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2016-03-21 RM Exhibits Exhibits (o1 Book ^^L Page 0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION DONATION OF SCULPTURE TO CAMERON ART MUSEUM WHEREAS,the New Hanover County Library has a sculpture that was created by a local artist during the construction of Carolina Courtyard in 1994; and WHEREAS, Carolina Courtyard is being redesigned into Story Park which will be an outdoor story and exploration space encouraging physical activity and stimulating literacy through interactive play for children; and WHEREAS, the sculpture will no longer be needed; consequently, the Library would like to donate it to Cameron Art Museum; and WHEREAS, Cameron Art Museum is a non-profit organization that provides a cultural gathering place that enriches the lives of museum visitors and the community through high-quality exhibitions, dynamic public programs, unique events and educational opportunities in the visual and performing arts; and WHEREAS,pursuant to North Carolina General Statutes 153A-176 and 160A-280,the County may donate to another governmental unit within the United States,a sister city,or a nonprofit organization incorporated by(i)the United States,(ii)the District of Columbia,or(iii)one of the United States,any personal property, including supplies, materials, and equipment, that the governing board deems to be surplus, obsolete, or unused; and WHEREAS, the Board of Commissioners is required to post a public notice at least five (5) days prior to the adoption of a resolution approving the donation and the resolution shall be adopted prior to making any donation of surplus, obsolete, or unused personal property; and WHEREAS, a public notice has been advertised as required prior to the adoption of this resolution approving the donation. NOW,THEREFORE,BE IT RESOLVED by the New Hanover County Board of Commissioners that: 1. The sculpture is declared surplus property. 2. The donation of the sculpture to Cameron Art Museum is approved. 3. County staff is directed to process any required documents to complete the transaction. ADOPTED this the 21st day of March, 2016. NEW HANOVER COUNTY 'F NTYy CP '0 161 �1 �tl#�_� p ,�, n :eth Dawson,Chairman OA.oa\ o y ATTEST: lie ABLISHEv Teresa P. Elmore,Clerk to the Board 1 i ExhibitA L40\a- Book Page AGENDA: March 21,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2016 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2016. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Control costs and manage to the budget Fund: General Department: Department of Social Services Expenditure: Decrease Increase Total BA 16-064 IV-E Funds(Daycare) $ 34,482 S 34,482 BA 16-065 Fatherhood Incentive Funds S 13,490 S 13,490 BA 16-066 Casey Family Program Funds S 18,750 S 18,750 Total $ - I $ 66,722 II $ 66,722 Revenue: Decrease Increase Total BA 16-064 IV-E Funds(Daycare) $ 34,482 $ 34,482 BA 16-065 Fatherhood Incentive Funds $ 13,490 $ 13,490 BA 16-066 Casey Family Program Funds $ 18,750 $ 18,750 Total S - I S 66,722 S 66,722 Prior to Actions Total if Actions TodaN Taken Departmental Budget S 41,714,506 $ 41,781,228 Section 2: Explanation BA 16-064 increases the state subsidy funding with IV-E monies reimbursed for August and September of 2015 service months. Once a quarter the state reviews their records and reimburses the County money spent on IV-E foster children receiving daycare services. These funds are reinvested back into services funded by State Subsidy funds. As of the end of February 2016,we are currently at a spending rate of 101%,therefore these funds are being utilitzed to support services for the 1,521 children currently enrolled in the daycare program. The department is currently looking at reducing services in order to remain within the state and federal allocations. We are continuing to see an increase in referrals from Child Welfare and Work First services who by policy must be accommodated for services. Thus resulting in the termination of services for other families to address the growing needs in those program areas. Currently,it is estimated that approximately 185 children will have services terminated. No County match is required. BA 16-065 is for additional monies received through incentive payments and will be used to administer the Family Support Program. This program purchases services to assist fathers to become better parents and support their children financially. It works with non-custodial parents referred from Child Support Court and the New Hanover County Child Support Office and is 100%funded through child support enforcement incentive payments. North Carolina earns incentive payments based on the Child Support Program performance as compared to the other states in the nation. No County match is required. BA 16-066 budgets funds from the Casey Family Programs Institute used to provide permanency roundtable training of our social workers to increase the number of children transitioning out of foster care. There are no federal,state,or county funds involved. Funds must be spent by June 30,2016. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s) 16-064, 16-065,and 16-066 amending the annual budget ordinance for the fiscal year ending June 30,2016,is adopted. Adopted,this 21st day of March,2016. (SEAL) �cOU�V rr. 4� 4, d 0� Beth Dawson,Chai an 0.� n AT'1' 'ST: i % O )(a avyt„....uk.,.. ∎ �/ 2 Teresa P.Elmore,Clerk to the Board �B1/SHED 1115)• Exhibitv (19 2/0 Book A� Page AGENDA: March 21,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2016 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2016. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Control costs and manage to the budget Fund: General Department: Property Management Expenditure: Decrease Increase Total li \ 16-067 Property Management $ 12,250 $ 12,250 $ - S - Total $ - I S 12,250 H $ 12,250 ReNenue: Decrease Increase Total I i \ 16-o67 Cape Fear Public Utility Authority S 12,250 $ 12,250 S - S - Total $ - I $ 12,250 11 $ 12,250 Prior to Actions Total if Actions Toda Taken Departmental Budget noprivi $ 11,158,371 Section 2: Explanation BA 16-067 The County owns a 250'guyed communications tower which is co-located on the Cape Fear Public Utility Authority's M'Kean Moffitt Wastewater Treatment Plant site. The tower and equipment building previously served as the County's primary public radio antenna tower. However,the tower is no longer in service and all equipment has been removed. Since the tower is no longer used,Cape Fear Public Utility Authority has requested it be removed. It will cost$24,500 to demolish and remove the tower. Cape Fear Public Utility Authority has agreed to pay for half of the total cost. The County's matching funds of$12,250 was included in the FY15-16 Adopted Budget. BA 16-067 budgets Cape Fear Public Utility Authority's contribution to the cost of the project. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)16-067 amending the annual budget ordinance for the fiscal year ending June 30,2016,is adopted. Adopted,this 21st day of March,2016. (SEAL) a��Gp11 N re. ∎� C ,tom.�� p ®I Beth Dawson,C airman Iy ATT ,ST: ...e/L14-et-1 il/-v—vt-A9—L.g_ lid �! A Teresa P.Elmore,Clerk to the Board *e.,,,,,-„two .14.LlSHED SrIcl• Exhibit.A , Book L Page AGENDA: March 21,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2016 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2016. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Control costs and manage to the budget Fund: General Department: Finance Expenditure: _ _Decrease Increase Total BA 16-068 Nondepartmental Contracted Services S 154,893 $ 154,893 S - Total $ - $ 154,893 II $ 154,893 RCN entie: Decrease Increase Total BA 16-068 Insurance Proceeds S 17,686 $ 17,686 BA 16-068 Appropriated Fund Balance S 137,207 $ 137,207 $ - Total $ - I S 154,893 II $ 154,893 Prior to Actions Total if Actions Today Taken Departmental Budget $ 44,896,485 $ 45,051,378 Appropriated Fund Balance $ 10,495,685 $ 10,632,892 Section 2: Explanation BA 16-068 budgets the insurance proceeds from the lightning strike of August 3,2015 at the historic courthouse and the necessary appropriated fund balance required to make repairs to the damaged systems and install preventative measures to prevent this from happening again.The breakdown of the expenses are as follows: $25,000 deductible,$17,686 insurance proceeds and$112,207 expenses in excess of insurance coverage. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s) 16-068 amending the annual budget ordinance for the fiscal year ending June 30,2016,is adopted. Adopted,this 21st day of March,2016. (SEAL) coNTY.N O Beth Dawson,Chairman 0 217,1T: 'FJT B ISHED��• Teres P.Elmore,Clerk to the oard Exhibit X L Book Page AGENDA: March 21,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2016 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment be made to the annual budget ordinance for the fiscal year ending June 30,2016. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Control costs and manage to the budget Fund: Controlled Substance Tax Department: Sheriffs Office Exienditure: Decrease Increase Total BA 16-069 Supplies $ 17,788 $ 17,788 Total $ - + $ 17,788 II $ 17,788 Revenue: Decrease Increase Total BA 16-069 Controlled Substance Tax $ 17,788 $ 17,788 Total $ - I $ 17,788 II $ 17,788 Prior to Actions Total if Actions Today Taken Departmental Budget $ 72,045 $ 89,833 Section 2: Explanation BA 16-069 budgets a Controlled Substance Tax receipt for February 22,2016. Funds will be used for supplies. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 16-069 amending the annual budget ordinance for the fiscal year ending June 30,2016,is adopted. Adopted this 21st day of March,2016. (SEAL) 4- 0 ( 106..lett)1:- AI. -...-"X p y Beth Dawson,Chairman Aca x ATTEST:' ,'4.e.t./.4--4-i `,61 ELI, aL , I Teresa P.Elmore,Clerk to the Board �g81fSHED�� Exhibit x Book �'" Page e AGENDA: March 21,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2016 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment be made to the annual budget ordinance for the fiscal year ending June 30,2016. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Control costs and manage to the budget Fund: General Fund Department: Sheriffs Office Ex i enditure: Decrease Increase Total BA 16-070 Vice Overtime S 5,634 $ 5,634 BA 16-070 Detective Overtime S 2,538 $ 2,538 BA 16-070 Detention Overtime S 3,256 $ 3,256 Total $ - I $ 11,428 I $ 11,428 Revenue: Decrease Increase Total BA 16-070 Miscellaneous Revenue $ 11,428 $ 11,428 $ - I $ 11,428 II$ 11,428 Prior to Actions Total if Actions Today Taken Departmental Budget $ 43,126,378 I $ 43,137,806 Section 2: Explanation BA 16-070 budgets revenue reimbursements for overtime pay worked in conjunction with Federal Bureau of Investigation and U.S.Marshals Service cases and Detention overtime for staff time spent guarding federal inmates at the hospital. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 16-070 amending the annual budget ordinance for the fiscal year ending June 30,2016,is adopted. Adopted this 21st day of March,2016. (SEAL) &DUNTy. 4� o lad/ 41\ Beth Dawson,Chairman •., 101 qST: !4,N 'f�✓ w1 B«SHED In'). Teresa P.Elmore,Clerk to the Board } Exhibi f^ �� Book _Page NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION APPROVING THE NCDOT'S ACQUISITION OF OGDEN PARK LAND WHEREAS, New Hanover County has been contacted by the North Carolina Department of Transportation (NCDOT) regarding the acquisition of a portion of Ogden Park for the Military Cutoff Road extension; and WHEREAS, NCDOT intends to acquire 10.18 acres of undeveloped park land and 0.44 acre for permanent utility easements located at three different areas adjacent to the proposed right of way; and } WHEREAS, this acquisition will not alter park use but will split the parcel into two separate pieces, leaving 65.343 acres to the left of the taking and 62.968 acres to the right of the taking; and WHEREAS, the proposed Military Cutoff extension will bisect the park property via a bridge spanning Ogden Park Drive; and WHEREAS, according to NCDOT the value of right of way and the permanent easement to be acquired is $502,580; and WHEREAS,NCDOT agrees to pay all associated closing costs. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners approves the acquisition of 10.18 acres of land and 0.44 acre of permanent utility easements in Ogden Park by NCDOT at a cost of $502,580 for the Military Cutoff Road extension and gives the County Manager the authority to sign documents for said acquisition by NCDOT. ADOPTED this the 21'day of March, 2016. NEW HANOVER COUNTY Z > Beth Dawson, Chairman f Sys ok0\ o� 111 ATTEST: R '�ABUSHEo Teresa P. Elmore, Clerk to the Board �tA Book �h Book Page W• AGENDA: March 21,2016 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2016 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2016. Section 1: Details of Budget Amendment Strategic Focus Area: Intelligent Growth/Economic Development Strategic Objective(s): Build/maintain infrastructure Fund: CIP Various Department: Parks and Gardens Expenditure: Decrease Increase Total BA 16-071 -Skate Park-Phase I $ 60,783• $ 60,783 BA 16-071 -Skate Park-Phase II $ 170,991 $ 170,991 BA 16-071 -Ogden Walking Trail $ 331,589 $ 331,589 Total $ $ 563,363 $ 563 363 1 , II Revenue: Decrease Increase Total BA 16-071 -Parks Conservancy of NHC $ 60,783 $ 60,783 BA 16-071 -Sale of Land to NCDOT $ 502,580 $ 502,580 S - Total $ - I $ 563,363 I S 563,363 Prior to Actions Total if Actions Today Taken Departmental Budget $ 265,000 S 828,363 Section 2: Explanation BA 16-071 budgets funds received from the Parks Conservancy of New Hanover County($60,783)to finish Phase I of the Ogden Skate Park.In addition,BA 16-071 also budgets the proceeds from the sale of a portion of Ogden Park to the NCDOT($502,580).The proceeds from the sale to be utilized to finish existing CIP for Ogden Skate Park(Phase 2)and establish new CIP for Ogden Walking Trail. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s) 16-071 amending the annual budget ordinance for the fiscal year ending June 30,2016,is adopted. Adopted,this 21st day of March,2016. (SEAL) C.pUNTy, / x. Beth Dawson,Chai .r q ATTEST: ''4'- . 2'".uo,IL4/4i". A-r' :..i �f IAeO�IVY+ilt.) /3 P."11. 1--4---/ `.;',, '`- '.." c)' Teresa P.Elmore,Clerk to the Board i Exhibit\/) /�,, 1 Book AL— Page ( .,-/. i 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 1 RESOLUTION , AWARD OF CONTRACT TO LANIER PARKING FOR PARKING SERVICES li WHEREAS,after due advertisement,proposals were received by the Purchasing Supervisor on Tuesday, February 16, 2016 for parking services to be provided for the New Hanover County parking deck and the 320 Chestnut Street surface lot from the following three(3)companies; and Evaluation 3-Year Contract Total 3-Year Company Score Cost Equipment Cost Cost 1 AAA Parking 77.00 $713,110 $37,721 $750,832 Lanier Parking—no cashiers 92.00 $802,653 $0 $802,653 I Lanier Parking—with cashiers 94.63 $866,277 $0 $866,277 I SP+Parking 95.90 $765,288 $37,721 $803,010 WHEREAS, an evaluation committee consisting of New Hanover County staff met and evaluated the 1 proposals; and WHEREAS, after careful consideration, the committee selected Lanier Parking as the company to recommend to the Board of Commissioners for award of the contract to provide parking services for the New Hanover County parking deck and the 320 Chestnut Street surface lot; and WHEREAS,although Lanier Parking did not submit the lowest cost proposal nor obtain the highest initial evaluation score,the recommendation was based on the following factors: • Vendor currently provides parking services for the County's parking deck and is knowledgeable i with the downtown parking environment as they also serve as the City of Wilmington's parking service vendor. • Vendor's services proposed include more physical presence on the deck and the surface lot with additional staff time as compared to the competitor's proposal. Physical presence is important in easing security concerns on the deck. • County would be obligated to pay an additional $37,721 in fiscal year 2016 for equipment if it changed from its current vendor. This made the proposal price between the two top vendors much more comparable. NOW,THEREFORE,BE IT RESOLVED,by the New Hanover County Board of Commissioners that the contract to provide parking services for the New Hanover County parking deck and the 320 Chestnut Street surface lot is awarded to Lanier Parking and the County Manager is hereby authorized and directed to execute the contracts,contract form to be approved by the County Attorney. ADOPTED this the 21st day of March,2016. NEW HANOVER COUNTY i "v0 Adall- F / Beth Dawson, airman ' ' OA EST:.1.1t141eU 7° f—Ltet-4-U1--• •Fj)..IBLiSHEo—,ltQ• Teresa P. Elmore, Clerk to the Board i