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Home My WebLink AboutAgenda Packet 10 22 15 Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transportation Authority will be held Thursday, October 22, 2015 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1)Call to Order 2)Moment of silence 3)Pledge of Allegiance 4)New Authority member recognition 5)New employee recognition 6)Public Comment Period 10 minutes 7)Maintenance issues update 15 minutes Mr. Bill Harned, Area Vice President, First Transit 8)Consent agenda 05 minutes 1.Approval of minutes from the September 24, 2015 meeting (p. 3) 2.Advance Technology Grant Resolution (p. 10) 3.Purchase order for one (1) light transit vehicle (p. 11) 4.Community Transportation Program (CTP) Resolution (p. 12) 5.Agreement with WMPO for §5303 funding (p. 13) 9)Committee Reports 20 minutes Executive Committee, Mr. Jeff Petroff, Chairman Planning & Operations Committee, Mr. Andrew Koeppel, Chairman September 2015 Operating & Statistical reports (p. 20) Finance & Budget Committee, Mr. William Bryden, Chairman September 2015 Financial Statement (p. 23) Facilities Committee, Mr. Jeff Petroff, Chairman 10)Staff report 10 minutes Wilmington Multimodal Transportation Center STP-DA Resolution (p. 24) Purchase of two (2) used light transit vehicles 11)New business 05 minutes 12)Old business 05 minutes 13)Adjournment Authority offices will be closed on Wednesday, November 11, 2015 in observance of Veterans Day. Bus service will operate on a normal schedule. The next regular meeting of Cape Fear Public Transportation Authority is scheduled for Thursday, November 19, 2015 in the Forden Station Board Room located at 505 Cando Street, Wilmington, NC 28405. CONSENT AGENDA The following items are attached for consideration. A brief explanation and recommendation follows: 1)Approval of minutes from the September 24, 2015 meeting (p. 3) 2)Advance Technology Grant Resolution (p. 10) The Authority currently has automated vehicle locating devices on board buses and shuttles that utilize 2G technology for communicating data between revenue vehicles and AVL servers. The data is used for real time passenger information on signage at Forden Station, on the Wave Transit website and in conjunction with the Wave Transit text messaging program. AT&T is in the process of phasing out 2G technology. The Authority has identified grant funding from the NCDOT Advance Technology program to upgrade the 2G modems to 3G modems. The cost to upgrade current modems to work with current AVL equipment is estimated not to exceed $26,085. Funding equal to $2,609 for the required ten percent local match has been identified in the current year budget. Approval of the resolution is recommended. 3) Purchase order for one (1) Light Transit Vehicle (p. 11) Included in the Authority’s Elderly and Disabled Program Management Plan is the acquisition of one light transit shuttle bus for use on Route 207. The route serves areas with a high population of disabled passengers including the Wilmington Veteran’s Administration Clinic and Laney High School. Purchase of the vehicle is through the NC State contract. Local matching funds in the amount of $22,588 are included in the Authority’s adopted budget. The Authority has applied for 10% funding in the amount of $11,294 from NCDOT which would reduce the Authority’s match, if awarded. Production of the vehicle is not to exceed ninety days. Approval of the purchase order is recommended. 4) Resolution for 2016 Community Transportation Program (CTP) Resolution (p. 12) The Authority has been granted $217,481 from NCDOT for FY 2016 in Community Transportation Program funding. 85% of the funds are from state and federal allocations. The grant requires a 15% local match which is included in the adopted operating budget. The funding is for administration of the Paratransit program. The grant partially funds eight administrative positions, and administrative costs for 24 paratransit vehicles. It also funds paratransit program marketing and other administrative costs. Approval of the resolution is recommended. 5) Agreement with WMPO for §5303 funding (p. 13) Federal Transit provides funding for mandated transit planning to the states for distribution to metropolitan areas. The funding is codified at 49 CFR §5303. The current recipient of the funding is the Wilmington Urban Area Metropolitan Planning Organization (WMPO). The WMPO has traditionally split the planning duties and revenues to support the efforts with the Authority. In the past, the split has been 65% of §5303 revenue to the Authority. The proposed agreement would increase the Authority’s percentage to 70%. The Authority appreciates the WMPO for their efforts to ensure that planning activities are properly funded. Approval of the Agreement with the City of Wilmington (lead planning agency) on behalf of the WMPO is recommended. Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY September 24, 2015 Mr. Jeff Petroff, Chairman, Presiding MEMBERS PRESENT Mr.Jeff Petroff, Chairman Mr.Kevin O’Grady, Vice-Chairman Mr.Don Betz, Secretary Mr. Jonathan Barfield Mr.Bill Bryden Mr.Andy Koeppel Ms.Anne K. Ryan Mr.Beck Smith ABSENT MEMBERS Mr.Rick Richards Mr.Steven Kelly STAFF PRESENT Mr.Albert Eby, Executive Director Ms.Megan Matheny, Director of Planning& Development Mr.Joe Mininni, Director of Finance & Administration Ms.Mary Crawford, Accounting Clerk CONTRACT MANAGEMENT STAFF PRESENT Ms. NoelFox,Craige and Fox PLLC,Attorney Mr.Rick Dunning, Senior Vice President, First Transit Mr.Bill Harned, Area Vice President, First Transit GUESTS PRESENT Ms. Pat Batleman,Councilmember, Town of Leland Mr.Terrance Dewberry, ATU1328 President, Raleigh Ms.Carmen Iris, ATU 1328 Representative, Raleigh Ms.Yzone Riley, ATU 1328 Member, Wilmington (Operator) Ms.Sabrina Troy, ATU 1328 Member, Wilmington (Operator) Mr.Joseph Lamb, Citizen Ms.June Stafford, Citizen Ms.Sharon Boyd, UNCW Ms.Sherita McCullers, ATU1328 Vice President, Raleigh Ms.Jackie McCullough, ATU 1328 Representative, Wilmington (Operator) Mr.Kwame’ Johnson, ATU 1328 Member, Wilmington (Operator) Mr.Henry A. Benjamin, Citizen Ms.Erin Hawkins, Citizen Mr.Chris Dodson, NHC Senior Resource Center CALL TO ORDER Mr. Petroffcalled the meeting to order at 12:01 pm The meeting began with a moment of silence followed by reciting the Pledge of Allegiance CFPTA Agenda Packet 10/22/20153 PUBLIC COMMENT Mr. Petroffopened the public comment period Mr. Petroffinformed the public that the purpose of the public comment period was to hear from the public No responses from the Authority to public comment would be offered Ms. Staffordstated she uses public transportation and has grownto appreciate the system for a small cityas she comes from the Washington DC area Ms. Stafford said she appreciates what the drivers do andrecognizes the difficulty of their job She reported that the stop request button does not always work; therefore, customers are forced to yell to the driver so the driverwill know where to stop Ms. Stafford stated that implementing a numbering system for all of the bus stop locations would greatly benefit customers, emergency services and staff Ms. Stafford stated Wave Transit should start a charitablecampaign to raise moneyfor benches and sheltersbecause there is no extra money forbenches, sheltersand beautification of the bus stops Ms. Staffordinquired about whom she should speak with at a later date with respect to customer service issues Ms. Stafford was referred to Mr. Eby or Ms. Matheny Ms. Hawkins stated she is a student at UNCW and feels as though students have not been provided the transportationthey are paying for Ms. Hawkins said students are supposed to travel in shuttle vehicles; however they are being picked up by picked upbypassenger vans She said this has had a negative impact on the student body and revealed she has been late for class and work Ms. Hawkins said sometimes there is only one shuttle bus running when two are advertised to operate She said one of thedriver had a carpool van which was switched out with a shuttle andtwenty minutes later, the shuttlebroke down in route She stated she should not have to wait 30 minutesfor a ridebut she hasbeen forced toon more than one occasion Ms. Hawkins said she is a nontraditional student and must work in order to support herself; and shedoes not want to jeopardize her job or education because of unreliable transportation Ms. Boyd said that employersin a forum she attended were concerned about the lack of ADA accessibilityon the vehicles operating on UNCW Ms. Boyd stated she understands Wave Transit is working hard to address the maintenance issues while maintaining communications and keeping UNCW representatives informed She stated she felt as though today was a minor success as this was the first time since the fall semester beganthat all the appropriatevehicles were on UNCWroutes She encouragedeveryone to take extraordinary measures to expedite a resolution Mr. Benjamin inquired as to how long passengers must wait for the buses to beup to par Mr. Benjamin stated passengers have not seen any results and the issues only seemto be getting worse Mr. Benjaminwants to know how longuntil the maintenance issues are resolved Ms. Riley said that she came before the board during the August 2015 meeting with maintenance issues she experienced firsthandwith the UNCW shuttles She said thatas an operator, she has witnessed buses not going out at all on the routes She said that she hashad to combine herUNCW shuttle route with another UNCW shuttle route when there is a shortage of vehicles Ms. Riley said that First Transit keeps asking for thirty more days and it seems like every thirty more days the situation gets worse CFPTA Agenda Packet 10/22/20154 Mr. Dewberry stated he would like to echo the comments made by others Mr. Dewberry presented a petition requesting better transportation service He requested that theboard put out an RFP formanagement ofWave Transit Hearing no further comments Mr. Petroffclosed the public comment period MAINTENANCE ISSUES UPDATE Mr. Petroffrecognized Mr. Dunningand Mr. Harned to provide an update regarding the maintenance issues Mr. Dunning stated thatdespite his efforts, First Transit has not had any conversations with Mr. Dewberry andATU 1328 regarding maintenance concerns Mr. Dunning stated he recognizesthe importance of delivering services that were compliant with the agreement between First Transit and the Authority He stated that First Transit hasestablished goals they wish to attain in order to deliver compliant service Mr. Dunning stated First Transit has a goal ofmaking pullout, making service and doing everything that they need to do to deliver reliable service He said First Transit had a very difficult time overthe last 90 days; however, they are taking steps to turn things around Mr. Dunning said that in reviewing the statisticsreported,to say there has not been any improvement in maintenance is not the case He said they are not currently where they want or need to be with respect to the Authority’s goals; however,they are very close He said that over the last 27 days they have been tracking vehicle availability and monitoring closely the vehicle status report Mr. Dunning presented the board with the tracking and status reports and provided a brief overview of each report He said that at 3:00 pmdaily, First Transit senior management meets to establish a plan of action for next day’s service Mr. Dunning said that he is still confident that nolater than October 1, 2015, First Transit willbe in a position where theyare able to operate the fleet in compliance with the management agreementand to have the right vehicles on the right routes Mr. Dunning revealedthat 100% of service was covered during 23 of the past 27 days of service; although he admits that not every daythe correct vehicle was on the right route He said that on 14 of the days, the proper vehicle was on the proper route and on the four days they did not make pullout, theywere at 92-96% of making all the pullouts from the garage He said that last Monday and Tuesday they had several vehicles go down with brakerelated problems Mr. Betz stated that First Transit is not delivering what is needed to customers and is putting the system in jeopardy Mr. Betz stated that he is beginning to question the October 1, 2015 deadlinemade by First Transit to deliver100% of service everyday He said that First Transit’s management contract is scheduled to conclude on June 30, 2016 and expressed interest in startingan RFP process for management services Mr. Betz said that he has been on the board for many years and has never had this situation, of this magnitude, for this long Mr. Betz askedwhy they are having this problem Mr. Dunning stated that the nature of the contract is a management contract, wherein First Transitprovidesfourindividuals tomanage operations forWave Transit He stated the management fee covers the four employees and that all operating expenses are passed through to and paid for by the Authority CFPTA Agenda Packet 10/22/20155 He said they have never had this level of breakdowns in the past, but they are also are faced with an increasingly older fleet that hasnot had necessarymajor component work done Mr. Dunning said he understands thefrustrationof the board and Wave Transit staff over service expectations that have not been met and provided assurance in meeting a service standard of operating 100% of the routes with 100% of the right vehicles by October 01, 2015 Mr. Betz stated that technically the fleet has aged under the watch of First Transit Mr. Dunning agreed and said that they are in this position because the prior contractor did a poor job in terms of preventative maintenance and vehicle repair Mr. Petroff expressed concern withthe previous Interim Contract General Manager’s employment Mr. Petroff stated that prior to the Interim GMbeing relieved of his dutiesby First Transit immediately after offering his notice of leave,FirstTransit would have been wise to transition the position so that information and knowledge could be transferred to the next interim or permanent General Manager He indicated this could have attributed to the recent maintenance issues that occurred He stated that little regard was given to how immediate termination of the Interim GM would affect the Authority Mr. Dunning stated that Mr. Humphrey was removed due to anemployment offer with a competing transit managementcompany and he felt as though continued service would not have been in the best interest of FirstTransit He stated he does not feel that the immediateremoval contributed to any of the maintenance issuesthat occurred Mr. O’Grady said he noticeda pattern with respect to pullout He said that at the beginning of every week there has been a problem making pullout He asked what could be done on weekends to address the issue Mr. Harned stated he feels as though it isa scheduling issue and may need to increase their weekendmaintenance staffing Mr. Eby stated that he asked Mr. Humphrey about the Monday morning maintenance issues Mr. Eby told the previous Interim GM that First Transit had a serious weekend problem that needed immediate resolution He said that Mr. Humphry’s response was that there is an issue with alack of weekend supervisionin the Maintenance Department Mr. Eby explained that supervision was contractually obligated to First Transit and their performance was non-compliant with the management agreement Mr. O’Grady inquired as to who is staffing the Parts Department Mr. Eby said that f parts management has beentransferredto First Transit He saidFirst Transit hired two new employees whoare learning to run the partsdepartment Mr. Eby said that progress has been made and acknowledged the effortsofFirst Transit with respect to repair parts management st Mr. O’Grady asked Mr. Dunning if they are going to make their October 1deadline st deadline Mr. Dunning stated he is confident they will be able to make their October 1 He said a reasonable success is defined as all buses back from being repair, having adequate spare buses and being in a position to be able to respond tomaintenance issues Mr. Bryden requestedMr. Dunning include the of vehicle type required for each route be included on the maintenance reports submitted by First Transit Mr. Petroff requested that if anything is needed fromWave Transit to keep the buses running to bring it to the attention of staff and the board as soon as possible Mr. Smith asked staff for a weekly maintenance report tracking compliance with the requests of the board Mr. Koeppel asked about electronic software to keep up with needed parts CFPTA Agenda Packet 10/22/20156 Mr. Eby stated First Transit is compliant with the preventive maintenance procedures and inspections but the quality of the PM’s was in question He stated that staff was working to implement quality controls to ensure that PM’s are being done to properstandards Ms. Ryan said that if any other system left clients on the roadside in inclementweatherthere would have been liability issues for health and other consequences that are more than just unacceptable poor service She said First Transit owes the 100,000 passengers that utilize the service on a monthly basis more than just an apologyfor the inconvenience Mr. Dunning apologized for the poor service Mr. O’Grady reminded Mr. Dunning that by law the Authority cannot intervene between the contractor and the union so he is asking that differences be set aside so meetings can be established so improvements can be made and passengers can have adequate service going forward Mr. Petroff thanked Mr. Dunning and Mr. Harned for the maintenance update CONSENT AGENDA Mr. Petroffpresented the September2015 consent agenda for approval Mr. Betzmade a motion to accept the September2015 consent agendaas presented Mr. Koeppelseconded the motion and the motion carried EXECUTIVE COMMITTEE Mr. Petroffstated the committee did meetand no action was needed for the items discussed He said the objective of the meeting was to briefthecommitteeon the maintenance issues PLANNING AND OPERATIONS COMMITTEE Mr. Petroffrecognized Mr. Koeppelto give the committee report Mr.Koeppel said ridership for the month of August was down as compared to August 2014 Maintenance issues could be a contributing factor He said Sunday ridership levels have increased with the implementation of weekend service for Route 108 Market St. Mr. Koeppel said Wave Transit should anticipate on receiving roughly $50,000 in ad revenue by the close of the calendar year He revealed that 56% of fixed route buses contain some type of advertising Mr. Koeppel said the amenities program is moving along and thatthefirst installationis anticipated to begin in November Mr. Koeppel touched upon the timeline for the Short Range Transit Plan and reveled that planning efforts are schedule to kick off in November 2015 Mr. Koeppel stated improvements were made to the Text Message Program Ms. Ryan stated that the Text Message Program notifiespassengers of the bus locationwhen the bus is tracking; however, if a bus is down for maintenance and is not tracking, the customer will be altered to call the main line for current status on the route She stated that the program is a valuable customer service initiative FINANCE & BUDGET COMMITTEE Mr. Petroffrecognized Mr. Brydento give the committee report Mr. Bryden stated theAuthority is waiting for the annualSMAP allocation apportionmentfrom NCDOT He said ROAP funds will be $50,000 less than last year’s allocation He said anybudget shortfall from increased maintenance should be made up bylower than expectedfuel costs CFPTA Agenda Packet 10/22/20157 He stated that increases in maintenance costs would be closely monitored as the fiscal year progresses Modifications to the budget would be evaluated and presented to the board if necessary FACILITIES COMMITTEE Mr. Petroffstated the committee did not meet STAFF REPORT Mr. Petroffrecognized Mr. Ebyto give the committee report Mr. Eby stated that he went to Washington DCto meet with Congressman Rouzer and Congressman Jones to discuss the DRIVE Act He said that the current transportation bill runs throughOctober 30, 2015under a continuing resolution He said both congressmen were confident that a long term transportation bill wouldbe passed before the current continuing resolution expired Mr. Eby said that Congressman Rouzer was on the House Transportation & Infrastructure Committee which is responsible for transportation Rep. Rouzer expressed confidence that a long term transportation would be passed bill in November2015 He also anticipatedcompetitive funds in the new transportation billwhich would allow the Authority to compete nationally for capital grantswhich could include new buses Mr. Eby said heexpressed to Congressmen Rouzer and Jones some of the issues that Wave Transit has been experiencing and reiteratedthat the inability of the Authority to replace vehicles leadsto much larger maintenance costsand makesWave Transit service much less reliable Mr. Eby stated that the recently adopted North Carolina budget allowed municipalities to levy a vehicle registration fee of up to $30.00 A maximum of $5.00 could be levied for public transportation The current allowable levy is $25.00 He said currently none of our funding partners have a municipal public transportation tax levy Mr. Eby inquired as to whether the Authority shouldapproach cities in the regionto pursue a vehicle registration feeof $5.00 with the proceeds going to public transportation as well as current legislative general statutes that also allows County Commissioners to levy a vehicle tax up to $7.00 with the proceeds going to public transportation He said that he had requested data from NC DMV to determine the amount of revenue that could be raised by implementing the levies Mr. Koeppel asked Councilman O’Grady and Commissioner Barfield if they would bring the vehicle registration fee idea to members of the City and County boardto see what their reaction would be Mr. Betz stated that data to support the vehicle tax shouldbe created to present to the City and County Finance Departmentto educate local elected officials on the request Mr. Eby stated that Medicaid has been authorized by the state to convert to managed service Medicaid Transportation would be the responsibility of insurance agencies under contract to the state instead of NHC DSS He said it is unknown whether theAuthority wouldbe able to capture fully allocated costs for Medicaid transportation The changes are very large and complex and will take significant time to implement Mr. Eby stated that staff would continue to follow and report as details emerged Mr. Bryden stated that if the funding was available by means of a vehicle tax, the best position for WaveTransit would be to replace a number of vehicles every year in order to maintain a modernfleet that was responsibly staggered CFPTA Agenda Packet 10/22/20158 Mr. Smith asked if the bus maintenance report could be revised to include a daily and weekly report and illustrate each route through the duration of service rather than just the beginning of the service Mr. Betz asked about a backup contingencyplan, possibly renting or leasing vehicles for a short term Mr. Eby said that staff islooking into thoseand other possibilities NEWBUSINESS None OLDBUSINESS None ADJOURN Mr. Koeppelmade a motion to adjourn the September24, 2015 board meeting Mr. Smithseconded the motion and the motion carried SCHEDULING OF NEXT MEETING The board meetingis scheduled for October 22, 2015at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Executive Director /kw/mm CFPTA Agenda Packet 10/22/20159 Attachment E RESOLUTION AUTHORIZING THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY TO ENTER INTO AN AGREEMENT WITH THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION _________________________ A motion was made by and seconded by for adoption of the following resolution, and upon being put to a vote was duly adopted. Cape Fear Public Transportation Authority WHEREAS, the has requested the N.C. upgrading the 2G modems in 33 fixed- Department of Transportation to assist in the funding of route vehicles from 2G to 3G/4G. Upgrades are inclusive of hardware and programming. Cape Fear Public Transportation Authority WHEREAS, the will provide 10% of the cost of the above described project; Board Chair NOW THEREFORE, BE IT RESOLVED that the is hereby authorized to enter into a contract with the N.C. Department of Transportation and execute all agreements and contracts with the N.C. Department of Transportation, Public Transportation Division. ........................................................................................................................................... Don Betz, Secretary, I, do hereby certify that the above is a true and correct copy of an excerpt Cape Fear Public Transportation Authority Board of for the minutes of a meeting of the Directors _22_____October______,_____. duly held on the day of 2015 _____________________________ Signature of Certifying Official *SHOULD NOT the official authorized to enter onto agreement sign the resolution. CFPTA Agenda Packet 10/22/201510 Cape Fear Public Transportation Authority PO Box 12630 Wilmington, NC 28405 910-343-0106 Fax: 910-343-8317 Purchase Order Vendor National Bus Service 800 Pickens Drive Extension Marietta, Ga 30062 770-795-4270 Date:5-Oct-15PO #:16-0632 Ship To:Bill To: Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority 1480 Castle Hayne Rd.PO Box 12630 Wilmington, NC 28401Wilmington, NC 28405 910-343-0106 For:28 FT LTV QtyPart #DescriptionUnit CostExt cost LTV28 FT LTV RFP Body Style$112,940.20$112,940.20 1 Total cost$112,940.20 GL NumberAmountDivisionGrant Code% 97000 112,940.20 FPNC-16-X012100 2-1000$FP11.12.04 $FP $FP $FP $ Accrued Sales Tax 21400 $ Sales Tax 12600 AuthorizedEntered This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Joseph MininniDate Director of Finance CFPTA Agenda Packet 10/22/201511 COMMUNITY TRANSPORTATION PROGRAM RESOLUTION Section 5311 FY 2017 RESOLUTION Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match. A motion was made by and seconded by for the adoption of the following resolution, and ________________ _______________ upon being put to a vote was duly adopted. WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services consistent with the policy requirements for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS, Cape Fear Public Transportation Authorityhereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. NOW, THEREFORE, be it resolved that the Chairman of the Cape Fear Public Transportation Authorityis hereby authorized to submit a grant application for federal and state funding, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. I Don Betz, Secretary, do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the duly held on the 22nd day of October, 2015. Cape Fear Public Transportation Authority Signature of Certifying Official * Note that the authorized official, certifying official, and notary public should be three separate individuals. Affix Notary Seal Here Seal Subscribed and sworn to me () date * Notary Public Printed Name and Address My commission expires () date CFPTA Agenda Packet 10/22/201512 S TATE OF NORTH CAROLINA COUNTY OF NEW HANOVER FY 2015-2016 PUBLIC TRANSPORTATION PLANNING SECTION 5303 GRANT AGREEMENT FOR THE WILMINGTON URBANIZED AREA THIS AGREEMENT made and entered into this ____ day of _____________, 2015by and between the City of Wilmington,on behalf of the Wilmington Urban Area Metropolitan Planning Organization, a metropolitan planning organizationand the Cape Fear Public Transportation Authority d/b/a “Wave Transit”, a North Carolina public transportation authority. W I T N E S S E T H WHEREAS ,by joint resolution the City of Wilmington and New Hanover County established the “Cape Fear Public Transportation Authority” (hereinafter referred to as “Wave”) to provide public transportation services within the area designated as the Wilmington Urbanized Area(hereinafter referred to as “UZA”), effective July 1, 2004,in recognition of the fact that some traffic and transportation concerns of eachentity are the same without regard for any jurisdictional boundary; and WHEREAS , pursuant to, and in compliance with,23 C.F.R. § 450.306 (2014), the Wilmington Urban Area MetropolitanPlanning Organization(hereinafter referred to as“MPO”) was designated as the policy body for cooperative transportation decision making in the UZA; and WHEREAS, the City of Wilmington serves as the Lead Planning Agency for the MPO; and CFPTA Agenda Packet 10/22/201513 WHEREAS ,onDecember 15, 2010, the MPO,City of Wilmington, New Hanover County, North Carolina Department of Transportation, and other urban area jurisdictions adopted the “Cape Fear Commutes 2035 Long Range Transportation Plan” which affects the UZA;and WHEREAS ,Wave is the provider of public transportation services in the UZA; and WHEREAS , on June 22, 2005,the Secretary of Transportation for the State of North Carolina, with authority vested by the Governor of the State of North Carolina, and in accordance with Title 49 of the United States Code § 5307(a)(2) and the Transportation Equity Act for the 21st Century, declared Waveto be a designated recipient of Federal Urbanized Area Formula Program funds for the UZA; and WHEREAS , the MPO is the recipient of Federal Transit Administration 49 U.S.C. § 5303 (2013) transit planning funds for the UZA; and WHEREAS , the Federal Transit Administration,pursuant to 49 U.S.C. § 5303 (2013), provides 80% of transportation planning funds for the UZA, the North Carolina Department of Transportation provides 10%,and the required 10% local match is shared by the members of the MPO in accordance with the Memorandum of Understanding for Cooperative, Comprehensive, and Continuing Transportation Planning, dated August 11, 2007; and WHEREAS ,23 C.F.R. § 450.314 (2014) requires an agreement between Waveand the MPO specifying cooperative procedures for carrying out transportation planning and programming. NOW THEREFOREin consideration of the mutually beneficial covenants of , agreement between the parties hereinafter expressedin enumerated terms, the adequacy and sufficiency of which of hereby acknowledged byeach as valuable consideration the City of Wilmington on behalf of the MPO and Wave agree as follows: CFPTA Agenda Packet 10/22/201514 1.Cooperation. The MPO and Waveshall cooperate in long range planning for the provision of public transportation services in the UZA, including the Metropolitan Transportation Improvement Program (hereinafter referred to as “MTIP”). Such cooperation includes, but is not limited to, estimating funds needed for the services recommended in the MTIP as adopted by the MPO.MTIP is in accordance with the State Transportation Improvement Program,and is periodically amended as the State Transportation Improvement Program is updated. 2.Planning. Waveshall be afforded the opportunity for meaningful participation in the public transportation planning and decision making process.The parties shall ensure that projects in the public transportation service portion of the MTIPare included in the planning process. 3.Tasks. Waveagrees and covenants to dutifully and properly perform the program tasks assigned to them as evidenced by the line item allocation shown on the MPO’s budget which is known as the Unified Planning Work Program. 4.Funding. The MPO willpay to Waveseventy percent (70%) of its allocation of 49 U.S.C. § 5303 (2013)planning funds for the term of this agreement.No funds paid under this Agreement shall be paid from the City of Wilmington’s funds, except those held for the MPO. No funds paid under this agreement shall exceed $56,140. 5.Duration. This Agreement shall commence on the date of its full execution by all parties and continue for one year or as long as Federal and State funding for public transportation planning are provided forthe UZAif such funding is for less than one year. 6.Termination. This Agreementshall terminate as a result of the loss ofFederal CFPTA Agenda Packet 10/22/201515 and/or State funding for public transportation services forthe UZA. Additionally, any party may terminate this Agreement upon written notice to the other party which specifies an effective date of termination. The effective date of said “Notice of Termination” shall be no earlier thanthirty (30) days prior to the date the notice is sent. 7.Governing Law. All of the terms and conditions contained herein shall be interpreted in accordance with the laws of the State of North Carolina without regard to any conflicts of law principles and subject to the exclusive jurisdiction of federal or state courts within the State of North Carolina. In the event of a conflict between the various terms and conditions contained herein or between these terms and other applicable provisions, then the more particular shall prevail over the general and the more stringent or higher standard shall prevail over the less stringent or lower standard. 8.Entire Agreement, Amendments. This Agreement constitutes the entire contract between the parties,and no warranties, inducements, considerations, promises or other inferences shall be implied or impressed upon this agreement that are not set forth herein. This Agreement shall not be altered or amended except in writing signed by all Parties. IN WITNESS WHEREOF ,the due execution in agreement by parties heretoas evidenced by the hereafter affixed signatures. (This space is left intentionally blank) CFPTA Agenda Packet 10/22/201516 CI TY OF WILMINGTON ___________________________ Bill Saffo, Mayor ATTEST: ___________________________ Penelope Spicer-Sidbury, City Clerk [SEAL] Approved as to form: ___________________________ William E. Wolak, City Attorney STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, __________________________________, a Notary Public of _______________ County, North Carolina, certify that Penelope Spicer-Sidbury personally came before me this day and acknowledged that she is City Clerk of the City of Wilmington, and that by authority duly given and as the act of the Council, the foregoing instrument was signed in its name by its Mayor, sealed with its corporate seal and attested by herself as its City Clerk. WITNESS my hand and official seal, this _____ day of _____________, 2015. ___________________________ Notary Public My commission expires:____________ CERTIFICATION This instrument has been preaudited in the manner required by The Local Government Budget and Fiscal Control Act. This ___ day of __________________, 20____. ___________________________________ Debra H. Mack, City Finance Officer Project Number: ___MP1516________ (if applicable) Account Number: ___021-2753-442.31-60 Amount of Contract: $__Not to Exceed 56,140 Federal ID Number: ____56 6000239_____ CFPTA Agenda Packet 10/22/201517 WILMINGTON URBAN AREA METRO PLANNING ORGANIZATION, by and through its Transportation Advisory Committee By:__________________________________ Honorable Laura Padgett, Chair Attest: ________________________________ Secretary Mike Kozlosky STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, ____________________________, a Notary Public in and for the State and County aforesaid, certify that Mike Kozlosky came before me this day and acknowledged that he is the Secretary of Transportation Advisory Committee of the Wilmington Urban Area Metropolitan the Planning Organization , and that by authority duly given and as the act of the Organization, the foregoing instrument was signed in its name by its Chairman and attested by himself as its Secretary. WITNESS my hand and official seal, this ___ day of ____________, 2015. ______________________________ (Seal) Notary Public My commission expires: __________. CFPTA Agenda Packet 10/22/201518 CA PE FEAR PUBLIC TRANSPORTATION AUTHORITY d/b/a/ Wave Transit By: ________________________________ Chairman Attest: ________________________________ Secretary STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, ____________________________, a Notary Public in and for the State and County aforesaid, certify that ______________________ personally came before me this day and acknowledged Cape Fear Public Transportation Authority d/b/a Wave that s/he is the Secretary of the Transit , and that by authority duly given and as the act of the Authority, the foregoing instrument was signed in its name by its Chairman, sealed with its seal and attested by herself as its Secretary. Witness my hand and official seal, this the ____ day of ______________, 2015. _________________________________(Seal) Notary Public My Commission Expires: ____________. CFPTA Agenda Packet 10/22/201519 Monthly Passenger Summary September 2015 Total Passengers Fixed Route 180,000 120,000 160,000 100,000 140,000 120,000 80,000 100,000 60,000 80,000 60,000 40,000 40,000 20,000 20,000 0 - JulAugSepJulAug 2014/20152014/2015 94,390128,378164,49688,831101,346 2015/20162015/2016 98,499117,851152,25292,75489,163 ChangeChange 4.35%-8.20%-7.44%4.42%-12.02% Seahawk Shuttle Paratransit 70,000 6,000 60,000 5,000 50,000 - 4,000 40,000 3,000 30,000 2,000 20,000 10,000 1,000 0 0 JulAugSep JulAug 2014/2015 45322,16358,235 2014/2015 5,1064,869 2015/201642123,98155,395 2015/2016 5,3244,707 Change -7.06%8.20%-4.88% Change 4.27%-3.33% Passengers by Route September 2015 Fixed Route No. NamePassengersTransfers 101Princess Place15,8612,345 103Oleander East6,8931,126 104Northeast5,122820 105Medical Center7,153846 106Shipyard Blvd5,495641 107College Road2,111231 108Market Street6,965973 201Carolina Beach Road9,8831,036 202Oleander West7,072597 203Trolley3,814 204Brunswick Connector2,226253 205Longleaf Park7,959757 207North3,747481 209Independence6,581683 301Pleasure Island955 TOTAL 91,83710,789 UNCW 701Blue5,605 712Teal4,208 702Green5,380 703Red3,387 704Yellow10,546 711Yellow Express8,679 705Loop1,444 707Red Express 13,458 709Loop Express 2,688 UNCW Total 55,395 Para-Transit Services ADA Passengers 1,695 Non-ADA Passengers 3,325 Para-Transit Total 5,020 TOTAL PASSENGERS 152,252 CFPTA Agenda Packet 10/22/201521 FIXED ROUTEMONTHLYFiscal Year to Date This Month % Change Ridership Statistics Current% ChangeCurrentPrior Last Year Total Bus Passenger Trips 88,023 96,675-8.95% 262,568 276,266-4.96% Total Trolley Passenger Trips 3,814 4,542-16.03% 11,186 15,128-26.06% Total UNCW Passenger Trips 55,395 58,235-4.88% 79,797 80,851-1.30% Total Fixed Route Passenger Trips 147,232 159,452-7.66% 353,551 372,245-5.02% Average Weekday Passenger Trips 6,388 6,951-8.10% Average Saturday Passenger Trips 2,197 2,202-0.24% Average Sunday Passenger Trips 1,075 1,151-6.65% Operating Statistics - Fixed Route Total Revenue Miles 108,106 108,483-0.35% 298,514 300,792-0.76% Total Revenue Hours 7,936 7,9040.41% 20,912 21,013-0.48% Accidents Non Preventable1 10.00% 3 30.00% Accidents Preventable 02-100.00%14-75.00% Passenger Trips/Revenue Mile 1.36 1.47-7.34%1.181.24-4.30% Passenger Trips/Revenue Hour 18.55 20.17-8.04%16.9117.71-4.56% Operator Overtime7.18%2.28%214.91% Farebox Revenue and Pass Sales$ 88,121$ 83,0946.05%$248,397$250,458-0.82% Average Fare per Bus Passenger$ 0.96$ 0.8216.88%$0.91$0.865.57% PARATRANSITMONTHLYFiscal Year to Date This Month % ChangeCurrentPrior% Change Ridership Statistics Current Last Year Total ADA Passenger Trips1,6951,48913.83%4,6474,11312.98% Total Non ADA Passenger Trips3,3253,555-6.47%10,40410,906-4.60% Total Paratransit Passenger Trips5,0205,044-0.48%15,05115,0190.21% Average Weekday Passenger Trips224231-3.13% Average Saturday Passenger Trips604435.23% Average Sunday Passenger Trips206229.17% Operating Statistics - Paratransit Total Revenue Miles41,33738,6916.84%120,261112,8246.59% Total Revenue Hours2,2091,97811.70%6,3235,8877.41% Accidents Non Preventable100.00%100.00% Accidents Preventable01-100.00%3250.00% Passenger Trips/Revenue Mile0.120.13-6.85%0.130.13-5.98% Passenger Trips/Revenue Hour2.272.55-10.90%2.382.55-6.70% Operator Overtime2.58%5.16%-50.00% WavePool Passengers45137919.00%1,40989956.73% Revenue Miles4,0616,949-41.56%12,65518,636-32.09% Revenue Hours100126-20.60%308332-7.23% Special Services Greyhound Ticket Revenue$2,873$3,061-6.14%$8,571$7,62812.36% Amtrak Passengers29322927.95%1,03181626.35% Horizon Revenue$572$863-33.72%$2,156$2,219-2.84% CFPTA Agenda Packet 10/22/201522 Cape Fear Public Transportation Authority Statement of Operating Position Date : 7/1/2015 - 9/30/2015 Budget Scenario : 2016 (1) (Board Adopted Original) ActualBudget Variance25% Annual GL account Operating revenues Farebox revenues 305,043 317,000 (11,957)24.06% 1,268,000 Passes 47,075 55,000 (7,925)21.40% 220,000 Contracted services Fixed Route 72,977 105,000 (32,023)17.38% 420,000 Para-Transit 187,973 165,500 22,47328.39% 662,000 Total: Operating revenues 613,068 642,500 (29,432)23.85% 2,570,000 Nonoperating revenues Subsidies Federal grants 754,808 886,789 (131,981)21.28% 3,547,157 State grants 20,396 188,738 (168,342)2.70% 754,950 Subsidy from primary government City of Wilmington 1,285,000 321,250 963,750100.00% 1,285,000 New Hanover County - 68,750 (68,750)0.00% 275,000 Subsidy from other governments 101,250 25,094 76,156100.87% 100,375 Local Government Pledged to Capital - (3,750) 3,7500.00% (15,000) Other Income 38,190 27,750 10,44034.41% 111,000 Total: Subsidies 2,199,644 1,514,621 685,02436.31% 6,058,482 Total: Revenues and Subsidies 2,812,712 2,157,121 655,59232.60% 8,628,482 Operating expenses Salaries and wages Fixed Route 667,834 817,051 149,21720.43% 3,268,204 Para-Transit 142,639 163,816 21,17721.77% 655,266 Taxes and benefits Taxes 59,133 75,919 16,78619.47% 303,677 Benefits 232,026 260,270 28,24422.29% 1,041,078 Fuels and lubricants 182,104 236,850 54,74619.22% 947,400 Maintenance 258,220 134,656 (123,564)47.94% 538,624 Tires 15,236 33,875 18,63911.24% 135,500 Communications & Utilities 37,210 39,850 2,64023.34% 159,400 Professional services 105,579 105,705 126 24.97% 422,820 Other services 39,121 25,282 (13,840)38.69% 101,126 Insurance Liability & Property 161,585 86,625 (74,960)46.63% 346,500 Auto 123,007 72,000 (51,007)42.71% 288,000 Worker Comp 71,362 52,750 (18,612)33.82% 211,000 Office supplies and expenses 16,362 10,550 (5,812)38.77% 42,200 Marketing 1,247 12,425 11,1782.51% 49,700 Other expenses 39,138 29,497 (9,641)33.17% 117,987 Total: Operating expenses 2,151,803 2,157,121 5,31824.94% 8,628,482 Net Results 660,909 Fund Balance Contributions City of Wilmington 157,822 157,822 - 157,822 New Hanover County - 157,822 (157,822) 157,822 Total: Fund Balance Contributed 157,822 315,644 157,822 315,644 CFPTA Agenda Packet 10/22/201523 RESOLUTION _____________________________________________________________________ Introduced by: Albert Eby, Executive Director Date: October 22, 2015 RESOLUTION REQUESTING STP-DA FUNDING FOR THE WILMINGTON MULTIMODAL TRANSPORTATION CENTER WHEREAS, the Cape Fear Public Transportation Authority was created in July 2004 by Joint Resolution of the City of Wilmington and New Hanover County to provide public transportation services throughout the WMPO adopted boundary of the Wilmington urban area; and WHEREAS ,in 1995 the region began the planning process for the Wilmington Multimodal Transportation Center (WMMTC); and WHEREAS , in 2007 the North Carolina Department of Transportation purchased property in downtownWilmington for the purpose of constructing the WMMTC; and WHEREAS , the first phase of the WMMTC would be design and construction of the transit portion of the WMMTC by the Authority; and WHEREAS , on June 25, 2015 the Cape Fear Public Transportation Authority unanimously passed a resolution of support for a Memorandum of Agreement between the City of Wilmington, the Cape Fear Public Transportationand the North Carolina Department of Transportation for the WMMTC; and WHEREAS , the Memorandum of Agreement for the WMMTC is currently in development; and WHEREAS ,the WMPO has issued a call for projects utilizing STP-DA funding; NOW THEREFORE, BE IT RESOLVED that the Cape Fear Public Transportation Authority respectfullyrequests that the Wilmington Urban Area Metropolitan Planning Organization Transportation Advisory Committee appropriate $3,000,000 in federal Surface Transportation Program - Directly Attributable (STP-DA) to the Authority for design and construction of the transit portion of the Wilmington Multimodal Transportation Center. Adopted at a regular meeting ________________________ onOctober 22, 2015 Jeff Petroff, Chairman Attest: ________________________ Don Betz, Secretary (seal) CFPTA Agenda Packet 10/22/201524