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HomeMy WebLinkAboutDecember 16 2015 Regular MinutesNew Hanover CountyABC Board Meeting Minutes December 16, 2015 I. Call to order Chairman Robert W. Martenis called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 8:30am on December 16, 2015 at the General Office, 6009 Market Street, Wilmington, NC. II. Chairman confirms quorum The following Members of the Board were present: Robert W. Martenis, Chairman William A. Kopp, Jr., Vice Chairman Thomas Wolfe, Member Augustus C. Everett, Jr., Member Vivian Z. Partin, Member Others in attendance were: Marnina Queen, Chief Executive Officer Charles Hill, Retail and LBD Operations Manager Danny Meeks, Retail and LBD Operations Manager Carol Martin, Finance Manager Kathy Clark, Board Secretary Avril Pinder, Ex- Officio Member Wanda Copley, Legal Counsel Sergeant Joe Jewell, NHC Sheriff's Department III.Annroval of minutes from last meeting Mr. Martenis presented the minutes from the Regular and Closed session Meeting of November 18, 2015. Ms. Partin made the motion to approve the regular minutes as written. Mr. Wolfe seconded the motion, and all approved. Mr. Kopp made the motion to approve the closed session minutes as written. Ms. Partin seconded the motion, and all approved. IV.Aj2proval of pronoscd agenda Mr. Martenis presented the proposed meeting agenda. Mr. Martenis added item 3b. Board Retreat. Mr. Kopp added that it would be necessary to go into Closed Session regarding a personnel issue. Closed Session required items are included on the regular meeting agenda to be exercised on an as needed basis. Mr. Kopp made motion to approve the agenda with the above changes; Ms. Partin seconded the motion, and all approved. 11Page V. Conflict of Interest Reminder Mr, Martenis verbally confirmed that the Board members had read the following ethics reminder: "In accordance with General Statute I8B -201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Board today? If so, please identify the conflict or appearance of conflict and refrainfrom any undue participation in theparticular matter involved. " Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. VI.Em to ee Recognition Service Awards Mr. Martenis recognized Mr. Joe Lauritzen, Store Manager at Store 4108, for his 10 years of dedicated service. VII. Administrative Reports A. ABC Law Enforcement Officers' Unit Monthly (ALE) Report for November was presented by Sergeant Jewell. Please see the attached LE Monthly Reporting Numbers from the North Carolina ABC Commission website (Attachment "A "). B. Ms. Martin presented the Board with Financial Statements for November, 2015. Ms. Martin reported that f or November, the Actual-to-Actual comparison showed Gross Sales greater than the prior November by $36k (1.22 %), Operating Expenses greater than prior November by $ l Ok (2.91 %), and Income from Operations greater than prior November by $20k (4.86 %). "Change in Net Position before Profit Distributions" was higher than prior November by $16k (6.96 %). C. Ms. Martin presented the Board with the November 2015 & Rolling 12 -Month Comparison. The report showed Total sales for the month were up by $36k (1.22 %). Rolling 12 -Month Comparison showed Total sales were up by $2.3 million (6.44 %), D. Ms. Martin presented the Board with the Statewide Sales Report for November 2015. The report showed Statewide Averages for overall sales were up 2.25 %. Overall sales for the Board for November 2015 were up by 1.22 %, and Surrounding ABC Boards sales were up by 0.90 %. E. Staff members presented the Board with updates: • 1711/Castle Street Project -- Mr. Hill reported that Phase Two of the project is well underway. He addressed the concern that sales were being lost during the relocation period. Sales figures were gathered to show where the lost or misplaced income was going. Store #101 was down $82,215.71 from 11113 thru 1219. But Store #102, 106 & 108 showed a sales increase between the three stores of $88,129.54. • 6009 Market Street Update — Ms. Queen reported that there was a meeting between staff, Ms. Partin and the Department of Transportation (DOT) concerning the Storm Water on Judges Road. As a result of the meeting, she reported that it 2 1 P a g e would be at the Board's expense to fix the problem with the storm water runoff. With regard to the landscaping, Mr. Kopp reported that a representative with the New Hanover County Arboretum had visited the 6009 Market Street location. The representative advised us that several azaleas would need to be moved and the fabric used during planting was the incorrect type, it was also recommended that a soil sample be taken. Mr. Kopp suggested that a bid to redo the landscaping be requested. Finance Committee Update - Ms. Martin reported that the Committee met on December 15, 2015. She stated the Committee discussed the Personal Appearance Policy, related to uniform shirts. Ms. Queen, with the assistance of the New Hanover County Legal and Human Resources departments added verbiage to the Personal Appearance portion of Article IV Conditions of Employment. The committee reviewed the policy changes and unanimously approved. Ms. Partin made the motion to ratify the motion previously approved by the Committee. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that Ms. Queen presented the Credit Card Policy to the committee. The policy establishes Acceptable Uses, Card Security, and ramifications of Misuse or Abuse of the card. It was also decided that a Costco Visa would be secured in the future for Board purchases, discount fuel, and rebate savings. It is expected that Costco will roil out its new visa in the spring. The committee reviewed the policy and unanimously approved. Ms. Partin made the motion to ratify the motion previously approved by the Committee. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that Ms. Queen presented a proposal from Duke Energy for LED power poles to be installed at store locations. The Committee reviewed the proposal and unanimously approved the purchase and installation of Board -owned power polls at stores: 104 Wrightsville Beach, 105 Carolina Beach, and 110 Porters Neck. Mr. Partin made a motion to ratify the committee decision to purchase the LED power. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that the Committee was asked by Ms. Clark to allow three employees to carry more than the Board policy allowed 80 hours of vacation rollover. The Committee agreed unanimously to approve the carryover of the excess hours. Ms. Partin made the motion to ratify the motion previously approved by the Committee. With no need for a second following a motion made from the Finance Committee, all approved. Ms. Martin reported that the Committee discussed approving a cell phone allowance of $75.00 for two newly promoted employees in the Warehouse, the Purchasing Manager and Warehouse Manager. The Committee unanimously approved the cell phone allowance for the two employees. Ms. Partin made the motion to ratify the motion previously approved by the Committee. With no need for a second following a motion made from the Finance Committee, all approved. 3 1Page VIII. Regular Agenda Items of Interest A. Ms. Queen presented the Recurring Board Meeting Activities to the Board, for discussion. There were no changes made. B. Mr. Kopp presented a proposed Agenda Meeting Plan for the upcoming Board Retreat scheduled for January 13, 2016, for discussion. IX.Closed Session Mr. Kopp made the motion to go into Closed Session. Ms. Partin seconded the motion and all approved. The purpose of the Closed Session meeting was to discuss a personnel issue per NC GS 143- 318.11(a)(6). X. Return to Open Session: Mr. Kopp made the motion to return to Open Session; Mr. Wolfe seconded the motion, and all approved. XI.Action was taken in Closed Session. Ms. Partin made motion to award employees a Christmas Bonus subject to applicable taxes, with the conditions that an employee would not receive a bonus if the employee had a verbal or written disciplinary action taken within the last year. She stated that the following amounts would comprise the Bonuses: Store Managers $500.00 Assistant & Vacation/Relief Managers $400.00 Full Time Sales Associates $200.00 Part Time Sales Associates $100.00 Purchasing & Warehouse Managers $500.00 Full Time Warehouse & Delivery Assistants $200.00 Pant Time Warehouse & Delivery Assistants $100.00 Retail & LBD Operations Managers, Finance & Administrative Manager, Purchasing Officer & Deputy Finance Officer $600.00 CEO $800.00 With no need for a second following a motion made from the Finance Committee, all approved. XII. Adiournmen t Mr. Kopp made the motion to adjourn the meeting; Ms. Partin seconded the motion, and all approved. Minutes submitted Minutes approved 41 Page Date: North Carolina ABC Commission Page 1 of 1 Home Search the site Audit / Local ABC Boards Enter LE Monthly Reporting Numbers [Exit] Instructions: • Preview the information below. • Click [Submit] button to submit the information to ABC + Click the [Cancel] button to return to the board login page. Month: November Year: 2015 ABC Law Violations At Permitted Establishments Away from Permitted Establishments Total Sell to Underage 0 0 0 Sell to Intoxicated 0 0 0 Underage Possession 7 3 10 Unauthorized Possession 7 4 11 Other Alcohol 4 1 5 Controlled Substance Violations ManlSelllDellver, traffickingleic. 0 0 0 Possession 0 2 2 Paraphernalia 1 1 2 Other 0 1 1 Other Offenses DVN & Implied 1 1 2 Traffic 3 7 110 Criminal 3 6 19 Weapons /Assaults 0 1 1 Alcohol Education Seller! Server 0 Other Presentations 0 Total: 0 Agencies Assisted ABC Law 18 Controlled Substance 8 Other 4 Total! 30 Miscellaneous Inspections 23 Violations Submitted 12 Compliance Checks 56 Training Hours 106 Total: 187 Remarks: Store Visits 492, Bank Deposits 260, Change Deposits 10, Video Investigations 16, Charges 30, Arrests 19, Searches 5. Official Submitting Report: New Hanover County ABC Officers Date of Report: 1277/2015 ,SuOO �A Cancer Home rtaintatr%6 by the Hcrih caro!ina ABC, Corr fr,agg:o,, http: l /boards.abe.ne.gov /board members /monthly reporting /preview.aspx ?reportid =10701 1/20/2016