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2014-02-17 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 24 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, February 17, 2014, at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, NC. Members present:Chairman Woody White; Vice-Chair Beth Dawson; Commissioner Jonathan Barfield, Jr.; and Commissioner Thomas Wolfe. Commissioner Brian M. Berger was absent. Staff present: County Attorney Wanda M. Copley; County Manager Chris Coudriet; and Clerk to the Board Sheila L. Schult. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Chairman White led the audience in a moment of silence with Commissioner Wolfe leading the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman White requested a motion to approve the Consent Agenda as presented. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chair Dawson, to approve the Consent Agenda as presented. Upon vote, the MOTION CARRIED 4 TO 0. CONSENT AGENDA Approval of Minutes – Governing Body The Commissioners approved the minutes from the February 3, 2014 Regular Meeting as presented by the Clerk to the Board. Acknowledgment of New Hanover County State of Emergency Proclamation and Termination of State of Emergency in the County of New Hanover Proclamation – Governing Body The Commissioners, pursuant to North Carolina General Statute 166A-19.22, acknowledged the New Hanover County State of Emergency Proclamation and Termination of State of Emergency in the County of New Hanover Proclamation in response to Winter Storm Leon. A copy of the proclamations is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVIII, Page 4.1. Authorization to Open a Certificate of Deposit Account at Vantage South Bank – Finance Department The Commissioners authorized staff to open a certificate of deposit account at Vantage South Bank. Vantage South Bank is offering the County a very competitive interest rate and this investment helps to further diversify the County's portfolio. Approval of Amendments to the Museum’s – Cape Fear Museum Collections Policy The Commissioners, at the request of the Cape Fear Museum’s Advisory Board, approved amendments to Chapter: 4: Categories of Collections and Chapter 7: Loans to the Museum’s Collections Policy. The amendments will provide guidance in distinguishing between the “Permanent Collection” and “Demonstration Collection” when loaning objects, and to facilitate the loan of demonstration collection objects in classroom kits to public and home schools. A complete copy of the Cape Fear Museum’s Collections Policy is available for review at the Museum. Adoption of Budget Ordinance Amendment 14-052 Approving the Appropriation of Funds for Improvements to Buck Hardee Baseball Field at Legion Stadium – Parks and Gardens Department The Commissioners, at the request of the Legion Stadium Commission, adopted Budget Ordinance Amendment 14-052 in the amount of $53,641 approving the County’s portion of funds for improvements to Buck Hardee Baseball Field at Legion Stadium. The improvements will include a new backstop, an expanded press box, a new scoreboard and replacement of some seating and grandstand fencing in the amount of $325,000. Carolina Beach Baseball, LLC, who recently acquired the Wilmington Sharks has agreed to pay for half of the improvements if the City of Wilmington, New Hanover County and New Hanover County Schools will equally split the remaining half. A copy of the budget ordinance amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVIII, Page 4.2. Adoption of Resolution Authorizing the Submission of a 2015 Continuation Grant Application to the North Carolina Governor's Highway Safety Program for Driving While Impaired/Seat Belt Enforcement – Sheriff’s Office The Commissioners adopted the resolution authorizing the submission of a 2015 continuation grant application to the North CarolinaGovernor's Highway Safety Program to provide funding for the final year of the Driving While Impaired/Seat Belt Enforcement programs with a funding split of 50% federal/50% local with both shares in the amount of $140,671. The local match will be included in the Sheriff's Department FY 14-15 Budget request. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 25 XXXVIII, Page 4.3. Adoption of Resolution Authorizing the Submission of a 2015 Grant Application to the North Carolina Governor's Highway Safety Program – Sheriff’s Office The Commissioners adopted the resolution authorizing the submission of a 2015 grant application to the North Carolina’s Highway Safety Program in the amount of $20,000. If awarded, the funds will be used for travel reimbursements for Sheriff's Office personnel that will assist in the campaigns and training for the Governor’s Highway Safety Program in gathering statistics and coordinating the initiatives of "Booze It and Lose It" and "Click It or Ticket" for Region 3. There is no local match required and will result in no change in positions. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVIII, Page 4.4. Approval of Order for Advertisement of 2013 Unpaid Tax Liens on Real Property – Tax Department The Commissioners approved the Order for advertisement of 2013 unpaid tax liens on real property. A copy of the order is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVIII, Page 4.5. REGULAR ITEMS OF BUSINESS APPROVAL OF FUNDING IN THE AMOUNT OF $30,000 FOR THE CONTINUATION OF THE FEDERAL PROSECUTOR POSITION District Attorney Ben David presented the request for the Board’s consideration to provide funding for continuation of a Federal Prosecutor position for the period of April 1, 2014 through June 30, 2014. A Special Assistant United States Attorney grant was received from the US Attorney's Office to hire a prosecutor to prosecute violent offenders in the federal system; the grant funding for this project has been cut. Mr. David presented an overview of the positive impact the prosecutor is having in the role of prosecuting the most violent offenders and the number of years those sentences have yielded to keep offenders in custody and off the streets. He requested three months of support in the amount of $30,000 stating that he believes these funds should be allocated at the State level but requested this one time request be approved at the local level. After a brief question and answer period, hearing no further questions Chairman White requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to approve funding in the amount of $30,000 for the continuation of the Federal Prosecutor position from April 1, 2014 through June 30, 2014 as presented. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the agreement is available for review in the Legal Department. PUBLIC HEARING AND APPROVAL TO CHANGE THE SCOPE OF THE 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FOR 2014 FUNDING FROM THE UNITED STATES DEPARTMENT OF JUSTICE Sheriff McMahon reported that on July 15, 2013 the Board held a public hearing on the scope of the 2014 Edward Byrne Memorial Justice Assistance Grant Program for 2014 funding from the United States Department of Justice. At that time, the intent was to use the County’s portion of funding to purchase vehicles. After discussions with the City, both entities have agreed to change the scope of the grant to fund expansion of the ShotSpotter program. The total amount of the grant funding is $80,607 with each agency’s portion in the amount of $40,303.50. No local match is required. In response to Board questions, Sheriff McMahon reported that the ShotSpotter system uses sound to identify where gun shots have been fired and has been successful in identifying what type of weapon was fired. Chairman White reported that no one had signed up to speak in favor of or in opposition to changing the scope of the 2013 Edward Byrne Memorial Justice Assistance Grant Program with the City of Wilmington and requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chair Dawson, to approve changing the scope of the joint 2013 Edward Byrne Memorial Justice Assistance Grant Program with the City of Wilmington to fund the expansion of the ShotSpotter program as presented. Upon vote, the MOTION CARRIED 4 TO 0. NEW HANOVER COUNTY ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE ANNUAL UPDATE New Hanover County Adult Care Home Community Advisory Committee Chair Mary K. Busbee provided the annual report for the Adult Care Home Community Advisory Committee highlighting the purpose of the committee is to make unannounced visits to licensed adult care homes on a quarterly basis to promote the well-being of residents and encourage community involvement. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 26 While conducting visits they talk one-on-one with as many residents as possible and attempt to build a relationship with them and advocate for their needs. At the end of the visit they meet with the administrator and address any concerns. A written report is submitted to the Ombudsman for follow-up. During the past year, committee members have volunteered over 250 hours. In closing, Ms. Busbee requested the following assistance: 1) additional committee members be appointed; 2) ways be identified to assist citizens in staying in their adult care homes; and 3) the NHC Department of Social Services and NHC Department of Emergency Management work with facilities to ensure that the emergency plans that are in place to address weather catastrophes are appropriate. On behalf of the Board, Chairman White thanked Ms. Busbee for the update and for their service to the residents of the County. NEW HANOVER COUNTY NURSING HOME COMMUNITY ADVISORY COMMITTEE ANNUAL UPDATE New Hanover County Nursing Home Community Advisory Committee Chair Julie Brewer provided the annual report for the Nursing Home Community Advisory Committee highlighting that the purpose of the committee is to support and advocate for the rights of residents living in nursing homes on the local level; to promote community involvement with nursing homes and their residents; and to promote community education and awareness of the needs of residents in nursing homes. Currently there are nine facilities and two that serve persons with dementia or Alzheimer’s. Unannounced visits are conducted in each facility at least once a quarter. Currently there are eleven trained volunteer members who logged over 260 volunteer hours, not including travel time. In closing, Ms. Brewer requested the Board help raise awareness of issues affecting the elderly by participating in one of their events in May and October and to visit one of our local facilities. The Commissioners thanked Ms. Brewer for the update and for their service to the residents of New Hanover County. CAPE FEAR PUBLIC UTILITY AUTHORITY FISCAL YEAR 2013 ANNUAL REPORT Cape Fear Public Utility Authority Vice-Chair Patricia Kusek introduced Executive DirectorJim Flechtner to provide the Fiscal Year 2013 annual report with highlights as follows:  Another successful year in FY 2013  Guiding principles:  Stewardship, Sustainability and Service  Reliable services: Affect every sector of economy  Investing in infrastructure, meeting today’s expectations:  Improving resiliency and reducing risk  Looking to the future:  Capital planning with stakeholder input  Developer agreements  Public-private partnerships  Numbers to note:  Served more than 68,000 accounts (residential and commercial):  Nearly 200,000 people  Annually treated approximately five billion gallons of both water and wastewater  Shared our community’s concern for the environment:  Exceptional year of regulatory compliance  Daily compliance rate of 99.84%  Recognized the need to manage expenses:  Following softening demand, adopted operating budget trimmed by 5%  Finished year $3.7 million below revised budget targets  Stewardship:  Of the region’s natural resources:  Services play an important role in region’s well-being  Consistently identifying areas for positive environmental impact  Results: helped cut number of overflows by 30%, volume 70+%  Extending critical services to areas served by septic systems  Of the financial resources and assets our customers entrust to us develop fiscally responsible operating and Capital Improvement Project budgets:  Constant analysis, difficult decisions  Balancing current realities with system needs  Results: bond ratings with Moody’s, Standard & Poor’s maintained and overall financial condition has improved  Sustainability:  Of the region through dependable water, wastewater services:  Maintaining systems to support growth and protect the environment:  Identifying problem areas and funding repairs  Public-private partnerships increase return on investment NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 27  Prime examples: Third Street, Heritage Park and Marquis Hill projects  Not just “big ticket” projects; robust Fats, Oil and Grease Program  Of the Authority’s ability to meet the community’s current and future needs:  Addressing aging infrastructure which is a national and local issue:  Water: 1,000+ miles, $1 million+/mile to replace  Sewer: Nearly 1,000 miles, $1.25 million+/mile to replace  Meeting needs while keeping rates as low as possible  Answer: adaptable Capital Improvement Plan  Not just daily services, includes readiness for emergencies – North Carolina American Water Works Association-Water Environment Association Large Utility Disaster Preparedness Award  Service:  To our customers through delivery of reliable, cost-effective services:  Always improving customer service:  Additional options for customers to pay bills quickly, easily  Interactive Voice Response system  Electronic billing option  Personal attention:  Handled 119,000+ calls; average answer time of 71 seconds  411,000+ bills; accuracy rate of 99.3%  To our community as a thoughtful and participatory partner:  Building stronger relationships with our customers and community:  Expanded community outreach  Enhanced project communications  Updated customer information  CFPUA Assist After brief comments of appreciation, on behalf of the Board Chairman White thanked Mr. Flechtner for the update. AUTHORIZATION TO SUBMIT AN APPLICATION TO THE NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES 2014 GRANT – BUILDING A BETTER BOARDWALK: RECYCLING AWAY FROM HOME Environmental Management Director Joe Suleyman reported that the North Carolina Department of Environment and Natural Resources (NCDENR) has requested proposals for grant funding to assist local governments in expanding, improving and implementing waste reduction and recycling programs. Projects that create away-from-home recycling opportunities such as recycling at public facilities are encouraged and bonus points are awarded. The New Hanover County Environmental Management Department, in partnership with the Town of Carolina Beach, proposes to make "away from home" recycling convenient to visitors and residents who utilize the Town of Carolina Beach's boardwalk. The goal of the grant is to purchase recycling receptacles and position them along the boardwalk near the intersection of beach access points to achieve the greatest impact. Visitors would have the opportunity to recycle upon arrival and once again upon departure from the beach. Staff is requesting the Board authorize the submission of the grant application in the amount of $30,000 to the NCDENR for this project. The additional $6,000 required match is included in the Environmental Management Enterprise Fund's FY14-15 budget request. In response to Board questions, Mr. Suleyman reported that Carolina Beach will be responsible for the pickup and hauling of the recycling material through their contract with Waste Industries. If awarded, the funds will be used to purchase eighteen recycling units, advertising, and shipping costs of the units. After brief discussion, Chairman White requested direction from the Board. Motion: Commissioner Wolfe MOVED, SECONDED by Vice-Chair Dawson, to authorize staff to submit a grant application: Building a Better Boardwalk: Recycling away from Home to the NCDENR 2014 grant program in the amount of $30,000 as presented. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the grant application is available for review in the Finance Department. UPDATE ON STORM DEBRIS PICK-UP IN THE UNINCORPORATED AREAS OF THE COUNTY Environmental Management Director Joe Suleyman reported that in preparation for storm debris removal in the unincorporated areas of the County the preposition contract has been activated and debris removal is anticipated to begin this week. Details and schedules will be made available on the County’s website as soon as they have been established. Citizens will be able to access the county’s website to know when their debris pick-up date is, two passes will be made. Leaning branches in the right of way will also be removed by the contractors. Those without a computer can call in directly to Environmental Management Department. Debris is being accepted at the Landfill at no cost to residents. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 28 BREAK Chairman White called for a break from 10:06 a.m. until 10:18 a.m. ADOPTION OF BUDGET ORDINANCE AMENDMENT 14-053 INCREASING THE SHORELINE MAPPING PROGRAM’S ROOM OCCUPANCY TAX BUDGET TO $200,000 County Engineer Jim Iannucci reported that the Board, at the Board’s July 15, 2013 meeting, authorized staff to release a Request for Qualifications to select engineering and surveying professionals to implement the oceanfront and inlet shoulder survey program. The engineering firm of Moffatt & Nichol was selected to lead the Shoreline Mapping Project team with the primary purpose to determine the shoreline conditions, measure volumetric rates of erosion and accretion, track the movement of sand in the long-shore and cross-shore direction by comparative surveys, and assess beach conditions from one reach to another for purposes of evaluating the coastal storm damage reduction efforts. The tasks include:  An annual surveying of the profiles established along Wrightsville Beach, Masonboro Island, Freeman Park, Carolina Beach, Kure Beach and Fort Fisher and preparation of an annual report; and  If authorized by staff, a rapid response post-hurricane survey of all profiles along all areas listed above which includes a letter report summarizing the results; and  If authorized by staff, a bathymetric survey of all four borrows areas. During the FY14-15 budget process, and based on staff estimates, a budget for the first year of the project in the amount of $150,000 was approved from Room Occupancy Tax funds. Staff is now requesting an additional $50,000 from Room Occupancy Tax funds to acquire historical data compiled by the US Army Corps of Engineers, fund the reduction of their most recent data set, incorporate the most recent data set within the Shoreline Mapping Project team’s data base and include the refined data within the first year’s trend analysis. The Port, Waterway and Beach Commission are in support of this project. Staff is requesting the Board adopt Budget Ordinance Amendment 14-053 increasing the Shoreline Mapping Project budget from Room Occupancy Tax funds in the amount of $50,000 bringing the total cost for the first year of the project to $200,000. This project will ensure local compliance with the Federal Project Cooperation Agreements. After a brief question and answer period, hearing no further comments, Chairman White requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED Commissioner Wolfe, to adopt Budget Ordinance Amendment 14-053 in the amount of $50,000 increasing the Shoreline Mapping Program’s Room Occupancy Tax budget to $200,000 as presented. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the budget ordinance amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVIII, Page 4.6. ADOPTION OF BUDGET ORDINANCE AMENDMENT 14-054 FOR THE CAROLINA BEACH INLET MAINTENANCE DREDGING PROJECT USING ROOM OCCUPANCY TAX FUNDS County Engineer Jim Iannucci reported that staff proposes initiating the process to secure federal and state authorizations for maintaining Carolina Beach Inlet. The project would have the exact attributes (template and disposal options) as implemented by the US Army Corps of Engineers. The project area encompasses the Atlantic Intracoastal Waterway crossing east through the inlet throat into ocean waters. The proposed authorization will exactly overlay the Corps footprint. The permitting approach for inlet is a coordinated effort through the Division of Water Resources and five participating shallow draft stakeholders: Shallotte, Lockwood Folly, Carolina Beach, Topsail and Bogue. The previous Reconnaissance Phase resulted in an estimated permitting cost for all five participants as $300,000. The cost sharing for the Permitting Phase is 50/50 leaving the participating stakeholders to cost-share the remaining $150,000. In response to Board questions, staff is requesting the Board adopt Budget Ordinance Amendment 14-054 in the maximum amount of $75,000 from Room Occupancy Tax Funds to participate in the Permitting Phase of the Carolina Beach Inlet. The amount requested will be dependent upon the number of stakeholders choosing to participate. The Port, Waterway and Beach Commission are in support of this request. There is a conference call scheduled for tomorrow and staff will know at that time which of the stakeholders will be participating. Hearing no further comments, Chairman White requested direction from the Board. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Wolfe, to adopt Budget Ordinance Amendment 14-054 in the maximum amount of $75,000 to participate in the North Carolina Division of Water Resources permitting phase for the Carolina Beach Inlet as presented. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the budget ordinance amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVIII, Page 4.7. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 29 SECOND QUARTER FISCAL YEAR 2014 FINANCIAL UPDATE Finance Director Lisa Wurtzbacher presented a fiscal summary for the General, Environmental Management, and Fire Services Funds for the second quarter of Fiscal Year 2015 through December 31, 2014:  General Fund:  Revenues:  Ad Valorem Taxes - $114,358,501; 70.75% actual collected year-to-date  Sales Taxes - $13,247,386; 25.24% actual collected year-to-date  Other Taxes - $1,838,988; 60.66% actual collected year-to-date  Charges for Service - $4,381,774; 46.38% actual collected year-to-date  Intergovernmental Revenue - $16,411,028; 37.41% actual collected year-to-date  Other Revenues - $285,932; 19.37% actual collected year-to-date  Appropriated Fund Balance - $0  Total Revenues - $150,523,609; 52.76% actual collected year-to-date  Expenditures:  General Government - $14,790,437; 41.76% actual spent year-to date  Human Services - 23,023,068; 38.16% actual spent year-to-date  Public Safety - $23,510,193; 45.81% actual spent year-to-date  Economic and Physical Development - $611,244; 38.24% actual spent year-to-date  Culture and Recreation - $4,831,359; 42.20% actual spent year-to-date  Education - Community College - $4,337,189; 50% actual spent year-to-date  Debt Service - $20,554,447; 72.17% actual spent year-to-date  Transfers Out:  Education – Public Schools - $40,403,161; 47.01% actual spent year-to-date  Other - $737,133; 35.01% actual spent year-to-date  Total Expenditures - $132,798,231; 46.54% actual collected year-to-date  Fire Services Fund:  Revenues:  Ad Valorem Taxes - $6,684,558; 76.6 % actual collected year-to-date  Sales Taxes - $607,559; 25.1% actual collected year-to-date  Intergovernmental Revenue - $734; 0.5% actual collected year-to-date  Charges for Service - $50,423; 106.2% actual collected year-to-date  Other Revenues - $52,225; 451.2% actual collected year-to-date  Appropriated Fund Balance - $0 actual collected year-to-date  Total Revenues - $7,395,499; 62.7% actual collected year-to-date  Expenditures:  Operating Expenditures - $5,129,749,437; 50% actual spent year-to-date  Debt Service - $617,746; 72.1% actual spent year-to-date  Capital Expenditures - $56,574; 8.3% actual spent year-to-date  Total Expenditures - $5,804,069; 49.2% actual spent year-to-date  Environmental Management Operating Fund:  Revenues:  Charges for Service - $5,403,505; 45.4% actual collected year-to-date  Intergovernmental Revenue - $196,903; 45.9% actual collected year-to-date  Long-term Debt Issued - $0 actual collected year-to-date  Other - $194,325; 34.7% actual collected year-to-date  Total Revenues - $5,794,733; 40.1% actual collected year-to date  Expenditures:  Salaries and Benefits - $834,493; 44.5% actual spent year-to-date  Operating Expenditures - $2,405,211; 42.6% actual spent year-to-date  Debt Service - $257,937; 42.2% actual spent year-to-date  Capital Expenditures - $2,037,396; 84% actual spent year-to-date  Transfers to Capital Projects - $500,000; 16.3% actual spent year-to-date  Total Expenditures - $6,035,037; 41.8% actual spent year-to-date Chairman White thanked Ms. Wurtzbacher for the update. COMMITTEE APPOINTMENTS New Hanover County Special Board of Equalization and Review Chairman White reported that vacancies exist on the Special Board of Equalization and Review with seven applicants eligible for reappointment and no new applications having been received. The Board needs to appoint five regular members and two alternates and a chairman. Vice-Chair Dawson nominated John R. Babb in the regular member category and to serve as Chairman, James G. Brumit in the alternate member category, Charles E. Davis, Jr. in the regular member category, Bob Drach in the regular member category, Richard Murray in the regular member category, Nancy Pritchett in the regular member category, and Craig William Stewart in the alternate member category on the Special Board of Equalization and Review. The nominations were seconded by Commissioner Barfield. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 30 Vote Results: The Board voted 4 to 0 to appoint John R. Babb in the regular member category and to serve as Chairman for the ensuing year, James G. Brumit in the alternate member category, Charles E. Davis, Jr. in the regular member category, Bob Drach in the regular member category, Richard Murray in the regular member category, Nancy Pritchett in the regular member category, and Craig William Stewart in the alternate member category on the Special Board of Equalization and Review with all terms expiring March 31, 2015. Wilmington-New Hanover Port, Waterway and Beach Commission Chairman White reported that vacancies exist on the Wilmington-New Hanover Port, Waterway and Beach Commission with three applicants eligible for reappointment and two new applications having been received. Vice-Chair Dawson nominated Dennis Barbour for appointment. The nomination was seconded by Commissioner Barfield. Commissioner Barfield nominated David F. Weaver for reappointment. The nomination was seconded by Vice-Chair Dawson. Commissioner Barfield nominated Paul Woodbury for reappointment. The nomination was seconded by Commissioner Wolfe. Commissioner Wolfe nominated Glenn McIntosh for appointment. The nomination was seconded by Vice- Chair Dawson. Vote Results: The Board voted 4 to 0 to reappointPaul Woodbury and appoint Dennis Barbour to three year terms on the Wilmington-New Hanover Port, Waterway and Beach Commission with the terms to expire on February 28, 2017. Vote Results: The Board voted 2 to 2 to reappoint David F. Weaver to a three year term on the Wilmington-New Hanover Port, Waterway and Beach Commission with the term to expire on February 28, 2017. Vice-Chair Dawson and Commissioner Barfield voted in favor. Vote Results: The Board voted 2 to 2 to appoint Glenn McIntosh to a three year term on the Wilmington-New Hanover Port, Waterway and Beach Commission with the term to expire on February 28, 2017. Chairman White and Commissioner Wolfe voted in favor. In discussion of Commissioner Wolfe’s support for Mr. McIntosh, a retired project manager with the Corps of Engineers, Commissioner Barfield withdrew his vote for Mr. Weaver and voted for Mr. McIntosh. Vote Results: The Board voted 3 to 1 to appoint Glenn McIntosh to a three year term on the Wilmington-New Hanover Port, Waterway and Beach Commission with the term to expire on February 28, 2017. Chairman White, Commissioners Barfield and Wolfe voted in favor. Vote Results: The Board voted 1 to 3 to reappoint David F. Weaver to a three year term on the Wilmington-New Hanover Port, Waterway and Beach Commission with the term to expire on February 28, 2017. Vice-Chair Dawson voted in favor. PUBLIC COMMENTS ON NON-AGENDA ITEMS Chairman White reported that no one had signed up to speak on non-agenda items. ADDITIONAL AGENDA ITEM APPROVAL OF FEE SCHEDULE CHANGE FOR YOUTH ATHLETIC FIELD LIGHTING AND ADOPTION OF BUDGET ORDINANCE AMENDMENT 14-055 County Manager Chris Coudriet reported that at the February 3, 2014 Board of Commissioners meeting, the Board directed staff to meet with several Optimist groups regarding the fee that the Board approved during the budget process assessing a $10 per hour, per field, fee to youth organizations to cover a portion of the cost for athletic field lighting. Staff met with the groups on February 11, 2014. At the Board’s Agenda Review meeting on February 13, 2014, after an update from staff, the Board directed staff to prepare a change to the fee schedule cancelling the fee being assessed for youth organizations athletic lighting usage and reimburse those organizations that have already paid the fee. Commissioners Wolfe and Barfield offered comments concerning the need to invest in the community’s youth and the programs that support them. Vice-Chair Dawson stated her preference to consider reversing the fee during the next fiscal year budget process and keeping the budget and fee schedule as was approved by the Board for this current year adding that she would go with the preference of the Board. Hearing no further comments, Chairman White requested direction from the Board. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 REGULAR MEETING, FEBRUARY 17, 2014 PAGE 31 Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to approve the change in the fee schedule cancelling the youth athletic field light usage fee and adopt Budget Ordinance Amendment 14-055 in the amount of $75,000 and reimburse those organizations that have already paid the fee. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the budget ordinance amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVIII, Page 4.8. ADJOURNMENT Hearing no further business, Chairman White adjourned the meeting at 11:02 a.m. Respectfully submitted, Sheila L. Schult Clerk to the Board Please note that the above minutes are not a verbatim record of the New Hanover County Board of Commissioners meeting. The entire proceedings are available for review and check-out at all New Hanover County Libraries and on-line at www.nhcgov.com.