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2015-10-15 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 AGENDA REVIEW MEETING, OCTOBER 15, 2015 PAGE 382 ASSEMBLY The New Hanover County Board of Commissioners met for Agenda Review on Thursday, October 15, 2015, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230 Government Center Drive, Wilmington, North Carolina. Members present: Chairman Jonathan Barfield, Jr.; Vice-Chairman Beth Dawson; Commissioner Skip Watkins; Commissioner Woody White; and Commissioner Rob Zapple. Staff present: County Manager Chris Coudriet; County Attorney Wanda Copley; and Clerk to the Board Teresa Elmore. Chairman Barfield called the Agenda Review meeting to order and announced that the purpose of the meeting is to review and discuss the Board’s agenda items for the October 19, 2015 Regular Meeting with discussions as noted: Consent Item 4: Adoption of Fire Prevention Week Proclamation. Commissioner Zapple reminded everyone that besides replacing batteries, smoke detectors should be replaced every ten years. Consent Item5: Adoption of 2015 Food Day Proclamation . Chairman Barfield will present the proclamation at the Food Day event on October 23, 2015. Consent Item6: Adoption of Adoption Awareness Month Proclamation . Chairman Barfield will present the proclamation at an event in honor of parents who have recently adopted children. Consent Item 9: Approval of Monthly Collection Reports for July 2015 . In response to questions, Assistant Tax Administrator Allison Snell explained that due to the change in the state process, motor vehicle taxes are collected at 100% because individuals are unable to renew their tags until taxes and fees are paid. Consent Item12: Adoption of Budget Amendments . In response to questions, Soil and Water Manager Dru Harrison reported that Budget Amendment 16-018 showed a grant award for installation of five rain gardens as an initiative of the Best Management Practices to reduce stormwater runoff. Regular Item 14: Consideration of Grant Application for Phase II Trillium Health Resources Play Together Construction Grant to Replace the Hugh MacRae Playground . Vice-Chairman Dawson reported that the phase II grant process should be similar to the Trillium phase I grant process for community outreach. Regular Item 15: Consideration of Domestic Violence Awareness Month Proclamation. Commissioner Zapple will read the proclamation for the record. Regular Item 17: Consideration of Resolution in Support of the Stepping Up Initiative – a National Initiative to Reduce the Number of People with Mental Illnesses in Jails. Vice-Chairman Dawsonreported that the program is a NACo initiative for counties and the NC Association of County Commissioners’ mental health task force has been very involved in studying ways that counties can get mental health resources to those in need. Trillium Health Resources would partner with these program initiatives. Vice-Chairman Dawson will read the resolution for the record. Regular Item 18: Considerationof Inter-Agency Governance Agreement on the Handling of School Offences. Chief District Court Judge Jay Corpening was present and gave a brief overview of the program dealing with misbehavior or minor offences of students in the school environment. Instead of arresting the students and taking them off campus to jail, school staff would handle the discipline and provide corrective measures. In counties across the country where the programs have been initiated, juvenile crime is reduced and more students graduate from high school. The School Board approved the agreement at its last board meeting. The Courts, District Attorney, Sheriff, Police Chief and other agencies support the program and will sign the inter-agency agreement. Regular Item 19: Consideration of the Double the Impact Criminal Justice Services Prevention Services Presentation. Community Justice Services Director Kathy Stoute provided an overview of a request to expand prevention programs for at-risk youth through the Youth Enrichment Services Division. Eight staff members will be added at a cost of $233,000 from existing resources. The expansion of the programs will be requested again during next year’s budget process and performance measurements will be provided on the evidenced-based programs. Regular Item 20: Consideration of Lease Agreement and Interlocal Agreement Regarding Sales Tax with the New Hanover County School Board. Chief Financial Officer Lisa Wurtzbacher will present the request at Monday’s meeting. Regular Item 21: Consideration of Award of Bid to ThyssenKrupp Elevator Corporation for Modernization of Elevators at the Judicial Building . Commissioner Watkins reported that Clerk of Court Jan Kennedy provided him a tour of the Judicial Building and he learned firsthand the importance of the elevators to the court operations. Although initially in opposition, he fully supports replacement of all five elevators. County Manager Coudriet explained that only four elevators are budgeted for replacement this fiscal year. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 33 AGENDA REVIEW MEETING, OCTOBER 15, 2015 PAGE 383 Regular Item 23: Consideration of Bald Eagle Lane Project Final Cost Determination Resolution . County Manager Coudriet reported that the water project is completed and an assessment needs to be applied to the property owners. Chief Financial Officer Lisa Wurtzbacher will provide information on the process for repayment. Regular Item 24: Public Hearing: Rezoning Request by Cindee Wolf of Design Solutions on Behalf of the Property Owners, TF Holdings Ltd. Partnership, LLC, Rachel Trask Gonsalves Heirs, and New Beginning Christian Church, Inc., to Rezone 73.08 Acres Located at the 3000 block of Blue Clay Road from R-20, Residential District, to R-10, Residential District (Z-944, 9/15) . Planning and Inspections Director Chris O’Keefegave a brief overview of the request and responded to questions. He clarified that no proposed use or site plan is required and no conditions can be placed on the rezoning request. If approved, the property would be allowed to develop in accordance with the standards of the R-10 Zoning District. The Commissioners requested the following for Monday’s meeting: Planning staff to clarify the parameters of the questions the Board may ask and base its decision, Engineering staff to present information on stormwater management in the area and CFPUA staff to speak on the availability of water and sewer in the Blue Clay Road area. Additional Items:  Planning and Inspections Director Chris O’Keefe reminded the Board of the work session on the Draft Land Use Map on October 20, 2015; however, a quorum of the Planning Board members are unable to attend.  Chairman Barfield announced that a closed session will be held at 3:30 p.m. to consult with the County Attorney regarding a matter of potential litigation. ADJOURNMENT There being no further business, Chairman Barfield adjourned the meeting at 5:03 p.m. Respectfully submitted, Teresa P. Elmore Clerk to the Board Please note that the above minutes are not a verbatim record of the New Hanover County Board of Commissioners meeting.