Agenda 2009 02-02AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
. Wilmington, NC
.e~.~ ~T,~~ TED DAMS, JR., CHAIRMAN • JASON R. THOMPSON, VICE-CHAIRMAN ~9 '"N ROBERT G. GREEK, COMMISSIONER • WILLIAM A. CASTER, COMMISSIONER • JONATHAN BARFIELD, JR., COMMISSIONER
4 ~ BRUCE T. SHELL, COUNTY MANAGER • WANDA COPLEY, COUNTY ATTORNEY • SHEILA SCHULT, CLERK TO THE BOARD
t,~o; I W .G
~ ~ r ~
FEBRUARY 2, 2009 6:00 P.M.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCATION (Reverend John O. Veasey, Jr., First Baptist Missionary Church)
PLEDGE OF ALLEGIANCE (Commissioner Robert G. Greer)
APPROVAL OF CONSENT AGENDA
CONSENT AGENDA ITEMS OF BUSINESS
1. Approval of Minutes
2. Appointment of Jonathan Barfield, Jr. to the New Hanover County
Department of Social Services Methamphetamine Task Force 3. Adoption of State Road Resolution
4. Approval to Submit Grant Application to the Criminal Justice Partnership
Program (CJPP)
5. Approval to Award Bid to DPS Electrical Contractors, Inc. for Eaton
Elementary School Stand-by Generator
6. Approval of RBC Bank Resolution and Agreement for Deposit Account and
Bank/Corporate Services and Signature Card
7. Ratification of Smart Start Grant Application for Growing Readers Budget 09-
10
8. Consideration of Contract with Studio Displays, Inc. for Exhibition Services
for Cape Fear Museum
9. Approval to Exchange Six (6) Used 2007 Harley-Davidson Motorcycles for
Six (6) New 2009 Harley-Davidson Motorcycles
10. Adoption of Ordinances for Budget Amendments
ESTIMATED RE LAR A E DA ITEM F B I E
TIMES GU G N S 0 USN SS
6:10 p.m. 11. Consideration of a Proclamation to Recognize John E. Dunn, III as "Mr. Toys For Tots"
6:15 p.m. 12. Consideration of "Healthy Heart Month" Proclamation
6:20 p.m. 13. Consideration of Resolution of Intent to Participate in the Neighborhood
Stabilization Program Grant Application Process
6:30 p.m. 14. Public Hearing
Special Use Permit (5-587,1/09) - Request by South College Associates for a
Special Use Permit for High Density Residential Development with a Total of
218 Units on Approximately 35 Acres in an R-15 Residential Zoning District
on Remaining Johnson Farms Tracts off S. College Road near Still Meadow
Drive; the Landis Classified as Urban on the 2006 LAMA Land
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Classification Map
7:15 p.m. 15. Election of Board of Directors for the New Hanover County Financing
Corporation
NON-AGENDA ITEMS (limit three minutes
ADDITIONAL AGENDA ITEMS OF BUSINESS
7:30 p.m. 16. Consideration of "Human Relations Month" Proclamation
7:35 p.m. 17. Consideration of Resolution Authorizing the Submittal of a Safe Routes to
School Grant Application for Ogden Elementary School
7:40 p.m. 18. Additional Items
County Manager
County Commissioners
Clerk to the Board
County Attorney
7:50 p.m. 19. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move
forward until the agenda is completed.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: February 2, 2009
CONSENT
ITEM: 1
DEPARTMENT: Governing Body PRESENTER(S): Chairman Davis
CONTACT(S): Sheila L. Schult, Clerk to the Board
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the following meetings:
Board of Equalization and Review meeting held on January 9, 2009
Agenda Review meeting held on January 14, 2009 Regular Session meeting held on January 20, 2009
Budget Work Session held on January 20, 2009
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
COMMISSIONERS' ACTIONS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: February 2, 2009
CONSENT
ITEM: 2
DEPARTMENT: Governing Body PRESENTER(S): Chairman Davis
CONTACT(S): Sheila Schult
SUBJECT:
Appointment of Jonathan Barfield, Jr, to the New Hanover County Department of Social Services
Methamphetamine Task Force
BRIEF SUMMARY:
Methamphetamine Task Force
RECOMMENDED MOTION AND REQUESTED ACTIONS:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: February 2, 2009
CONSENT
ITEM: 3
DEPARTMENT: Governing Body PRESENTER(S): Sheila L. Schult, Clerk to the Board
CONTACT(S): Sheila L. Schult, Clerk to the Board
SUBJECT:
Adoption of State Road Resolution
BRIEF SUMMARY:
NCDOT is considering the addition of this road and requesting the Board to adopt a resolution in support of
adding the road:
Sansberry Court in New Hanover County (Division File No.1135-N) to the state system.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt SR-2 resolution.
ATTACHMENTS:
NCDOT Request Letter
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 5-0.
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~~~o-
STATE of NQRTH CARQLINA
DEPART~VI~NT ~F TRANSP~RTATI~N
MICHAEL F. EASLEY DI~ISIaN OF HIGHWAYS LYNDD TIPPETT
l.Il1VERNOR SECRETAR~T
January 9, 244q
Ms. Sheila Schult, Clerk to the Board
New Hanover Count Board of Commissioners. ~ l 209
y JaN Z3o Government Center Drive, Suite l75
Wilmington, NC 2$403
NSW ~~A''~~VfR ~0 8~ fl~ C~M'~~~SS~O~~RS
Subject.: Proposed Addition to the State System of Highways
Dear Ms. Schult:
This office is considering the addition of Sansberry Court Div. File No. 1 13 5- N} to the state
system. Aber the Board's consideration please furnish this office with the current county
resolution and. official road names for our further handling.
If we may be of further assistance, please call John .Diaz at 9I 0 Z5 I -~b55 ,
Sincerely,
Anthony .Law
District Engineer
AWL:jdd
Attachments
3UU Division Drive, Wilmington, N.C. Z&~Ul Tel: ~91U) 251-2b55 Fax: ~91U) 251-2759
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: February 2, 2009
CONSENT
ITEM: 4
DEPARTMENT: County Manager PRESENTER(S): Jennifer Saphara
CONTACT(S): Chris Coudriet, Assistant County Manager
SUBJECT:
Approval to Submit Grant Application to the Criminal Justice Partnership Program (CJPP)
BRIEF SUMMARY:
The Criminal Justice Partnership Board (CJPB) voted to request approval to submit an application to the
Department of Corrections Criminal Justice Partnership Program for funding of the local Day Sentencing
Program at their January 16, 2009 meeting. Grant funding in the amount of $163,690 is provided annually to
support the cost of operating the Day Sentencing Program. There is no County match.
The Day Sentencing Program is operated via a contract with Coastal Horizons. It is designed to reduce
recidivism rates, reduce the number of probation revocations, reduce alcoholism and other drug dependencies
among offenders, and reduce the cost of incarceration. The program provides judges an intermediate
sentencing option for those sentenced to lesser crimes, saving valuable prison space for dangerous felons.
The caseload for this program is 125.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve submission of grant application in the amount of $163,690 for FY09-10 and accept the grant if
awarded.
ATTACHMENTS:
CJPB Funding FY09-10
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 5-0.
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CJPP Budget Summary Page 1 of 1
Criminal Justice Partnership Program
Budget Summary Due in the CJPP Office by March 31, 2009 ~
Count :New Hanover Grant Number: 65-0709-I-A ~ County Operations Y Contractual Service
Contact Person: Chris Coudriet FY 2008 - 2009 Grant Award 163,690.00
Phone: 910-798-7184 FY 2009 - 2010 Grant Award 163,690.00
Fax: 910-798-4027 Email: ccoudriet@nhcgov.com
Budgeted Amounts {FY 2008 - 2009) Expenditure Amounts {FY
2008 - 2009)
[A] [B] [C] [D] [E]
Budget Budgeted July 1, Budgeted Dec 31, 2008 Actual Estimated Total Budgeted far Category 2008 (Column [A] from July Report + Expenditures Expenditures FY 2009 - 2010
and Code (From Column [A] Column [H] from July through Through Dec 31, (July 1, 200$ from July Report} December reports) 2008 Through
June 30, 2009)
Personnel 96,220.00 96,220.00 53,007.73 0.00 96,220,00
536502 1
Travel 0.00 0.00 0.00 0.00 0.00 536502 2
Contractual 61,939.00 61,939.00 42,048.44 0.00 61,939.00
5365x2 3
Qperating 5,531.00 5,531.00 1,638.27 0.00 5,531,00 5365x2 4
Equipment 0.00 0.00 0.00 0.00 0.00
536sa2 5
Construction 0.00 0.00 0.00 OAO 0.00
536502 6
Unallocated 0.00 0,00 0,00 0.00 0.00 5365x2 7
Totals 163,690.00 163,690.00 96,694.00 0.00 163,690.00
(To Match FY 2008 - 2009 (To Match Column [A] Total) (Should match [Q] from (To Match FY 2009 - Grant Award) December Report} 2010 Grant Award)
I certify that this information is correct, based on the grantee county's accounting system and records, consistently applied and maintained.
Expenditures shown have been made for the purpose of and in accordance with the approved budget and applicable grant conditions and requirements. Appropriate documentation to support
all expenditures is available for inspection.
nature of Program Director Date Signature of County Manager, Date Official Designee, or Fiscal Officer
NOTE: Not needed if services are fully contracted with service provider.
Rct~arn to Form Selection Page
httpa/cjpp.doc.state.nc.us/apps/CJPPFiscal/CJPPFiscalController`?ACTION=SaveForm 1/8/2009
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: February 2, 2009
CONSENT
ITEM: 5
DEPARTMENT: Engineering PRESENTER(S): Warren Lee
CONTACT(S): Max Maxwell, Lena Butler
SUBJECT:
Approval to Award Bid to DPS Electrical Contractors, Inc. for Eaton Elementary School Stand-by
Generator
BRIEF SUMMARY:
Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed bids were received and
publicly opened on Tuesday, January 13, 2009 for the purchase and installation of a stand-by generator for
Eaton Elementary School. The following bids were received in response to RFB # 09-200:
DPS Electrical Contractors, Inc. $120,759.35
North Brunswick Electrical $121,710.00
AB Blake Electrical $122,900.00
Nationwide Electrical $159,900.00
Staff reviewed all bids received in response to the RFB and has determined that DPS Electrical Contractors,
Inc. is the lowest responsible bidder.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt resolution awarding RFB # 09-200 and contract # 09-0200 to DPS Electrical Contractors, Inc. in the
amount of $120,759.35 and authorize the County Manager to execute the contract.
ATTACHMENTS:
Resolution
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 5-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
RESOLUTION
AWARD OF EATON ELEMENTARY GENERATOR BID
WHEREAS, after due advertisement, bids were received and publicly opened by the Purchasing Agent at
2:00 p.m., Tuesday, January 13, 2009 in the New Hanover County Finance Office, Suite 165, Conference
Room 5021ocated at 230 Government Center Drive, Wilmington NC, and the following bids were received for
Eaton Elementary Stand-by Generator, RFB # 09-0200; and
DPS Electrical Contractors, Inc. X120,759.35
North Brunswick Electrical Contractors, Inc. $121,710.00
A.B. Blake Electrical $122,900.00
Nationwide Electrical Services $159,900.00
WHEREAS, DPS Electrical Contractors, Inc. is the lowest responsible bidder, submitting a bid in the amount
of One Hundred Twenty Thousand Seven Hundred Fifty-Nine and 35/100 Dollars 0120,759.35); and
WHEREAS, staff has reviewed the bid and recommends that the bid and contract be awarded to DPS
Electrical Contractors, Inc.; and
WHEREAS, funds have been budgeted and are available for this expenditure in account number 11034150-
800200.
NOW, THEREFORE, BE IT RESOLVED, by the New Hanover County Board of Commissioners that RFB
# 09-0200 for the purchase and installation of astand-by generator at Eaton Elementary School and contract #
09-0200 is awarded to DPS Electrical Contractors, Inc. in the amount of One Hundred Twenty Thousand
Seven Hundred Fifty-Nine and 35/100 Dollars ($120,759.35); and that the County Manager is hereby
authorized and directed to execute contract # 09-0200, contract form to be approved by the County Attorney.
ADOPTED this the 2nd day of February, 2009.
NEW HANOVER COUNTY
Ted Davis, Jr., Chairman
ATTEST:
Sheila L. Schult, Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
MEETING DATE: February 2, 2009
CONSENT
ITEM: 6
DEPARTMENT: Finance PRESENTER(S): Avril Pinder
CONTACT(S): Avril Pinder
SUBJECT:
Approval of RBC Bank Resolution and Agreement for Deposit Account and Bank/Corporate Services
and Signature Card
BRIEF SUMMARY:
The attached RBC Bank Resolution and Agreement for Deposit Account and Bank/Corporate Services are
for a Certificate of Deposit purchased with RBC Bank. The signature card authorizes Avril M. Pinder,
Finance Director and Barbara D. McClure, Assistant Finance Director as the authorized representatives and allows them the authority to execute all appropriate documents for this account.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the RBC Bank Resolution and Agreement for Deposit Account and Bank/Corporate Services and
Signature Card.
ATTACHMENTS:
RBC Resolution and Signature Card
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager)
Recommend approval.
COMMISSIONERS' ACTIONS:
Approved 5-0.
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''fhia l~esoieti~ and Agrert is submitt~ 1~y Gwmv of New Hanauer
~l~rcinafter m~ ~ as ~ "L'tcswttr"~ tles~g R$C .Hai (~5A) ~ a dosiwwx3+ institu~oo fdr ~uatpmer.
If dtack~xl here, the ~€stamcr also a~raus der or is oaualiy i~s~ by a t~ ;uama, as fatlaws:
7"he Cusxomar is duly ot~ani~cl ~d apcrairs as a: public entity
BE ~ ~ER~Y R~OL'~~E~, AU'~'~~URI~E~ AI+ID A~~E~ FIAT RBA B (~~A~ thereinafter °Bank"~ bet and it herby
is, des'r;~d ~ a depository i~titutiort for ~ ids of the
l: ~~~t ~54~'V~~; that any sttd ail types of ~h a~ottttis, inclpdi withvul lin~.itatian theclri~, savings, tip, receipts and cxrtificat~ of dt~osit, aad ~y 4th acaaw~~ ~ be o~ned in
the ~txsiflr`s tt~ with ~thc Bad
~ ~ with applicable iulcs and ra~lasi~s for sub acxannts.
2. ~R'l'.~ER ~L~EDt thai a~ of the persons ~rped below in this para~raplr ~ {}tereinafter referred to as "Authorized Rt~rc:~atati~res~~ is ~~~,~~QR,~~, o~ half of ~c £;t~igmer a~ in
its name or wade if
applicable, tp Sl~ f~CSa dzaft6, t~OiCS, b~ of exd~g~, ac~pi~es, ce~ftcate receipts, tertiftcates of dc~asit pr pt~e1' 8~cler5 far p8~y~eiti Df t~,ey m~ tb ~y ac~t~sy in the Car's nat~
fnr rvhit;hh they have alp sued the deposit
agrean~t aztd~or sib card; to terse cocks, notes, bills, certi~s~ receipts, certaa~ of deposit or ot~r instrntner~ts
~d nx held by €he t~tame'r i'ar deposit with ~ Bank ar ibr c~lkcti~ ar d~ouat by she Bank relating ~ any ant~s~ in the Cusipn~a' s nano far wl~ t:~y .have also ~ the d~cposit a~t~etnent
andror signature card; co accept daraftss, acccptanc~
and over insctza~ts payabt~ i►t the to placx ardca~ with the BaY~lc for the porrha~c ~d sale p.f' fa~igq cu~cl~ on behaif
of the Gusher tp deliver, cash, rtegatiatte, obtain payuunt pn ar preseni any check, Dote, bill, ctrah or other instn~t made or drat tp or ~cndorsed by Gustamer, and ~ waive ptesetxta~t,
demand, protest, noun pf praiest ar notice of di~o~r oT any
clx, awls, bill, draft or other ~t made ax drawn tp or e~ttscd by ~e t; to vitiate yr Gang the initiation of electmniG farad transfers tht~ugh any atxess device {e.g., cleb~ ca~i, credit
mod, c~ade) issued by dte Bank or authorixoci by the
Bait ruing ro ally ~~a~ i~ the Gustart~}s ~ for which they a~~ ~ i~ deposit ag~t andlar sig~t~e card.
TffiS 5'EC'~~11i ~S'~' B~ C:~~. t~1 pmt or type. Names pf Au~ri~d Rcp~tatives Titl~c
Avril M,~..P,~,,~~,er w Finance Director
B rb ra D McClure Assistant Finance Director
~ Aid Rcp~ra cnr~t alga ~a ~ ~pt~ ~aaagt ~zd[or s~mt~re cud.)
~TH~R ~4~,~'E~, that Bank maY pay ar lyanar any of the inserts described in paragraph above cxsh~, d~awtt against or depasit~ed to any accotutt in the C'nstnmer's tta~ ar athe~ charged
agate the Customer by any or aril
unciividuals whom~►er, whether Patthor~ at ur~~thorized, whd shall make use of a samplt trr othcx facsimile sigr~atorc or
endorst beari~ the Gnstottt~r's name ar rxa~ ttame, if appli~blc, and indi~ed on the si~tatun card or t~lnw:
l~a~imile ~igaattrre used key Gusta~er
4. ~.'~"HER RQLY~~#, than, the plc may c~h dtc~rlra, drys yr r~ney ot~ payable to cash ar to the swr
~irre~cdve of any speaal ar ~uicuve eadarsettsent when aid+orsed by alt Authorized Repreaerttati~~ in his or laer it~irrxdual t~ity pr reprntative cafacity, and, Sher, say Auth~ RepresentatiXe
may horn tip to tip clesi~atc
in writing to Baulc any o#her af~cxrs, e~layees, agents or ~ v~ha are authari~ed ~ cash chess payable in yr to irtitiate elec~onic fund transfer is ~ Customer's narne or trade rtattte,
if applicable, whi~>,t atr~tot`~ation, unless limited by its ie~rms,
shall ~naan in effxt uat~ a wri~aa noti,~ sig~erl by arty Autha~d Repttaiive is reoeiv~ sbe at the same officx to
which the vrig~al autl~t~izat~n dt*livered.
5. ~"L~'1~ RFSQL'~~D, that the Bank be, atxl it hereby is, authanud to honor, rc~ive, certify ar pay alt instruments SI~ ~ SOIX3'~ ~ t~C ~OrG~fll~ re.~alutlans ts~' eie~lliC ~ trBIISfes
~ti ~ act'Ai3(Ial~ wltl3 tie ~~orng
resolutis, even dough cirrawn tc~ rash,, drauvn or endar~ tp the amt of am ~,wrharixod. Represrntative sig~g the sarr~, or
teud~roci lay l ar her far crib;, i~ P~ of ~ l~ividuai of such Authorir~ Repres~tative nr for deposit to his or ha prrsonal a~u~at, and the Ba~C shall rapt be roquircd yr be under any
obligation ~a incpdre as w the cinumstartccs of the
issuamcc ar use of any i~t aigr~c~d iu accardaa~ with the fa~c~ag resalutiorts ar demonic fund ccac~frr initiated in
aa+vrdanee with the farcgUhag r~ahrtions, or the application ar dispositiott of s~ i~tturnccnt yr the proctals of such iusuumcnt or manic fi~ traun~'cr.
6. F[#R"1`~ER ~L~~, that! any Authot~~cd Representative is authorised to emote a Safe Ueposii AgZeem~rrt, dte terms
r3f w,~~ are hereby it~,xtrparaictl ~ ete~c, by and betwec~ o ~md the Barrkk.
~'i!'~R RFS~~'V'~, ttn3t, any Authorised ~pt~sentaiive is autltat to e~cc~utc a Night ~~rY Ag~mcnt, the
terms of w'hir~ a~ hen~by by nfe~, by and bctwe~ tht Custot~r and the Bask and is auihori~ to appoint
agtttis to rccxa~, den t~ protxss the contentts of Might dep~sitar~► bags and ip revol~ the appoinu~nt of suds agc~ts.
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