FY16 ROAP applicationApplication for Transportation Operating Assistance
FY2016 Rural Operating Assistance Program Funds
Name of Applicant (County)
New Flanover County
County Manager
Chris Coudriet
County Manager's Email Address
ccoudriet(q nhegov.com
County Finance Officer
Lisa Wurtzbacher
CFO's Email Address
Iwurtzbacher a nhegov.com
CFO's Phone Number
(910) 798 -7187
~,
Person Completing; this
i
Application
_._. .......
Megan Matheny
Person's Job Title
Director of Planning and Development
Person's Email Address
rnmatheny(q wavetransit.com
Person's Phone Number
(910) 202 -2057
Community Transportation
Sti stem
Cape Fear Public Transportation Authority
Name of FransitContactPerson
Megan Matheny
Transit Contact Person's Email Address ,
mmatheny a; wavetransit.eom
Application Completed by:
Signature
Date:
I certify that the content of this application is complete and accurately describes the county's administration of
the ROAP Program, and the use of the ROAP funds in accordance with applicable state guidelines.
County Manager: Q10 Date:
it i 'O f( Signature
Countv Finance Officer1v, Date: fit? } s
U,z,ct Quk `fIV7Ac.he nature
Application Instructions
County officials should read the ROAP Program State Management Plan which contains guidance on the
administration of the ROAP Program and information about the preparation of grant applications.
• The application must be completed by an official of the county or his /her designee.
• Click on the gray rectangle and type each answer. If needed, the text will automatically wrap to the
next row. The answer may wrap to the next page if necessary.
• If the county wishes to explain their response to any questions or provide more information, the county
may include additional pages with this application form. All the pages of the application and any pages
added by the applicant should be scanned into the same file.
• If there are questions regarding this application, contact the NCDOT -PTD Mobility Development
Specialist assigned to the area served by the transit system.
FY2016 ROAP Program Schedule
Pre- Deadline Disbursement (25 %) TBA — Waiting on Final State Budget
Application Deadline October 19, 2015
Final Disbursement (75 %) After November 6, 2015
The 25% disbursement mats! be retto-tted to the state if a ROAP application is not received by the application
deadline. The 1"inal Disbursement IVill occtn- only c{fter revielV and appro>>ctl of this RO_AP application.
County's Management of ROAP Funds
All counties are eligible to receive Rural Operating Assistance Program (ROAD) funding from the State of
North Carolina. As a recipient of ROAP funds, the county must implement administrative processes that will
ensure the following:
• ROAP funds are expended on needs identified through a public involvement andlor planning process.
• ROAP funds are expended on eligible activities only.
• Supporting documentation of expenditures is maintained.
• Service recipients meet eligibility requirements and their eligibility is documented.
• Trips funded with ROAP funding are monitored and evaluated throughout the period of performance.
• An accounting of trips and expenditures is provided in a semi - annual report to NCDOT.
• ROAP funds received and expended are included in the local annual audit.
Transportation Needs and Public Involvement in Funding Decisions
Yes
No
A. Did the county ask the Community Transportation Advisory Board (TAB). which is affiliated
with the community transit system, to recommend how the ROAP funds should be sub-
X
allocated`?
B. Were outreach efforts conducted to inform agencies about the availability of ROAD funds and
to discuss transportation needs BEFORE the county decided how to sub - allocate the ROAP
X
funds? The County held discussions with CFPTA and Senior Resource Center to discuss their
needs. FYI 5 expenditures were reviewed as well.
C. Is the method used to sub - allocate the ROAP funds fair and equitable? Open and
X
transparent?
Financial Management of ROAP Funds
Yes
No
D. Does the county pass through any ROAP funds to agencies or organizations that are not
county governmental departments or agencies'?
X
E. if yes, does the county have a written agreement with these agencies that addresses the proper
X
use, return and accountability of these funds? (In(lude a sample agreement tirith application)
F. Do any of the organizations or departments receiving ROAP funds plan to use private transit
contractors to provide the ROAP funded trips? ("!'heir• procurement p-actic es ia,ill need to meet
X
all federal and state requirements f n- procurement ofprofession(il serivices.)
G. Are ROAP funds being deposited in an interest bearing account'? Wave Transit no. Senior
Resource Center (County department) yes
X
H. Does the county provide any local funds for transportation operating assistance to any of the
ROAD sub - recipients in addition to the state ROAP funds?
X
I. Is supporting documentation maintained for all ROAD grant financial transactions for five
years`? IMPORTANT: Yes is the only correct ansii,er.
X
Monitoring and Overnigbt Responsibilities
Yes
No
J. Does the county require the subrecipients of ROAD funds to provide progress reports and
x
$ 26,785
statistical data about the trips provided with ROAP funds?
$ 21.42
New Hanover County Senior Resource Center
K. If progress reports and or operating statistical reports are required by the county,. how frequently are these
provided to the county for evaluation?
ROAP funds are reviewed by Wave Transit on a monthly basis. The efficiency of the programs in operation with
ROAP funds are analyzed on a quarterly basis. A semi- annual report is generated analyzing trips and costs and
provided to the County.
L.. Does the county require the subrecipients of ROAP funds to use the coordinated
$
transportation services of the federally funded Community Transit System operating in the
x
S
county? Wave Transit yes. Senior Resource Center (County department) no
S
Accountability to Nortb Carolina Taxpayers
Yes
No
M. Is the county prepared to provide documentation that an eligible citizen was provided an
N
eligible service or trip on the billed date, by whatever conveyance, at the specified cost?
S
Elderly and Disabled Transportation Assistance Program
The Elderly and Disabled Transportation Assistance Program (EDTAP), originally enacted by legislation in the
1989 Session of the North Carolina General Assembly (Article 213, 136-44.27), provides operating assistance
funds for the transportation of the state's elderly and disabled citizens. This transportation assistance allows the
elderly and disabled to reside for a longer period in their homes, thereby enhancing their quality of life.
Organizations or Departments Receiving EDTAP Funds
EDTAP
SubaIlocatian
Estimated One
Way Trips
Avg. Cost of Trip
Wave Transit
$ 26,785
1,250
$ 21.42
New Hanover County Senior Resource Center
S'80,354
6,565
$ 12.24
S
$
S
S
S
S
S
$
S
S
S
$
S
S
S
$
TOTAL
I s
Elderly and Disabled Transportation Assistance Program Questions
N. What will be the purposes of the trips provided with EDTAP funds? (Check all that appl10
® Personal care activities, medical appointments, pharmacy pick -up, shopping, bill paying, meetings, classes, banking
® .lob interviews, job fair attendance, job readiness activities or training, GED classes
® Transportation to workplace
❑ Group field trips .,tours to connmunity special events (Federal charter regulations apply to transit.)
❑ Overnight trips to out -of- county destinations (Federal charter regulations apply to transit)
® Human service agency appointments
O. How will the transportation services be provided? (Check all Char apph)
® Public Transportation System
® Private Provider
® Taxi Service
® Agency Staff Driver
❑ Volunteer Driver Program
Elderly and Disabled Transportation Assistance Program Questions;(con't)
Yes
No
P. Does the federally funded Community Transit System operating in your county receive a sub-
X
allocation of EDTAP funds?
Q. Will any of the subrecipients use their EDTAP sub - allocation as matching funds for any of
S -
the following programs? (Marching fiords %or operalin <', assistance or purchase o1 service 0111%)
5310 — Elderly Individuals and Individuals with Disabilities Program
X
5311 - Non - urbanized Area Formula Prouram
S
5316 Job Access and Reverse Commute Program (JARC)
S
5317 — New Freedom Program
R. Will any of the subrecipients of EDTAP funds charge a fare for an EDTAP funded trip?
X
TOTAL
x
S. EDTAP funded trips are expected to be provided throughout the entire year. If the EDTAP
Employment Transportation
Program Questions
funds are expended in less than a year, will the county provide county funds to prevent the
X
discontinuation of transportation trips?
Employment Transportation Assistance Program
The Employment Transportation Assistance Program (EMPL) is intended to help DSS clients that transitioned
off Work First or TANF in the last 12 months, Workforce Development Program participants and /or the general
public to travel to work, employment training and/or other employment related destinations.
Organizations or Departments Receiving EMPL Funds
EMPL snballocation
Estimated One
Way Trips ,
Avg. Cost of Trip
Wave Transit
S 36,462
3,000
$12.14
S -
S
S
S
TOTAL
x
Employment Transportation
Program Questions
T. What will be the purposes of the transportation services provided with EMPL funds? (Check all Mar apphl)
® Job interviews, job fair attendance, job readiness activities or training
® Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.)
® Child(ren) of working parent transported to Child Care
U. How will the transportation services be provided? (Check all that appy)
® Public Transportation System
❑ Private Provider
❑ Taxi Service
❑ Agency Staff Driver
❑ Volunteer Driver Program
V. Describe the eligibility criteria to be used in this county to determine who will be provided EMPL funded trips.
Transportation services that will be provided using employment transportation funds will be for work purposes.
Services will be provided to customers who are outside the normal income lei els as indicated by New Hanover
County Department of Social Services.
Elderly and Disabled Transportation Assistance Program Questions (con't)
Yes
No
W. Does the federally funded Community Transit System operating in your county_ receive a
® Personal care activities, medical appointments, pharmacy pick -up, shopping, bill paying, meetings, classes, banking
® Job interviews, job fair attendance, job readiness activities or training, GED classes
sub - allocation of EMPL funds?
® Child(ren) of working parent transported to child care
❑ Group field trips/tours to community special events (Federal charter regulations apply to transit.)
X. Will any of the subrecipients of EMPL funds charge a fare for an EMPL funded trip'?
❑ Human service agency appointments
X
Y. Has the county transferred any EMPL funds to EDTAP or RGP in the last two years?
X
Z. Will any of the subrecipients use their EMPL sub - allocation as matching fiends for any of the
following programs? (:latching funds %or operating assistance or ptu(hase oiserrice onit.)
5310 — Elderly Individuals and Individuals with Disabilities Prouram
X
5' )11 - Non - urbanized Area Formula Program
5316 — Job Access and Reverse Commute Program (JARC)
5317 — New Freedom Program
AA. EMPL funded trips are expected to be provided throughout the entire year. If the EDTAP
funds are expended in less than a year. will the county provide county funds to prevent the
X
discontinuation of transportation trips'?
Rural General Public Program
The Rural General Public Program assistance fiords are intended to provide transportation services for
individuals from the county who do not have a human service agency or organization to pay for the trip. The
county, in consultation with the Community Transportation System, must determine the RGP services to be
provided with the RGP funds.
Community Transit System Receiving RGP Fiords
RGP Subaliocatioo
Estimated One
Way Trips
Avg. Cost of Trip
Wave Transit
$ 36,462
48,000
$ 0.76
TOTAL
s,36,462
48,000
Rural General Public Transportation Program Questions Yes or No
AB. What will be the trip purposes of the transportation services provided with RGP funds? (Check all than apple)
® Personal care activities, medical appointments, pharmacy pick -up, shopping, bill paying, meetings, classes, banking
® Job interviews, job fair attendance, job readiness activities or training, GED classes
® Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.)
® Child(ren) of working parent transported to child care
❑ Group field trips/tours to community special events (Federal charter regulations apply to transit.)
❑ Overnight trips to out-of-county destinations (Federal charter regulations apply to transit.)
❑ Human service agency appointments
AC. How will the transportation services be provided? (Check all that apply)
® Public Transportation System
❑ Private Provider
❑ Taxi Service
❑ Volunteer Driver Program
AD. Will RGP trips be provided for citizens who need transportation but don't have a human
X
service agency or organization to pay for the trip`?
Rural General Public Program Questions (con't)
Yes
N.
AE. Since the subreci Tent can only use RGP funds to pay for 90% of the cost of a tri will the
A y P y Pt
Community Transit System use fare rev enue to g nerate the local 10 ,o match requirement for
X
RGP funds?
AF. Will RGP funded trips be coordinated on vehicles with human service agency trips?
X
AG. Will the Community Transit System use any of their RGP sub- allocation as matching funds
for any of the following programs? (Matching finals for operatin assistance or purchase o/serrice
only)
5310 — Elderly Individuals and Individuals with Disabilities Program
X
5311 - Non - urbanized Area Formula Program
5316 — Job Access and Reverse Commute Program (JARC)
5317 — New Freedom Program
AH. Is any part of the county in an urbanized area according to the 2010 census?
X
Al. RGP funded trips are expected to be provided throughout the entire year. If the RGP funds
are expended in less than a year, will the county provide county funds to prevent the
X
discontinuation of transportation trips?
CERTIFIED STATEMENT
FY2016
RURAL OPERATING ASSISTANCE PROGRAM
County of New Hanover
WHEREAS, the state - funded. formula -based Rural Operating Assistance Program (ROAD) administered
by the North Carolina Department of Transportation, Public Transportation Division provides funding for
the operating cost of passenger trips for counties within the state,
WHEREAS, the county uses the most recent transportation plans (i.e. CTSP, CT1P, LCP) available and
other public involvement strategies to learn about the transportation needs of agencies and individuals in
the county before determining the sub - allocation of these ROAP funds;
WHEREAS, the county government or regional public transportation authorities created pursuant to
Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the
municipalities or counties served) are the only eligible recipients of Rural Operating Assistance Program
funds which are allocated to the counties based on a formula as described in the Program Guidelines
included in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to counties
and eligible transportation authorities and not to any sub - recipients selected by the county:
WHEREAS. the county finance officer will be considered the count\, official accountable for the
administration of the Rural Operating Assistance Program in the county. unless otherwise designated by
the Board of County Commissioners:
WHEREAS, the passenger trips provided with ROAD funds must be accessible to individuals with
disabilities and be provided without discrimination on the basis of national origin. creed. age, race or
gender (FTA C 4702.1A. FTA C 4704. 1, Americans with Disabilities Act 1990); and
WHEREAS, the period of performance for these funds will be July 1, 2015 to June 30, 2016 regardless
of the date on which ROAP funds are disbursed to the county.
NOW, THEREFORE, by signing below, the duly authorized representatives of the County
of New Hanover North Carolina certify that the following statements are true and accurate:
• The county employed a documented methodology for sub- allocating ROAP funds that involved the
participation of eligible agencies and citizens. Outreach efforts to include the participation of the
elderly and individuals with disabilities, persons with limited English proficiency. minorities and low
income persons in the county*s sub - allocation decision have been documented.
• The county will advise anv sub - recipients about the source of the ROAP funds, specific program
requirements and restrictions, eligible program expenses and reporting requirements. The county will
be responsible for invoicing any sub- recipients for unexpended ROAP funds as needed.
• The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent
on allowable activities and that the eligibility of service recipients is being properly documented. The
county will maintain records of trips for at least five years that prove that an eligible citizen was
provided an eligible transportation service on the billed date, by whatever conveyance at the specified
cost.
• The countv will be responsible for monitoring the safet;', quality and cost of ROAP funded services
and assures that any procurements by subrecipients for contracted services will follow state and
federal guidelines.
• The county will conduct regular evaluations of ROAP funded passenger trips provided throughout the
period of performance.
• The county will only use the ROAP funds to provide trips when other funding sources is not available
for the same purpose or the other funding sources for the same purpose have been completely
exhausted.
• The county assures that the required matching funds for the FY2016 ROAP can be generated from
fares and /or provided from local Rinds.
• The county will notify the Mobility Development Specialist assigned to the county if any ROAP
funded services are discontinued before the end ofthe period of performance due to the lade; of
funding. No additional ROAP funds will be available.
• The county will provide an accounting of trips and expenditures in a semi - annual report and a final
year -end report to NCDOT — Public Transportation Division or its designee.
• Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the
ROAP application. The County will include ROAP funds received and expended in its annual
independent audit on the schedule of federal and state financial assistance. Funds passed through to
other agencies will be identified as such.
• The county is applying for the following amounts of FY2016 Rural Operating Assistance Program
funds:
State- t'unded Rural Operating Assistance Program
Elderly & Disabled Transportation Assistance Program (EDTAP)
Allocated
$107,139
Requested
$107,139
Employment Transportation Assistance Program (EMPL)
550,868
550,868
Rural General Public Program (RGP)
$36,462
$36,462
TOTAL
5194,469
$194,469
WITNESS m d and count , al, this IC `day of � 1 , 2015.
— (14U -4 MAAW't,
Sig—naTrrre Of COLIONWIM nager /A ministrator
IN
Signature of County Finance Officer
Panted Name of Count. Manager/Administrator Printed Name of COUnty Finance Officer
State of North Carolina County of