FY14 Museum Grassroot Science amended budgetA
Before it will be possible to finalize this award and make any disbursement, you are required to provide to the Department
of Commerce Fiscal Management Division a detailed description and timeline for how the organization will spend the
amount of funding allocated for the specific purpose as stated in the grant contract as follows:
Below are general expenditure descriptions that can serve as a guide for preparing the organization's annual budget.
Please add or delete expenditure captions for clarity if needed. The Annual Budget must be signed by the Board
Chairman and the Board Treasurer or Other Authorizing Official.
The Following Annual Budget is for the time period beginning 711113 and ending (6130/14).
EXPENDITURE DESCRIPTION
PERSONAL SERVICES
$80,268
Salaries & Wages
$
Fringe Benefits
$
Other Personal Services
$
PURCHASED SERVICES
Travel
$
Communications /Data Processing
$
Postage/Freight/Deliveries
$
Printing /Advertising
$
Repairs/Maintenance/Utilities
$
Contracted Services
$
Other Services
$1,130
SUPPLIES & MATERIALS
General Administrative Supplies
$3,850
Other Administrative Expenses
$
FIXED CHARGES & EXPENSES
Rent/Leases
Insurance /Bonding
Other Fixed Charges /Expenses
CAPITAL OUTLAY
Office Equipment
Office Furniture
$
Building /Other Structures /Improvements
$
Land
Motor Vehicles
$
Other Capital Outlay
$
GRANTS
Grants to Other Enfities (Sub - Awards)
$
DEBT SERVICE
Principal Payments
$.
Interest Payments
$
OTHER EXPENDITURES
Other Expenditures
$
TOTAL BUDGETED EXPENDITURES
$85,248
AMOUNT
With regard to the information contained herein, I certify that the annual budget has been approved by the Grantee's
governing board and that any future budget adjustments will be approved by the Board and provided in writing to
the Fiscal Management Division of the North Carolina Department of Commerce.
Board Chai (name) Woodv White Board of Commissioners Chairman
Signature Date 0 to so
Board Treasurer r Other Authorizing Official (name) Timothy C. Burgess
Signature � eeA_::? Date /,13,1_2."/X
Cape Fear Museum of History and Science
GSMC Budget 2013
1 & 2 Quarter
FY14 Budget
Salary & Wages
$ 75,000
$ 0,00
Travel & Training
Postage /freight
�$ 0.00
Printing/advertising
$ 4,00
Contracted services
$ 3,236
Other services
$ 1,112
General admin supplies
$ 5,900
3,557.31
$85.2491
1 & 2 Quarter
3 & 4 Quarter
42,797.61
37,470.05
0.00
0.00
0.00
1,130.00
293.02
3,557.31
43,090.63
42,157.37
4<
I
Salaries and Wa,. es: Total salaries, wages, and benefits paid for two NCGRSMC funded positions for the
third and fourth quarters.
Due to decreasing NCGRSMC funding, the Museum has eliminated the Programs Assistant position and
changed one full -time position to a part -time position. This has greatly impacted the ability of Museum
Educators to develop new inquiry- based, curriculum- linked STEMprogramming. Despite these
setbacks, concentrating funding in Educator positions rather than support positions has meant a
continuance of high quality existing STEMfaeld trips and programs. Each of the two positions focuses
on field trips and outreach programming to K -12 students, preschool, and adult audiences with the vast
majority ofprogramming devoted to STEM subjects. Both have extensive experience in teaching STEM
topics to a wide range of audiences.
Expenditures
Funds support the tools and equipment that make science education hands -on and relevant as well as the
replacement of supplies used in programs.
Supplies purchased in the third and fourth quarter were primarily in support of STEM related Summer
Shorts programs, including the "Magnet Mania " program which examines the principles of magnetism
for summer camps and day cares. Additional materials were purchased for STEM events like the
Statewide Star Party, value added weekend family programs, and science field trips replacement
supplies for programs related to STEM subjects.
® Dues & Subscriptions supports membership in the Association of Science & Technology Centers (ASTC)
and science education publications.
Membership in the Association of Science & Technology Centers (ASTC) was renewed in the third
quarter.
3rd /4th Quarter Accomplishments:
After successfully funding the field trip program Forces and Motion for all New Hanover County first grade
students in 2012 -13 through a partnership with Wells Fargo and the Eshelman Foundation, in spring 2014
the Eshelman Foundation doubled its funding to ensure the entire first grade for the County participated in
this hands -on, play -based field trip on Newton's Laws of Motion and push and pull forces. This program
has been so successful that New Hanover County Schools agreed in the fourth quarter to fund the program
for the 2014 -15 school year. Over 1,500 students were reached through this program in the third and fourth
quarters.
Cape Fear Museum of History and Science
3 T & 0 Quarter NC Grassroots Science Program Reports
Hewett,
From: Johnson, Monique M. < Monique.Johnson @nccommerce.com>
Sent: Thursday, October 09, 201411:00 AM
To: Danley, Lynda
Cc: Hewett, Teresa; Hobby, Shannon H
Subject: Amended FY 2013 -14 Approved Budget
Importance: High
Good Morning Lynda/Teresa,
During my review of our FY 2013 -14 internal file for your organization, I realized that your organization's final
FYE 6130114 Semi - Annual Quarterly Report doesn't correlate with the original FY 2013 -14 Approved Budget
your organization submitted to our office. Consequently, our office is requesting your organization submit an
Amended FY 2013 -14 Approved Budget that correlates with the final FYE 6130114 Semi - Annual Quarterly
Report submitted. if you have any questions /concerns, please feel to contact rne.
Thanks in advance for your prompt attention to this matter!
MJ
MDVU0(V -e M j0hK6Ow
Internal Auditor
NC Department of Commerce
Fiscal Management
301 N. Wilmington Street
4302 MSC
Raleigh, NC 27699 -4302
0 (919) 715 -6978
Fax: (919) 733 -8802
0 Email: monigue.iohnsono- nceommerce.com
E-ma# correspondence to and from this address is subject to the North Carolina Pubic Records Law and may be disclosed to third parties.
rt „ ,v , 1 .` b ,
Lam.
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From:
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rant Document Routing
.o
Start date: 10/29/2014
From: Teresa Hewett, Finance Department (7408)
Signatures required:
VTim Burgess, Assistant County Manager
Chairman Woody White
Return to Teresa Hewett, Finance Department (7408)
Type(s) of document(s) attached:
FYI modified Museum Grassroots Science Grant budget
Explanation of document(s):
The NC Department of Commerce has requested the Museum submit a revised FY14 Annual
Budget for the Grassroots Science grant. I have attached a copy of the original grant budget,
along with the year -to -date actual expenditures so you can see the changes made. Also, attached
is a copy of the email from the NC Department of Commerce. Please let me know if you have
any questions. Thank you, Teresa
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