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Home My WebLink AboutFY16 ROAP applicationApplication for Transportation Operating Assistance FY2016 Rural Operating Assistance Program Funds Name of Applicant (County) New Flanover County County Manager Chris Coudriet County Manager's Email Address ccoudriet(q nhegov.com County Finance Officer Lisa Wurtzbacher CFO's Email Address Iwurtzbacher a nhegov.com CFO's Phone Number (910) 798 -7187 ~, Person Completing; this i Application _._. ....... Megan Matheny Person's Job Title Director of Planning and Development Person's Email Address rnmatheny(q wavetransit.com Person's Phone Number (910) 202 -2057 Community Transportation Sti stem Cape Fear Public Transportation Authority Name of FransitContactPerson Megan Matheny Transit Contact Person's Email Address , mmatheny a; wavetransit.eom Application Completed by: Signature Date: I certify that the content of this application is complete and accurately describes the county's administration of the ROAP Program, and the use of the ROAP funds in accordance with applicable state guidelines. County Manager: Q10 Date: it i 'O f( Signature Countv Finance Officer1v, Date: fit? } s U,z,ct Quk `fIV7Ac.he nature Application Instructions County officials should read the ROAP Program State Management Plan which contains guidance on the administration of the ROAP Program and information about the preparation of grant applications. • The application must be completed by an official of the county or his /her designee. • Click on the gray rectangle and type each answer. If needed, the text will automatically wrap to the next row. The answer may wrap to the next page if necessary. • If the county wishes to explain their response to any questions or provide more information, the county may include additional pages with this application form. All the pages of the application and any pages added by the applicant should be scanned into the same file. • If there are questions regarding this application, contact the NCDOT -PTD Mobility Development Specialist assigned to the area served by the transit system. FY2016 ROAP Program Schedule Pre- Deadline Disbursement (25 %) TBA — Waiting on Final State Budget Application Deadline October 19, 2015 Final Disbursement (75 %) After November 6, 2015 The 25% disbursement mats! be retto-tted to the state if a ROAP application is not received by the application deadline. The 1"inal Disbursement IVill occtn- only c{fter revielV and appro>>ctl of this RO_AP application. County's Management of ROAP Funds All counties are eligible to receive Rural Operating Assistance Program (ROAD) funding from the State of North Carolina. As a recipient of ROAP funds, the county must implement administrative processes that will ensure the following: • ROAP funds are expended on needs identified through a public involvement andlor planning process. • ROAP funds are expended on eligible activities only. • Supporting documentation of expenditures is maintained. • Service recipients meet eligibility requirements and their eligibility is documented. • Trips funded with ROAP funding are monitored and evaluated throughout the period of performance. • An accounting of trips and expenditures is provided in a semi - annual report to NCDOT. • ROAP funds received and expended are included in the local annual audit. Transportation Needs and Public Involvement in Funding Decisions Yes No A. Did the county ask the Community Transportation Advisory Board (TAB). which is affiliated with the community transit system, to recommend how the ROAP funds should be sub- X allocated`? B. Were outreach efforts conducted to inform agencies about the availability of ROAD funds and to discuss transportation needs BEFORE the county decided how to sub - allocate the ROAP X funds? The County held discussions with CFPTA and Senior Resource Center to discuss their needs. FYI 5 expenditures were reviewed as well. C. Is the method used to sub - allocate the ROAP funds fair and equitable? Open and X transparent? Financial Management of ROAP Funds Yes No D. Does the county pass through any ROAP funds to agencies or organizations that are not county governmental departments or agencies'? X E. if yes, does the county have a written agreement with these agencies that addresses the proper X use, return and accountability of these funds? (In(lude a sample agreement tirith application) F. Do any of the organizations or departments receiving ROAP funds plan to use private transit contractors to provide the ROAP funded trips? ("!'heir• procurement p-actic es ia,ill need to meet X all federal and state requirements f n- procurement ofprofession(il serivices.) G. Are ROAP funds being deposited in an interest bearing account'? Wave Transit no. Senior Resource Center (County department) yes X H. Does the county provide any local funds for transportation operating assistance to any of the ROAD sub - recipients in addition to the state ROAP funds? X I. Is supporting documentation maintained for all ROAD grant financial transactions for five years`? IMPORTANT: Yes is the only correct ansii,er. X Monitoring and Overnigbt Responsibilities Yes No J. Does the county require the subrecipients of ROAD funds to provide progress reports and x $ 26,785 statistical data about the trips provided with ROAP funds? $ 21.42 New Hanover County Senior Resource Center K. If progress reports and or operating statistical reports are required by the county,. how frequently are these provided to the county for evaluation? ROAP funds are reviewed by Wave Transit on a monthly basis. The efficiency of the programs in operation with ROAP funds are analyzed on a quarterly basis. A semi- annual report is generated analyzing trips and costs and provided to the County. L.. Does the county require the subrecipients of ROAP funds to use the coordinated $ transportation services of the federally funded Community Transit System operating in the x S county? Wave Transit yes. Senior Resource Center (County department) no S Accountability to Nortb Carolina Taxpayers Yes No M. Is the county prepared to provide documentation that an eligible citizen was provided an N eligible service or trip on the billed date, by whatever conveyance, at the specified cost? S Elderly and Disabled Transportation Assistance Program The Elderly and Disabled Transportation Assistance Program (EDTAP), originally enacted by legislation in the 1989 Session of the North Carolina General Assembly (Article 213, 136-44.27), provides operating assistance funds for the transportation of the state's elderly and disabled citizens. This transportation assistance allows the elderly and disabled to reside for a longer period in their homes, thereby enhancing their quality of life. Organizations or Departments Receiving EDTAP Funds EDTAP SubaIlocatian Estimated One Way Trips Avg. Cost of Trip Wave Transit $ 26,785 1,250 $ 21.42 New Hanover County Senior Resource Center S'80,354 6,565 $ 12.24 S $ S S S S S $ S S S $ S S S $ TOTAL I s Elderly and Disabled Transportation Assistance Program Questions N. What will be the purposes of the trips provided with EDTAP funds? (Check all that appl10 ® Personal care activities, medical appointments, pharmacy pick -up, shopping, bill paying, meetings, classes, banking ® .lob interviews, job fair attendance, job readiness activities or training, GED classes ® Transportation to workplace ❑ Group field trips .,tours to connmunity special events (Federal charter regulations apply to transit.) ❑ Overnight trips to out -of- county destinations (Federal charter regulations apply to transit) ® Human service agency appointments O. How will the transportation services be provided? (Check all Char apph) ® Public Transportation System ® Private Provider ® Taxi Service ® Agency Staff Driver ❑ Volunteer Driver Program Elderly and Disabled Transportation Assistance Program Questions;(con't) Yes No P. Does the federally funded Community Transit System operating in your county receive a sub- X allocation of EDTAP funds? Q. Will any of the subrecipients use their EDTAP sub - allocation as matching funds for any of S - the following programs? (Marching fiords %or operalin <', assistance or purchase o1 service 0111%) 5310 — Elderly Individuals and Individuals with Disabilities Program X 5311 - Non - urbanized Area Formula Prouram S 5316 Job Access and Reverse Commute Program (JARC) S 5317 — New Freedom Program R. Will any of the subrecipients of EDTAP funds charge a fare for an EDTAP funded trip? X TOTAL x S. EDTAP funded trips are expected to be provided throughout the entire year. If the EDTAP Employment Transportation Program Questions funds are expended in less than a year, will the county provide county funds to prevent the X discontinuation of transportation trips? Employment Transportation Assistance Program The Employment Transportation Assistance Program (EMPL) is intended to help DSS clients that transitioned off Work First or TANF in the last 12 months, Workforce Development Program participants and /or the general public to travel to work, employment training and/or other employment related destinations. Organizations or Departments Receiving EMPL Funds EMPL snballocation Estimated One Way Trips , Avg. Cost of Trip Wave Transit S 36,462 3,000 $12.14 S - S S S TOTAL x Employment Transportation Program Questions T. What will be the purposes of the transportation services provided with EMPL funds? (Check all Mar apphl) ® Job interviews, job fair attendance, job readiness activities or training ® Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.) ® Child(ren) of working parent transported to Child Care U. How will the transportation services be provided? (Check all that appy) ® Public Transportation System ❑ Private Provider ❑ Taxi Service ❑ Agency Staff Driver ❑ Volunteer Driver Program V. Describe the eligibility criteria to be used in this county to determine who will be provided EMPL funded trips. Transportation services that will be provided using employment transportation funds will be for work purposes. Services will be provided to customers who are outside the normal income lei els as indicated by New Hanover County Department of Social Services. Elderly and Disabled Transportation Assistance Program Questions (con't) Yes No W. Does the federally funded Community Transit System operating in your county_ receive a ® Personal care activities, medical appointments, pharmacy pick -up, shopping, bill paying, meetings, classes, banking ® Job interviews, job fair attendance, job readiness activities or training, GED classes sub - allocation of EMPL funds? ® Child(ren) of working parent transported to child care ❑ Group field trips/tours to community special events (Federal charter regulations apply to transit.) X. Will any of the subrecipients of EMPL funds charge a fare for an EMPL funded trip'? ❑ Human service agency appointments X Y. Has the county transferred any EMPL funds to EDTAP or RGP in the last two years? X Z. Will any of the subrecipients use their EMPL sub - allocation as matching fiends for any of the following programs? (:latching funds %or operating assistance or ptu(hase oiserrice onit.) 5310 — Elderly Individuals and Individuals with Disabilities Prouram X 5' )11 - Non - urbanized Area Formula Program 5316 — Job Access and Reverse Commute Program (JARC) 5317 — New Freedom Program AA. EMPL funded trips are expected to be provided throughout the entire year. If the EDTAP funds are expended in less than a year. will the county provide county funds to prevent the X discontinuation of transportation trips'? Rural General Public Program The Rural General Public Program assistance fiords are intended to provide transportation services for individuals from the county who do not have a human service agency or organization to pay for the trip. The county, in consultation with the Community Transportation System, must determine the RGP services to be provided with the RGP funds. Community Transit System Receiving RGP Fiords RGP Subaliocatioo Estimated One Way Trips Avg. Cost of Trip Wave Transit $ 36,462 48,000 $ 0.76 TOTAL s,36,462 48,000 Rural General Public Transportation Program Questions Yes or No AB. What will be the trip purposes of the transportation services provided with RGP funds? (Check all than apple) ® Personal care activities, medical appointments, pharmacy pick -up, shopping, bill paying, meetings, classes, banking ® Job interviews, job fair attendance, job readiness activities or training, GED classes ® Transportation to workplace (Scheduled by the individual only. No agency scheduled trips.) ® Child(ren) of working parent transported to child care ❑ Group field trips/tours to community special events (Federal charter regulations apply to transit.) ❑ Overnight trips to out-of-county destinations (Federal charter regulations apply to transit.) ❑ Human service agency appointments AC. How will the transportation services be provided? (Check all that apply) ® Public Transportation System ❑ Private Provider ❑ Taxi Service ❑ Volunteer Driver Program AD. Will RGP trips be provided for citizens who need transportation but don't have a human X service agency or organization to pay for the trip`? Rural General Public Program Questions (con't) Yes N. AE. Since the subreci Tent can only use RGP funds to pay for 90% of the cost of a tri will the A y P y Pt Community Transit System use fare rev enue to g nerate the local 10 ,o match requirement for X RGP funds? AF. Will RGP funded trips be coordinated on vehicles with human service agency trips? X AG. Will the Community Transit System use any of their RGP sub- allocation as matching funds for any of the following programs? (Matching finals for operatin assistance or purchase o/serrice only) 5310 — Elderly Individuals and Individuals with Disabilities Program X 5311 - Non - urbanized Area Formula Program 5316 — Job Access and Reverse Commute Program (JARC) 5317 — New Freedom Program AH. Is any part of the county in an urbanized area according to the 2010 census? X Al. RGP funded trips are expected to be provided throughout the entire year. If the RGP funds are expended in less than a year, will the county provide county funds to prevent the X discontinuation of transportation trips? CERTIFIED STATEMENT FY2016 RURAL OPERATING ASSISTANCE PROGRAM County of New Hanover WHEREAS, the state - funded. formula -based Rural Operating Assistance Program (ROAD) administered by the North Carolina Department of Transportation, Public Transportation Division provides funding for the operating cost of passenger trips for counties within the state, WHEREAS, the county uses the most recent transportation plans (i.e. CTSP, CT1P, LCP) available and other public involvement strategies to learn about the transportation needs of agencies and individuals in the county before determining the sub - allocation of these ROAP funds; WHEREAS, the county government or regional public transportation authorities created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the municipalities or counties served) are the only eligible recipients of Rural Operating Assistance Program funds which are allocated to the counties based on a formula as described in the Program Guidelines included in the ROAP State Management Plan. NCDOT will disburse the ROAP funds only to counties and eligible transportation authorities and not to any sub - recipients selected by the county: WHEREAS. the county finance officer will be considered the count\, official accountable for the administration of the Rural Operating Assistance Program in the county. unless otherwise designated by the Board of County Commissioners: WHEREAS, the passenger trips provided with ROAD funds must be accessible to individuals with disabilities and be provided without discrimination on the basis of national origin. creed. age, race or gender (FTA C 4702.1A. FTA C 4704. 1, Americans with Disabilities Act 1990); and WHEREAS, the period of performance for these funds will be July 1, 2015 to June 30, 2016 regardless of the date on which ROAP funds are disbursed to the county. NOW, THEREFORE, by signing below, the duly authorized representatives of the County of New Hanover North Carolina certify that the following statements are true and accurate: • The county employed a documented methodology for sub- allocating ROAP funds that involved the participation of eligible agencies and citizens. Outreach efforts to include the participation of the elderly and individuals with disabilities, persons with limited English proficiency. minorities and low income persons in the county*s sub - allocation decision have been documented. • The county will advise anv sub - recipients about the source of the ROAP funds, specific program requirements and restrictions, eligible program expenses and reporting requirements. The county will be responsible for invoicing any sub- recipients for unexpended ROAP funds as needed. • The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent on allowable activities and that the eligibility of service recipients is being properly documented. The county will maintain records of trips for at least five years that prove that an eligible citizen was provided an eligible transportation service on the billed date, by whatever conveyance at the specified cost. • The countv will be responsible for monitoring the safet;', quality and cost of ROAP funded services and assures that any procurements by subrecipients for contracted services will follow state and federal guidelines. • The county will conduct regular evaluations of ROAP funded passenger trips provided throughout the period of performance. • The county will only use the ROAP funds to provide trips when other funding sources is not available for the same purpose or the other funding sources for the same purpose have been completely exhausted. • The county assures that the required matching funds for the FY2016 ROAP can be generated from fares and /or provided from local Rinds. • The county will notify the Mobility Development Specialist assigned to the county if any ROAP funded services are discontinued before the end ofthe period of performance due to the lade; of funding. No additional ROAP funds will be available. • The county will provide an accounting of trips and expenditures in a semi - annual report and a final year -end report to NCDOT — Public Transportation Division or its designee. • Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the ROAP application. The County will include ROAP funds received and expended in its annual independent audit on the schedule of federal and state financial assistance. Funds passed through to other agencies will be identified as such. • The county is applying for the following amounts of FY2016 Rural Operating Assistance Program funds: State- t'unded Rural Operating Assistance Program Elderly & Disabled Transportation Assistance Program (EDTAP) Allocated $107,139 Requested $107,139 Employment Transportation Assistance Program (EMPL) 550,868 550,868 Rural General Public Program (RGP) $36,462 $36,462 TOTAL 5194,469 $194,469 WITNESS m d and count , al, this IC `day of � 1 , 2015. — (14U -4 MAAW't, Sig—naTrrre Of COLIONWIM nager /A ministrator IN Signature of County Finance Officer Panted Name of Count. Manager/Administrator Printed Name of COUnty Finance Officer State of North Carolina County of