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HomeMy WebLinkAboutMinutes 03 17 2016 LABMinutes 03 17 2016 LAB Page 1 Library Advisory Board March 17, 2016 Assembly: The Library Advisory Board met in Regular Session on Thursday, March 17, 2016 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Damutz, Amy PRESENT Garner, John EXCUSED Jones, Andrew PRESENT Osinski, John PRESENT Smith, Harriet PRESENT Smith, Paul EXCUSED Stanfield, Elizabeth EXCUSED Swearingen, Emilie PRESENT Teachey, Virginia PRESENT Walker, Bradford EXCUSED Staff Members & Board Reps. Bonner, Patti (FOL) PRESENT Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Vice Chair, Amy Damutz at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Vice Chair, Amy Damutz asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved as written. Approval of Minutes of Previous Meeting The minutes from the last board meeting on February 18, 2016 were sent to the board prior to the meeting for review. Motion: Amy Damutz MOVED, SECONDED by Andrew Jones, to approval the February 18, 2016 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 03 17 2016 LAB Page 2 Correspondence Harry Tuchmayer stated that we had received a few comment cards from Pleasure Island. They were all requests for general items such as; hooks on bathroom doors and a baby changing area. These requests have been submitted to Property Management for execution. Friends of the Library Report Patti Bonner stated that the Friends do not have a report to submit this month. Library Foundation Report Ronna Zimmer reported that the 2nd Annual Library Foundation luncheon was a success. There were at least 20 more attendees this year which increased donations to over $1,000 more than last year. Amy Damutz encouraged all LAB members to invite at least 2 people to attend next year’s Foundation luncheon. Director’s Report Harry Tuchmayer sent out the Director’s monthly report prior to the meeting. In addition to items covered in the report, he reported on the following:  Pleasure Island branch has seen a continual increase in new users and circulation. Circulation for February 2015 was 4,886; in 2016 it jumped to 7,031. The focus on the children’s area has been a huge success with parents coming early for events and staying afterwards to check out books.  System wide and branch specific stats were distributed to the board and reviewed. Committee Reports Policy Committee Vice Chair, Amy Damutz noted that Chair, Paul Smith had emailed the board the library policies 9.0 Gifts and Fundraising & 10.0 Partnership Collaborations and Sponsorships after the last meeting for approval. The board had responded and both policies have been approved. Old Business Impact Survey Harry Tuchmayer reported that the library has completed their US Impact Survey on the public access computer. In February, 372 patrons completed the survey that reinforced the critical role of library computer access and assistance. User searches consisted of education, employment, health & wellness, civic engagement, commerce, social inclusion and much more. Reach Advisors The Library participated in a survey with the Cape Fear Museum to analyze the characteristics of those who use NHC cultural resources. The survey responses showed the importance of collaboration between agencies because we often serve the same customers. We plan to increase our promotions and advertising with the museum & parks. Minutes 03 17 2016 LAB Page 3 Old Business Myrtle Grove Library RFQ Harry Tuchmayer sent out a copy of the library’s Request for Qualifications (RFQ) for an architect prior to the meeting for the board to review. The RFQ that was released this week provides a background of NHC and the library and the outcomes we hope to achieve. Submissions are due on April 21st and the committee will review them in May. The target timeline is to have three potential architects finalized in May. In June we hope to have selected the architect so that the contract can be executed by July 18th. Adjournment There being no further business, Vice Chair Amy Damutz adjourned the meeting at 2:55 p.m. Our next meeting on April 21st will be held at the Pleasure Island. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.