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Home My WebLink AboutAgenda Packet 09 24 15 Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transportation Authority will be held Thursday, September 24, 2015 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1)Call to Order 2)Moment of silence 3)Pledge of Allegiance 4)New Employee Recognition 5)Public Comment Period 10 minutes 6)Maintenance issues update (p. 3) 15 minutes Mr. Rick Dunning, Senior Vice President, First Transit Mr. Bill Harned, Area Vice President, First Transit 7)Consent agenda 05 minutes 1.Approval of minutes from the August 27, 2015 meeting (p. 4) 2.Consideration of purchase order for one service vehicle (p. 10) 3.Resolution for STP-DA funding and MTIP modification (p. 11) 4.Resolution for 2016 Community Transportation Program (CTP) (p. 12) 5.Funding agreement with New Hanover County (p. 13) 8)Committee Reports 20 minutes Executive Committee, Mr. Jeff Petroff, Chairman Planning & Operations Committee, Mr. Andrew Koeppel, Chairman August 2015 Operating & Statistical reports (p. 19) Short Range Plan timeline (p. 22) Finance & Budget Committee, Mr. William Bryden, Chairman August 2015 Financial Statement (p. 23) Facilities Committee, Mr. Jeff Petroff, Chairman 9)Staff report 10 minutes Legislative Update (p. 24) Local funding options discussion 10)New business 05 minutes 11)Old business 05 minutes 12)Adjournment The next regular meeting of Cape Fear Public Transportation Authority is scheduled for Thursday, October 22, 2015 in the Forden Station Board Room located at 505 Cando Street, Wilmington, NC 28405. CFPTA Agenda Packet 09/24/20151 CONSENT AGENDA The following items are attached for consideration. A brief explanation and recommendation follows: 1)Approval of minutes from the August 27, 2015 meeting (p. ) 2)Consideration of purchase order for one service vehicle (p. In September 2015, FTA approved the Authority’s project number NC-16-X012 for the Elderly and Disabled Transportation Program. The grant will hire a Mobility Manager who will be charged with developing and managing the E&D program. Since the Mobility Manager will be required to spend significant time outside of the office working with non-profit and senior and disabled groups, the grant included a service vehicle. Initially, the vehicle was planned to be CNG powered. Unfortunately, production of the only Buy America complaint CNG car has been delayed until late 2016. The Authority has changed the vehicle in the grant to gasoline. The vehicle will be purchased from the NC Contract. Local matching funds in the amount of $3,733 are programmed in the current year operating budget. Delivery is 90 days. Approval of the PO is recommended. 3) Resolution for STP-DA funding and MTIP modification (p. The Authority is generously allocated $350,000 in Surface Transportation Funding - Directly Attributable (STP-DA) revenue annually by the WMPO. The FHWA funds are flexed to transit funds and used by the Authority for capitalized preventive maintenance and Americans with Disabilities Act (ADA) compliance. Matching funds equal to twenty percent are programmed in the current year operating budget. The resolution also requests modification of the MTIP which is a requirement of the funding. Approval of the resolution is recommended. 4) Resolution for 2016 Community Transportation Program (CTP) (p. Funding for the 2016 CTP has been identified and applications require a resolution by the Board to apply for and enter into grant agreements for the funding. The CTP supports administrative costs to offset the cost of the Authority’s Paratransit program. Total funding under next year’s CTP program is $217,481. Local matching funding equal to $32,623 will be included in the FY 2017 budget. Adoption of the resolution is recommended. 5) Funding agreement with New Hanover County (p. The annual Outside Agency Funding Agreement with New Hanover County is included for consideration. The agreement is for the current fiscal year. It includes $275,000 in operating assistance, $5,730 for bus shelters, and $157,822 to establish the Authority’s fund balance. Commission Chairman Barfield was instrumental in his efforts to secure this important revenue and the Authority is appreciative of his support. Approval of the contract is recommended. CFPTA Agenda Packet 09/24/20152 CapeCapeFearFearPublicPublicTransportaTransportaononAuthorityAuthority MaintenanceMaintenanceIssuesIssuesUpdateUpdate SeptemberSeptember20152015 BackgroundBackground Followingreleaseofthe2015VehicleMaintenanceAnalysisonJuly23,2015andtheVehicleMaintenance AnalysisUpdateonAugust07,2015theAuthorityhascloselymonitoredtheprogressofFirstTransitandtheir eortstoreturnthe!ĵĊ╙◘ŉ╜ĊŦ│eetofrevenuevehiclestoanacceptablestateofgoodrepair.Thefollowing reportdetailstheprogressmadesincetheupdatereportwasissued. EquipmentEquipmentMaintenanceMaintenanceUpdateUpdate AsofSeptember14,2015,26of39availablevehiclesareinrevenueservice. UNCWservicehasmetschedulerequirementswithinterruponssincethefallsemesterbeganonAu- th gust19 AlthoughUNCWservicehasmetscheduledrequirements,servicewasnotprovidedwithADAcompli- antvehicleswhichtheAuthorityconsiderstobenon-complaintwithpulloutrequirementsunlSep- tember14,2015 Regularrouteservicehasbeenprovidedasscheduledwithhigherthannormalinterrupon Sucientsparevehiclesconnuetobeunavailable AcAconsonsTakenTaken Followingreleaseofthe2015VehicleMaintenanceAnalysisUpdateseveralaconshavebeenimplement- ed.Theaconsinclude: EngagementofanInterimFirstTransitContractGeneralManager EngagementofanewPartsProcurementClerk EngagementofanewAuthorityDirectorofOperaons TransferofpartsposionfromAuthoritytoTransitManagementofWilmington AuthorizaonforFirstTransittohireapart-memaintenanceclerk IncreasedoversightofoperaonalacviesbyAuthoritysta Increasedthirdpartycontracngauthorizaon FleetStatusReportincreasedfromweeklytodaily Increasedtrainingofmaintenancetechnicians Temporaryreassignmentofstatofocusexclusivelyonvehiclemaintenance Analysisofbestpraccesbysystemsdealingwithmaintainingaging│eets VehiclemaintenancesupervisorandtechnicianonsitetrainingbyFirstTransit EnvironmentalassessmentofOperaonsCenterbyFirstTransitenvironmentalcontractor PrevenvemaintenancecerαcaonoftechniciansbyFirstTransit ImplementaonofnewFirstTransitoperatortrainingprogram AcAconsonsAnalysisAnalysis SigniαcantandimpaculchangeshavebeenmadebytheAuthorityandFirstTransitinresponsetothe maintenanceofvehicles.Thefullimpactofthechangeswillnotberealizedforsomeme.Vehiclemainte- nancehasimprovedbutthepacehasbeenchallenging.Connuedpaenceinthechangeswillberequiredin ordertoevaluatesuccessofthechanges. TheAuthorityandFirstTransithaveinvestedsigniαcantmeandresourcestobringthesituaontoanac- ceptablelevel.Itappearsasthoughtheinvestmentsareproducingthedesiredresultsasscheduledserviceis beingmetandvehiclebreakdownsaresubsiding.Signiαcantsparevehiclestoensureconsistentservicere- mainselusive.Relianceonoutsidecontractorsforvehiclerepairisbeingreducedoutofrespecttothecurrent budget.LongtermengagementoflocalcontractorleadershipbyFirstTransitisalsocurrentlyaconcern.Alt- houghthesituaonhasimprovedandisconnuingtoshowsignsofnormalizaon,signiαcantresourcesbythe AuthoritytooverseetheFirstTransitremaininplace. CFPTA Agenda Packet 09/24/20153 1 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY August 27, 2015 Mr. Kevin O’Grady,Vice-Chairman, Presiding MEMBERS PRESENT Mr.Kevin O’Grady, Vice-Chairman Mr. Jonathan Barfield Mr.Bill Bryden Mr.Andy Koeppel Mr.Rick Richards Ms.Anne K. Ryan Mr.Beck Smith MEMBERSABSENT Mr.Jeff Petroff, Chairman Mr.Don Betz, Secretary Mr.Steven Kelly STAFF PRESENT Mr.Albert Eby, Executive Director Ms.Megan Matheny, Director of Planning& Development Mr.Joe Mininni, Director of Finance & Administration Ms.Kathy Williams, Board & Customer Relations Clerk Mr.Michael Williams, Paratransit Manager CONTRACT MANAGEMENT STAFF PRESENT Ms. NoelFox,Craige and Fox PLLC,Attorney Ms.Heather Mercer, First Transit Assistant General Manager Mr.Rick Dunning, Senior Vice President, First Transit Mr.Larry Morris, Regional Vice President, FirstTransit Mr.Bill Harned, Area Vice President, First Transit Mr. Herold Humphrey, Interim General Manager, First Transit GUESTS PRESENT Ms.Suraiya Rashid, WMPO Mr.Josh Lopez, WMPO Ms.Sharon Boyd, UNCW Mr.Terrance Dewberry, ATU1328 President, Raleigh Ms.Jackie McCullough, ATU 1328 Representative, Wilmington (Operator) Mr.Henry A. Benjamin, Citizen Ms.Pat Batleman, Councilmember, Town of Leland Mr.Howard Loving, WMPOCAC Ms.Cammie Bellamy, Star News Ms.Sherita McCullers, ATU 1328 Vice President, Raleigh Ms.Yzone Riley, ATU 1328 Member, Wilmington (Operator) CALL TO ORDER Mr. O’Gradycalled the meeting to order at 12:03 pm The board meeting began with a moment of silence followed by reciting the Pledge of Allegiance CFPTA Agenda Packet 09/24/20154 Mr. O’Grady recognized Mr. Eby to present the Bus Operator Safety Award Mr. Eby recognized Mr. Humphrey to present Ms. McCullough with the Bus Operator Safety Awardfor 20 years of safe driving Ms. McCullough was awarded a pin and a gift certificate PUBLIC COMMENT Mr. O’Gradyopened the public comment period Mr. O’Grady informed the public that comments will be heard during but questions will not be addressed Ms. McCullers from Raleigh stated that safety should the number one priority for any transit agency and passengersshould always come first She asked what kind of message is being relayed to passengers if they are continuously left stranded Mr. Dewberry, ATU President from Raleigh, stated he was there to address issues that are still outstanding Mr. Dewberry stated that instead of addressing the vehicle maintenance concerns, he felt as though First Transit was more concerned with how the information was obtained Mr. Dewberry said that service has been interrupted sixteen times within the past month Mr. Dewberry said that the union was scheduled to enter into negotiations with a federal mediator and First Transit on September 3, 2015 He statedif theidentifiedmaintenance issuesare not resolved, a possible work stoppage may occur on September4, 2015 Ms. Riley informed the board that she is a driver onUNCW Shuttle routes and she has been driving vans that are not accessible and have no bike racks She said the vans only hold roughly tenpassengersand sometimes operatorsare forced to leave students behind due to the capacity issues Ms. Riley said buses often overheat causing operators to idle to cool the bus causing them to fall behind schedule Mr. Benjaminattended the last two meetings and requested a solution toassist with transportationneedsof customers He is asking for compassion not to go into the wintermonthswith the maintenance problems Hearing no further comments Mr. O’Grady closed the public comment period MAINTENANCE ISSUES UPDATE Mr. O’Grady recognized Mr. Dunningto provide a maintenance update Mr. Dunning thanked the board for taking the time to meet with First Transit Mr. Dunning said the vehicle air conditioning issues have been resolved He saidcomplaint vehicles are expected to be on specific routes and while they have been able to provide a vehicle for each route, First Transit hasnot always been able to provide a complaint vehicle for each route Mr. Dunningsaid First Transit is not where they want or need to bewith respect to service, but they are making progress and have done so since the July 2015meeting He statedthat the Authority authorized the use of vans for the UNCW loop routes until ADA vehicles were available He said maintenance work is mostly transmission and engine repairs and repairsof this nature cannot be performed on site Mr. Dunning said that on October 1, 2015sufficientvehicles will beoperational and the fleet shouldberesuming normal scheduleswith the appropriate vehicles He refuted the union’s claim and said First Transit would not put an unsafebus into service Mr. Dunning said First Transit shares the same safety concernsexpressed by the union CFPTA Agenda Packet 09/24/20155 He said that First Transithas reached out to the union requesting a meetingregarding the safety andmaintenance issues; however, the union hasrefused to meet stating “actions would speak louder than words” Mr. Dunning said anumber ofpolicy and proceduralchangeshave been made and daily updates regarding the status of equipment, maintenance being performed and a timeline for maintenance arecommunicated to First Transit’s senior teamand to the Authority He said First Transit has also brought in additional employees to assist with maintenance Mr. Dunning said First Transit is going to work until they get the situation resolvedand apologized for the inconvenienceand lack of servicesas a result of the maintenance issues Mr. Barfield said heappreciated Mr. Dunningbeing forthcomingbut First Transit should have beenawarethe UNCW vehicles were neededat the beginning of the school year and proper planning should have taken place Mr. Dunning agreed proper planning should have occurred Ms. Ryan requesteddocumentation ofbusrepairs in last month’s list th Ms. Ryan said she was on bus 1504on August 25when it broke down at 11:35 amand at 12:09 pm passengerswere still waiting on a response from maintenance anda backup bus She said at 1:34 pm maintenance arrived was unable to rectify the problemand statedthey must wait for a tow truck She said at 2:24 pm maintenance was still waiting for atow truck and arelief bus that was pulled from Route 101 finally arrived Ms. Ryan said her concern is with the documentation of service repairs performed and requested a repair list be provided to the board for review Mr. Dunning said he would provide the board with details of all repairs He also apologized to Ms. Ryan for the poor serviceandacknowledged it was unacceptable He said First Transitwill providea detailed listing of all maintenance performed, all maintenance road calls, the length of time it takes for each maintenance road call, the nature of the work and how the maintenance issues was addressed Mr. Dunning stated this will provide everyone a better understanding of the maintenance issues andhow they are addressed Ms. Ryan inquired as to whether or not the tow truck fees for bus 1504 will be covered under warranty Mr. Dunning said they will do all they can to recover any fees associatedwith the tow and repair of the vehicle Mr. Eby statethat UNCW has expressed concernsand recognized Ms. Boyd for comments from the university Ms. Boyd provided a brief intro about the establishment oftransportation services for UNCW She said that the UNCW Seahawk shuttle provides 300,000 trips annually Ms. Boyd said that transportation services provided by Wave Transit to UNCWhavebeen inconsistent and unreliableduring the first three weeks of the fall semester She said students are not as dependent on the bus serviceasother customersbut they do contribute to the economy and are future choice riders Ms. Boyd said students are waiting 40 minutes for service as vehicles are being shared between routes causing students to be late to class She said that using vanpool vans for transportation is an issueand they have received calls from disabled students who cannot utilize the service because the vehicles are not accessible Ms. Boyd stated that students crossing busy streets in large numbers due tolack of transportationis becoming a major concern Ms.Boyd said that UNCW values its partnership with the Authority andhas committed resources to it and wants to see it grow She said that the shuttlesystem is a great servicebut UNCWcannot have an unreliable source of transportationand does not want to be forced to find another alternative CFPTA Agenda Packet 09/24/20156 Mr. O’Grady began his remarks telling the union and First Transit in no uncertain terms that a public meeting of the transit authority is not the venue to air their disagreements He stated that both sides need to work out their differences behind closed doors without involving the Authority or its staff Mr. O’Grady stated he will hold First Transit to their word forresumingnormal service byOctober 01, 2015 He said that the Authority does not want the words “lacking” or “unreliable” attached to Wave Transit fixed route service 30 days from now Mr. O’Gradysaid that the appropriate vehicles should be used on the correct routes and the Authority demandsthat the issues be resolved byFirst Transit He stated that the Authority has allocated significant resources to assist First Transit with the maintenance issues and they have had sufficient time to address the issues Mr. O’Grady said the board will discussthe contingency plan if a strikedoes occur Mr. Bryden asked if WaveTransit isproviding the necessary funds toFirst Transit for bus maintenance Mr. Dunning stated that Wave Transit has providedall funds and services requested and needed Mr. Bryden asked if there are services available toprovide temporary transportation in the form of renting or leasingvehicles Mr. Eby said that leasing or renting can be very expensive and associated costs are not in the budget; however, they will continue to explore alternatives Mr. Bryden asked is there is ashort term fix Mr. Smith said that there should be more of a quick response to breakdowns Mr. Eby said there are resources in house to assist passengers once a bus has broken down Mr. Eby said that First Transitshould have followed the proper procedures to get people off a bus that will be disabled on the roadfor an extended period of time Mr. Smith requested a presentation oncontingency outlining the procedures taken during abus breakdown Mr. Barfield saidthat First Transit has damaged the imageand reputationof WaveTransitand questioned their ability to provide the services for which they were contracted CONSENT AGENDA Mr. O’Grady presented the August2015 consent agenda for approval Mr. Koeppel requested further discussion of item 2 Mr. Brydenmade a motion to accept items 1 and 3 of the August 2015 consent agenda Mr. Barfield seconded the motion and the motion carried Mr. Koeppel expressed concerned about the monthly monitoring of the compressed natural gas compressor on behalf of Piedmont Natural Gas Mr. Eby said Piedmont Natural Gas representatives are currently monitoring the compressors at no cost until the contract is approved The contract will authorize PNG to remotely monitor the equipment and notify the Authority of issues Repairs for the first year will be covered under warranty Mr. Koeppel made a motion to accept item 2 of the August 2015consent agenda Mr. Bryden seconded the motion and the motion carried 2040METROPOLITAN TRANSPORTATION PLANPRESENTATION Mr. O’Grady recognized Mr. Loving and Ms. Rashidto present the 2040 Long Range Transportation Plan Mr. Loving provided insight as to the projects included in the final plan CFPTA Agenda Packet 09/24/20157 Mr. Loving statedthat the 2040 Long Range Transportation Plan is a Federal requirement and must be updatedevery five years He said as the Chair of the Citizen’s AdvisoryCommittee for the 2040 plan, he is presenting the finalized plan to all member jurisdictions within the Wilmington MetropolitanPlanning Organization (WMPO) boundary Mr. Loving gave a brief overview of the steps taken to develop the plan which includes a prioritized list of public transportation projects in the region Ms. Rashid provided anoverview of the Resolutionto adopt the 2040 Metropolitan Transportation Plan found in the board packet Mr. Loving stated the Citizen’s Advisory Committee and the WMPO are requesting approval of the final draft of the 2040 Metropolitan Transportation Plan Mr. Koeppel made a motion to accept the Resolutionto adopt the 2040 Metropolitan Transportation Plan Mr. Barfield secondthe motionand the motion carried Mr. Eby recognized the efforts of Mr. Loving and the WMPO in developing a responsible long range plan which includes important and significant transit improvements EXECUTIVE COMMITTEE Mr. O’Grady stated the Executive Committee met earlier in the month He said they reviewed the maintenance issues and discussed a contingency planfor service in the event of a work stoppage Mr. Eby said that he asked First Transit to provide acontingency plan if there is a possible strike He said planningfor a strike is very difficult due to not knowing how many employees may choose toparticipate in a strike He said that First Transit is looking into how much it would cost to bring in outside drivers Mr. Ebysaid that the plan is to provideas much service as possible and plan forlimited routes andcombining routes to createtwo hour headway service Mr. Koeppel asked if qualified replacement drivers would be usedand how difficult would that be on a safety aspect Mr. Eby stated that First Transit would be responsible for qualified replacement drivers and safety is the first priority Ms. Ryan said that two hour headways will be better than not providing any service, but the Authority should make sure the public is awareofanyroute modifications PLANNING AND OPERATIONS COMMITTEE Mr. O’Grady recognized Mr. Koeppelto give the committee report Mr. Koeppel said ridership is up 6.5% year to date for the fiscal year as compared to FY15 He said that advertising revenue generated for this calendar year amounts to roughly $27,000 Mr. Koeppel stated that six shelter locations are now in the permitting phase awaiting approval Ms. Ryan stated that on the passenger route reportthere Route 202 is mislabeled FINANCE & BUDGET COMMITTEE Mr. O’Grady recognized Mr. Brydento give the committee report th Mr. Bryden said farebox revenue is below budget because the current budget is at 1/12of the annual overall budget He stated that the committee was closely monitoring the budgetary impact of the maintenance issues and expenses for increased maintenance would begin being evident in September FACILITIES COMMITTEE Mr. O’Grady stated there was no facility committee report CFPTA Agenda Packet 09/24/20158 STAFF REPORT Mr. O’Grady recognized Mr. Ebyto give the committee report Mr. Eby provideda brief update on legislative funding Mr. Eby said that the US Senate passed the DRIVE Act, which is a six year billfor transportation; however, the proposed DRIVEAct was not fully funded He said he will be meeting with Congressman Rouzer in September to discuss the importance of the DRIVEAct and its impact onWave Transit Mr. Eby stated that the Authority had begun implementation of changes to areas identified as problematic in analyzing the vehicle maintenance issues He said that the Authority is working closely with First Transit to solve the bus maintenance issues NEWBUSINESS None OLDBUSINESS None ADJOURN Mr. Koeppelmade a motion to adjourn the August2015 board meeting Mr. Richards seconded the motion and the motion carried SCHEDULING OF NEXT MEETING The next board meetingis scheduled for September 24, 2015at 12:00 pm in the Forden Station BoardRoom Respectfully Submitted, Albert Eby Executive Director /kw/mm CFPTA Agenda Packet 09/24/20159 Cape Fear Public Transportation Authority PO Box 12630 Wilmington, NC 28405 910-343-0106 Fax: 910-343-8317 Purchase Order Vendor Sir Walter Chevrolet 8501 Glenwood Drive Raleigh, NC 27612 919-787-3700 Date:8-Sep-15PO #:16-0459 Ship To:Bill To: Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority 1480 Castle Hayne Rd.PO Box 12630 Wilmington, NC 28401Wilmington, NC 28405 910-343-0106 For:Ops Center QtyPart #Unit CostExt cost Description 11lf26/ls/1lf26Chevy Equinox 2015$18,669.00$18,669.00 State Contract 070G Total cost$18,669.00 GL NumberAmountGrant Code% Division 97000$FPNC-16-X012100 $FP $FP $FP $FP Accrued Sales Tax 21400$ $ Sales Tax 12600 AuthorizedEntered This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Joseph MininniDate Director of Finance CFPTA Agenda Packet 09/24/201510 RESOLUTION _____________________________________________________________________ Introduced by: Albert Eby, Executive Director Date: September 24, 2015 RESOLUTION REQUESTING STP-DA FUNDING ANDMODIFICATION TO THE METROPOLITAN TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS, the Cape Fear Public Transportation Authority was created in July 2004 by Joint Resolution of the City of Wilmington and New Hanover County to provide public transportation services throughout the adopted boundary of the Wilmington Urban Area; and WHEREAS ,The Authority is required by Federal Statute to program all projects through the adopted local and state planning processes; and WHEREAS , at the local level, the project must be approved by the WMPO Transportation Advisory Committee; and WHEREAS , at the state level, projects are approved by the North Carolina Department of Transportation Board of Transportation; and WHEREAS ,in response to a call for projects from the WMPOfor STP-DA funding, the Authority respectfully requeststhat the WMPO allocate $350,000.00 in federal Surface Transportation Program Direct Allocation (STP-DA) funding for preventive maintenanceand Americans with Disabilities Act (ADA) compliance;and WHEREAS , STP-DA funding must be adopted in the Metropolitan Transportation Improvement Program (MTIP) and the State Transportation Improvement Program (STIP) prior to allocation, NOW THEREFORE, BE IT RESOLVED that the Cape Fear Public Transportation Authority respectfullyrequests that the Wilmington Urban Area Metropolitan Planning Organization Transportation Advisory Committee authorize and amend the current MTIPfor submittal to the NCDOT to modify the STIPto allocate funding for preventive maintenanceand Americans with Disabilities Act (ADA) compliance in the amount of $437,500.00. Federal funding for the project would be $350,000.00 and local funding would be $87,500.00: Adopted at a regular meeting onSeptember24, 2015 ________________________ Jeff Petroff, Chairman Attest: ________________________ Don Betz, Secretary (seal) CFPTA Agenda Packet 09/24/201511 RESOLUTION ________________________________________________________________________ Introduced by: Megan Matheny, Director of Planning and Development Date: September 24, 2015 FY2016 COMMUNITY TRANSPORTATION PROGRAM RESOLUTION SECTION 5311 The Cape Fear Public Transportation Authority is seeking permission to apply for Community Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, and to provide the necessary assurances and the required local match. A motion was made by ______________ and seconded by ______________ for the adoption of the following resolution and upon being put to a vote was duly adopted. WHEREAS , Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS , the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS ,the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services consistent with the policy requirements for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS , the Cape Fear Public Transportation Authority hereby assures and certifies that it willprovide the required local matching funds; and that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences, and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. NOW, THEREFORE , be it resolved that the Chairman of the Cape Fear Public Transportation Authority is hereby authorized to submit a grant application for federal and state funding, provide the required local match, make the necessary assurances and certifications and be empowered to enter into an agreement, with the NCDOT to provide rural public transportation services. I Don Betz, Secretary, do hereby certify that the above is a true and correct copy of an excerpt from the th day of September minutes of a meeting of the Cape Fear Public Transportation Authority duly held on the 24 2015. __________________________________________________________ Don Betz, Secretary, Certifying Official (seal) Subscribed and sworn to me this the ____day of _____________ __________________________________________________________ Notary Public __________________________________________________________ Printed Name and Address My commission expires _________________________ (seal) CFPTA Agenda Packet 09/24/201512 CFPTA Agenda Packet 09/24/201513 CFPTA Agenda Packet 09/24/201514 CFPTA Agenda Packet 09/24/201515 CFPTA Agenda Packet 09/24/201516 CFPTA Agenda Packet 09/24/201517 CFPTA Agenda Packet 09/24/201518 Monthly Passenger Summary August 2015 Total Passengers Fixed Route 140,000 120,000 120,000 100,000 100,000 80,000 80,000 60,000 60,000 40,000 40,000 20,000 20,000 0 - JulAugJulAug 2014/20152014/2015 94,390128,37888,831101,346 2015/20162015/2016 98,499117,85192,75489,163 ChangeChange 4.35%-8.20%4.42%-12.02% Seahawk Shuttle Paratransit 30,000 6,000 25,000 5,000 - 20,000 4,000 15,000 3,000 10,000 2,000 5,000 1,000 0 0 JulAug JulAug 2014/2015 45322,1632014/20155,1064,869 2015/201642123,9812015/2016 5,3244,707 Change -7.06%8.20%Change4.27%-3.33% CFPTA Agenda Packet 09/24/201519 Passengers by Route August 2015 Fixed Route No. NamePassengersTransfers 101Princess Place16,0962,060 103Oleander East5,401884 104Northeast5,218728 105Medical Center7,089890 106Shipyard Blvd5,620661 107College Road2,350194 108Market Street5,781780 201Carolina Beach Road10,024962 202Oleander West7,071710 203Trolley3,475 204Brunswick Connector2,055212 205Longleaf Park7,398736 207North3,103411 209Independence7,301729 301Pleasure Island1,181 TOTAL 89,1639,957 UNCW 701Blue2,499 712Teal1,829 702Green2,182 703Red1,207 704Yellow4,920 711Yellow Express4,322 705Loop812 707Red Express 5,230 709Loop Express 980 UNCW Total 23,981 Para-Transit Services ADA Passengers 1,464 Non-ADA Passengers 3,243 Para-Transit Total 4,707 TOTAL PASSENGERS 117,851 CFPTA Agenda Packet 09/24/201520 FIXED ROUTEMONTHLYFiscal Year to Date This Month % Change Ridership Statistics Current% ChangeCurrentPrior Last Year Total Bus Passenger Trips 85,688 95,974-10.72% 174,545 179,591-2.81% Total Trolley Passenger Trips 3,475 5,372-35.31% 7,372 10,586-30.36% Total UNCW Passenger Trips 23,981 22,1638.20% 24,402 22,6167.90% Total Fixed Route Passenger Trips 113,144 123,509-8.39% 206,319 212,793-3.04% Average Weekday Passenger Trips 4,596 5,089-9.69% Average Saturday Passenger Trips 2,206 2,254-2.14% Average Sunday Passenger Trips 1,119 1,0724.37% Operating Statistics - Fixed Route Total Revenue Miles 98,363 97,5530.83% 190,408 192,309-0.99% Total Revenue Hours 6,820 6,7321.31% 12,976 13,109-1.01% Accidents Non Preventable1 10.00% 2 20.00% Accidents Preventable 01-100.00%12-50.00% Passenger Trips/Revenue Mile 1.15 1.27-9.15%1.081.11-2.07% Passenger Trips/Revenue Hour 16.59 18.35-9.58%15.9016.23-2.05% Operator Overtime10.00%2.81%255.87% Farebox Revenue and Pass Sales$ 78,219$ 88,130-11.25%$160,276$167,364-4.24% Average Fare per Bus Passenger$ 0.88$ 0.870.88%$0.88$0.880.11% MONTHLYFiscal Year to Date PARATRANSIT This Month % Change Ridership Statistics Current% ChangeCurrentPrior Last Year Total ADA Passenger Trips1,4641,3498.52%2,9522,62412.50% Total Non ADA Passenger Trips3,2433,520-7.87%7,0797,351-3.70% Total Paratransit Passenger Trips4,7074,869-3.33%10,0319,9750.56% Average Weekday Passenger Trips206222-7.25% Average Saturday Passenger Trips553940.51% Average Sunday Passenger Trips225336.00% Operating Statistics - Paratransit Total Revenue Miles39,34335,54810.68%78,92474,1336.46% Total Revenue Hours2,0521,8689.87%4,1143,9095.24% Accidents Non Preventable000.00%000.00% Accidents Preventable210.00%310.00% Passenger Trips/Revenue Mile0.120.140.00%0.130.13-5.54% Passenger Trips/Revenue Hour2.292.61-12.01%2.442.55-4.45% Operator Overtime3.11%4.30%-27.67% WavePool Passengers46728265.60%95852084.23% Revenue Miles4,3096,551-34.22%8,59411,687-26.47% Revenue Hours1201181.69%2082060.97% Special Services Greyhound Ticket Revenue$3,795$2,96827.86%$5,699$4,56724.79% Amtrak Passengers294-100.00%587-100.00% Horizon Revenue$739$836-11.60%$1,585$1,35616.89% CFPTA Agenda Packet 09/24/201521 Develop Project Scope 11/2/2015 - 11/12/2015 11/13/2015 Presentation of Project Scope to Planning and Operations Committee Issue RFP 1/15/2016 Review Proposals 3/1/2016 - 3/16/2016 Selection Recommendation and Contract Award 3/18/2016 Initiate Study 4/4/2016 Plan Development 4/5/2016 - 11/16/2016 Presentation of Draft Plan 11/17/2016 Presentation of Final Report and Plan Adoption 12/15/2016 Implement Service Modifications in Accordance to SRTP 1/9/2017 - 2/28/2017 2015 2017 Nov 2016 Mar May Jul Sep Nov 2017 4/5/2016 Plan Development 1/15/2014/4/2016 1/9/2017 6 Issue RFP Initiate Study Plan Implementation 11/13/2015 12/15/2016 3/18/2016 Present Project Scope to Committee Presentation of Final Report/Plan Selection Recommendation and Contract Award for Comment Adoption 11/17/2016 Presentation of Draft Plan 11/2/2015 3/1/2016 CFPTA Agenda Packet 09/24/201522 Develop Project Scope Review Proposals Cape Fear Public Transportation Authority Statement of Operating Position Date : 7/1/2015 - 8/31/2015 Budget Scenario : 2016 (1) (Board Adopted Original) Annual ActualBudget Variance17% GL account Operating revenues Farebox revenues171,368211,333(39,965)13.51%1,268,000 Passes25,42736,667(11,240)11.56%220,000 Contracted services Fixed Route33,10870,000(36,892)7.88%420,000 Para-Transit125,686110,33315,35318.99%662,000 Total: Operating revenues355,589428,333(72,744)13.84%2,570,000 Nonoperating revenues Subsidies Federal grants512,112591,193(79,081)14.44%3,547,157 State grants18,253125,825(107,572)2.42%754,950 Subsidy from primary government City of Wilmington1,285,000214,1671,070,833100.00%1,285,000 New Hanover County-45,833(45,833)0.00%275,000 Subsidy from other governments101,25016,72984,521100.87%100,375 Local Government Pledged to Capital-(2,500)2,5000.00%(15,000) Other Income20,04418,5001,54418.06%111,000 Total: Subsidies1,936,6591,009,747926,91231.97%6,058,482 Total: Revenues and Subsidies 2,292,2481,438,080854,16826.57%8,628,482 Operating expenses Salaries and wages Fixed Route405,137544,701139,56412.40%3,268,204 Para-Transit94,534109,21114,67714.43%655,266 Taxes and benefits Taxes36,51550,61314,09812.02%303,677 Benefits159,279173,51314,23415.30%1,041,078 Fuels and lubricants107,392157,90050,50811.34%947,400 Maintenance181,39789,771(91,626)33.68%538,624 Tires10,34322,58312,2407.63%135,500 Communications & Utilities25,94726,56762016.28%159,400 Professional services73,63670,470(3,166)17.42%422,820 Other services20,58416,854(3,730)20.35%101,126 Insurance Liability & Property137,94857,750(80,198)39.81%346,500 Auto98,40848,000(50,408)34.17%288,000 Worker Comp55,47135,167(20,304)26.29%211,000 Office supplies and expenses12,6847,033(5,651)30.06%42,200 Marketing7978,2837,4861.60%49,700 Other expenses22,13119,665(2,467)18.76%117,987 Total: Operating expenses 1,442,2031,438,080(4,123)16.71%8,628,482 Net Results 850,045 Fund Balance Contributions City of Wilmington157,822157,822-157,822 New Hanover County-157,822(157,822)157,822 Total: Fund Balance Contributed157,822315,644157,822315,644 CFPTA Agenda Packet 09/24/201523 CapeCapeFearFearPublicPublicTransportaTransportaononAuthorityAuthority DevelopingDevelopingaaReliableReliableandandInnovaInnovaveve VisionVisionforforthetheEconomyEconomy(DRIVE)(DRIVE)ActActAnalysisAnalysis BackgroundBackground PublictransportaonfundinghasbeenpolicyoftheUnitedStatessincepassageoftheUrbanMassTransportaon Actof1964.ThroughtheyearsseveralmodiαcaonstotheActhavebeenauthorizedbycongress.Thelatestbill,Devel- opingaReliableandInnovaveVisionfortheEconomyAct-theDRIVEAct(S.1647)passedtheSenateonJuly30,2015as anamendmenttoH.R.22. TheCapeFearPublicTransportaonAuthority,operangasWaveTransit,providespublictransportaonservicesto horitytoprovidetheseimportant SoutheasternNorthCarolina.AsigniαcantporonoftherevenuesulizedbytheAut servicescomesfromgeneroussupportbytheFederalTransitAdministraon.Thefollowingdetailsthe!ĵĊ╙◘ŉ╜ĊŦchal- lengesdealingwithseveralyearsofuncertainfederalassistanceandoutlineshowtheDRIVEActwillgreatlybeneαtthe community. AnalysisAnalysis st Presently,surfacetransportaonfundingisauthorizedundertheMovingAheadforProgressinthe21CenturyAct (MAP-21).MAP-21allocatesfundingfromthefederalmotorvehiclefueltaxtohighwayandtransitprograms,aswellas othersurfacetransportaoninfrastructureprojects.SincepassageofMAP-21in2012,fundingrequirementshaveex- ceededrevenuesfromthemotorvehiclefueltaxrequiringcongresstoallocatenon-tradionalrevenuestobridgethe deαcit.Thesedeαcitshaveledtofederaltransitassistancethathasprovenunabletokeepupwiththeneedsofsystems likeWaveTransit.OnJuly29,2015theUSHousepassedathreemonthextensiontoMAP-21.Theextensionwasthe thirteenthextensionoffederalsurfacetransportaonlegislaon. Withoutalongtermandsustainabletransportaonbill,federalassistanceoverthepastseveralyearshasbeencon- sistently│atduringaperiodofincreasingprices.Thecostoftransitbusesalonehaverisenover64%sincethe!ĵĊ╙◘ŉ╜ĊŦ lastmajor│eetreplacementin2003.UnderMAP-21,dedicatedbuscapitalfundswerereducedfromover20%ofdedicat- edtransitcapitalfunding,to9.5%ofthefunds.MAP-21eliminatedthe$984millioncompeveBusandBusFacilies program,moving$422milliontoaFormulaBusprogram(§5339)whichcreatedanetlossof$562million,or57%todedi- catedbuscapitalfunding. AnimportantcomponentofMAP-21waseliminaonofthediscreonarybuscapitalprogram(§5309).Theprogram wasreplacedwithaformulabuscapitalprogram(§5337).Whileconsideredanobleeorttoensureequityandeliminate e§5337programhasproveninadequate.The!ĵĊ╙◘ŉ╜ĊŦannual§5337allocaonisnotenough earmarks,fundingforth topurchaseasinglebus.Fleetreplacementusingexclusively§5337fundingisimpossibleunderthecurrentformulaallo- caon. Initsαxedroute│eet,WaveTransithas21heavydutytransitcoaches,15lighttransitvehicles,andthreetrolleyrepli- cacoaches.Ofthe21heavydutycoaches,16havemetorexceededtheirusefullifeof12yearsor500,000miles.Ofthe 15[Çë13havemetorexceededtheirusefullifeofsevenyearsor200,000miles.Thisequatesto77.8%ofWave ÇŉĂ■ℓ╜Ċ│eetexceedingitsusefullife.Maintainingfullydepreciatedvehiclesisdicultandexpensiveandthesituaon hasledtheAuthoritytoimplementpracceswhichareeconomicallyandpraccallyinecient. oughlocalfundinghas The!ĵĊ╙◘ŉ╜ĊŦesmatedcosttoreplacenearly78%ofthe│eetexceeds$6,500,000.Alth beenidenαed,WaveTransitisnotstructuredtobearthemajorityofwhathastradionallybeenafederallyfundedini- ave.Federalassistancetoreplacenecessarycapitalandoperatethesystemisesmatedtobebetween1.5and2.0mil- liondollarsbelowthenecessaryrevenuesrequiredannually. BussystemsintheUnitedStatescarrymorethan52%ofalltransitridersandreceiveonly9.5%oftransitcapitalpro- gramfundsunderMAP-21.Themajorityoftheremainingtransitfundsareallocatedtopassengerrailsystems.Whilethe IVEActareyettobedebatedintheHouse,theboomlineisthattherevenuesallocatedtotransit parcularsoftheDR systemsforbuscapitalneedtoincreasesigniαcantlytoensurethatsafeandreliableservicesareprovided.Thisdoesnot necessarilyimplyaneedforaddionalrevenue.TheAuthorityencouragesourelectedrepresentavestocloselyanalyze therevenuedistribuontoensurethatbussystemslikeWaveTransitaretreatedequitably.Revenueallocaonthatplac- esagreateremphasisonpassengerrailtransitoverbustransitminimizestheinvestmenttheregionsendstoUSDOTin theformofmotorfueltaxes. The!ĵĊ╙◘ŉ╜ĊŦpartnershipwithFederalTransitisasigniαcanteconomicgeneratorintheregion.Suppornglocal businesses,creangjobsandprovidingpublictransportaontothousandsofemployeeseverydaykeepthelocaleconom- nsportaonlegislaonthreatensWaveÇŉĂ■ℓ╜Ċabilitytoprovide icengineturning.Theabsenceoflongtermfederaltra theseimportantservices.TheAuthorityrespecullyrequestsconsideraonofalongtermtransportaonbillwhichwould ensurestabilityandallowWaveTransittoplan,implementandprovidepublictransportaonservicesinSoutheastern NorthCarolinawhichmeetthegoalsofallofourpartners. CFPTA Agenda Packet 09/24/201524 Fixed Guideway/State of Good Repair (SOGR) and Bus & Bus Facilities Authorized Funding with Senate DRIVE1 & DRIVE2 (Passed) (Figures are in $Millions) 3,000 2,500 2,000 1,500 1,000 500 - 20052006200720082009201020112012201320142015201620172018201920202021 SAFETEA-LUSAFETEA-LU ExtensionsMAP-21MAP-21Senate DRIVE1 & DRIVE2 (Passed) Extension Fixed Guideway/SOGRFixed Guideway/SOGR DRIVE2 (Passed)Fixed Guideway/SOGR DRIVE1 Bus & Bus FacilitiesBus & Bus Facilities DRIVE2 (Passed)Bus & Bus Facilities DRIVE1 CFPTA Agenda Packet 09/24/201525 CFPTA Agenda Packet 09/24/201526 CFPTA Agenda Packet 09/24/201527