2015-01-13 Agenda ReviewNEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33
AGENDA REVIEW MEETING, JANUARY 13, 2015 PAGE 212
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review on Tuesday, January 13, 2015,
at 3:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230 Government
Center Drive, Wilmington, North Carolina.
Members present: Chairman Jonathan Barfield, Jr; Vice-Chairman Beth Dawson; Commissioner Skip
Watkins; and Commissioner Rob Zapple. Commissioner Woody White was absent.
Staff present: County Manager Chris Coudriet; County Attorney Wanda M. Copley; and Clerk to the
Board Teresa P. Elmore.
Chairman Barfield called the Agenda Review meeting to order and announced that the purpose of the
meeting is to review and discuss the Board’s agenda items for the January 20, 2015 Regular Meeting with discussion
as noted:
Consent Item 3. Adoption of Resolution Adopting a Plan Supporting Involuntary Commitment Transport
Services.
David Parks, Vice-President of New Hanover Regional Medical Center was present and responded to
Board questions about transporting involuntary commitments to an out-of-state facility. The plan would authorize
the Sheriff’s Department to cross State line into South Carolina.
Consent Item 5. Approval of November 2014 Tax Collection Reports
. Assistant County Manager Avril Pinder
explained that tax collections are on schedule and will increase dramatically with collections in the months of
December and January when taxes are due.
Consent Item 6. Adoption of Budget Amendments.
The following Budget Amendments were reviewed:
15-039 Emergency Management and 911 Communications
15-041 Sheriff's Office
15-042 Property Management
15-043 Senior Resource Center
Regular Item 8. Presentation of the Audit Report for the Fiscal Year Ended June 30, 2014
. Finance Director
Lisa Wurtzbacher reported that Erica Brown with Martin Starnes and Associates will present the Audit Report and
that the fund balance increase for Environmental Management was due to the delay in the closure project for the
landfill. At the first meeting in February, the Board will be asked to approve a five-year contract for the audit and
financial reports.
Regular Item 9. Consideration of Board of Education Budget Amendment - General Obligation School
Bonds
. County Manager Coudriet reported that the Finance Director will provide a PowerPoint presentation on the
County’s recommendation on handling the debt for the recent school bond referendum. The School Board’s Budget
Amendment consists of the thirteen projects.
Regular Item 11. Consideration of Acquiring County Authorization for Wrightsville Beach’s Coastal Storm
Damage Reduction Project for Contingency Use in the Absence of Federal Funding
. Shore Protection
Coordinator Layton Bedsole reported that the request is the same as the County has done in the past for Carolina
Beach and Kure Beach projects in case funding is unavailable from the Federal or State governments.
Regular Item 12. Presentation: Water Quality Monitoring in New Hanover County 2013-2014 Annual
Report.
In response to Board questions, Brad Rosov, Coastal Planning and Engineering provided a brief
clarification of the results of the study on the seven creeks within the county.
Regular Item 13. Public Hearing: Special Use Permit Request (S-624) - Request by Carl Resanovich & Carol
Leavitt to Place a Single-Wide Mobile Home at 6519 Sycamore Avenue in Castle Hayne.
Planning and
Inspections Director Chris O’Keefe reported that the mobile home would be in harmony with the area and no one
from the neighborhood has spoken in opposition to the request. The owners would be required to meet all code and
inspections requirements before receiving a certificate of occupancy for the home.
Staff Updates
:
Emergency Management/911 Director Warren Lee provided a briefing on the impending weather
conditions for Southeastern North Carolina. Although the storm should be a minimal event for New
Hanover County, he encouraged everyone to exercise extreme caution.
Joe Suleyman, Environmental Management Director, reported on the proposed contract for the
Construction and Demolition Debris Diversion and Recycling project that would be considered by the
Board at the February 2, 2015 meeting highlighting the following:
Background:
Construction and Demolition debris (C&D) is generated during new construction, remodeling, and
building demolition projects. Material that can be diverted includes scrap lumber, pallets, scrap
metal and appliances, gypsum wallboard, carpet, asphalt shingles, brick, concrete, and cardboard.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33
AGENDA REVIEW MEETING, JANUARY 13, 2015 PAGE 213
Nearly 30% of all inbound tons at the landfill are either C&D material or fiber-rich compactor
loads from warehouses and retailers. C&D material is notoriously difficult to compact, so it takes
up more space ton-for-ton than regular household garbage.
Currently, throughput is limited at the existing C&D pad. Materials are sorted by hand and pad
space is limited. Only 6,000 of the 60,000 tons are currently being diverted.
Proposed Solution:
Feed hopper with 60-inch conveyor
Elevated sorting station with canopy
Two-inch screen with discharge conveyor for fines removal
Cross-belt self-cleaning magnet
Install three-phase electric
Expand existing concrete pad
Material storage bunkers
Funding for the project is included in the current adopted budget
Formal request to approve issuance of an RFP will come before the Board on February 2, 2015
Targeted materials for diversion: scrap metals, cardboard, carpet, gypsum wallboard, scrap lumber and
pallets, asphalt shingles, and screenings can be used as alternative daily cover.
Expected Benefits:
Improved landfill compaction rates
Extend the useful life of the landfill
Reduce generation of hydrogen sulfide gas
Postpone costly cell construction projects
Provide a source of valuable raw materials to industries
Reduce wear and tear on heavy equipment
A question and answer period was held with further discussion of a bid proposal on solid waste
management that the Board considered in the past year for the removal of 100% of the solid waste from New
Hanover County. Vice-Chairman Dawson requested that the information be revisited in order to compare the costs
of the debris diversion and recycling contract. She questioned whether it would be beneficial to reduce 30% of the
waste stream at a cost of nearly $2 million plus annual operating expenses than reconsidering other options of
handling C&D recycling. Director Suleyman reported that the Waste Industries bid proposal was at a cost of $36 or
$37 per ton and that he would provide specific information on the previous bid proposal.
Additional Comments:
Vice-Chairman Dawson reported that four Commissioners would be attending the NCACC Legislative
Goals Conference this week in support of the County’s legislative priorities.
Chairman Barfield reminded everyone that the State of the County Address would be held on February 2,
2015 at 6:00 p.m.
ADJOURNMENT
There being no further business, Chairman Barfield adjourned the meeting at 3:58 p.m.
Respectfully submitted,
Teresa P. Elmore
Clerk to the Board