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HomeMy WebLinkAboutMinutes 01 21 2016 LABMinutes 01 21 2016 LAB Page 1 Library Advisory Board January 21, 2016 Assembly: The Library Advisory Board met in Regular Session on Thursday, January 21, 2016 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Damutz, Amy Excused Garner, John PRESENT Jones, Andrew PRESENT Osinski, John PRESENT Smith, Harriet PRESENT Smith, Paul PRESENT Stanfield, Elizabeth PRESENT Swearingen, Emilie PRESENT Teachey, Virginia PRESENT Walker, Bradford Excused Staff Members & Board Reps. Bonner, Patti (FOL) PRESENT Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Paul Smith at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Paul Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. Mr. Smith stated that since the October minutes had been approved by the board members via email they were to be removed from the agenda. With no other changes, the agenda was accepted. Approval of Minutes of Previous Meeting The minutes from the last board meeting on November 19, 2015 were sent to the board prior to the meeting for review. A typo of Jan Brewington’s name was recognized to be corrected. With no other changes, the minutes from November 19, 2015 were approved unanimously. Minutes 01 21 2016 LAB Page 2 Correspondence Harry Tuchmayer distributed copies of the following correspondence for the board to review.  Myrtle Grove Branch Mgr., Patricia Dew, received a thank you letter from a volunteer she had been mentoring during her Graduation Project.  The Library had installed a mini-Story Place at the NHC Planning & Inspections office. The Admin Asst. in the office sent an email stating how well received and helpful the center has been for parents and children. Chairman’s Comments Chair Paul Smith stated that following topics, from the October 2015 meeting, had all been approved via email by the board.  October 2015 minutes  2016 Library Holiday Schedule  Naming of the library’s park to the New Hanover County Public Library Story Park. Friends of the Library Report Patti Bonner reported on the following: At the Annual Meeting Friends announced the winners of its Fall Staff Awards  Personal development awards for coursework towards Master’s degree to: Kelley Colacchio and Max Nunez  Project awards to: Jennifer Daugherty for purchase of a video camera and microphone for use in producing stories about Wilmington businesses in historic buildings  Justine Roach and Mary Kleinfelt for implementing plans for a one-day conference for NC librarians, local/regional and state librarians and vital administrative staff  Scott Hayes (Scooter) to assist in purchasing equipment necessary for the establishment of a radio program development, production and broadcast capacity in the NHC Library. Our new Officers have already changed. Trish Matson resigned as Secretary, but will remain as a Board member. Barbara Honchell is Acting Secretary. Hathia Hayes will be both Vice President and Program Committee Chairman. Friends provided cake, flowers, savories and decoration as well as greeters for the Grand Opening of the Pleasure Island Branch. You can view posted photos from that event as well as many others from the News page Photo Gallery box of the Friends website http://photos.nhclibraryfriends.org/ We'll be making gift membership certificates available year round. You can give the Gift of Friends membership any time now. Friends have donated $5,000 to the Story Park "construction fund". As of December 31 there were 688 members of Friends. If you are a member, expect to receive registration information from our Membership Chairman, Carole Magyar, about the Friends of Minutes 01 21 2016 LAB Page 3 the Library SE Regional (18 County systems) Workshop to be held in Sneads Ferry on Saturday, March 5 from 9:30 AM - 1 PM at the new Library. (Our Friends hosted this last year at the Main Library.) Library Foundation Report Ronna Zimmer reported on the following: The Foundation mailed out their Solicitation letter in December. To date it has already raised $4,155. The mailing was created in-house with supplies on hand and the only cost was $122.50 in postage. The flyer for the 2nd Annual Library Foundation luncheon was distributed. The featured speaker this year will be Author/Philosopher Tom Morris. It will be held at the Northeast Library on Wednesday, February 17th from 11:30 – 1:00. Board members were asked to consider sponsoring a table. Gold Level for a table of 8 is $500.00; Platinum Level for two tables of 8 is $1,000. A $50 donation to the Foundation is requested per seat. Please contact Yvette Mays at 798-6309 to reserve your table or seat. Director’s Report Harry Tuchmayer distributed the Director’s monthly report at the meeting. In addition to the items covered in the report, he reported on the following:  The library will be closed to the public on President’s Day (Monday, Feb. 15th) so that all staff may attend Staff Development Day. This will be a mandatory training day for all full time staff. In addition to specialized training breakout sessions, our speaker for the day will be a narrator from Recorded Books. o Several board members expressed interest in attending the Recorded Books session and Mr. Tuchmayer stated that he would be happy to extend invitations to the board. o Additional Board discussions were held about downloadable eBooks, Magazines & music. Mr. Tuchmayer will arrange to have a staff member present at the next meeting to show the board how to load books onto their personal devices.  Our 4th Story Walk book, “How Do You Wokka Wokka”, is in production. A draft of the book layout was presented to the board. This book may be installed in the North Regional Park or at the Library’s Story Park. Virginia Teachey stated that the Arboretum will be accepting Grants soon. She requested that the Library submit a request for consideration to assist with the Story Park project. Mr. Tuchmayer said they would begin work on this immediately. Committee Reports Policy Committee Library Policies 9.0 Gifts and Fundraising & 10.0 Partnership Collaborations and Sponsorships were emailed to the board last summer with a request for feedback. Based on information received, the board was emailed updated drafts in January. Minutes 01 21 2016 LAB Page 4 Chair Paul Smith asked to board to review these policies and be prepared to vote at the February meetings. If approved, the library will be able to move forward with the Collection Development policies at future meetings. New Business FY 15/16 Budget Review All county departments have sent in their budget requests for FY 15/16. Mr. Tuchmayer discussed the library’s budget request and consulting forms that were submitted. Copies will be sent via email to the board. Other Business Pleasure Island Branch Update Mr. Tuchmayer reported that all projects have been completed. The Staff area now contains work stations and storage space. A stop sign was added to the corner of the building where the public accesses the parking lot from behind the shopping center. In addition, we have added a bike rack, outdoor seating, and a flat screen Smart TV was installed in the conference room. The board will plan to hold their March meeting at the Pleasure Island branch. Story Park Update Mr. Tuchmayer reported that he and Paige Owens had closely reviewed the park project bid documents to prevent the need for future change orders. The Library Foundation has donated $5,000 to Story Park and the Friends of the Library have donated a $5,000 match. We are looking at reducing cost by partnering with community groups such as the BB&T Lighthouse Project and the Audubon Society. Final Story Park plans include installation of a Story Walk, several musical pieces of equipment, and a drip irrigation system. The County will send the project out for bid in February and we expect proceed with construction in April 2016. Adjournment There being no further business, Chair Paul Smith adjourned the meeting at 3:30 p.m. We will meet again on Thursday, February 18, 2016. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.