR PROJECT SPECIFIC PRE - BID - QUALIFICATION [Owner's Instructions to Complete Pre - qualifications Ratings Matrix] [Owner's Note: Use this form in its entirety; in the order in which it is written. With use of this standard form you will have the backing of the State Construction Office and the Attorney General's Office. Post a Project Specific Form on your agency's website or as part of advertising. Contractors are not to use the blank template from the SCO website to respond to your project. To be considered, all pre - qualification forms must be received on or before posted date and time.] POLICY All contractors who intend to bid on {insert project name here} for New Hanover County must complete and submit this form, for review and qualifying determination of approval by the County. This form will serve to prequalify contractors to perform work for New Hanover County as well as prequalify contractors for this specific project. To be considered, all pre - qualification forms must be received on or before the posted date and time. The undersigned certifies under oath that the information herein is true and sufficiently complete so as not to be misleading. Furnishing incomplete, misleading or false information herein shall result in disqualification for present and future New Hanover County projects, as well as result in imposition of any and all legal remedies and sanctions. Failure to answer all of the following questions may result in disqualification. If general contractor has any questions, contact the person listed below under "Submitted to." Completing this questionnaire does not guarantee pre - qualification. New Hanover County reserves the unqualified right to reject any or all proposals and to waive informalities. New Hanover County has developed a plan to meet or exceed goals set by GS 143 -128 for the participation of minority businesses in public construction contracts. Contractors are expected to be familiar with these initiatives and to comply with program requirements. Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 1 Explanation of Pre - Qualification Selections: Should a contractor want an explanation of their submittal's non - prequalified status on an individual project, they should contact the owner in writing (email is sufficient) for an explanation within 3 business days of notification of the prequalified contractor's list. PRE - QUALIFICATION DUE DATE /TIME: (date) (time) Submitted to: Contact Name receiving prequalifying packages New Hanover County Agency /Institution Address City /State Zip Code Phone number Fax Number E -mail address Project: Name of Project New Hanover County Project Owner Project Architect Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 2 (Brief'scope of'workldescription including dollar value) Project Description: Project Narrative and Summary of Scope: The Undersigned certifies that the following information is accurate and complete: Section 1. MINIMUM REQUIREMENTS [Matrix: There are no points assigned for responses in Section 1 or Section 4, signature page.] 1. a. CONTACT INFORMATION: Company Name: Attention: Physical Address: Mailing Address: Phone: Fax: E -Mail: Principal Office Local: Primary Contact Name; Primary Contact E -Mail Address: Secondary Contact Name: Secondary Contact E -Mail Address: Organization Cell phone: 1. b. Business type (check box) U Corporation U Partnership U Limited Liability Company U Sole Proprietor U Joint Venture [Matrix: Enter type of business.] Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 3 1. c. Type of Work (check box) LL General Construction LL Electrical LL Mechanical LL Plumbing LL Other (please specify) [Matrix: Enter type of business.] 1. d. Licensing information (Please provide all North Carolina professional licenses required for you to perform your services.) NC License Type (check box) LL General Construction LL Electrical L- Mechanical LL Plumbing LL Other (please specify) [Matrix: Enter type of license.] NC License number License Limit /Level State /County /City Privilege License (provide copy) [Matrix: Enter type of license. If information not provided in proposal or license does not meet requirement, proposal is non - responsive and do not consider for pre - qualification.] NATURE OF ENTITY: If the contractor is structured as a Corporation provide: The date of incorporation The state of incorporation The name of Corp. President The name of Corp. V. P. The name of Corp. Secretary The name of Corp. Treasurer If the contractor is structured as an LLC provide: The date of incorporation The state of incorporation The name of Manager The name of Member If the contractor is individually owned, provide: The date of organization Name of Owner If the contractor is structured as a partnership, provide: The date of organization Type of partnership Names of general partners' If the contractor is structured as some other form of organization, (i.e. Joint Venture) Describe it and provide the name(s) of the directing individuals: Bonding Bonding Company: Limit: $ Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 4 1. e. (1) Attach letter, dated within the last 30 days, from your surety company, signed by their Attorney in Fact, verifying their willingness to issue sufficient payment and performance bonds for this project, on behalf of your firm or its agent licensed to do business in North Carolina, and verifying your company's capability and capacity based on your current value of work. Surety company bond rating shall be rated "A" or better under the A.M. Best Rating system or The Federal Treasury List. Have you attached a surety letter? LL Yes LL No [Matrix: Y /N. If information not provided in proposal, proposal is non - responsive and do not consider for pre - qualification.] 1. e. (2) Have any funds been expended by a surety company on your firm's behalf? LL Yes LL No If yes, explain: [Matrix: If "Yes," with no explanation given, proposal is non - responsive and do not consider for pre - qualification.] 1. e. (3) List all surety companies that have provided bonds for your company for the past five (5) years, provide explanation, required, if more than one company. Date Firm Reason Date Firm Reason Date Firm Reason [Matrix: If "Yes," with no explanation given, proposal is non - responsive and do not consider for pre - qualification.] Insurance Company: CONTRACTOR'S HISTORY How long has the applying entity been in the contracting business? How long has the said entity been operating under the current name? CONTRACTOR'S EXPERIENCE: Please list the types of work customarily performed by the contractor without assistance from outside persons or entities. Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 5 EXPERIENCE OF PRIMARY INDIVIDUALS: Please describe the experience of the primary person(s) with the contractor and describe the most significant projects on which the person(s) is /are currently working. LICENSING & REGISTRATION: List geographical areas in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable, and describe the areas of practice included in the certification. RECENT PROJECTS: Please list and describe those major completed projects in which the contractor has been involved during the last 5 years. Please include the name, owner, architect, contract amount and the date of completion. (You may attached a project summary list) What percentage of the work described in the paragraph above or attachment was performed by the contractor's own efforts or those of its employees? DISPUTES & LITIGATION: Lf. (1) Has the applying contractor been involved in any lawsuits or instigated other litigation or arbitration, etc. with regard to construction contracts within the last seven years? If yes, please describe: [Matrix: If "Yes," with no explanation given, proposal is non - responsive and do not consider for pre - qualification.] I.f(2)Do any judgments, claims, arbitration proceedings exist or are there suits pending or outstanding against the applying contractor or its officers? Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 6 If yes, please describe: [Matrix: If "Yes," with no explanation given, proposal is non - responsive and do not consider for pre - qualification.] l.f(3) Has the applying contractor ever failed to complete any work on the job which it has successfully bid? [Matrix: If "Yes," with no explanation given, proposal is non - responsive and do not consider for pre - qualification.] l .f (4) Has anyone currently serving as a principal or director of the subject contractor, during the last seven years, served as a principal or director of another contractor which failed to perform a job which was awarded to it? [Matrix: If "Yes," with no explanation given, proposal is non - responsive and do not consider for pre - qualification.] Insurance 1. g. hl order to prequalify, firms must indicate that they can provide evidence of insurance coverage as follows, should they subsequently be the successful bidder. Have you attached a copy of your insurance certificate? LL Yes LL No • Worker's Compensation insurance as required by law and Employer's Liability Insurance coverage with minimum limits of $100,000. • General liability insurance with minimum limits of $500,000 per occurrence for bodily injury and $100,000 per occurrence /$300,000 aggregate for property damage. • Builder's risk at the full insurable value of the entire work site. [Matrix: Y /N. If information not provided in proposal or insurance does not meet requirement, proposal is non - responsive and do not consider for pre - qualification.] Size /Capacity 1. h. (1) How many full -time permanent employees work for the company'? 1. h. (2) If the company has more than one office location, how many full -time permanent employees work for the company at the location which will serve this project? 1. h. (3) List the annual dollar value of construction work the company has performed for each vear over the last 5 calendar vears (if applicable). I (yr) 2 (yr) 3 (yr) 4 (yr) 5 (yr) [Matrix: If information not provided, proposal is non - responsive and do not consider for pre - qualification. Evaluate previous dollar volume with regard to current project. Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 7 Contractor's comments in Section 3 should be considered in evaluation process. May be less than 5 years if company has not been in existence for that long.] Section 2. GENERAL REQUIREMENTS Experience 2. a. (1) Number of years in business as a contractor under the company name listed in l.a., above: vears. List anv other names vour firm oDerated under Dreviouslv. 1 2 3 4 5 [Matrix: 2 -5 points. If number of years under current name is greater than 5 years, give 5 full points. If 0 -5 years, give 2 points.] 2. a. (2) List date, State and type of incorporation, partnership, or proprietorship establishment: Date State/Type partnership /proprietorship) [No points required.] 2. a. (3) List names of the firm principals appropriate to the type of the firm: Corporation: President, Vice president, Secretary, Treasurer Partnership: Partners Proprietorship: Owner Other: List and explain Title: Title: Title: Title: Full Name: Full Name: Full Name: Full Name: Yrs Service: Yrs Service: Yrs Service: Yrs Service: (incorporation, [No points required.] 2. a. (4) Has your company ever performed construction work for the New Hanover County, State of North Carolina and /or related public agencies and/or this specific agency /institution? L_ Yes LL No If yes, list the name of the agency, project, dollar value, owner and architect names and contact phone numbers, scheduled completion and actual completion dates for all projects completed within the last five to ten (5 -10) vears. Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 8 Scheduled - State /Public Owner Agency Architect Actual project Name Dollar Value Agency Contact Info Contact Info Completion Date Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 8 [Matrix: 0 -5 points. If have previous experience with the State Construction Office or UNC System, give 5 full points. If not, give 3 -4 points based on related public work performed in NC, 1 -2 points based on related private work performed in NC. Give 0 points if no work in NC.] 2. a. (5) Has your organization been pre - qualified to bid on a New Hanover County, State agency /institution project and failed to submit a bid without notice of good cause a minimum of one day before bid date? LL Yes LL No If yes, on a separate sheet list name of project and reason you did not submit a bid. [Matrix: 0 -2 points. If "No," give 2 full points. If "Yes with good cause," give 2 points. If "Yes without good cause," give 0 points.] Office Locations 2. b. Will this project be managed and directed from an office in NC? An office in NC is defined as "The principal place from which the trade or business of the bidder is directed or managed," per GS 143 -59 (c). LL Yes LL No [Matrix: 0 or 5 points. If "Yes," give 5 points, If "No," give 0 points.] Workload 2. c. (1) How many projects do you currently have under contract or in progress and what is their total dollar value? • (4) of projects • $ (Current projects contract amount) Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 9 . $ ects current amount remaining to bill) 2. c. (2) List the three biggest contracts currently under contract or in progress, including for each, the name of the project, owner and architect names and phone numbers, contract dollar values, percentage complete and currently anticipated completion dates. [Matrix: 0 or 1 point. Give 0 points if current workload is too heavy. (Consider annual dollar volumes listed in question 1. h. (3).) Give 1 point if company can handle this project in addition to current workload.] #1— Project Name Description of Work Performed Owner Name/ Representative Owner Address/Phone #/Email Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Percentage Complete Current Anticipated Completion Date #2 — Project Name Description of Work Performed Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Percentage Complete Current Anticipated Completion Date #3 — Project Name Description of Work Performed Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 10 Contract Dollar Value Percentage Complete Current Anticipated Completion Date Quality Control /Administration 2. d. (1) Describe quality control procedures, including contractor inspection and approval processes. List the most recent project where these procedures were used, and provide owner and architect contact names and telephone numbers. [Matrix: 0 or 5 points. Give 0 points if information is not provided or description is inadequate. Give 5 points if description is adequate. Check experience with references.] Quality Control Procedures Project Name Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contractor Inspection Process Approval Process 2. d. (2) Describe management plans for processing Requests for Information (RFI's), shop drawings, submittals, value engineering, change orders, proposals, and requests for deviations. Identify key personnel assigned to these or other special issues. Describe your approach to dispute and claims resolution. [Matrix: 0 or 4 points. Give 0 points if information is not provided or description is inadequate. Give 4 points if description is adequate. Check experience with references.] Management Plan Process Name of Key Personnel Requests for Information (RFI's) Shop Drawings Submittals Value Engineering Change Orders Proposals Requests for Deviations Dispute and Claim Resolution Approach Other Special Issues Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 11 Financials 2. e. Attach latest balance sheet and income statement if available, based on company type. Audited statements preferred. If not available, attach a copy of the latest annual renewal submission to the relevant licensing board. (Firm must submit financial data and may clearly indicate a request for confidentiality to avoid this item becoming part of a public record.) Have you attached a balance sheet? LL Yes LL No List any lines of credit, including the identification of the financial institution holding the credit line, contact name and phone number at the institution, current total line of credit, current balance available, and effective date of the stated balances (must be within the last 30 days). Have you attached a line of credit statement? LL Yes LL No Note: As provided by statute, the agency /institution will consider keeping trade secrets which the bidder does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as "CONFIDENTIAL" by the bidder. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law. [Matrix: 0 or 4 points. Give 0 points if information is not provided or is inadequate. Give 4 points if description is adequate.] Litigation /Claims 2. f. (1) Has your company ever failed to complete work awarded to it? L- Yes LL No If yes, please provide project name(s), contact information for owner and architect, year(s), and reason why. Attach relevant documentation. [Matrix: 0 or 3 points. If "Yes" without sufficient explanation, give 0 points. If "No," give 3 points.] 2. f. (2) Have you ever paid liquidated damages on any project'? LL Yes L- No If yes, state the project name(s), year(s), and reason why. [Matrix: 0 -2 points. If "Yes" without sufficient explanation, give 0 points. If "No," give 2 points.] 2. f. (3) Has your company filed any claims within the last five years? LL Yes LL No If yes, state the project name(s), year(s), case number, and reason why. [Matrix: 0 -2 points. If "Yes" without explanation or without good cause, give 0 points. If "Yes" with explanation with good cause, give 2 points. If "No ", give 2 points.] Board of Commissioners - October 6, 2014 ITEM: 8 -2-12 2. L (4) Has your present company, its officers, owners, or agents ever been convicted of charges relating to conflicts of interest, bribery, or bid - rigging? LL Yes LL No If yes, state the project name(s), year(s), and reason why: [Matrix: 0 or 2 points. If "Yes," give 0 points. If "No," 2 points.] 2. f. (5) Has your present company, its officers, owners, or agents ever been barred from bidding public work in North Carolina? LL Yes LL No If yes, state the project name(s), year(s), case number and reason why: [Matrix: 0 or 2 points. If "Yes," give 0 points. If "No," 2 points.] Safety Record 2. g. List your company's Experience Modification Rate (EMR) for past three years. (Attach OSHA 300 Log for the last 3 years.) Have you attached OSHA 300 log? LL Yes LL No Present Rate Last Rate Year before rate If these rates reflect corporate performance over a number of locations, please explain, to the extent possible, the performance experience of the location serving this project: List any OSHA fines and job site fatalities in the past 3 years with an explanation [Matrix: 0 or 3 points. If EMR is < =1.00 give full 3 points. If not, give 0 points.] Historically Underutilized Business (HUB) Plan 2. h. (1) Does the company currently have a documented plan for engaging subcontractor participation from Historically Underutilized Businesses? LL Yes LL No If yes, please attach your company's HUB Plan. [Matrix: 0 or 2 points. If "Yes," give 2 points. If "No," give 0 points.] 2. h. (2) What has been your company's typical percentage level of Historically Underutilized Business participation for similar projects in North Carolina for the past 5 years? List the HUB participation you provided in the three "similar" projects cited in Section 3.a., below, including name, percentage achieved and owner representative's name and telephone number. Project Name HUB % Owner's Rep Contact Phone [Matrix: 0 or 3 points. If information provided, give 3 points. If information is not provided, give 0 points. To get points, not all HUB % listed needs to be over 10 %.] Board of Commissioners - October 6, 2014 ITEM: 8 -2-13 CURRENT PROJECTS: List major currently ongoing undertakings, including identity of job, location, customer, agreed amount to complete, stage of progress and scheduled completion. Estimate as closely as possible the total worth of work in progress. $ REFERENCES: Please provide the following references: Professional references; i.e. those who can speak to the contractors qualifications as a tradesman. Financial references; e.g. banks, creditors, etc. Section 3. PROJECT SPECIFIC REQUIREMENTS Project - Specific References 3. a. Please identify three projects most closely reflecting the size and complexity of the type of work being requested for the currently proposed project. Include projects that involved {insert specific requirements here }. The similar projects should have been completed within the last ten (10) years, at least one of which within the last five (5) years. Include: #1— Similar - Project Name Project description and its similarity to proposed project Role and Responsibility Delivery Method Owner Name/ Representative Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 14 Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Final Contract Dollar Value Scheduled Completion Date Actual Completion Date Performance Rating or Letter of Commendation Sub - Contractor Relations — References from similar relevant projects #1 — Sub - Contractor Reference #2 — Sub - Contractor Reference #3 — Sub - Contractor Reference #2 — Similar - Project Name Project description and its' Similarity to proposed project Role and Responsibility Delivery Method Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Final Contract Dollar Value Scheduled Completion Date Actual Completion Date Performance Rating or Letter of Commendation Sub - Contractor Relations — References from similar relevant projects #1 — Sub - Contractor Reference #2 — Sub - Contractor Reference #3 — Sub - Contractor Reference #3 — Similar - Project Name Project description and its' Similarity to proposed project Board of Commissioners - October 6, 2014 ITEM: 8 -2-15 Role and Responsibility Delivery Method Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Final Contract Dollar Value Scheduled Completion Date Actual Completion Date Performance Rating or Letter of Commendation Sub - Contractor Relations — References from similar relevant projects #1 — Sub - Contractor Reference #2 — Sub - Contractor Reference #3 — Sub - Contractor Reference [General project references were requested in section 2. a. (4), based on a "Yes" response, and 2. c. (2). If this comparable project information is already reflected in those responses, please simply identify the relevant projects and detailed information.] [Matrix: 0 -20 points. Based on the information provided for each project, including the above stated criteria, references contacted, or the Owning Agency's direct experience with the company, give 0 -20 points. Referenced projects should be evaluated carefully to determine their relevance. Changes in dollar value and schedule should be adequately explained.] Staffing and Organizational Structure 3. b. (1) Staff Qualifications - Provide organizational structure reflecting authority, responsibility and proportion of time dedicated to this project and job descriptions for all key positions. Provide evidence that the key personnel have worked together successfully as a team. [Matrix: 0 -5 points. Based on the information provided, references contacted, or the Owning Agency's direct experience with the project team, give 0 -5 points.] 3. b. (2) Project- specific Staff Experience - Project - specific employment history is requested for key personnel for similar projects performed within the last five years. As attachments, include qualifications (resumes) of the project team key personnel to be assigned to this project. For each resume, include name, length of time employed with your company, proposed position, education and training, professional registrations/ licenses, and affiliations, company and project - specific employment history. Board of Commissioners - October 6, 2014 ITEM: 8 -2-16 Information should include project size and description, time and budget performance, position held, authority and responsibilities, contributions made to project success, and include owner /architect contacts with phone numbers. [Matrix: 0 -5 points. Based on the information provided for each team member, references contacted, or the Owning Agency's direct experience with the personnel, give 0 -5 points.] 3. b. (3) Staff Availability - Are key personnel also proposed on any other projects for which bidding and contracting is pending? Ll Yes Ll No If yes, describe general availability and qualifications of potential substitutes. [Matrix: 0 -5 points. Based on the information provided for personnel, give 0 -5 points. Under the provisions of the standard State Construction contract, owners may choose to request the firm substitute personnel if'it is felt they are not a good fit for the project.] Other Unique Information 3. c. [This section reflects any further project - specific or unique project requirements, such as clean room, hospital /medical, prison, LEED certification, construction recycling, schedule constraints, etc. DO NOT REPEAT ABOVE QUESTIONS. Expand line items and distribute points consistent with any additions.] [Matrix: 0 -15 points. Based on the information provided for each project specific requirement, give 0 -15 points. If no questions are listed for "c.," award 15 points.] CONTRACTOR PRE - QUALIFICATION CHECKLIST The undersigned certifies under oath that the information herein is true and sufficiently complete so as not to be misleading. Furnishing incomplete, misleading or false information herein shall result in disqualification for present and future New Hanover County projects, as well as result in imposition of any and all legal remedies and sanctions. Please answer either "YES" of "NO" for the following questions: 1. Have you or your organization even been declared in default on any contract with any public body in accordance with the General Conditions and Supplementary General Conditions of that contract in The State of North Carolina completed within the last three (3) years. 2. Have you or your organization ever failed to complete an outstanding contract. 3. Have you or your organization ever failed to comply with pre - qualification requirements? 4. Have you or your organization ever submitted more than one bid for the same work from an individual, partnership, j oint venture or corporation under the same of different name? 5. Have you or your organization ever colluded with other bidders or been disqualified because of evidence of collusion? 6. Have you or your organization ever failed to furnish a non - collusion affidavit upon request? Board of Commissioners - October 6, 2014 ITEM: 8 -2-17 7. Have you or your organization ever declared bankruptcy or insolvency or been declared bankrupt or insolvent. 8. Have you or your organization ever failed to comply with conditions of a minority MBE/WBE /DBE program? 9. Have you or your organization ever failed to return overpayments to a Project Owner as directed by the Project Architect on any public project? 10. Is your organization participating at present in any outstanding claim against a Project Owner for any construction project? 11. Have you or your organization ever failed to comply with a written order of a Project Owner or Project Architect? (If you have responded "Yes" to questions #1 -11, please attached a sheet with an explanation) 12. Have you and /or your organization fully and promptly paid all subcontractors and suppliers on any construction project? 13. Do you or your organization have all requisite licenses and qualifications to do business in the State of North Carolina? Section 4. SIGNATURE AND NOTARIZATION: By signing this document, you are acknowledging that all answers are true to the best of your knowledge. Submitted by: Lo STATE OF _ COUNTY OF Company Name Signature Print Name and Title I, , a Notary Public of the State and County aforesaid, certify that , personally came before me this day being duly sworn, deposes and states that the information provided herein is true and sufficiently complete, and is not misleading, and acknowledges the due execution of the foregoing instrument. WITNESS my hand and official seal, this day of 120 Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 18 Notary Public My commission expires: REQUIRED DOCUMENTS LIST OF THREE (3) PROJECTS COMPLETED DURING THE PREVIOUS 2 YEARS. PROJECT NAME OWNER LOCATION DATE COMPLETED Board of Commissioners - October 6, 2014 ITEM: 8 - 2 - 19 SUBMIT THREE (3) REFERENCES FROM THESE PROJECTS *See 6 page reference form to follow * Please send the Reference Form to your previous project managers asking them to complete the reference and return it directly to New Hanover County Attention: Legal Department. Note: the reference form can also be retrieved from www.nhcgov.com Upon completion of this form, please fax it direct to the Legal Department at: 910 - 798 -7157. Steps of the qualifying process: Once all of your documents have been received which include: • Signed /notarized application from the applying company. • 3 references for your company. Application will be reviewed and scored to determine project specific pre - qualification. • Applications will be scored utilizing the New Hanover County — Pre - Qualification Ratings Matrix for Single Prime Contractors • All applicants will be notified in writing. • Any contractor not pre - qualified for this project should contact the owner in writing within three (3) business days of notification. Application will also be reviewed to determine pre - qualification to bid on projects with New Hanover County. • Review team schedules a meeting to review file and check references, etc. • Letter is sent from Legal Department to Company regarding the review outcome. • Pre - qualification with New Hanover County is for a 2 year period of time and may be revoked if circumstances arise. • If this is a RE- Qualification, references must be from companies not utilized in the past. Note: All project specific pre - qualifications must be completed and received by the posted date and time. Contractors must be pre - qualified with New Hanover County at least 3 business days prior to bid date for all other projects. (For Office Use Only) NHC Review Date: Approved Delay Disapprove If Delayed or Disapproved, State Reason: Reviewed by: Board of Commissioners - October 6, 2014 ITEM: 8 -2-20 R� $t i a2 y T New Hanover County Attorney 230 Government Center Drive — Suite # 125 Wilmington, NC 28403 Phone: 910 - 798 -7153 — Fax 798 -7157 NEW HANOVER COUNTY — QUALIFICATION REFERENCE FORM Statement to Project Owner: In an effort to foster a high standard of quality in our construction projects and in conformance with established standards of qualifying contractors, we would like to confirm a proven construction management history of concern to detail, quality craftsmanship, timely adherence to schedule completion and job site safety for the companies we contract with on our capital projects. To that end we have asked that each project bidder provide the names of three previous construction /renovation project owners as references. We are requiring that said references be completed on this form provided herein. Furthermore, the authority making reference should be a director, administrator or vice - president of Engineering, Facilities, Operations or Construction and should be available for a simple follow -up phone call from either the Architect/Engineer or County. Please help us by answering the following questions to the best of your knowledge. Referenced by: Name: Title: Company /Institution: Address: City: State: Phone: Fax: E -mail: Name of Project Referenced: Dollar Value: (Approx.) Date of Completion: Reference Requested by (Company Name): Board of Commissioners - October 6, 2014 ITEM: 8 -2-21 Upon completion of*the entire form, please fax (910) 798 -7157 or mail (see above) the information DIRECT to the County Attorney. Thank you 116 1. Has this company provided a high standard of quality in its craftsmanship and installation? _Completely _Mostly _Somewhat Not At All Comments: 2. Has this company displayed a concern to their installations that exemplifies first class workmanship? _Completely _Mostly _Somewhat Not At All Comments: 3. Was the project work always supervised with a skilled professional? _Completely _Mostly _Somewhat Not At All Comments: 4. Did the project supervisor take responsible charge to coordinate the work and solve problems in the field as they were encountered? _Completely _Mostly _Somewhat Not At All Comments: 5. Did the supervisor and the workmen exercise a constant concern for safety complying with OSHA and other safety standards and practices at all times? Board of Commissioners - October 6, 2014 ITEM: 8 -2-22 _Completely _Mostly _Somewhat Not At All Comments: 2/6 6. Did the company display a cooperative attitude working with other prime contractors, the architect/engineer and the owner? _Completely _Mostly _Somewhat Not At All Comments: 7. Was the project schedule followed and the completion date achieved as planned? _Completely _Mostly _Somewhat Not At All Comments: 8. Did the contractor thoroughly punch out his own work with particular attention to the details prior to asking for an architectural /engineering inspection? _Completely _Mostly _Somewhat Not At All Comments: 9. Did the architect/engineer return to check the "completed" punch list work more than twice? Completely _Mostly _Somewhat Not At All Board of Commissioners - October 6, 2014 ITEM: 8 -2-23 Comments: 10. Was the punch list completed after occupancy in; 15 Days 30 Days 45 Days More than 45 Days Comment: 11. Were the sub - contractors hired by this company well informed with regard to the project contract requirements? Completely _Mostly _Somewhat Not At All Comments: 12. Did these sub - contractors provide a standard of quality installation that exemplifies first class workmanship? _Completely _Mostly _Somewhat Not At All Comments: 13. Did these sub - contractors provide professional supervision over their work and employees? _Completely _Mostly _Somewhat Not At All Comments: Board of Commissioners - October 6, 2014 ITEM: 8 -2-24 14. Did these sub - contractors exercise a constant concern for safety in executing their work by complying with OSHA and other standards at all times? Completely _Mostly _Somewhat Not At All Comments: 15. Did the company clearly understand the technical requirements of their work and therefore exhibit a familiarity with the systems and components of their contract for construction? Completely _Mostly _Somewhat Not At All Comments: 4/6 16. Did the company make every effort to ask for clarifications of "gray areas" in the contract documents before they executed work for which they had doubts or concerns? _Completely _Mostly _Somewhat Not At All Comments: 17. Did the Contractor display a willingness to work with the Owner to safeguard ongoing operations? _Completely _Mostly _Somewhat Not At All Comments: 18. Did the prime contractor return pricing information on contract extras in a quick and responsive manner? Board of Commissioners - October 6, 2014 ITEM: 8 -2-25 S/6 _Completely _Mostly _Somewhat Not At All Comments: 19. Did the project Engineer /Architect determine that the prime contract's change order requests for additional time and /or compensation should be granted? _Completely _Mostly _Somewhat Not At All Comments: 20. Were changes successfully negotiated without resorting to contractor's claims, arbitration of litigation? _Completely _Mostly _Somewhat Not At All Comments: 21. Did the company make an effort to manage the construction changes to the project work in a time effective manner? _Completely _Mostly _Somewhat Not At All Comments: 22. Did the contractor make a reasonable effort to provide periodic and regular project clean up? _Completely _Mostly _Somewhat Not At All Comments: Board of Commissioners - October 6, 2014 ITEM: 8 -2-26 23. Did the contractor make an effort to maintain the cleanliness and on -going operations of any adjacent occupied space that may have been affected by dust, foot traffic, above ceiling work, etc. as part of the project Completely _Mostly _Somewhat Not At All Comments: Reference Form Completed By: Date: Contact Phone Number: E -Mail Address: Please Include Company Business Card 6/6 Board of Commissioners - October 6, 2014 ITEM: 8 -2-27 VNTY.N O O a 0 = r 3: A NEW HANOVER COUNTY 230 Government Center Drive — Suite 4 125 Wilmington, NC 28403 Phone: 910 - 798 -7153 — Fax: 910 - 798 -7157 CONTRACTOR PROJECT SPECIFIC PRE - BID - QUALIFICATION POLICY All contractors who intend to bid on {insert project name here} for New Hanover County must complete and submit this form, for review and qualifying determination of approval by the County. This form will serve to prequalify contractors to perform work for New Hanover County as well as prequalify contractors for this specific project. To be considered, all pre - qualification forms must be received on or before the posted date and time. The undersigned certifies under oath that the information herein is true and sufficiently complete so as not to be misleading. Furnishing incomplete, misleading or false information herein shall result in disqualification for present and future New Hanover County projects, as well as result in imposition of any and all legal remedies and sanctions. Failure to answer all of the following questions may result in disqualification. If general contractor has any questions, contact the person listed below under "Submitted to." Completing this questionnaire does not guarantee pre - qualification. New Hanover County reserves the unqualified right to reject any or all proposals and to waive informalities. New Hanover County has developed a plan to meet or exceed goals set by GS 143 -128 for the participation of minority businesses in public construction contracts. Contractors are expected to be familiar with these initiatives and to comply with program requirements. Explanation of Pre - Qualification Selections: Should a contractor want an explanation of their submittal's non - prequalified status on an individual project, they should contact the owner in writing (email is sufficient) for an explanation within 3 business days of notification of the prequalified contractor's list. Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 1 PRE - QUALIFICATION DUE DATE /TIME: (date) (time) Submitted to: Contact Name receiving prequalifying packages New Hanover County Agency /Institution Address City /State Zip Code Phone number Fax Number E -mail address Project: Name of Project New Hanover County Project Owner Project Architect Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 2 Project Description: Project Narrative and Summary of Scope: The Undersigned certifies that the following information is accurate and complete: Section 1. MINIMUM REQUIREMENTS 1. a. CONTACT INFORMATION: Company Name: Attention: Physical Address: Mailing Address: Phone: Fax: Cell phone: E -Mail: Principal Office Local: Primary Contact Name; Primary Contact E -Mail Address: Secondary Contact Name: Secondary Contact E -Mail Address: Organization 1. b. Business type (check box) U Corporation U Partnership U Limited Liability Company U Sole Proprietor U Joint Venture 1. c. Type of Work (check box) U General Construction U Electrical U Mechanical U Plumbing U Other (please specify) Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 3 1. d. Licensing information (Please provide all North for you to perform your services.) NC License Type (check box) LL General Construction LL Other (please specify) NC License number License Limit /Level License (provide copy) NATURE OF ENTITY: If the contractor is structured as a Corporation provide: The date of incorporation The state of incorporation The name of Corp. President The name of Corp. V. P. The name of Corp. Secretary The name of Corp. Treasurer If the contractor is structured as an LLC provide: The date of incorporation The state of incorporation The name of Manager The name of Member If the contractor is individually owned, provide: The date of organization Name of Owner If the contractor is structured as a partnership, provide: The date of organization Type of partnership Names of general partners' Carolina professional licenses required LL Electrical LL Mechanical LL Plumbing State /County /City Privilege If the contractor is structured as some other form of organization, (i.e. Joint Venture) Describe it and provide the name(s) of the directing individuals: Bonding Bonding Company: Limit: $ 1. e. (1) Attach letter, dated within the last 30 days, from your surety company, signed by their Attorney in Fact, verifying their willingness to issue sufficient payment and performance bonds for this project, on behalf of your firm or its agent licensed to do business in North Carolina, and verifying your company's capability and capacity based on your current value of work. Surety Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 4 company bond rating shall be rated "A" or better under the A.M. Best Rating system or The Federal Treasury List. Have you attached a surety letter? LL Yes LL No 1. e. (2) Have any funds been expended by a surety company on your firm's behalf? LL Yes LL No If yes, explain: 1. e. (3) List all surety companies that have provided bonds for your company for the past five (5) years, provide explanation, required, if more than one company. Date Firm Reason Date Firm Reason Date Firm Reason Insurance Company: CONTRACTOR'S HISTORY How long has the applying entity been in the contracting business? How long has the said entity been operating under the current name? CONTRACTOR'S EXPERIENCE: Please list the types of work customarily performed by the contractor without assistance from outside persons or entities. EXPERIENCE OF PRIMARY INDIVIDUALS: Please describe the experience of the primary person(s) with the contractor and describe the most significant projects on which the person(s) is /are currently working. Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 5 LICENSING & REGISTRATION: List geographical areas in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable, and describe the areas of practice included in the certification. RECENT PROJECTS: Please list and describe those major completed projects in which the contractor has been involved during the last 5 years. Please include the name, owner, architect, contract amount and the date of completion. (You may attached a project summary list) What percentage of the work described in the paragraph above or attachment was performed by the contractor's own efforts or those of its employees? DISPUTES & LITIGATION: Lf. (1) Has the applying contractor been involved in any lawsuits or instigated other litigation or arbitration, etc. with regard to construction contracts within the last seven years? If yes, please describe: I.f(2)Do any judgments, claims, arbitration proceedings exist or are there suits pending or outstanding against the applying contractor or its officers? If yes, please describe: I.f(3) Has the applying contractor ever failed to complete any work on the job which it has successfully bid? Lf.(4) Has anyone currently serving as a principal or director of the subject contractor, during the last seven years, served as a principal or director of another contractor which failed to perform a job which was awarded to it? Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 6 Insurance 1. g. In order to prequalify, firms must indicate that they can provide evidence of insurance coverage as follows, should they subsequently be the successful bidder. Have you attached a copy of your insurance certificate? LL Yes LL No • Worker's Compensation insurance as required by law and Employer's Liability Insurance coverage with minimum limits of $100,000. • General liability insurance with minimum limits of $500,000 per occurrence for bodily injury and $100,000 per occurrence /$300,000 aggregate for property damage. • Builder's risk at the full insurable value of the entire work site. Size /Capacity 1. h. (1) How many full -time permanent employees work for the company'? 1. h. (2) If the company has more than one office location, how many full -time permanent employees work for the company at the location which will serve this project? 1. h. (3) List the annual dollar value of construction work the company has performed for each vear over the last 5 calendar vears (if annlicable). I (yr) 2 (yr) 3 (yr) 4 (yr) 5 (yr) Section 2. GENERAL REQUIREMENTS Experience 2. a. (1) Number of years in business as a contractor under the company name listed in I.a., above: vears. List anv other names vour firm Merated under breviously. 1 2 3 4 5 2. a. (2) List date, State and type of incorporation, partnership, or proprietorship establishment: Date State/Type (incorporation, partnership /proprietorship) 2. a. (3) List names of the firm principals appropriate to the type of the firm: Corporation: President, Vice president, Secretary, 1 reasurer Partnership: Partners Proprietorship: Owner Other: List and explain Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 7 Title: Title: Title: Title: Full Name: Yrs Service: Full Name: Yrs Service: Full Name: Yrs Service: Full Name: Yrs Service: 2. a. (4) Has your company ever performed construction work for the New Hanover County, State of North Carolina and /or related public agencies and/or this specific agency /institution? L- Yes LL No If yes, list the name of the agency, project, dollar value, owner and architect names and contact phone numbers, scheduled completion and actual completion dates for all projects completed within the last five to ten (5 -10) years. State /Public Agency project Name Dollar Value Owner Agency Contact Info Architect Contact Info Scheduled - Actual Completion Date 2. a. (5) Has your organization been pre - qualified to bid on a New Hanover County, State agency /institution project and failed to submit a bid without notice of good cause a minimum of one day before bid date? LL Yes LL No If yes, on a separate sheet list name of project and reason you did not submit a bid. Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 8 Office Locations 2. b. Will this project be managed and directed from an office in NC? An office in NC is defined as "The principal place from which the trade or business of the bidder is directed or managed," per GS 143 -59 (c). LL Yes LL No Workload 2. c. (1) How many projects do you currently have under contract or in progress and what is their total dollar value? (4) of projects $ (Current projects contract amount) $ (Projects current amount remaining to bill) 2. c. (2) List the three biggest contracts currently under contract or in progress, including for each, the name of the project, owner and architect names and phone numbers, contract dollar values, percentage complete and currently anticipated completion dates. #1— Project Name Description of Work Performed Owner Name/ Representative Owner Address/Phone #/Email Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Percentage Complete Current Anticipated Completion Date #2 — Project Name Description of Work Performed Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Percentage Complete Current Anticipated Completion Date Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 9 #3 — Project Name Description of Work Performed Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Percentage Complete Current Anticipated Completion Date Quality Control /Administration 2. d. (1) Describe quality control procedures, including contractor inspection and approval processes. List the most recent project where these procedures were used, and provide owner and architect contact names and telephone numbers. Quality Control Procedures Project Name Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contractor Inspection Process Approval Process 2. d. (2) Describe management plans for processing Requests for Information (RFI's), shop drawings, submittals, value engineering, change orders, proposals, and requests for deviations. Identify key personnel assigned to these or other special issues. Describe your approach to dispute and claims resolution. Management Plan Process Name of Key Personnel Requests for Information (RFI's) Shop Drawings Submittals Value Engineering Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 10 Change Orders Proposals Requests for Deviations Dispute and Claim Resolution Approach Other Special Issues Financials 2. e. Attach latest balance sheet and income statement if available, based on company type. Audited statements preferred. If not available, attach a copy of the latest annual renewal submission to the relevant licensing board. (Firm must submit financial data and may clearly indicate a request for confidentiality to avoid this item becoming part of a public record.) Have you attached a balance sheet? LL Yes LL No List any lines of credit, including the identification of the financial institution holding the credit line, contact name and phone number at the institution, current total line of credit, current balance available, and effective date of the stated balances (must be within the last 30 days). Have you attached a line of credit statement? LL Yes LL No Note: As provided by statute, the agency /institution will consider keeping trade secrets which the bidder does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as "CONFIDENTIAL" by the bidder. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law. Litigation /Claims 2. L (1) Has your company ever failed to complete work awarded to it? LL Yes LL No If yes, please provide project name(s), contact information for owner and architect, year(s), and reason why. Attach relevant documentation. 2. L (2) Have you ever paid liquidated damages on any project? LL Yes L- No If yes, state the project name(s), year(s), and reason why. 2. L (3) Has your company filed any claims within the last five years? LL Yes LL No If yes, state the project name(s), year(s), case number, and reason why. 2. L (4) Has your present company, its officers, owners, or agents ever been convicted of charges relating to conflicts of interest, bribery, or bid - rigging? LL Yes LL No If yes, state the project Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 11 name(s), year(s), and reason why 2. f. (5) Has your present company, its officers, owners, or agents ever been barred from bidding public work in North Carolina? LL Yes LL No If yes, state the project name(s), year(s), case number and reason why: Safety Record 2. g. List your company's Experience Modification Rate (EMR) for past three years. (Attach OSHA 300 Log for the last 3 years.) Have you attached OSHA 300 log? LL Yes LL No Present Rate Last Rate Year before rate If these rates reflect corporate performance over a number of locations, please explain, to the extent possible, the performance experience of the location serving this project: List any OSHA fines and job site fatalities in the past 3 years with an explanation: Historically Underutilized Business (HUB) Plan 2. h. (1) Does the company currently have a documented plan for engaging subcontractor participation from Historically Underutilized Businesses? LL Yes LL No If yes, please attach your company's HUB Plan. 2. h. (2) What has been your company's typical percentage level of Historically Underutilized Business participation for similar projects in North Carolina for the past 5 years? List the HUB participation you provided in the three "similar" projects cited in Section 3.a., below, including name, percentage achieved and owner representative's name and telephone number. Project Name HUB % Owner's Rep Contact Phone Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 12 CURRENT PROJECTS: List major currently ongoing undertakings, including identity of job, location, customer, agreed amount to complete, stage of progress and scheduled completion. Estimate as closely as possible the total worth of work in progress. $ REFERENCES: Please provide the following references: Professional references; i.e. those who can speak to the contractors qualifications as a tradesman. Financial references; e.g. banks, creditors, etc. Section 3. PROJECT SPECIFIC REQUIREMENTS Project - Specific References 3. a. Please identify three projects most closely reflecting the size and complexity of the type of work being requested for the currently proposed project. Include projects that involved {insert specific requirements here }. The similar projects should have been completed within the last ten (10) years, at least one of which within the last five (5) years. Include: #1— Similar - Project Name Project description and its similarity to proposed project Role and Responsibility Delivery Method Owner Name/ Representative Board of Commissioners - October 6, 2014 ITEM: 8 -3-13 Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Final Contract Dollar Value Scheduled Completion Date Actual Completion Date Performance Rating or Letter of Commendation Sub - Contractor Relations — References from similar relevant projects #1 — Sub - Contractor Reference #2 — Sub - Contractor Reference #3 — Sub - Contractor Reference #2 — Similar - Project Name Project description and its' Similarity to proposed project Role and Responsibility Delivery Method Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Final Contract Dollar Value Scheduled Completion Date Actual Completion Date Performance Rating or Letter of Commendation Sub - Contractor Relations — References from similar relevant projects #1 — Sub - Contractor Reference #2 — Sub - Contractor Reference #3 — Sub - Contractor Reference #3 — Similar - Project Name Project description and its' Similarity to proposed project Board of Commissioners - October 6, 2014 ITEM: 8 -3-14 Role and Responsibility Delivery Method Owner Name/ Representative Owner Address/Phone # Architect Name/Representative Architect Address/Phone #/Email Contract Dollar Value Final Contract Dollar Value Scheduled Completion Date Actual Completion Date Performance Rating or Letter of Commendation Sub - Contractor Relations — References from similar relevant projects #1 — Sub - Contractor Reference #2 — Sub - Contractor Reference #3 — Sub - Contractor Reference [General project references were requested in section 2. a. (4), based on a "Yes" response, and 2. c. (2). If this comparable project information is already reflected in those responses, please simply identify the relevant projects and detailed information.] Staffing and Organizational Structure 3. b. (1) Staff Qualifications - Provide organizational structure reflecting authority, responsibility and proportion of time dedicated to this project and job descriptions for all key positions. Provide evidence that the key personnel have worked together successfully as a team. 3. b. (2) Project- specific Staff Experience - Project - specific employment history is requested for key personnel for similar projects performed within the last five years. As attachments, include qualifications (resumes) of the project team key personnel to be assigned to this project. For each resume, include name, length of time employed with your company, proposed position, education and training, professional registrations/ licenses, and affiliations, company and project - specific employment history. Information should include project size and description, time and budget performance, position held, authority and responsibilities, contributions made to project success, and include owner /architect contacts with phone numbers. 3. b. (3) Staff Availability - Are key personnel also proposed on any other projects for which bidding and contracting is pending? Ll Yes Ll No If yes, describe general availability and qualifications of potential substitutes. Board of Commissioners - October 6, 2014 ITEM: 8 -3-15 Other Unique Information 3. c. [This section reflects any further project- specific or unique project requirements, such as clean room, hospital /medical, prison, LEED certification, construction recycling, schedule constraints, etc. DO NOT REPEAT ABOVE QUESTIONS. Expand line items and distribute points consistent with any additions.] CONTRACTOR PRE - OUALIFICATION CHECKLIST The undersigned certifies under oath that the information herein is true and sufficiently complete so as not to be misleading. Furnishing incomplete, misleading or false information herein shall result in disqualification for present and future New Hanover County projects, as well as result in imposition of any and all legal remedies and sanctions. Please answer either "YES" of "NO" for the following questions: 1. Have you or your organization even been declared in default on any contract with any public body in accordance with the General Conditions and Supplementary General Conditions of that contract in The State of North Carolina completed within the last three (3) years. 2. Have you or your organization ever failed to complete an outstanding contract. 3. Have you or your organization ever failed to comply with pre - qualification requirements'? 4. Have you or your organization ever submitted more than one bid for the same work from an individual, partnership, j oint venture or corporation under the same of different name? 5. Have you or your organization ever colluded with other bidders or been disqualified because of evidence of collusion? 6. Have you or your organization ever failed to furnish a non - collusion affidavit upon request'? 7. Have you or your organization ever declared bankruptcy or insolvency or been declared bankrupt or insolvent. 8. Have you or your organization ever failed to comply with conditions of a minority MBE/WBE /DBE program? 9. Have you or your organization ever failed to return overpayments to a Project Owner as directed by the Project Architect on any public project? 10. Is your organization participating at present in any outstanding claim against a Project Owner for any construction project? Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 16 11. Have you or your organization ever failed to comply with a written order of a Project Owner or Project Architect? (If you have responded "Yes" to questions #1 -11, please attached a sheet with an explanation) 12. Have you and /or your organization fully and promptly paid all subcontractors and suppliers on any construction project? 13. Do you or your organization have all requisite licenses and qualifications to do business in the State of North Carolina? Section 4. SIGNATURE AND NOTARIZATION: By signing this document, you are acknowledging that all answers are true to the best of your knowledge. Submitted by: Lo STATE OF _ COUNTY OF Company Name Signature Print Name and Title I, , a Notary Public of the State and County aforesaid, certify that , personally came before me this day being duly sworn, deposes and states that the information provided herein is true and sufficiently complete, and is not misleading, and acknowledges the due execution of the foregoing instrument. WITNESS my hand and official seal, this day of 120 My commission expires: Notary Public Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 17 REQUIRED DOCUMENTS LIST OF THREE (3) PROJECTS COMPLETED DURING THE PREVIOUS 2 YEARS. PROJECT NAME OWNER LOCATION DATE COMPLETED SUBMIT THREE (3) REFERENCES FROM THESE PROJECTS *See 6 page reference form to follow * Please send the Reference Form to your previous project managers asking them to complete the reference and return it directly to New Hanover County Attention: Legal Department. Note: the reference form can also be retrieved from www.nhcgov.com Upon completion of this form, please fax it direct to the Legal Department at: 910 - 798 -7157. Steps of the qualifying process: Once all of your documents have been received which include • Signed /notarized application from the applying company. • 3 references for your company. Application will be reviewed and scored to determine project specific pre - qualification. • Applications will be scored utilizing the New Hanover County — Pre - Qualification Ratings Matrix for Single Prime Contractors • All applicants will be notified in writing. • Any contractor not pre - qualified for this project should contact the owner in writing within three (3) business days of notification. Application will also be reviewed to determine pre - qualification to bid on projects with New Hanover County. • Review team schedules a meeting to review file and check references, etc. • Letter is sent from Legal Department to Company regarding the review outcome. • Pre - qualification with New Hanover County is for a 2 year period of time and may be revoked if circumstances arise. • If this is a RE- Qualification, references must be from companies not utilized in the past. Note: All project specific pre - qualifications must be completed and received by the posted date and time. Contractors must be pre - qualified with New Hanover County at least 3 business days prior to bid date for all other projects. Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 18 (For Office Use Only) NHC Review Date: If Delayed or Reviewed by: Approved Delay Disapproved, State Board of Commissioners - October 6, 2014 ITEM: 8 - 3 - 19 Disapprove Reason: R� $t i a2 y T New Hanover County Attorney 230 Government Center Drive — Suite # 125 Wilmington, NC 28403 Phone: 910 - 798 -7153 — Fax 798 -7157 NEW HANOVER COUNTY — QUALIFICATION REFERENCE FORM Statement to Project Owner: In an effort to foster a high standard of quality in our construction projects and in conformance with established standards of qualifying contractors, we would like to confirm a proven construction management history of concern to detail, quality craftsmanship, timely adherence to schedule completion and job site safety for the companies we contract with on our capital projects. To that end we have asked that each project bidder provide the names of three previous construction /renovation project owners as references. We are requiring that said references be completed on this form provided herein. Furthermore, the authority making reference should be a director, administrator or vice - president of Engineering, Facilities, Operations or Construction and should be available for a simple follow -up phone call from either the Architect/Engineer or County. Please help us by answering the following questions to the best of your knowledge. Referenced by: Name: Title: Company /Institution: Address: City: State: Phone: Fax: E -mail: Name of Project Referenced: Dollar Value: (Approx.) Date of Completion: Reference Requested by (Company Name): Board of Commissioners - October 6, 2014 ITEM: 8 -3-20 Upon completion of*the entire form, please fax (910) 798 -7157 or mail (see above) the information DIRECT to the County Attorney. Thank you 116 1. Has this company provided a high standard of quality in its craftsmanship and installation? _Completely _Mostly _Somewhat Not At All Comments: 2. Has this company displayed a concern to their installations that exemplifies first class workmanship? _Completely _Mostly _Somewhat Not At All Comments: 3. Was the project work always supervised with a skilled professional? _Completely _Mostly _Somewhat Not At All Comments: 4. Did the project supervisor take responsible charge to coordinate the work and solve problems in the field as they were encountered? _Completely _Mostly _Somewhat Not At All Comments: 5. Did the supervisor and the workmen exercise a constant concern for safety complying with OSHA and other safety standards and practices at all times? Board of Commissioners - October 6, 2014 ITEM: 8 -3-21 _Completely _Mostly _Somewhat Not At All Comments: 2/6 6. Did the company display a cooperative attitude working with other prime contractors, the architect/engineer and the owner? _Completely _Mostly _Somewhat Not At All Comments: 7. Was the project schedule followed and the completion date achieved as planned? _Completely _Mostly _Somewhat Not At All Comments: 8. Did the contractor thoroughly punch out his own work with particular attention to the details prior to asking for an architectural /engineering inspection? _Completely _Mostly _Somewhat Not At All Comments: 9. Did the architect/engineer return to check the "completed" punch list work more than twice? Completely _Mostly _Somewhat Not At All Board of Commissioners - October 6, 2014 ITEM: 8 -3-22 Comments: 10. Was the punch list completed after occupancy in; 15 Days 30 Days 45 Days More than 45 Days Comment: 11. Were the sub - contractors hired by this company well informed with regard to the project contract requirements? Completely _Mostly _Somewhat Not At All Comments: 12. Did these sub - contractors provide a standard of quality installation that exemplifies first class workmanship? _Completely _Mostly _Somewhat Not At All Comments: 13. Did these sub - contractors provide professional supervision over their work and employees? _Completely _Mostly _Somewhat Not At All Comments: Board of Commissioners - October 6, 2014 ITEM: 8 -3-23 14. Did these sub - contractors exercise a constant concern for safety in executing their work by complying with OSHA and other standards at all times? Completely _Mostly _Somewhat Not At All Comments: 15. Did the company clearly understand the technical requirements of their work and therefore exhibit a familiarity with the systems and components of their contract for construction? Completely _Mostly _Somewhat Not At All Comments: 4/6 16. Did the company make every effort to ask for clarifications of "gray areas" in the contract documents before they executed work for which they had doubts or concerns? _Completely _Mostly _Somewhat Not At All Comments: 17. Did the Contractor display a willingness to work with the Owner to safeguard ongoing operations? _Completely _Mostly _Somewhat Not At All Comments: 18. Did the prime contractor return pricing information on contract extras in a quick and responsive manner? Board of Commissioners - October 6, 2014 ITEM: 8 -3-24 S/6 _Completely _Mostly _Somewhat Not At All Comments: 19. Did the project Engineer /Architect determine that the prime contract's change order requests for additional time and /or compensation should be granted? _Completely _Mostly _Somewhat Not At All Comments: 20. Were changes successfully negotiated without resorting to contractor's claims, arbitration of litigation? _Completely _Mostly _Somewhat Not At All Comments: 21. Did the company make an effort to manage the construction changes to the project work in a time effective manner? _Completely _Mostly _Somewhat Not At All Comments: 22. Did the contractor make a reasonable effort to provide periodic and regular project clean up? _Completely _Mostly _Somewhat Not At All Comments: Board of Commissioners - October 6, 2014 ITEM: 8 -3-25 23. Did the contractor make an effort to maintain the cleanliness and on -going operations of any adjacent occupied space that may have been affected by dust, foot traffic, above ceiling work, etc. as part of the project Completely _Mostly _Somewhat Not At All Comments: Reference Form Completed By: Date: Contact Phone Number: E -Mail Address: Please Include Company Business Card 6/6 Board of Commissioners - October 6, 2014 ITEM: 8 -3-26 � o NEW HANOVER COUNTY 230 Government Center Drive Suite# 125 Wi I mi ngton, N C 28403 Phone. 910 - 798 -7153 - Fax: 910 - 798 -7157 CONTRACTOR PRE- BID - QUALIFICATION FORM POLICY All contractors who intend to bid on projects for New Hanover County must complete and submit this form or the alternative the AIA A305 Statement, for review and qualifying determination of approval by the County. Documents must be submitted at least 3 business days prior to the date of bid. The undersigned certifies under oath that the information herein is true and sufficiently complete so as not to be misleading. Furnishing incomplete, misleading or false information herein shall result in disqualification for present and future NeN Hanover County projects, as well as result in imposition of any and all legal remedies and sanctions. The Undersigned certifies that the following information is accurate and complete: CONTACT INFORMATION: Company Name: Attention: Address: Address: Phone: Fax. Cell phone: E -M ai I : Pri nci pal Off i ce L oval Tyne of Work: General Contractor []Plumbing []HVAC Electrical Q/ Other I of 7 Board of Commissioners - October 6, 2014 ITEM: 8 - 4 - 1 Status of Firm: []Corporation ©LLC ❑Sole Proprietorship ❑Partnership ❑ Joint Venture NATURE OF ENTITY: If the contractor is structured as a Corporation provide: The date of incorporation The state of incorporation The name of Corp. President The name of Corp. V. P. The name of Corp. Secretary The name of Corp. Treasurer I f the contractor is structured as an LLC provide: The date of incorporation The state of incorporation The name of Manager The name of M ember If the contractor is individually owned, provide: The date of organization Name of Owner If the contractor is structured asapartnership, provide: The date of organization Type of partnership Names of general partners' If the contractor is structured as some other form of organization, (i.e. Joint Venture) Describe it and provide thename(s) of the directing individuals: Bonding Company: Limit: $ Insurance Company: CONTRACTOR'S HISTORY How long has the applying entity been in the contracting business? How long has the said entity been operating under the current name? 2 of 7 Board of Commissioners - October 6, 2014 ITEM: 8 - 4 - 2 CONTRACTOR'S EXPERIENCE: Please list the types of work customarily performed by the contractor without assistance from outside persons or entities. EXPERIENCE OF PRIMARY INDIVIDUALS: Please describe the experience of the primary person(s) with the contractor and describe the most significant projects on which the person(s) is/are currently working. LICENSING & REGISTRATION: List geographical areas in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable, and describe the areas of practice included in the certification. RECENT PROJECTS: Please list and descr i be t hose major completed projects in which the contractor has been involved during the last 5years. Please include the name, owner, architect, contract amount and the date of completion. (You may attached a project summary list) What percentage of the work described in the paragraph above or attachment was performed by the contractor's own efforts or those of its employees? 3of7 Board of Commissioners - October 6, 2014 ITEM: 8 - 4 - 3 DISPUTES & LITIGATION: Has the applying contractor filed any lawsuits or instigated other litigation or arbitration, etc. with regard to construction contracts within the last seven years? 0 Do any judgments, claims arbitration proceedings exist or are there suits pending or outstanding against the applying contractor or its officers? 0 Has the applying contractor ever fai led to complete any work on the job which it has successfully bid? 0 Has anyone currently serving as a pri nci pal or di rector of the subj ect contractor, during the last seven years, served asa principal or director of another contractor which failed to perform ajob which was awarded to it? 0 CURRENT PROJECTS: List major currently ongoing undertakings, including identity of job, location, customer, agreed amount to complete, stage of progress and scheduled completion. Estimate as closely as possible the total worth of work in progress. 4of7 Board of Commissioners - October 6, 2014 ITEM: 8 - 4 - 4 REFERENCES: PI ease prov i de t he fo I I ow i ng references: Professional references; i.e. those who can speak to the contractors qual if ications as a tradesman. r inanciat i ei t:i ei iLA:gs, e.cq. uai IKJ, U r,Ui wi Z5, t:XU. Surety information: Bonding company identification: Agent's Name and address: CONTRACTOR PRE - QUALIFICATION CHECKLIST The undersigned certifies under oath that the information herein is true and sufficiently complete so as not to be misleading. Furnishing incomplete, misleading or false information herein shall result in disqualification for present and future New Hanover County projects, as well as result in imposition of any and all legal remedies and sanctions. Please answer either "YES" of "NO" for the following questions: 0 1. Have you or your organization even been declared in default on any contract with any public body in accordancewith the General Conditions and Supplementary General Conditions of that contract in The Stateof North Carolina completed within the last three (3) years. 0 2. Have you or your organization ever failed to complete an outstanding contract. 0 3. Have you or your organization ever failed to comply with pre - qualification requirements? 0 4. Have you or your organization ever submitted more than one bid for the same work from an individual, partnership, joint venture or corporation under the same of different name? 0 5. Have you or your organization ever colluded with other bidders or been disqualified becauseof evidenceof collusion? 5gf7 Board of Commissioners - October 6, 2014 ITEM: 8 - 4 - 5 0 6. Have you or your organization ever failed to furnish a non - collusion affidavit upon request? 0 7. Have you or your organization ever declared bankruptcy or insolvency or been declared bankrupt or insolvent. 0 8. Have you or your organization ever failed to comply with conditions of a minority M BE /WBE /DBE program? 0 9. Have you or your organization ever failed to return overpayments to a Project Owner as directed by the Project Architect on any public proj ect? 0 10. Isyour organization participating at present in any outstanding claim against a Project Owner for any construction project? 0 11. Have you or your organization ever fai led to comply with a written order of a Project Owner or Project Architect? (If you have responded "Yes" to questions #1 -11, please attached a sheet with an explanation) 0 12. Have you and /or your organization fully and promptly paid all subcontractors and suppliers on any construction project? 13. Do you or your organization have all requisite I icenses and 0 qualifications to do business in the State of North Carolina? SIGNATURE AND NOTARIZATION: STATE OF COUNTY OF Company Name Signature Print Name and Title , a Notary Publ is of the State and County aforesaid, certify that , personally came before me this day being duly sworn, deposesand statesthat the information provided herein istrueand sufficiently complete, and is not misleading, and acknowledges the due execution of the foregoing instrument. WITNESS my hand and official seal, this day of 1 1, 200. My commission expires: Notary Public 6gf7 Board of Commissioners - October 6, 2014 ITEM: 8 - 4 - 6 REQUIRED DOCUMENTS LIST OF THREE (3) PROJECTS COMPLETED DURING THE PREVIOUS 2 YEARS. PROJECT NAM E OWNER LOCATION DATE COMPLETED SUBM IT THREE (3) REFERENCES FROM THESE PROJECTS *See6 page referenceform to follow * R ease send the Reference Form to your previ ous prof ect managers aski ng them to compl ete the referenceand return it directly to New Hanover County Attention: Legal Department. Note. the reference form can also be retrieved from www.nhcgov.com Upon completion of this form, pleasefax it direct to the Legal Department at: 910 - 798 -7157. Steps of the quad i fyi ng process: Once all of your documents have been recei ved which i ncl ude. • Signed/notarized application from the applying company. • 3 references for your company. • Review team schedules a meeting to review fide and check references, etc. • Letter is sent from Legal Department to Company regardi ng the review outcome. • Quad i f i cati on i s for a 2 year peri od of ti me and may be revoked i f ci rcumstances ari se. • If this is a RE- Qualification, references must be from companies not utilized in the past. N ote: A I I bi d pre -quad i f i cati ons must be compel eted at I east 3 busi ness days pri or to bi d date. (For Office Use Only) N H C Review Date: Q ❑ Approved []Delay © Disapprove If Delayed or Disapproved, State Reason: Reviewed by: 7of7 Board of Commissioners - October 6, 2014 ITEM: 8 - 4 - 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE OF NEW HANOVER COUNTY The Board of County Commissioners of New Hanover County hereby ordains and decrees that New Hanover County Code of Ordinances, Chapter 2, Administration, Article III, Finance, Division 2, Capital Improvement Bids, Section 2 -134 Appeal Rights, be and is hereby amended by deleting the existing Section 2 -134 and substituting the following: I. Section 2 -134, Appeal Right As a custodian of public funds, the County adheres to applicable construction bidding practices established by State law, County policy, and good administrative practice. A bidder claiming wrongful treatment must formally notify the Finance Director at least ten (10) calendar days prior to the date of the bid opening and County staff determination of lowest responsible bidder. The Finance Director will provide a formal response to the contractor within five (5) calendar days. A contractor not satisfied with that response may appeal the decision to the County Manager, provided such appeal is received within five (5) calendar days after the response from the Finance Director. If an appeal is not filed within the specified period, no other County redress is available. No further appeal is available as of right; provided, however, the dissatisfied contractor may request that the Board of Commissioners elect to hear an appeal from the decision of the County Manager. 11. Except as specifically above amended, Chapter 2 of the New Hanover County Code of Ordinances shall remain unaltered and in full force and effect. ADOPTED this the 6th day of October 2014 ATTEST: Interim Clerk to the Board NEW HANOVER COUNTY Woody White, Chairman Board of Commissioners - October 6, 2014 ITEM: 8 - 5 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: October 6, 2014 REGULAR DEPARTMENT: Planning PRESENTER(S): Ken Vafier, Planning Manager (Planning Board Rep: TBD) CONTACT(S): Ken Vafier; and Chris O'Keefe, Planning & Inspections Director SUBJECT: Public Hearing Special Use Permit Request (S -619, 5/14) - Request by Inlet Watch Development Partners to Develop a Mixed Use Development on Three Parcels Totaling 7 Acres Located at 7261 & 7275 Carolina Beach Road BRIEF SUMMARY: Inlet Watch Development Partners, applicant and owner, is requesting a Special Use Permit for a mixed use development within an existing B -I zoning district. The proposed development will contain 93 apartment units and 2,500 square feet of commercial space. The subject property includes 3 parcels, and is located on the southeastern corner of the intersection of Carolina Beach Road and Radnor Road in Southern New Hanover County. The residential and commercial components of the proposal all are contained within one 40,138 square foot building, which serves as the main structure on the site. 48 two- bedroom units and 45 one - bedroom units will be available. Shared parking, landscaping, stormwater management, open space, and an amenity area are also proposed to be provided on the 7 -acre site. At their July 10, 2014 meeting, the Planning Board voted 6 -0 to recommend approval of Special Use Permit Request S -619 with conditions. No one from the public spoke in support of the request. An attorney for the Inlet Watch Homeowners Association spoke in opposition to the request, citing concerns about traffic, drainage and stormwater effects, effects on the bulkhead of the adjoining marina, and property value impacts. After the planning board meeting, this item was delayed to allow time for a TIA to be completed. The TIA has recommended that a 100' right turn lane be added to access the site from the northbound lanes of Carolina Beach Road. The MPO is scheduled to review the TIA on September 30th. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Attract and retain new and expanding businesses • Implement plans for land use, economic development, infrastructure and environmental programs • Understand and act on citizen needs RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends approval of the special use permit with conditions. ACTION NEEDED (Choose one): Board of Commissioners - October 6, 2014 ITEM: 9 1. Motion to approve (with or without conditions); 2. Motion to table the item in order to receive additional information or documentation (Specify); 3. Motion to deny based on specific findings in any of the four special use permit criteria categories, such as lack of consistency with adopted plans or determination that the project will pose public hazards or will not adequately meet requirements of the ordinance. Staff suggests the following motion: Motion to Approve the Special Use Permit with the following conditions: Commercial uses shall be limited to those specified as being permitted by right in the B -1, Neighborhood Business District in the Retail section of the New Hanover County Table of Permitted Uses, with the exception of an Automobile Service Station. The following uses within the table may also be permitted: o Barber /Beauty Shop Business Services Including Printing Personal Services Child Care Center; • Full review and approval of the Traffic Impact Analysis by WMPO and NCDOT. The Planning Board recommended the following conditions to keep property owners informed on the progress of the development, as well as to address concerns over the name "Inlet Watch" being distinctive to the existing adjacent community. • Keep adjacent property owners abreast of permitting and development progress; • The name "Inlet Watch" may not be used in association with this development. ATTACHMENTS: S -619 Script S -619 Petition Summary S -619 Staff Summary - BOC S -619 Neighbor Properties Map S -619 Zoning -Ortho Map S -619 CAMA Map S -619 Flood Map Cover Page - App S -619 Application Package Proposed Site Plan Cover S -619 Proposed Site Plan COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval of the special use permit with conditions as presented by staff. COMMISSIONERS' ACTIONS: The item was continued at the request of the petitioner. Board of Commissioners - October 6, 2014 ITEM: 9 ITEM # SCRIPT FOR SPECIAL USE PERMIT (S-619,5/14) Request by Inlet Watch Development Partners to develop a mixed use development on three parcels totaling 7 acres located at 7261 & 7275 Carolina Beach Road. This property is currently zoned B -1, Business District, and classified as Transition and Conservation Area according to the 2006 CAMA Lane Use Plan. 1. Swear Witnesses 2. This is a public hearing. We will hear a presentation from staff. Then the applicant and any opponents will reach be allowed 15 minutes for their presentation and additional 5 minutes for rebuttal. 3. Conduct Hearing , as follows: a. Staff presentation b. Applicant' s presentation (up to 15 minutes C. Opponent's presentation (up to 15 minutes d. Applicant's cross examination /rebuttal (up to 5 minutes e. Opponent's cross examination /rebuttal (up to 5 minutes 4. Close the Public Hearing 5. Commissioner discussion 6. A Special Use Permit which is denied may only be resubmitted at the discretion of the Planning Director. You may ask to continue the matter. Do you wish to do so? 7. Ask Applicant whether he /she agrees with staff findings and any proposed conditions. 8. Vote on special use permit ElMotion to table item to obtain additional information. 13 Motion to recommend granting the permit — All findings are positive. ❑ Motion to recommend granting, subject to conditions specified below: (State conditions) Motion to recommend denial because, if completed as proposed the development more probably than not: a. Will endanger the public health or safety for the following reasons: rib. Cannot meet all required conditions and specifications, in particular: riC. Will injure the value of adjoining or abutting property in the following way: ri d. Will not be in harmony with the area in which it is located for the following Board of Commissioners - October 6, 2014 ITEM: 9 - 1 - 1 Special Use Permit Fequest for mixed use development in B-1 Zoning District t O 6■ {j llAff 5Aa Parcel Location & Acreage: 7275 and 7261 Carolina Beach Fbad, 7 acres between Radnor Fbad and St. Vincent Fbad Cwner /Petitioner: Inlet Watch Development Partners, LLC Existing Land Use: Vacant/ Undeveloped Zoning History: Area 4 (April 7, 1971) Land Classification: Transition with portions of Conservation Area Water Type: Aqua NC Sewer Type: Aqua NC Facreation Area: Veterans Park Access & Traffic Volume: Average Daily Trips (ADT) on Carolina Beach road near the vicinity of the subject site in April 2014 were 27,339 with a capacity of 29,300, representing a Level of Service (LOS) of "e'. Fire District: New Hanover County South Watershed & Water Qualit Classification: Drainsto ICWW, (QSlAV) Conservation/ Historic/ Archaeological Fbsources: Approximately 1.12 acres of wetlands Soils and Septic Slaitability: Wakulla -1 to 8 percent slopes (Wa) —Slight St alIings(St)— Severe: Wetness Lynn Haven Fine Sand (Ly) — Savere: Wetness Leon Sand (Le) — Savere: Wetness Rood Hazard Areas: Portions of the site lie within the AESpecial Rood Hazard Area with a Base Flood Elevation of 12'. Schools: Anderson Bementary, Murray Middle, Ashley High a- ❑❑❑WK❑❑ 00 S. ❑ Board of Commissioners - October 6, 2014 ITEM: 9 - 2 - 1 S-619,5/14: Request for a Special Use Permit to develop a mixed use development on a 7 acre parcel located in a B-1 Business District. Request By: Inlet Watch Development Partners Location: 7275 and 7261 Carolina Beach Road PI Ds: 808500- 003 - 006 -000, 808500- 003 - 010 -000, W8500- 003 - 003 -000 Summary of Request Inlet Watch Development Partners, applicant and owner, is requesting a 5Decial Use Permit for a mixed use development within the B-1 zoning district containing 93 apartment units and 2,500 square feet of commercial space. The subject property includes 3 parcels within a B-1 Business District, and is located on the southeastern corner of the intersection of Carolina Beach Fbad and Radnor Fbad in S:)uthern New Hanover County. The residential and commercial components of the proposal all are contained within one 40,138 square foot building, which serves as the main structure on the site. 48 two - bedroom units and 45 one - bedroom units will be available. dared parking, landscaping, stormwater management, open Figure 1- Bdsting Zoning space, and an amenity area are also proposed to be provided on the 7 acre site. B -1 The subject site is currently vacant and undeveloped. The site is adjacent to Inlet Watch, a single family residential community and Yacht Club. The site is in a general area of property zoned R-15, Residential, however much of the immediate boundaries of the site remain as vacant property. Access to the site will be provided via Carolina Beach Fbad, subject to NCDOT permitting requirements. Initially, a scoping meeting to gauge traffic impacts indicated that the project was to generate 50 AM peak hour trips and 67 PM peak hour trips, which would not meet warrants for a traffic impact analysis. However, revised traffic numbers generated The existing zoning of the subject parcels is &1. The through the scoping process have resulted in &1 District lies within a larger area of property 65 AM peak hour trips and 120 PM peak hour generallyzoned R15, Residential District. trips. A traffic impact analysis has been performed which recommends the installation of a northbound right turn lane with 100' of 3 EEACK --EiJ Board of Commissioners - October 6, 2014 ITEM: 9 - 3 - 1 0°& queuing length on Carolina Beach Fbad. WM PO comment and approval on this study is pending. The WMPO performed a traffic count in the area in April 2014. The count showed that in the vicinity of the site, Carolina Beach Fbad had an average daily volume of 27,339. With a design capacity of 29,300 vehicles per day, this represents a volume to capacity ration of 0.93 and a level of service of "e'. Water and sewer lines are available to serve the site from AQUA NQ, who has informed the applicant of available capacity. The subject property is classified as Transition Area with portions of Conservation Area according to the 2006 CAMA Land Use Plan. Figure 2 - CAM Land Use Classifications According to the Plan, the purpose of the Transition classification is to provide for future intensive urban development on landsthat have been or will be provided with necessary urban services. The purpose of the CAnservation classification is to provide for effective long -term management and protection of significant, limited or irreplaceable natural resourceswhile also protecting the rights of the property owner. Less than one half acre of wetlands is proposed to be filled on the eastern portion of the development to accommodate a parking area. As the site is generally designed around the wetlands and conservation areas and impacts to these areasare minimized, the development isconsistent with thisclassification. The northeastern portion of the building and parking area does lie within the AE qDecial Flood Hazard Area, thus development of the building will be required to comply with all applicable provisions within the New Hanover County Flood Damage Prevention Ordinance. 3- CCCVi(_KCC4J Board of Commissioners - October 6, 2014 ITEM: 9 - 3 - 2 0° & Preliminary Staff Findingsof Fact (In Accordance with Section 71 of the New Hanover CAunty Zoning Ordinance) Finding 1: The Board must find that the use will not materially endanger the public health or safety where proposed and developed ac©ordingto the plan assubmitted and approved. A. Water and sewer infrastructure and capacity are available to serve the site. B. The subject property is located in the New Hanover CAunty mouth Fire Service District. C A traffic count was conducted in April 2014 and showed that in the vicinity of the site, Carolina Beach Fbad had an average daily volume of 27,339. With a design capacity of 29,300 vehicles per day, this represents a volume to capacity ration of 0.93 and a level of service of "e'. The project will result in approximately 65 AM peak hour tripsand 120 PM peak hour trips, meeting warrants for a traffic impact analysis. The 11A has been completed and recommends installation of a 100' right turn lane on northbound Carolina Beach Fbad . D. The subject site does not host any known cultural or archaeological resources. E The proposed development is partially within a Special Rood Hazard Area, and will be required to meet all applicable provisions of the New Hanover CAunty Flood Damage Prevention Ordinance. f Qid fj +[ad6■e 9a s■1's 4 Cis 'ttf a ' ACCT s fj :Zb'r0 A A6 Ji-+ NCN j is 66vaC AC§A)�W ■rA■+s'nN j L4 4A10Lo'rek§ FOu4'rs j:ra wst8 Finding 2: The Board must find that the use meets all required conditions and specifications of the Zoning Ordi nance. A. Dwelling units for residential uses are allowed by Special Use Permit in the B -1 zoning district provided that the project meets the standards of Section 72 -38 of the Zoning Ordinance. B. Section 72 -38(1) of the Zoning Ordinance requires that such dwelling units are part of a mixed use development established to provide innovative opportunities for an integration of diverse but compatible uses into a single development that is unified by distinguishable design features with amenities and walkways to increase pedestrian activity. A conceptual pedestrian facilities plan has been submitted that indicates the proposed locationsand crosssection of the sidewalks. C Section 72 -38(1) requires that such a development shall be in single ownership or unified control of a property owners association. Planning staff will require covenants, conditions, and restrictionsto ensure conformance with this requirement. Section 72 -38(2) requires that the uses in such a development are restricted to residential and B-1 business uses. A definitive list of proposed uses has not been provided. Staff recommends that commercial uses shall be further limited to those specified as being permitted by right in the B-1, Neighborhood Business District in the 3 EEACK --ELP Board of Commissioners - October 6, 2014 ITEM: 9 - 3 - 3 0°& Pbtail section of the New Hanover County Table of Permitted Uses, with the exception of an Automobile Service Station. The following uses within the table may also be permitted: Barber /Beauty Shop, Business Services Including Printing, Personal Services, and Child Care Centers. D. A conceptual elevation has been provided that indicates the proposed architecture pursuant to Section 72- 38(3). E Section 72 -38(5) requires that the location and quantity of parking in such a development should be shared. Areas proposed for parking have been depicted on the site plan and the application indicates that 196 spaces shall be provided, exceeding the minimum ordinance requirement. F. Aconceptual lighting plan has been provided as required per Section 72- 38(7). f W f j - -- sA■e9a s■ ,' 4 Cis 41,m r ACCT s 1'j :zb're A z6r4+ NON j is 11 ssC Amp± N'rsiji4r 1'o■rAmt A■r t.vVA(lot ciziN i+uw6+h'rr4A■ E' Finding 3: The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use isa public necessity. A. The proposed project is a mixed use development and which will meet all applicable landscaping and buffering requirements set forth in the Zoning Ordinance. B. No evidence has been submitted that this project will decrease the property values of adjacent or nearby properties. f 6W fj - -}sA■eN sods ■1's Cis 'rs av ACS s 1'j .zb're A Ae4+ AoN j es 6-6poC 1'j ucAnd�6j4'rs Cis ads ozAr 'o'nALj A+amj�§rCTE Finding 4: The Board must find that the location and character of the use if developed ao ordingto the plan assubmitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The subject property is located in a B-1, Business District; residential uses are permitted in B-1 provided that they are part of a mixed use development pursuant to Section 72- 38 of the Zoning Ordinance. B. The 2006 Wilmington -New Hanover County LAMA Land Use Plan classifies the subject site as Transition with portions of Conservation and the proposal is consistent with the intentsof those land use classifications. C Policy 3.14 of the Plan encourages development away from exceptional and substantial wetlands and other sensitive areas by allowing greater design flexibility in cluster development and other alternative development types. The project as proposed minimizes impactsto the wetlandson site. 3 _EEEWKCC4J Board of Commissioners - October 6, 2014 ITEM: 9 - 3 - 4 0°& D. Policy 5.1 of the Plan encourages mixed use and higher density development within the urban services area to maximize benefits from available infrastructure. The subject site does lie within the current urban services area. E The mixed use projects referred to in Policy 5.1 should also preserve natural resources and reduce dependence on the automobile. The proposal minimizes impact to wetland areas and features residential and non - residential useswithin the same building and will integrate sidewalksand other amenitiesto encourage pedestrian activity. f 6 a -4sAme- '9a s■1's -6 Cis 'riruv ACS s 1'j z3,re A AOi+ NCN 4 �s■s'r 1'0■m' J�T6JdLN J4M 0±rsOsA s■Cj3'nbs01 A■oos'n/oj ■CTE SUM MARY Staff concludes that the applicant has demonstrated that the proposal meets Section 72 -38 of the Zoning Ordinance as well as the findings of fact specified in Section 71 of the Ordinance. Staff concludes that, with the information submitted, the applicant has demonstrated that the proposal is consistent with the applicable policies of the LAMA Land Use Plan, as well as consistent with the management strategies for Transition and Conservation land use classifications. At their July 10, 2014 meeting, the Planning Board unanimously passed a motion to recommend approval of the request with staff's recommended conditions. In addition, the following conditionswere recommended by the Planning Board: - Keep adjacent property owners abreast of permitting and development progress; - The name "Inlet Watch" may not be used in association with this development. At the public hearing, an attorney representing the Inlet Watch Homeowners Associat ion spoke in opposition to the request, citing concerns with traffic, drainage and stormwater effects, effectson the bulkhead of the adjacent marina, and property value impacts. Note: A Special Use Permit is a quasi-judicial action requiring an evidentiary hearing and findings of fact. ACTION N ®® (Choose one): 1. Motion to approve (with or without conditions) 2. Motion to table the item in order to receive additional information or documentation (Specify). 3. Motion to deny based on specificfindings in any of the 4 categories above, such as lack of consistency with adopted plansor determination that the project will pose public hazardsor will not adequately meet requirements of the ordinance. Staff suggests the following motion: 3---- WK --ELP Board of Commissioners - October 6, 2014 ITEM: 9 - 3 - 5 0°& Motion to approve the Special Use Permit with the following conditionsc - Commercial uses shall be limited to those specified as being permitted by right in the B-1, Neighborhood Business District in the Retail section of the New Hanover County Table of Permitted Usesy with the exception of an Automobile Service Station. The following uses within the table may also be permitted: Barber/ Beauty Shop Business Services I nd uding Printing Personal Services Child Care Center; - Keep adjacent property owners abreast of permitting and development progress; - The name "Inlet Watch" may not be used in association with this development; - Full review and approval of the Traffic Impact Analysis by WM PO and NCDOT. YEEEWKEEW Board of Commissioners - October 6, 2014 ITEM: 9 - 3 - 6 0° & C m a a ri 7 CL d Q 0_ w Z Z e = x w O - N�o y QQM G y U) n M ,w o W a` o I.- F Z O B1ERIWYN DR c O ut O E 00 E O _ V C O V v ?� tl1 � X ' 0 ON io aria CL O Q N ci m N m 3MS y � Z C 3 Q Y •• ` r- w O a 3 r c N 8 a o 'O Z U 6 R c M C O 1 � wU o � /- != O M 'E R w04 E a cm `p r n Ell 01 � I�CARO LIly 'y R I Q �d�NJb3 J� /d a o � IL w' Z ry W U, Z. J Z W� I EE EEI Board of Commissioners - October 6, 2014 ITEM :9 -4 -1 z 0 F y Qi H w a Q N to v to f6 U O v v LL O O O C L to N U f6 a �+I- - 3AV.N31lVM 2 � 0 � w QQ r w p Q Q 1 Z M m m CAROLINA'BEACH'RD - -- ObyJbH o _ El w p p ID� E Yi 2 O2 F I� �ld 83NOOH�,S CL d Q 0_ w Z Z e = x w O - N�o y QQM G y U) n M ,w o W a` o I.- F Z O B1ERIWYN DR c O ut O E 00 E O _ V C O V v ?� tl1 � X ' 0 ON io aria CL O Q N ci m N m 3MS y � Z C 3 Q Y •• ` r- w O a 3 r c N 8 a o 'O Z U 6 R c M C O 1 � wU o � /- != O M 'E R w04 E a cm `p r n Ell 01 � I�CARO LIly 'y R I Q �d�NJb3 J� /d a o � IL w' Z ry W U, Z. J Z W� I EE EEI Board of Commissioners - October 6, 2014 ITEM :9 -4 -1 z 0 F y Qi H w a Q N to v to f6 U O v v LL O O O C L to N U f6 a �+I- O ut O E 00 E O _ V C O V v ?� tl1 � X ' 0 ON io aria CL O Q N ci m N m 3MS y � Z C 3 Q Y •• ` r- w O a 3 r c N 8 a o 'O Z U 6 R c M C O 1 � wU o � /- != O M 'E R w04 E a cm `p r n Ell 01 � I�CARO LIly 'y R I Q �d�NJb3 J� /d a o � IL w' Z ry W U, Z. J Z W� I EE EEI Board of Commissioners - October 6, 2014 ITEM :9 -4 -1 z 0 F y Qi H w a Q N to v to f6 U O v v LL O O O C L to N U f6 a �+I- �d�NJb3 J� /d a o � IL w' Z ry W U, Z. 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Q 0 _ � CL Z c Z "e xW CL � O o G aai ,M H O k Q 3MS ¢ LL1 cc a o z A i Q C BERWYN DR U/ Q 3 c O a LL ca E O d V r _ K C tD m D U) ca O V N — X - 7 f6 y ON ��- _..... zl va CL � O z O 3MS A Q 3 a Y J N cu d a W O a p V 'O � R Z 0 O �j N (, C c y E V d M C p C 0 c N j E C o 0 0 o o n ry K W UU 9 W rc rc rc rc K K jI U v � o a ^{ CARO LIt�rq N O o d _ m m w O 0 N 4 Q == z - e NbH M3� 4•.:. �. Board of Commissioners - October 6, 2014 ITEM :9 -5 -1 2 I U l Q I / � w O c W � \ Z W Hv a� o s v Q � (ƒ � \} &I 4« )\ ( ( # 8(7-NAM836 �. � m�xw )\{� 7§ .. $ |f \ ) ) f ) aD - \ ■7r m $§ ) \� 3G m e +.o —. )\ ( /wk M \ o$a- )o « z w00 § 'a 'E0 704§ W ® - ` 0 o ® ^^L ® cc_- � ow. W® Board e Commissioners -mm* m, .w, au Board of Commissioners - October 6, 2014 ITEM :9 -7 -1 APPLICANT MATERIALS Board of Commissioners - October 6, 2014 ITEM: 9 - 8 - 1 AA I H A L Y L A N D D E S IG 1J PI, i\iS +!A .f: •i'! %. F i,7..( Fii;'CTI'Ri To: Ken Vafier New Hanover County Planning & Inspections Supervisor 230 Government Center Drive, Suite 110 Wilmington, NC 28403 Telephone: (910)798 -7281 RFetille APR April 2, 2014 Re: Special Use Application 7275 & 7261 Carolina beach Road— Inlet Watch — Mixed Use Parcels R0860O- 003 - 006 -000 & R08500- 003 - 003 -000 Dear Mr. Vafier, We are submitting a Special — Use application on behalf of Inlet Watch Development Partners for Inlet Watch Mixed Use Project, located off of Carolina Beach Road.. Please find attached: - Special Use Zoning District Application - (13) copies of Site Plan - Conceptual Elevation of Building - Concept Lighting Plan - Authority for Appointment of Agent Form - List of adjacent properties and owners within 500' of the site - Traffic Impact Worksheets - Tax Map of subject parcels We thank you for your time and consideration with this matter. Please feel free to contact me with any questions or concerns. Sincerely, Josh aly CC: Adam Sosne w /attachments 330 Military Cutoff Road Suite A3 Wilmington, NC 28403 tel. 910.392.4355 Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 1 NEW HANOVER COUNTY PLANNING & INSPECTIONS DEPARTMENT SPECIAL USE PERMIT APPLICATION # 230 Government Center Drive Suite 110 Wilmington, NC 28403 910 - 798 -7165 phone 910 - 798 -7053 fax www.nhcgov.com Petitioner Information Property Owner(s) Subject Property if & jerent than Petitioner Name Owner Name Address 7275 & 7261 Carolina Beach Road Inlet Watch Development Partners Inlet Watch Development Partner Company Owner Name 2 Parcel ID R08500- 003 - 006 -000 Address Address Area 6626 -c Gordon Road 6626 -c Gordon Road +/- 7.03 acres City, State, Zip City, State, Zip Existing Zoning and Use Wilmington, NC 28411 Wilmington, NC 28411 B -1 (Vacant) Phone Phone Proposed Use 910 - 264 -4824 910 - 264 -4824 Residential Mixed -use Email Email Land Classification adamsosne @yahoo.com adamsosne @yahoo.com Transition & Conservation SUBMISSION REQUIREMENTS PLEASE READ SECTIONS 70 and 71 of the Zoning Ordinance prior to submission. For high density residential projects, please also refer to the High Density application and also note the proposal must be reviewed by the Technical Review Committee prior to submission for consideration by the Planning Board. Applications MUST be reviewed by Planning & Zoning staff for completeness prior to acceptance. When Special Use Permits are required for uses more or less accessory to a residential use (i.e., in -home child daycare) or for single -wide mobile homes as required, a fee of $150.00 is required. All other Special Use Permits require a fee of $400.00. This fee, payable to New Hanover County, MUST accompany this petition. 1. No application will be accepted unless accompanied by a plan of the proposed use and lot drawn to scale to be used as evidence in support of the required findings of fact (outlined on page 2 of this application). If submitting plans larger than 11x17, please provide ten (10) copies for the Planning Board meeting. You will be asked for an additional thirteen (13) copies of your site plan if your proposal moves forward to the County Commissioners_ -Also, please include one (1) reduced copy of the site plan. Digital submission may be substituted when accurate scaling can be assured. The following supplemental information is required: 1 One copy of current tax map 2 Narrative of proposed use 3 Adjacent property owners and uses 4 Traffic Impact Analysis (if applicable) 5 Site Plan (Ref. Site Plan Checklist) and signed site plan checklist 6 Authority for appointment of agent form (The owner or an attorney must handle the case) 7 Applicant answers to the questions on the application Note: Applicants should refer to Article 6 & 7 of the Zoning Ordinance for additional requirements for specific uses. The Planning & Zoning, Planning Board, and/or Board of County Commissioners reserve the right to require additional information if needed to assure that the use in its proposed location will be harmonious with the area and in accordance with the Zoning Ordinance of the County of New Hanover. Page 1 of 4 SUP (4/10) Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 2 REVIEW PROCEDURES Applications for Special Use Permits (other then for single family dwellings on individual lots) are first referred to the New Hanover County Planning Board for recommendation to the County Commissioners. The Commissioners make final action on the permit application in a quasi-judicial public hearing. Complete petitions and all supplementary information must be accepted by Planning & Zoning, twenty (20) working days before the Planning Board meeting to allow adequate time for processing and advertisement as required by the North Carolina General Statutes. Planning Board meetings are held on the first Thursday of each month at 5:30PM in the Commissioner's Assembly Room at the Old County Courthouse, at Third and Princess Streets, Wilmington, North Carolina. Applications for single - family dwellings, including mobile homes, on individual lots must be accepted by Planning & Zoning twenty (20) working days before the regularly scheduled Commissioners meeting. Applications for single - family dwellings on individual lots do not require planning board review. What You Must Establish For A Special Use Permit Authority to grant a Special Use Permit is contained in the Zoning Ordinance, pursuant to section 71. The Zoning Ordinance imposes the following General Requirements on the use requested by the applicant. Under each requirement, the applicant should explain, with reference to attached plans, where applicable, how the proposed use satisfies these requirements: (Attach additional pages if necessary) General Requirement #1 The Board must find "that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved." As proposed, the proposed development will not materially endanger the public health or safety. The site lies along heavily traveled Carolina Beach Road (State Highway No. 421) which is classified as a principal arterial roadway. The road is designed to handle large volumes of traffic between the more developed areas to the north and south of the site. we have located a single- right -in -right out ingress and egress directly onto Carolina Beach Road. There is ample sight clearance along the corridor. A deceleration lane will be required at south side of the entrance to allow traffic to safely enter the site. Adequate buffers and street -yards have been provided along the site boundary of the project that will provide a safe separation between the roadway as well as the surrounding land uses. General Requirement #2 The Board must find "that the use meets all required conditions and specifications" of the Zoning Ordinance ". The site is zoned B -1 (Business District) as shown on the most current New Hanover County Zoning Map. This district is typically used as a means to provide shopping facilities to the surrounding community. Section 72 -38 of the New Hanover County Zoning Ordinance provides the opportunity for residential uses within commercially districts. More specifically residential uses and B -1 neighborhood business uses. The dwellings units proposed will be part of a comprehensive mixed -use development that provides good and services, open space and pedestrian and vehicular connectivity. The attached site plan complies with the all the bulk requirements set forth in the zoning ordinance and no variances, and or waivers will be required. Adequate buffers and setbacks have been provided along all exterior site boundaries. Page 2 of 4 SUP (4/10) Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 3 General Requirement #3 The Board must find "that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity." The B -1 Business District allows for a wide range of commercial uses as described in the New Hanover County zoning ordinance. The residential mixed -use project that is proposed will provide a softer transition from the adjacent residential uses while still provided the required buffers. The rear setback requirements to the structure are 130.55' with a 65.27' buffer. As shown we have provided a 276' rear setback and a 65.27' buffer along the rear yard. Along the side yard area that abuts a residential district a 96.25' side yard setback is required along with a 48.10' buffer. As shown we have provided a 276' side yard setback and a 48.10' buffer. It is clear that the proposed site plan pushes the majority of the new development along the Carolina Beach Road frontage. It is our opinion that the proposed use will not substantially injure the value of the adjoining property and will have far less impact that than other uses that are permitted in the B -1 zoning district. General Requirement #4 The Board must find "that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County." A majority of the site (5.57 acres) is located in a "Transition" area as shown on the Wilmington -New Hanover County 2006 CAMA Land use Plan. Areas classified as "Transition" are to provide for future intensive urban development on lands that have been or will be provided with necessary urban services. Residential density in these areas can exceed 25% impervious and density limits exceeding 2.5 units /acre provided that the areas are serviced by sewer, municipal or county water system and direct access to a minor arterial or larger access road. The proposed development site meets all the criteria as required by the land use plan. Page 3 of 4 SUP (4/10) Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 4 SITE PLAN CHECKLIST Check each item to confirm that is included. Application will not be deemed complete without addressing each item. W] Tract boundaries and total area, plus location of adjoining land parcels and roadways. Existing zoning of the tract and neighboring parcels and proposed tract zoning. Proposed use of land, structures and other improvements. For residential uses, this shall include number, height and type of units and site plan outlining area to be occupied by each structure and/or subdivided lot boundaries. For non - residential uses, this shall include approximate square footage and height of each structure, an outline of the area it will occupy and the specific purpose for which it will be used. 0 Development schedule including proposed phasing. W1Traffic and Parking Plan to include a statement of impact concerning local traffic near the tract, proposed right -of -way dedication, plans for access to and from the tract, location, width and right -of -way for internal streets and location, arrangement and access provision for parking areas. All existing and proposed easements, reservations, required setbacks, rights -of -way, buffering and signage. The one hundred (100) year floodplain line, if applicable Location and sizing of trees required to be protected under Section 67 of the Zoning Ordinance. aAny additional conditions and requirements, which represent greater restrictions on development and use of the tract than the corresponding General Use District regulations, which are the minimum requirements for Special Use Permit, or other limitations on land which may be regulated by State law or Local Ordinance. RAny other information that will facilitate review of the proposed change (See Article VII). The Zoning Ordinance in some instances also imposes additional specific requirements on the use requested by the applicant. The applicant should be prepared to demonstrate that the proposed use would comply with each specific requirement found in Section 72, additional restrictions imposed on certain special uses (as applicable). He/She should also demonstrate that the land would be used in a manner consistent with the plans and policies of New Hanover County. The Board of Commissioners may impose additional conditions and restrictions that they deem appropriate prior to the issuing of the Special Use Permit. I certify that this application is complete and that all of the information presented in this application is accurate to the best of my knowledge, information, and belief. Signature of Petitioner and /or Property Owner Page 4 of 4 Print Name SUP (4/10) Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 5 FAM M 1 M A L Y L A N D D` S I c N April 4, 2014 Inlet Watch — Mixed Use Project Narrative The proposed Inlet Watch Site is +/- 7.03 acres of wooded property along Carolina Beach Road. The site contains primarily scrub pine vegetation with a small stand of existing Laurel Oaks in the north -west corner of the property. The stand of Laurel Oaks will be preserved. The project is zoned B -1 according to the most current zoning map of New Hanover County. Section 72 -38 of the New Hanover County Zoning Ordinance allows residential uses within commercial district if they are part of a mixed use development, thus no rezoning is necessary for the Inlet Watch project. The proposed development consists of a 93 -unit apartment building with 2,500 square feet of commercial space. The 93 units are composed of 48 two - bedroom units and 45 one - bedroom units. The proposed development also contains sidewalks throughout, shared parking, and a community amenity area as required by New Hanover County Zoning Ordinance for residential uses within B -1 Commercial Districts. According to the New Hanover County CAMA Plan, 5.57 acres of the site are classified as Transition. By this classification, transition areas shall provide for future intensive urban development yet remain compatible with surrounding land uses. By providing 93 residential units, the proposed development remains consistent with surrounding residential land uses. The development also utilizes the required setbacks and buffers to focus development along Carolina Beach Road, minimizing the impact on immediately adjacent properties. Residential developments within Transition classes can exceed the 25% impervious surface limit and density of 2.5 units per acre so long as the development is served by public sewer and water systems, and have direct access to a minor arterial roadway. The proposed development meets all such criteria, with 38% impervious area, a density of 13 units/acre, and direct access to Carolina Beach Road. The remaining 1.46 acres of the site are classified as Conservation, and are to remain in large part, undeveloped. This narrative is a summary of the project elements intended to satisfy the requirements for the Special Use Permit. Impervious Surface Calculations Total site area: 306,227 sf Buildings: 40,138 sf Walks: 6,600 sf Parking & driveways / drive aisles 68,893 sf Total impervious surfaces: 117,631 sf Net percent of site: 38% 330 Military Cutoff, Suite A3, Wilmington, NC 28405 tel. 910.392.4355 Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 6 z w 0 w w Q Q� x U L� L. w z mow' pq r4 Cd ID .o ALf) A� 171 —71 CJ (J o� d- o rn 0 0 O O 16 A A O O .a g o0 U o 0 w 00 a w' Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 7 z.4K LL 0 00 L0 O N 0 p w 0 ¢ � m' a C d J Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 7 z.4K LL 0 00 L0 O N 0 Authority for Appointment of Agent Please note that for quasi-judicial proceedings, either the land owner or an attorney must represent the case at its public hearing The undersigned owner ADPP,M h-e— does hereby appoint (Print or Type) [gyt � VJ , M1kk&.- -_ —as his/her /its exclusive agent for the purpose of petitioning New (Print or Type) Hanover County for a variance, special use permit, conditional use district, and/or an appeal of staff decisions applicable to the property described in the attached petition. 1. To submit a proper petition and the required supplemental materials. 2. To appeal at public meetings to give representation and commitments on behalf of the owner. 3. To act on the owner's behalf without limitations with regard to any and all things directly or indirectly connected with or arising out of any petition for an amendment applicable to the New Hanover County Zoning Ordinance under Article X1 therein. This agency agreement shall continue in effect until written notice of revocation by the owner is delivered to New Hanover County. This the day of /d f24 1 , 20 1 q Agent's Name, Address, Email & Telephone Signature of Ow (s) (Print or Type) f Wes• J� W , VA L -( M ►%,1 -Tr..rz C,JrtaF1F S-r Ik�3 JOVA CP All t 1•k• I.�b L:;f O • N rw-r 0w) Sam- glass AAA 04/10 Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 8 Traffic Impact Worksheet Prior to submission of nonresidential site plan, this wurksheet must be prepared A Traffic ImpactAnalysis will be required for all projects generating 100 peak hour trips or more. The scope of the TM shall be determined by concurrence of the Planning Director, the MPO coordinator and.,NCDOT traffic engineer. Any mitigation measures reauired must be included in the-final site plan submitted for review_ PROJECT NAME --n 16-�- Ot-0'-r-4 N 1 I X e � - 64c, PROJECT ADDRESS 7 0-61 '4'7 Z L5 1a'O417a, �Q� e6ad DEVELOPER/OWNER ' /-Ae744613� EXISTING ZONING E -/ C a'ft a re= en d mnl sq. FLOOR AREA Z5 � NEAREST INTERSECTION MS t 01 a4d 14�Foad, BEFORE PROPOSED PROJECT Average Daily Traffic (Date) 2qo (�i' �Ct�i',901 AW -Mop) LEVEL OF SERVICE (LOS) ITE MANUAL TRAFFIC GENERATION ESTIMATE: •1TE Manual available at Planning Deparanent USE ANTI) VARIABLES: ?3 uni7y 4U6 ZZO (Example: Racquet Club; 8 courts; Saturday peaks) AM PEAK HOUR TRIPS PM PEAK HOUR TRIPS (Traffic generation of 100 peak hour trips will require Traffic Impact Analysis Scoping meeting with Planning Department) Person Providing Estimate Peak Hour estimate confirmed by Planning Department on (Date) By c►,j 'PC4 D b W mgv oL"d N C tijb T t? Board of Commissioners - October 6, 2014 (1!� ITEM: 9 - 9 - 9 INLET WATCH MIXED USE DEVELOPMENT Traffic Impact Analysis • AM peak hour trips - 65 vph • PM peak hour trips - 120 vph Board of Commissioners - October 6, 2014 ITEM: 9 - 9 - 10 PROPOSED SITE PLAN Board of Commissioners - October 6, 2014 ITEM: 9 - 10 - 1 y $ Q W r_ ° oil ausog t192:VW :3N OO bZBb'b9Z'0'�6 �3NOHd l IbSZ ON 'NOIJNIA-1IM OVOd NOCHOJ 0 -9299 116N83d dSf1 -iHIOddS ON'NO- LONIW-1IM PeOU yoeag _GWOJEO 9LZL'8 19ZL d a w T SNI3NlaVd lN3Wd0 -13A30 HO-INI Sf-3XIW - HOldM 13N1 � ' T N J 2 e 1N31-10 lO3P'Odd o' i$ o o$ 5 1 1 01 �ffi � o �, PINK #Ilq� �� HIS � •�< e.�� �= a� M �° ff��1. �� � � HMO �R a �e� �m ae a €e € a � aR 111. 021 €hiss° _ a �gy S 3 a=€ $5 ems x 3 ®.� F_ w }Q 99gg g 33 6�yp�, q®� �i#3 5 £ ` E'jIg s�pg C&a� J ❑ EE e° w �ff9 I0. u8 § ids 5& W m 6 r I I j ` _----- - - - - -' - -- — - - - - - -- J WRY (azb'' N AYMHDiH T ;VON HJV39 VN170 6 - Board of Commissioners - October 6, 2014 ITEM: 9 - 11 -1 0 II ° lA MIM I �I Z!Ph l Ga` I I lilt 1 i I i I � p I g s