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Home My WebLink AboutNovember 18 2015 Regular MinutesNew Hanover County ABC Board Meeting Minutes November 18, 2015 I. Call to order Chairman Robert W. Martenis called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 8:00am on November 18, 2015 at the General Office, 6009 Market Street, Wilmington, NC. II. Chairman confirms quorum The followinii Members of the Board were present: Robert W. Martenis, Chairman William A. Kopp, Jr., Vice Chairman Thomas Wolfe, Member Augustus C. Everett, Jr., Member Vivian Z. Partin, Member Others in attendance were: Marnina Queen, Chief Executive Officer Gary Cain, Retail and LBD Operations Manager Charles Hill, Retail and LBD Operations Manager Carol Martin, Finance Manager Kathy Clark, Board Secretary Wanda Copley, Legal Counsel Detective Chris Wright, NHC Sheriff's Department Absent with notice: Avril Pinder, Ex- Officio Member IILAanroval of minutes from last meeting Mr. Martenis presented the minutes from the Regular and Closed session Meeting of October 20, 2015. Ms. Partin made the motion to approve the regular minutes as written. Mr. Everett seconded the motion, and all approved. IV.An12roval of proposed agenda Mr. Martenis presented the proposed meeting agenda. Mr. Martenis added that it would be necessary to go into Closed Session regarding a personnel issue. Mr. Kopp added that both Closed Session and Open Session would also be needed regarding a real estate issue. These items are included on the regular meeting agenda to be exercised on an as needed basis. Mr. Kopp made motion to approve the agenda as written, Mr. Wolfe seconded the motion, and all approved. I I PaP,e V. Conflict of Interest Reminder Mr. Martenis verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute 1813 -201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Board today? Ifso, please identify the conflict or appearance of conflict and refrainfrom any undueparticipation in theparticular matter involved. " Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. VI.Emplovee Recognition & Service Awards Mr. Martenis recognized Ms. Sharon Kelly, employed with the Board since April 1, 2009 and was recently promoted to Retail Store Manager at the Castle Hayne location. Mr. Martenis recognized Ms. Carol Martin, Finance Officer for the Board, for her 5 years of dedicated service. VII. Administrative Re orts A. ABC Law Enforcement Officers' Unit Monthly (ALE) Report for October was presented by Det. Wright. Please see the attached LE Monthly Reporting Numbers from the North Carolina ABC Commission website (Attachment "A "). B. City of Wilmington Police Department, Corporal Brandon Reece, introduced the newly appointed, ABC Law Enforcement Officer Stephen Schutt. Officer Schutt was chosen for the position by City of Wilmington Police Chief Evangelous. C. Ms. Martin presented the Board with Financial Statements for October, 2015. Ms. Martin reported that for October, the Actual -to- Actual comparison showed Gross Sales greater than the prior October by $236k (7.46 %), Operating Expenses less than prior October by $17k (4.60 %), and Income from Operations greater than prior October by $80k (18.331 %). "Change in Net Position before Profit Distributions" was higher than prior October by 77k (36.93 %). D. Ms. Martin presented the Board with the October 2015 & Rolling 12 -Month Comparison. The report showed Total sales for the month were up by $236k (7.46 %). Rolling 12 -Month Comparison showed Total sales were up by $2.4 million (6.49 %). It was noted that the Beach stores showed an increase for October, up 10.62 %, from 2014. E. Ms. Martin presented the Board with the Statewide Sales Report for October 2015. The report showed Statewide Averages for overall sales were up 10.06 %. Overall sales for the Board for October 2015 were up by 7.46 %, and Surrounding ABC Boards sales were up by 5.61 %. F. Staff members presented the Board with updates: • 17th/Castle Street Project — Mr. Hill reported that the temporary relocation of the Retail Store was performed the weekend of November 14t4. Reopening in its 21 Page temporary location on November 17`" 6_009 Market Street Update — Mr. Cain reported that a meeting with Department of Transportation (DOT) has been difficult to schedule. He suggested that Ms. Pat-Lin could possibly help in getting this resolved as she has worked closely with the DOT in the recent past. Ms. Partin gladly accepted. Mr. Kopp requested we have a professional look at the azaleas and shrubbery as they look unhealthy. Finance Committee Update - Ms. Martin reported that the Committee met on October 30, 2015. She stated the Committee discussed Cyber Liability and Event Management Insurance, a coverage new to the Board and highly recommended by Ms. Stancil, County Risk Manager. The committee reviewed two options and unanimously approved the $1,000,000 plus $500,000 Event Management insurance ($14,873). The Event Management insurance covers to notify an affected person, credit monitoring etc. Ms. Partin made the motion to ratify the motion previously approved by the Committee. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that the stores will have computers and wireless printers installed in November. Ms. Queen drafted an Acceptable Computer /IT Use Policy which was reviewed by Ms. Copley. The Finance Committee members read the policy, suggested a couple of word changes, and unanimously approved the new policy. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin advised the Board that the Committee has agreed to a January, 2016 Request for Proposal (RFP) for the Board's annual auditing services. Ms. Martin reported that the Committee meet also on November 9, 2015 to discuss Board uniform shirts. Ms. Queen negotiated a price per employee of less than $100 for three uniform shirts. The maximum amount to complete the purchase will not exceed $6,200.00. Following discussion, the Committee then approved the quote. Mr. Wolfe made motion to ratify the committee decision to purchase uniform shirts for employees for an amount not to exceed $6,200.00. With no need for a second following a motion made from the Finance Committee, all approved. VIII. Closed Session Mr. Kopp made the motion to go into Closed Session. Mr. Wolfe seconded the motion and all approved. The purpose of the Closed Session meeting was to discuss a personnel issue per NC GS 143- 318.11(a)(6), and a real estate issue per NC GS 143- 318.11(a)(5). IX. Return to Open Session: Mr. Kopp made the motion to return to Open Session; Mr. Wolfe seconded the motion, and all approved. 3jPat;c X. No action was taken in Closed Session. XI.Regular Agenda Items of Interest Mr. Kopp made a motion to retain Mr. Spruill Thompson, Cape Fear Commercial Real Estate LLC, as our Real Estate Agent to list and sell proposed Lot 44, with an asking price of $250,000.00. Mr. Everett seconded the motion, and all approved. XII. Adjournment Ms. Partin made the motion to adjourn the meeting; Mr. Kopp seconded the motion, and all approved. Minutes submitted Minutes approved 41 Page Date: Iz IX11" North Carolina ABC Commission Page 1 of 1 n Home � 4�facA me+ f j Search the s;to Audit ► Local ABC Boards Enter LE Mollttlty Reporting Numbers [xil] Instructions: • Preview the information below. • Click [Submit] button to submit the information to ABC • Click the [Cancel] button to return to the board login page. Month: October Year; 2015 ABC Law Violations At Permitted Establishments Away From Permitted Establishments Total Sell to Underage 1 0 1 Sell to Intoxicated 1 0 1 Underage Possession 45 4 49 Unauthorized Possession 10 9 19 Other Alcohol 11 0 11 Controlled - Substance Violations ManlSelllDeliver, traffickingletc. 0 1 1 Possession 0 4 4 Paraphernalia 0 4 4 Other 0 0 0 Other Offenses DWI & Implied 0 1 1 Traffic 1 12 13 Criminal 14 11 25 Weapons /Assaults 0 0 0 Alcohol Education Seller 1 Server 0 Other Presentations 1 Total: 1 Agencies Assisted ABC Law 35 Controlled Substance 19 Other 3 Total: 57 Miscellaneous inspections 46 Violations Submitted 5 Compliance Checks 94 Training Hours 54 Totat: 1199 Remarks: Store Visits 905, Bank Deposits 403, Change Deposits 14, Video Investigations 23, Charges 72, Arrests 70, Searches 7. Official Submitting Report: New Hanover County ABC Officers Dale of Report: 1 11512015 Cancel Home i "a. a ?td:neG 1�' the Worip Onrc'ina AEir http: / /boards.abe.ne.gov/ board_ members/ monthly repo rtinglpreview.aspx ?report id— 10541 12/10/2015