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Home My WebLink AboutOctober 20 2015 Regular MinutesNew Hanover County ABC Board Meeting Minutes October 20, 2015 I. Call to order Chairman Robert W. Martenis called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 10:00am on October 20, 2015 at the General Office, 6009 Market Street, Wilmington, NC. II. Chairman confirms guorium The followina Members of the Board were present: Robert W. Martenis, Chairman William A. Kopp, Jr., Vice Chairman Thomas Wolfe, Member Augustus C. Everett, Jr., Member Vivian Z. Partin, Member Others in attendance were: Marnina Queen, Chief Executive Officer Gary Cain, Retail and LBD Operations Manager Charles Hill, Retail and LBD Operations Manager Carol Martin, Finance Manager Kathy Clark, Board Secretary Wanda Copley, Legal Counsel Sergeant Joe Jewell, NHC Sheriff's Department Absent with notice: Avril Pinder, Ex- Officio Member III.Annroval of minutes from last meeting Mr. Martenis presented the minutes from the Regular and Closed session Meeting of September 22, 2015. Ms. Partin noted some spelling errors that required correction. Mr. Kopp made the motion to approve the regular minutes with these recommended corrections. Mr. Everett seconded the motion, and all approved. Mr. Kopp made the motion to approve the minutes from the Closed Meeting of September 22, 2015. Mr. Everett seconded the motion, and all approved. IV.Annroval of proposed agenda Mr. Martenis presented the proposed meeting agenda. Ms. Queen requested that the Computer Policy be moved to the November 18, 2015, meeting. Ms. Partin made the motion to accept the proposed meeting agenda, with the suggested amendment; Mr. Everett seconded the motion, and all approved. 1 I Pae,e V. Conflict of Interest Reminder Mr. Martenis verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute 1513 -201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Board today? If so, please identify the conflict or appearance of conflict and refrain from any undueparticipation in theparticular matter involved. " Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. VI.Emnloyee Recognition & Service Awards Mr. Martenis recognized Mr. Christopher Harrison, the LBD Store Manager at Store #107, for his 15 years of dedicated service to the Board. VII. Administrative Reports A. ABC Law Enforcement Officers' Unit Monthly (ALE) Report for September was presented by Det. Jewell. Officers performed the following activities for the month of September, 2015: *561 Store Visits *318 Bank Deposits * 10 Change Deposits * 14 Video Investigations *67 Charges *37 Arrests *13 Searches *Cited 37 "Underage Possession" ABC Law Violations *Cited 16 "Unauthorized Possession" ABC Law Violations *Cited 5 "Other Alcohol" ABC Law Violations *Cited 1 "Man /Sell /Deliver, trafficking /etc." Controlled- Substance Violation *Cited 4 "Possession" Controlled- Substance Violations *Cited 1 "Paraphernalia" Controlled- Substance Violation *Cited 27 "Traffic" Other Offenses *Cited 23 "Criminal" Other Offenses *Performed 2 "Other Presentations" Alcohol Education *Assisted 35 ABC Law Agencies *Assisted 17 Controlled Substance Agencies *Assisted 7 "Other" Agencies *Performed 20 Inspections *Submitted 3 Violations *Performed 61 Compliance Checks *Completed 120 Hours of Training 2 1 P ago B. Ms. Martin presented the Board with Financial Statements for September, 2015. Ms. Martin reported for September, the Actual -to- Actual comparison showed Gross Sales greater than the prior September by $434k (15.46 %), Operating Expenses greater than prior September by $5k (1.45 %), and Income from Operations greater than prior September by $107k (27.81 %). "Change in Net Position before Profit Distributions" was higher than prior September by 84k (41.84 %). C. Ms. Martin presented the Board with the September 2015 & Rolling 12 -Month Comparison. The report showed Total sales for the month were up by 434k (15.46 %). Rolling 12 -Month Comparison Total sales were up by 3.6 million (10.21 %). It was noted that the Labor Day sales for 2014 fell within the month of August. Therefore, the 2015 Labor Day sales show in the September sales. D. Ms. Martin presented the Board with the Statewide Sales Report for September 2015. The report showed Statewide Averages for overall sales were up 13.48 %. Overall sales for the Board for September 2015 were up by 15.45 %, and Surrounding ABC Boards sales were up by 14.94 %. E. Staff members presented the Board with updates: • 17'h/Castle Street Project — Mr. Hill reported that the temporary relocation of the Retail Store is set for the 2 °1 week of November. This is dependent on the progress of the contractors, since there have been delays due to weather. Mr. Hill reported that next week the roof replacement should be approximately 75% complete. • 6009 Market Street_ Update — Mr. Cain reported that a meeting with DOT is being scheduled to inspect the storm water runoff from Judge's Road. No date has been set at this time. He also informed the Board that the Land Appraisal has been ordered. Finance Committee Update - Ms. Martin reported that the Committee met on October 7, 2015. She reported that the Committee reviewed the RFP for business insurances. After their review, the Committee recommended the Board accept the proposal from Surry for $63,010. Ms. Partin made the motion to ratify the motion previously approved by the Committee. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that at the Committee meeting Ms. Queen recommended the purchase of 5 Microsoft Surfaces to maintain the communication and network security for the administrative staff. Ms. Queen also requested that 5 - 24" Widescreen Monitors for the administrative staff be purchased. Carolina Data Systems provided a quote for the 5 Microsoft Surfaces and 5 - 24" Widescreen Monitors of $9,222.50. Following discussion, the Committee then approved the quote. Mr. Wolfe made motion to ratify the committee decision to purchase 5 Microsoft Surfaces and 5 - 24" Widescreen Monitors for $9,222.50 from Carolina Data Systems. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that at the Committee meeting Ms. Queen requested that the Board acquire a Corporate Board credit card. This would allow staff 3 1 r a o cardholders to book Board hotel rooms, purchase necessary equipment when an open vendor account is not an option, and for emergencies. The Committee agreed to acquire a Board credit card from the Board's current Bank, South State Bank. It was also agreed that staff would draft a Credit Card Policy for Board approval. Board credit cards will not be used until said policy is approved. Ms. Partin rnade motion to ratify the committee decision to acquire a Board credit card from South State Bank. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that the Committee spoke with Mr. Chris Whitford, with Carolina Data Systems, and that lie will be reviewing the service contract with them in the near further. V111. Regular Agenda Items of Interest A. Ms. Clark presented to the Board the renewal quotes for group health and dental insurances. Laymon Group, the Board's current insurance broker, provided the Board with two options for health insurance, and one option for dental insurance. The Finance Committee reviewed these options and quotes prior to the Board meeting. The Finance Committee recommended remaining with United Health Care, with the same coverage as the current policy, with an increase in individual deductible to $2,000.00 and total individual out of pocket to $4,000.00. The committee recommended changing the Health Reimbursement Arrangement (HRA) plan based on a $2,000.00 deductible. If ail eligible employee meets the $2,000.00 deductible, the Board will reimburse the amount paid over $1,000.00 up to a maxii-nurn of $1,000.00. Similar to above, if an eligible employee pays the "Out- of-Pocket" maximum of $4,000.00 during a plan year, the Board will reirnburse the last $500.00. Ms. Partin made the motion to renew, as this recommendation came from the committee. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Clark presented the Board with a renewal for dental insurance with a 6% increase by Delta Dental, the current provider. The Finance Committee recommended that the Board accept the renewal rate with Delta Dental. Ms. Partin made the motion to renew the dental insurance with the reconirnendation coming from the committee. With no need for a second following a motion made from the Finance Committee, all approved. IX.Adiournmen Mr. Kopp made the motion to adjourn the meeting; Ms. Partin seconded the motion, and all approved. Minutes submitted by Minutes approved by: Date: