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HomeMy WebLinkAboutMinutes 02 18 2016 LABMinutes 02 18 2016 LAB Page 1 Library Advisory Board February 18, 2016 Assembly: The Library Advisory Board met in Regular Session on Thursday, February 18, 2016 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Board Members Brewington, Jan EXCUSED Chadurjian, Denise EXCUSED Damutz, Amy PRESENT Garner, John EXCUSED Jones, Andrew EXCUSED Osinski, John PRESENT Smith, Harriet ABSENT Smith, Paul PRESENT Stanfield, Elizabeth ABSENT Swearingen, Emilie ABSENT Teachey, Virginia PRESENT Walker, Bradford EXCUSED Staff Members & Board Reps. Bonner, Patti (FOL) PRESENT Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Paul Smith at 2:10 p.m. We do not have a Quorum. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Paul Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved as written. Approval of Minutes of Previous Meeting The minutes from the last board meeting on January 21, 2016 were sent to the board prior to the meeting for review. Motion: Virginia Teachey MOVED, SECONDED by Brad Walker, to recommend approval of the January 21, 2016 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 02 18 2016 LAB Page 2 Correspondence None received. Friends of the Library Report Patti Bonner reported that the Friends are looking at reorganizing their board. Library Foundation Report Ronna Zimmer reported on the following: The 2nd Annual Library Foundation luncheon was held yesterday at the Northeast Library. We had over 20 more attendees than last year. Early numbers show that the Foundation made over $5,000. The Library is revamping their Gifts, Fund Raising and Sponsorship policies. Gifts of cash, stocks and bonds or real property of $1,000 or more will be accepted by the Library Foundation. Those under $1,000 will be handled by the NHCPL. Director’s Report Harry Tuchmayer distributed the Director’s monthly report at the meeting. In addition to the items covered in the report, he reported on the following:  We are applying for an LSTA Grant to create a Pop Up Library. The concept is to have our Outreach Services staff pop up a library in Parks and other sites. We would have books available for check out and story times. Money from the grant will be used to pay for equipment and materials.  We have conducted an Online Impact Survey. We will have results soon and will email the board the results.  The Story Park project went out for bid last Friday. Tomorrow there will be a Q&A meeting with those interested in submitting a bid. We have changed all plantings to native plants. The Library Foundation has agreed to accept Capital Campaign donations and will return donations to the library as needed.  We are in the final stages of the Future of Libraries programing. o This Monday at 6:30 Emily Gore from the Digital Public Library of America will be our speaker at the Northeast Branch. She will talk about Genealogy in the Modern Era. Prior to her talk, Jennifer Daugherty will hold a DNA informational session at 5:30. o Pam Smith, Director of Anythink Libraries in Colorado, will be our speaker in April. o Additional funds will be available for staff to visit other libraries in the state. Paige Owens reported on the following:  The Library held a Staff Development Day on Monday, 2/15/16. This event was sponsored by the Friends of the Library and allowed us to close all libraries to the public and hold a mandatory work day for staff. Bethany Leach from Recorded Books showed staff how to access digital services. Our speaker for the day was Audiobook narrator, Minutes 02 18 2016 LAB Page 3 Therese Plummer. After lunch, all staff attended six 20-minute training classes prepared by their peers. Committee Reports Policy Committee Since we do not have a quorum for today’s meeting, Chair Paul Smith will email all board members to vote on the Library Policies 9.0 Gifts and Fundraising & 10.0 Partnership Collaborations and Sponsorships. New Business Myrtle Grove Library RFQ Harry Tuchmayer & Paige Owens are working on the Request for Qualifications (RFQ) for an architect. They will send it out to the board once completed in a couple of weeks. Board members, Paul Smith, Amy Damutz and Harriett Smith will be assisting in the review process of the submitted RFQs. The target timeline is to have three potential architects finalized in May. In June we hope to have selected the architect so that the contract can be executed by July 1st. Adjournment There being no further business, Chair Paul Smith adjourned the meeting at 2:55 p.m. Our next meeting on March 17th will be held at the Pleasure Island. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.