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HomeMy WebLinkAboutMinutes 09 18 2014 LABMinutes 09 18 2014 LAB Page 1 Library Advisory Board September 18, 2014 Assembly: The Library Advisory Board met in Regular Session on Thursday, September 18, 2014 at 2:00 p.m. in the Oak Room of the New Hanover County NORTHEAST Public Library, 1241 Military Cutoff Road, Wilmington NC Members Present: Denise Chadurjian, Ellen O’Malley, John Osinski, Deloris Rhodes, Paul Smith, Emilie Swearingen, Virginia Teachey, Bradford Walker Members Excused: Gwendolyn Brown, John Gardner, Harriet Smith, Elizabeth Stanfield Library Staff Members: Harry Tuchmayer, Paige Owens FOL Rep: Patti Bonner Foundation Rep: Ronna Zimmer (Excused) The meeting was called to order by Chair, Virginia Teachey at 2:07 p.m. Public Comment and Agenda Review No members of the public were present. Chair, Virginia Teachey asked if any members of the board would like to remove or add any item(s) from the Agenda. Being no changes, the Agenda was approved as written. Approval of Minutes of Previous Meeting The minutes from the last board meeting on May 15, 2014 were sent to the board prior to the meeting for review. The minutes were approved as written. Motion: Bradford Walker MOVED, SECONDED by Denise Chadurjian, to approve the May 15, 2014 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Chairman’s Comments Virginia Teachey introduced and welcomed Paul Smith as a new member of the board. Correspondence Mr. Tuchmayer received a comment card complimenting the services at the Northeast Branch and an email complaining about the noise of children in the library. Both were distributed and reviewed by the board. Minutes 09 18 2014 LAB Page 2 Friends of the Library Report FOL Rep. Patti Bonner presented the following report:  Tonia Lovejoy spoke on 8/26 about “One World Map: the Power of Geographic Literacy in the 21st Century”. Educators, students, parents and persons interested will be able to follow her in her travels.  Volunteer recruitment promotional pieces were presented to the board.  The Fall Book Sale will be Sept 26 – Oct 1  The Friends Annual Meeting will be in November  October 7th, 6:30 pm at the Northeast Library, The Friends present a talk by Frank Amoroso, author of Behind Every Great Fortune. Library Foundation Report Foundation Rep. Ronna Zimmer was unable to attend today’s meeting. In her absence, Harry Tuchmayer reported the following: The Foundation’s financial reports have been strong. The fall fundraiser will be a mailed brochure that will encourage giving by offering incentive levels. The goal is to raise $10,000. Director’s Report Harry Tuchmayer distributed the Director’s monthly reports to the board prior to the meeting. In addition to the items covered in the reports, he reported on the following:  The entire county has been engaged in learning how to enter and process work plans and performance evaluations in the County’s NeoGov system.  We had a very busy and successful summer with our Children’s Programming.  Saturday, Oct. 25th the Main Library will host their “Haunted Library”. Last year’s event exceeded 1,500 attendees.  We continue to hire new staff as positions become available and part time staff is able to move to full time positions.  The United Way has partnered with us to install a Story Walk at Hugh McRae Park.  The “Pond Babies” Story Walk at Smith Creek Park will be moved to Carolina Beach Lake Park. A new Story Walk titled “Rainbow Stew” will be installed at Smith Creek Park.  The County’s Health Dept. has partnered with us on our next Story Walk book which will be titled, “How Do You Wokka-Wokka”.  Little Free Libraries boxes called “Park Pages” are being installed in NHC Parks. This is joint effort between the Library, the Parks Dept. and volunteers to add free libraries to the public.  We have applied for a $5,000 LSTA EZ Grant to create a Studio Room at the Main Library. This room would provide the public a place to access equipment needed to create web pages, videos, blogs, Skype and teleconferencing. Minutes 09 18 2014 LAB Page 3 New Business Agenda Format Change Virginia Teachey stated that she would like to focus on what children are doing in the library. She’d like to see these events highlighted at the meetings. In the future, the library will have a Children’s Librarian attend the meetings to discuss and report on events taking place. Committee Restructuring It is often difficult for committee members to meet prior to the board meetings. To make it more convenient for all, we will be adding committee breakout meetings to our meeting agenda. This will allow committees to meet as needed. For today’s meeting the whole board will meet to discuss the two main Standing Committees, which are the Strategic Issues & Policy committees. There are other committees that members are encouraged to join in addition to the Standing Committees. Recess for Committee Meetings Motion: Bradford Walker – for a board recess to discuss Standing Committees and their duties. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Reconvening of Meeting At 3:45 the board reconvened. Committee Assignments Virginia Teachey asked all board members to select a Standing Committee that they would like to sit on. The following committees were established: Strategic Issues: Denise Chadurjian, John Gardner, John Osinski, Harriet Smith, Paul Smith, Emilie Swearingen, Pattie Bonner Policy: Gwendolyn Brown, Ellen O’Malley, Deloris Rhodes, Elizabeth Stanfield, Virginia Teachey, Bradford Walker Intellectual Freedom: Denise Chadurjian, Ellen O’Malley, John Osinski, Paul Smith, Bradford Walker. Minutes 09 18 2014 LAB Page 4 Committee Reports Policy Committee Recommendations Library Fines: The library currently has a $4.00 fine ceiling. Patrons who have $4.00 or more in fines are not allowed to check out books and/or use library services. We would like to raise this fine ceiling to $10.00 Motion: Paul Smith MOVED, SECONDED by Emilie Swearingen, to accept the $10.00 fine ceiling. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Old Business Myrtle Grove Update Harry Tuchmayer & Paige Owens met with the County’s Management Team to discuss options regarding the Myrtle Grove Branch Library. Options are to expand the existing site or to relocate to a new site. Carolina Courtyard Park Update Paige Owens distributed the Request for Qualifications (RFQ) to the board for review. Three architects have submitted their qualifications for considerations. We have decided to have all three come in for presentations. Adjournment There being no further business, Chair Teachey adjourned the meeting at 4:14 p.m. Respectfully submitted, Kemp Burdette New Hanover County Library Advisory Board Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.