FY15 Emergency Mgt Solar Mobile Light Tower from NCDPSMOA4:1419
56-6000324
Fund Code: 1502-7A38-35Hl
MOA Amount: $ 39600
97.067
1 10
WITV WAMIVIC�ff IMIN L
EMERGENCY MANAGEMENT
F., W1 L
PARTIES. The parties to this Memorandum of Understanding/Agreement (hereinafter
referred to as "MOA" or "Agreement") are the State of North Carolina, Department of
Public Safety, North Carolina Emergency Management and New Hanover County.
110
! - M
The Grantee and Sub-grantee enter into an arrangement by which the Grantee willi
Mobile Light Tower.
a. The State of North Carolina, Department of Public Safety, North Carolina
Emergency Management shall:
(1) Provide reimbursement to the Sub-grantee for the cost of Solar Mobile
Light Tower as described in Attachment 1.
(2) Conduct periodic monitoring visits to the Sub-grantee to maintain grant
compliance.
(3) The performance period for the award to the State of North Carolina,
Department of Public Safety, North Carolina Emergency Management,
ends on February 28, 2016. Funds allocated for the procurement of
equiN ment must be encumbered and invoices dated on or prior to
February 28, 2016.
EIW
(4) Complete the procurement (s) process not later than February 28, 2016.
Page 3 of 10
(5) Provide quarterly progress reports to the NCEM Homeland Security
grants manager as described in Attachment 2 by the following dates: 15
January, 15 April, 15 July, and 15 October.
(6) Provide inventory list at project completion phase to the Homeland
Security grants manager listing all equipment purchased through the
grant.
(10) Comply with current federal suspension and debarment regulations
pursuant to OMB Circular A- 13 3 which states in pertinent part that
"I[efffective November 26, 2003, when a non-federal entity enters intol
covered transaction with an entity at a lower tier, the non-federal enti
must verify that the entity is not suspended or debarred or otherwise
aa��
excluded. Sub-grantee shall be responsible to ensure that it has checked
lirioim'mwi EA*'44.4, Prittim. Liw",vu%rm_(EPLQ)
•
or sub-recipients have not been suspended or debarred from doing
business with the federal government."
1) Ensure that FY 2014 HSGP funds are not used to support the hiring of
any personnel for the purposes of fulfilling traditional public safety duties
or to supplant traditional public safety positions and responsibilities.
(12) Non-supplanting Requirement. Federal grant funds will be used to
supplement existing funds, and will not replace (supplant) funds that have
been appropriated for the same purpose.
(16) The purchase or acquisition of any additional materials, equipment
accessories or supplies, or the provision of any training or exercise
beyond that identified in this MOA shall be the sole responsibility
Sub -grantee and shall not be reimbursed under this MOA. I
(18) Sub-grantees must utilize equipment as »..a »: n the project proposal
?y » \< y< detail workboo2 «b»« «d to NCEM- HLS. Any variation
?2»% ? intended use must be requested in »22 «22 d approved by
NCEM- HLS office.
ia v :#
KWISH I
0
VIII. PROPERTY. All property furnished under this agreement shall become the property
of the Sub-grantee. The Sub-grantee shall be responsible for the custody and care of
any property furnished for use in connection with the performance of this agreement.
Grantee will not be held responsible for any equipment purchased by Sub-grantee.
i��
XL SITUS. This Agreement shall be governed by the laws of North Carolina, and venue
for any disputed matters or claims shall be in the Superior Court of Wake County,
North Carolina.
XII. ANTITRUST LAWS. This Agreement is entered into in compliance with all State
and Federal antitrust laws,
XIV. OTHER PROVISIONS/SEVERABILITY. Nothing in this Agreement is intended
to conflict with current laws or regulations of the State of North Carolina, Department
Page 8 of 10
of Public Safety or New Hanover County. If any term of this Agreement is found 1
b
any court or other legal authority, or is agreed by the parties to be in conflict with .
law or regulation governing its subject, the conflicting term shall be considered null
C,
and void. The remaining terms and conditions of this Agreement shall remain in f u
force and effect.
XV. ENTIRE AGREEMENT. This Agreement and any exhibits and amendments
annexed hereto and any documents incorporated specifically by reference represent the
entire agreement between the parties and supersede all prior oral and written statements
or agreements.
XVI. MODIFICATION. Modifications of this agreement must be in writing and upon
approval of both parties except as modified by official USDHS Federal Grant
Adjustment Notice
KVII. TERMINATION. The terms of this agreement, as modified with the consent of all —
parties, will remain in effect until February 28, 2016. Either party may terminate this
Agreement upon thirty (30) days advance written notice to the other party.
r, PTY717TTI'Me iss'sTuCe *1 Lne tuir x # otice, it
this MOA is extended, the termination date for the extension will be the date listed in
the applicable USDHS Grant Adjustment Notice, incorporated by reference herein, or
as established by the State Administrative Agency, whichever is sooner.
XVIII. EXECUTION AND EFFECTIVE DATE. This Agreement will become binding
upon execution of all parties to the Agreement. The terms of this Agreement became
effective on September 1, 2014. The last signature shall be that of Gregory Baker,
Commissioner—Law Enforcement, North Carolina Department of Public Safety.
KIX. TERM OF THIS AGREEMENT. This Agreement shall be in effect from
September 1, 2014 to February 28, 2016.
AMEM
iiiiiiii 1111111111111�11pllil III Jill IIIIIIIII iiiiii III 111111111�ill
BY:
JAMES J. CHEROKE, CONTROLLER
DEPARTMENT OF PUBLIC SAFETY
BY:
GREGORY K. BAKER I 6w,"AW
IMP111h,11,49 1401ill 9111111 , ,
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Grant Document Routing
IS
1,11 1
Emergency Management was awarded a grant to purchase 2 mobile lighting units. The Board
adopted BA 15-020 on 10/6/14 to accept the grant award. The attached contract requires Chris's
signature. Please let me know if you have any questions. Thank you, Teresa
DATE ADDED TO LASERFICHE '
AGENDA: October 6, 2015
NEW HAN•VER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE XXIENDING THE FIS
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that
the follo\Ning Budget Amendment 15-020 be made to the annual budget ordinance for the fiscal year ending
June 30, 2015,
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health, Safety and Education
Strategic Objective(s): Increase public safety, ,'crime prevention
Fund: General Fund
Department: Emergency Management & 911 Communications
Lj.penditure: Decrease
Increase
Emerguency Management & 911 Counnunications
$39.600
Total 0
$39,600
Revenue:
Department of Homeland Security
Decrease
Increase
$39,600
Total
$0
$34.600
Section 2: Explanation
To budget funds from the Department of Homeland Security Grant Program. Funds were awarded to the NC'
Department of Public Safety and then awarded to this regional area with New Hanover County being named as
the sub-grantee. The funds have been awarded for the specific purchase of a solar mobile light tower, which
Fill provide sustainable lighting a for any event that requires lighting at night. No County match is required.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County, North Carolina, that the Ordinance for Budget Amendment 15-020, amending the annual budget
ordinance for the fiscal year ending June 30, 2015, is adopted.
Adopted, this 6th day of October, 2015.
(SEAL)
Woody White, Chairman
ATirsr:
Teresa P. Elmore, Intermi Clerk to the Board
1555: . WVrAr?M_VF1^,=V1V_'j
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